X12 850 Purchase Order (copy)

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.

Delimiters

• ~ Segment
• * Element
• > Component

ISA Interchange Control Header

Required · Max use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Authorization Information

• 00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required · String (AN) · Min 10 Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Security Information

• 00: No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required · String (AN) · Min 10 Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required · String (AN) · Min 15 Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required · String (AN) · Min 15 Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required · Date (DT) · YYMMDD format

Date of the interchange

ISA-10 · I09 · Interchange Time · Required · Time (TM) · HHMM format

Time of the interchange

ISA-11 · I10 · Interchange Control Standards Identifier · Required · Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

• U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12 · I11 · Interchange Control Version Number · Required · Identifier (ID)

This version number covers the interchange control segments

• 00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required · Identifier (ID) · Min 1 Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

• 0: No Acknowledgment Requested
• 1: Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required · Identifier (ID) · Min 1 Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

• I: Information
• P: Production Data
• T: Test Data

ISA-16 · I15 · Component Element Separator · Required · String (AN) · Min 1 Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

• >: Component Element Separator

GS Functional Group Header

Required · Max use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

Code identifying a group of application related transaction sets

• PO: Purchase Order (850)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

GS-05 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

• 004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010 Heading > ST

ST Transaction Set Header

Required · Max use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

Code uniquely identifying a Transaction Set

• The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).

• 850: Purchase Order

ST-02 · 329 · Transaction Set Control Number · Required · String (AN) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

020 Heading > BEG

BEG Beginning Segment for Purchase Order

Required · Max use 1

To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates

BEG-01 · 353 · Transaction Set Purpose Code · Required · Identifier (ID)

Code identifying purpose of transaction set

• 00: Original

BEG-02 · 92 · Purchase Order Type Code · Required · Identifier (ID)

Code specifying the type of Purchase Order

• Always "DS" for regular non-gift orders Amazon-branded packing slip will include prices

• Always "SS" for B2B Orders
  This will be the indicator that the Amazon-branded packing slip should include prices

• Always "ZZ" for gift orders
  This will be the indicator that the Amazon-branded packing slip should not include prices

• DS: Dropship
• SS: Supply or Service Order
• ZZ: Mutually Defined

BEG-03 · 324 · Purchase Order Number · Required · String (AN) · Min 1 Max 22

This will be the Amazon encrypted Shipment ID, which is case sensitive. This number is unique - if a duplicate Shipment ID is ever received it should be rejected via the OFR (855).

Format: AlphaNumeric
Example: DjntsVrFN [Note: Dj2sV3fN is a different Shipment ID than Dj2Sv3FN]

This number should appear on the Amazon-branded packing slip and must be returned to Amazon in the OFR (855), ASN (856), and INV (810) messages

BEG-05 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

• BEG05 is the date assigned by the purchaser to purchase order.

040 Heading > CUR

CUR Currency

Required · Max use 1

To specify the currency (dollars, pounds, francs, etc.) used in a transaction

CUR-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• BT: Bill-to-Party

CUR-02 · 100 · Currency Code · Required · Identifier (ID)

Code (Standard ISO) for country in whose currency the charges are specified

• USD: US Dollar

050 Heading > REF

REF Reference Identification – Customer Order Number

Optional · Max use >1

To specify identifying information

Variants (all may be used)

REFReference Identification – Web-Site Code

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• OQ: Order Number

REF-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

This will be the Amazon.com 19 digit Customer Order Number.

Format: Numeric 3-7-7
Example: 123-1234567-1234567
*Dashes will be included.

This number is NOT unique and may be used with more than one shipment.
This number will appear on the packing slip and must be returned to Amazon in the INV (810) message.

050 Heading > REF

REF Reference Identification – Web-Site Code

Optional · Max use >1

To specify identifying information

Variants (all may be used)

REFReference Identification – Customer Order Number

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• ST: Store Number

REF-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

This is an internal Amazon.com code representing the web-site where the customer order was placed.

