X12 810 Direct Fulfillment Invoice

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the billing for goods and services provided.

Delimiters

• ~ Segment
• * Element
• > Component

ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Code to identify the type of information in the Authorization Information · 00 No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required Min 10 Max 10 · Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Code to identify the type of information in the Security Information · 00 No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required Min 10 Max 10 · This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required · Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified · 01 Duns (Dun & Bradstreet) 02 SCAC (Standard Carrier Alpha Code) 03 FMC (Federal Maritime Commission) 04 IATA (International Air Transport Association) 08 UCC EDI Communications ID (Comm ID) 09 X.121 (CCITT) 12 Phone (Telephone Companies) 14 Duns Plus Suffix 16 Duns Number With 4-Character Suffix ZZ Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required Min 15 Max 15 · Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required · Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified · ZZ Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required Min 15 Max 15 · Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required YYMMDD format · Date of the interchange

ISA-10 · I09 · Interchange Time · Required HHMM format · Time of the interchange

ISA-11 · I10 · Interchange Control Standards Identifier · Required · Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer · U U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12 · I11 · Interchange Control Version Number · Required · This version number covers the interchange control segments · 00401 Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13 · I12 · Interchange Control Number · Required