This value does not need to be returned to Amazon in any other messages.

150 Heading > DTM

DTM Date/Time Reference

Required · Max use 10

To specify pertinent dates and times

Variants (all may be used)

DTMDate/Time Reference

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

Code specifying type of date or time, or both date and time

• 010: Requested Ship

DTM-02 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

DTM-03 · 337 · Time · Required · Time (TM) · HHMMSS format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

DTM-04 · 623 · Time Code · Optional · Identifier (ID)

Date/Time that order is expected to be shipped. Also known as Requested Ship date or Expected Ship date (ExSD)

• GM: Greenwich Mean Time

150 Heading > DTM

DTM Date/Time Reference

Required · Max use 10

To specify pertinent dates and times

Variants (all may be used)

DTMDate/Time Reference

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

Date/Time that order is expected to be Delivered. Also known as Delivery Requested date or Promised Delivery date (PDD)

• 002: Delivery Requested

DTM-02 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

DTM-03 · 337 · Time · Required · Time (TM) · HHMMSS format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

DTM-04 · 623 · Time Code · Optional · Identifier (ID)

Date/Time that order is expected to be shipped. Also known as Requested Ship date or Expected Ship date (ExSD)

• GM: Greenwich Mean Time

N9 Loop Optional Max >1

295 Heading > N9 Loop > N9

N9 Reference Identification

Required · Max use 1

To transmit identifying information as specified by the Reference Identification Qualifier

N9-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• ZZ: Mutually Defined

N9-02 · 127 · Reference Identification · Required · String (AN)

Code Representing Order Status Message Number (e.g. 01,02,03,04,05,06,07)
Explanatory messages for each Order Status Message Number is in the MSG segment

01

02

03

04

05

06

07

300 Heading > N9 Loop > MSG

MSG Message Text

Required · Max use 1000

• If 01 then Order Status Message = This shipment completes your order.
• If 02 then Order Status Message = We've sent this part of your order to ensure quicker service. The other items will ship separately at not additional shipping cost.
• If 03 then Order Status Message = As you requested, we've sent this part of your order to ensure quicker service. The other items will ship separately.
• If 04 then Order Status Message = This shipment represents part of your gift. The other portion of your gift is shipping separately.
• If 05 then Order Status Message = We hope you enjoy your gift, and we'd love to see you soon at www.amazon.com.
• If 06 then Order Status Message = For detailed information about your orders, please visit Your Account. You can also print invoices, change your email address and payment settings, alter your communication preferences, and much more - 24 hours a day - at http://www.amazon.com/your-account.
• If 07 then Order Status Message = Visit http://www.amazon.com/returns to return any item - including gifts - in unopened or original condition within 30 days for a full refund (other restrictions apply). Please have your order ID ready. Thanks for shopping at Amazon.com, and please come again!

MSG-01 · 933 · Free-Form Message Text · Required · String (AN) · Min 1 Max 264

Free-form message text

N1 Loop – Amazon Bill To Location Required Max >1

Variants (all may be used)

N1 Loop – Customer Bill To PartyN1 Loop – Ship To PartyN1 Loop – Vendor Warehouse

310 Heading > N1 Loop – Amazon Bill To Location > N1

N1 Name – Amazon Bill To Location

Required · Max use 1

To identify a party by type of organization, name, and code

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• LW: Customer

N1-02 · 93 · Name · Required · String (AN) · Min 1 Max 60

Usage Notes: Customer Bill To Address Line 3. Name
This is a free from text field and may contain special characters (standard UTF8)
This should appear on the Amazon-branded packing slip
Note: Bill To Address can be International

N1-03 · 66 · Identification Code Qualifier · Required · Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

• 92: Assigned by Buyer or Buyer's Agent

N1-04 · 67 · Identification Code · Required · String (AN)

Amazon location code to bill for goods and services. This may vary by FC. May vary by order.
Possible Values:
KYDC = Amazon.com.kydc, Inc
TNDS = Fulfill.tnds, Inc
NVDC = Amazon.com.nvdc, Inc

KYDC

NVDC

TNDS

N1 Loop – Customer Bill To Party Required Max >1

Variants (all may be used)

N1 Loop – Amazon Bill To LocationN1 Loop – Ship To PartyN1 Loop – Vendor Warehouse

310 Heading > N1 Loop – Customer Bill To Party > N1

N1 Name – Customer Bill To Party

Required · Max use 1

To identify a party by type of organization, name, and code

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• BT: Bill-to-Party

N1-02 · 93 · Name · Required · String (AN) · Min 1 Max 50

This is a free form text field and may contain special characters (standard UTF8)

This should appear on the Amazon-branded packing slip.

320 Heading > N1 Loop – Customer Bill To Party > N2

N2 Additional Name Information

Optional · Max use 2

To specify additional names or those longer than 35 characters in length

N2-01 · 93 · Name · Required · String (AN) · Min 1 Max 60

Customer Bill To Address Line 3.
This is a free from text field and may contain special characters (standard UTF8)
This should appear on the Amazon-branded packing slip.
Note: Bill To Address can be International

N2-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

Free-form name

330 Heading > N1 Loop – Customer Bill To Party > N3

N3 Address Information

Required · Max use 2

Ship To Address Line 2
This is a free form text field and may contain special characters (standard UTF8)
This should appear on the Amazon-branded packing slip.

N3-01 · 166 · Address Information · Required · String (AN) · Min 1 Max 60

Customer Bill To Address Line 1.
This is a free from text field and may contain special characters (standard UTF8)
This should appear on the Amazon-branded packing slip.
Note: Bill To Address can be International

N3-02 · 166 · Address Information · Optional · String (AN) · Min 1 Max 60

Customer Bill To Address Line 2.
This is a free from text field and may contain special characters (standard UTF8)
This should appear on the Amazon-branded packing slip
Note: Bill To Address can be International

340 Heading > N1 Loop – Customer Bill To Party > N4

N4 Geographic Location

Required · Max use >1

To specify the geographic place of the named party

N4-01 · 19 · City Name · Required · String (AN) · Min 2 Max 50

Usage Notes: Customer Bill To City Name
This should appear on the Amazon-branded packing slip.
Note: Bill To Address can be International

N4-02 · 156 · State or Province Code · Required · Identifier (ID) · Min 2 Max 2

Customer Bill To State
This should appear on the Amazon-branded packing slip.
Note: Bill To Address can be International

N4-03 · 116 · Postal Code · Required · Identifier (ID) · Min 3 Max 15

Customer Bill To Postal Code
This should appear on the Amazon-branded packing slip.
Note: Bill To Address can be International

N4-04 · 26 · Country Code · Required · Identifier (ID) · Min 2 Max 2

Customer Bill To Country Code
ISO 2 character country code will be used
This should appear on the Amazon-branded packing slip.
Note: Bill To Address can be International

360 Heading > N1 Loop – Customer Bill To Party > PER

PER Administrative Communications Contact

Required · Max use >1

To identify a person or office to whom administrative communications should be directed

If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required

If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required

PER-01 · 366 · Contact Function Code · Required · Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

• ZZ: Mutually Defined

PER-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

Customer Bill To Party Name
This is a free form text field and may contain special characters (standard UTF8)
This field is optional and only sent when provided by the customer

PER-03 · 365 · Communication Number Qualifier · Optional · Identifier (ID)

Code identifying the type of communication number

• EM: Electronic Mail

PER-04 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 80

Customer Bill To Party Email Address
This is a free form text field and may contain special characters (standard UTF8)
This field is optional and only sent when provided by the customer

PER-05 · 365 · Communication Number Qualifier · Optional · Identifier (ID)

Code identifying the type of communication number

• TE: Telephone

PER-06 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 80

Customer Bill To Party Phone Number
This is a free form text field and may contain special characters (standard UTF8)
This field is optional and only sent when provided by the customer

N1 Loop – Ship To Party Required Max >1

Variants (all may be used)

N1 Loop – Amazon Bill To LocationN1 Loop – Customer Bill To PartyN1 Loop – Vendor Warehouse

310 Heading > N1 Loop – Ship To Party > N1

N1 Name – Ship To Party

Required · Max use 1

To identify a party by type of organization, name, and code

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• ST: Ship To

N1-02 · 93 · Name · Required · String (AN) · Min 1 Max 50

This is a free form text field and may contain special characters (standard UTF8)

This should appear on the Amazon-branded packing slip.

320 Heading > N1 Loop – Ship To Party > N2

N2 Additional Name Information

Optional · Max use 2

To specify additional names or those longer than 35 characters in length

N2-01 · 93 · Name · Required · String (AN) · Min 1 Max 50

Ship To Attention Name
This is a free form text field and may contain special characters (standard UTF8)
This should appear on the Amazon-branded packing slip.
Note: If Ship To Attention is not provided by the customer, but Address Line 3 is provided, N201 will contain a space and N202 will contain Address Line 3

N2-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

Ship To Address Line 3
This is a free form text field and may contain special characters (standard UTF8)
This should appear on the Amazon-branded packing slip.

330 Heading > N1 Loop – Ship To Party > N3

N3 Address Information

Required · Max use 2

Ship To Address Line 2
This is a free form text field and may contain special characters (standard UTF8)
This should appear on the Amazon-branded packing slip.

N3-01 · 166 · Address Information · Required · String (AN) · Min 1 Max 60

Ship To Address Line 1

This is a free form text field and may contain special characters (standard UTF8)
This should appear on the Amazon-branded packing slip.

N3-02 · 166 · Address Information · Optional · String (AN) · Min 1 Max 55

Address information

340 Heading > N1 Loop – Ship To Party > N4

N4 Geographic Location

Required · Max use >1

To specify the geographic place of the named party

If Location Identifier (N4-06) is present, then Location Qualifier (N4-05) is required

N4-01 · 19 · City Name · Required · String (AN) · Min 2 Max 50

Usage Notes: Ship To City Name
This should appear on the Amazon-branded packing slip.

N4-02 · 156 · State or Province Code · Required · Identifier (ID) · Min 2 Max 2

Ship To State or Province
This should appear on the Amazon-branded packing slip.

N4-03 · 116 · Postal Code · Required · Identifier (ID) · Min 3 Max 15

Ship To Postal Code
This should appear on the Amazon-branded packing slip.

N4-04 · 26 · Country Code · Required · Identifier (ID) · Min 2 Max 2

Ship To Country Code
ISO 2 character country code will be used
This should appear on the Amazon-branded packing slip.

N4-05 · 309 · Location Qualifier · Optional · Identifier (ID)

Code identifying type of location

• CC: Country

N4-06 · 310 · Location Identifier · Optional · String (AN) · Min 1 Max 30

Ship To Country Name

390 Heading > N1 Loop – Ship To Party > TD5

TD5 Carrier Details (Routing Sequence/Transit Time)

Required · Max use 12

To specify the carrier and sequence of routing and provide transit time information

TD5-02 · 66 · Identification Code Qualifier · Required · Identifier (ID)

Always "92"

• 92: Assigned by Buyer or Buyer's Agent

TD5-03 · 67 · Identification Code · Required · String (AN) · Min 2 Max 80

Amazon.com defined Ship Method Codes indicating shipping carrier and shipment service level. Ship Method Codes are case and format sensitive. The Ship Method Code sent in the 850 should be the same Ship Method Code returned in the corresponding 856.
Note: Ship Method Codes are vendor specific and will be provided to each vendor during the implementation process.
Examples:
USPS_DS (Priority Mail)
USPS_SMART_MAIL
UPS_2ND
UPS_DOM_3DAY_RES
UPS_GR_COM
UPS_GR_RES
UPS_NEXT
UPS_NEXT_SAVER
FEDEX_NEXT_PRI
FEDEX_NEXT_STD
FEDEX_SECOND
FEDEX_3DAY

TD5-07 · 309 · Location Qualifier · Required · Identifier (ID)

Code identifying type of location

• ZZ: Mutually Defined

TD5-08 · 310 · Location Identifier · Required · String (AN) · Min 1 Max 30

This field specifies the "Ship to Address Type"

N1 Loop – Vendor Warehouse Required Max >1

Variants (all may be used)

N1 Loop – Amazon Bill To LocationN1 Loop – Customer Bill To PartyN1 Loop – Ship To Party

310 Heading > N1 Loop – Vendor Warehouse > N1

N1 Name – Vendor Warehouse

Required · Max use 1

To identify a party by type of organization, name, and code

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• SF: Ship From

N1-02 · 93 · Name · Required · String (AN) · Min 1 Max 50

This will be the Amazon code representing the warehouse that the order should ship from.
This is usually a four character alpha code (e.g. ABCD)

N1-03 · 66 · Identification Code Qualifier · Required · Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

• 92: Assigned by Buyer or Buyer's Agent

N1-04 · 67 · Identification Code · Required · String (AN) · Min 2 Max 80

This will be the Amazon code representing the warehouse that the order should ship from.
This is usually a four character alpha code (e.g. ABCD). Same as N102.

Detail

PO1 Loop Required Max >1

010 Detail > PO1 Loop > PO1

PO1 Baseline Item Data

Required · Max use 1

To specify basic and most frequently used line item data

• PO102 is required.

If Basis of Unit Price Code (PO1-05) is present, then Unit Price (PO1-04) is required

If either Product/Service ID Qualifier (PO1-08) or Product/Service ID (PO1-09) is present, then the other is required

If either Product/Service ID Qualifier (PO1-10) or Product/Service ID (PO1-11) is present, then the other is required

If either Product/Service ID Qualifier (PO1-12) or Product/Service ID (PO1-13) is present, then the other is required

If either Product/Service ID Qualifier (PO1-14) or Product/Service ID (PO1-15) is present, then the other is required

PO1-01 · 350 · Assigned Identification · Required · String (AN) · Min 1 Max 20

Line Item ID
The Line Item ID must be retained and referred to in subsequent messages (855, 856, 810).
This number is generally sequential (1, 2, 3, etc.)
Note: The combination of PO101 and PO107 should remain constant throughout the order cycle and across messages. Whenver the number in PO101 is used the information will reference the item in PO107.

PO1-02 · 330 · Quantity Ordered · Required · Decimal number (R) · Min 1 Max 15

Quantity Ordered
This should appear on the p-slip

PO1-03 · 355 · Unit or Basis for Measurement Code · Required · Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

• EA: Each

PO1-04 · 212 · Unit Price · Optional · Decimal number (R) · Min 1 Max 15

This is Amazon's Expected Cost for the product, not including fulfillment charges
Format: Two Decimals (e.g. 9.00)
This should Not be on the Amazon-branded packing slip

PO1-05 · 639 · Basis of Unit Price Code · Optional · Identifier (ID)

Code identifying the type of unit price for an item

• NT: Net

PO1-06 · 235 · Product/Service ID Qualifier · Required · Identifier (ID)

Always "SK"

• SK: Stock Keeping Unit (SKU)

PO1-07 · 234 · Product/Service ID · Required · String (AN) · Min 1 Max 48

This will be the Product ID of the item being ordered.
This should appear on the Amazon-branded packing slip
Note: Product ID's will vary by vendor and will be agreed upon before beginning the implementation process (SKU, UPC, ASIN, etc.)

PO1-08 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• B6: Author Code

PO1-09 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Author Name
This will only be sent when applicable. If sent, this should appear on the Amazon-branded packing slip.

PO1-10 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• B4: Binding Code
• TP: Product Type Code

PO1-11 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

This will be the Binding Description (e.g. Hardback)
This will only be sent when applicable. If sent, this should appear on the Amazon-branded packing slip.

PO1-12 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• BL: Brand/Label

PO1-13 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

This will be the Merchant Branding of the item
This value does not need to be printed on the Amazon-branded packing slip or returned to Amazon in any corresponding messages.

PO1-14 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• ZZ: Mutually Defined

PO1-15 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

This will be the Seller Of Record of the item.
This should appear on the Amazon-branded packing slip.

CTP Loop Optional Max >1

040 Detail > PO1 Loop > CTP Loop > CTP

CTP Pricing Information

Required · Max use 1

To specify pricing information

CTP-02 · 236 · Price Identifier Code · Optional · Identifier (ID)

Code identifying pricing specification

• PUR: Purchase

CTP-03 · 212 · Unit Price · Optional · Decimal number (R) · Min 1 Max 15

This will be the Amazon Price to Customer.
Format: Two Decimals (e.g. 9.00)
This will be in the currency expressed in CUR02.
This should appear on the Amazon-branded packing slip

SAC Loop Optional Max >1

130 Detail > PO1 Loop > SAC Loop > SAC

SAC Service, Promotion, Allowance, or Charge Information

Required · Max use 1

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

SAC-01 · 248 · Allowance or Charge Indicator · Required · Identifier (ID)

Always "S"

• S: Service

SAC-02 · 1300 · Service, Promotion, Allowance, or Charge Code · Optional · Identifier (ID)

Always "B790"

• B790: Crafting

SAC-15 · 352 · Description · Optional · String (AN)

This will be used to indicate Gift Wrap usage
Valid Values:
Note: If this segment is not sent, the item is not to be gift wrapped

• N: No, the item is not to be gift wrapped
• Y: Yes, the item is to be gift wrapped

289 Detail > PO1 Loop > MSG

MSG Message Text – Gift Message

Optional · Max use >1

This will be the Gift Message.
This is a free form text field and may contain special characters (standard UTF8). This field is not edited, it is sent as the customer has entered it.
This should appear on the Amazon-branded packing slip

Variants (all may be used)

MSGMessage Text – Item Description

MSG-01 · 933 · Free-Form Message Text · Required · String (AN) · Min 1 Max 264

Title or Description of goods.
May contain special characters (standard UTF8)
This should appear on the Amazon-branded packing slip.

289 Detail > PO1 Loop > MSG

MSG Message Text – Item Description

Optional · Max use >1

To provide a free-form format that allows the transmission of text information

Variants (all may be used)

MSGMessage Text – Gift Message

MSG-01 · 933 · Free-Form Message Text · Required · String (AN) · Min 1 Max 264

Title or Description of goods.
May contain special characters (standard UTF8)
This should appear on the Amazon-branded packing slip.

Summary

CTT Loop Required Max >1

010 Summary > CTT Loop > CTT

CTT Transaction Totals

Required · Max use 1

To transmit a hash total for a specific element in the transaction set

• The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.

CTT-01 · 354 · Number of Line Items · Required · Numeric (N0) · Min 1 Max 6

Total number of line items in the transaction set

CTT-02 · 347 · Hash Total · Required · Decimal number (R) · Min 1 Max 10

Sum of values of the specified data element. All values in the data element will be summed without regard to decimal points (explicit or implicit) or signs. Truncation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element.

## Example:
-.0018 First occurrence of value being hashed.
.18 Second occurrence of value being hashed.
1.8 Third occurrence of value being hashed.
18.01 Fourth occurrence of value being hashed.

1855 Hash total prior to truncation.
855 Hash total after truncation to three-digit field.

030 Summary > SE

SE Transaction Set Trailer

Required · Max use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required · String (AN) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE Functional Group Trailer

Required · Max use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

IEA Interchange Control Trailer

Required · Max use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required · Numeric (N0) · Min 1 Max 5

A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender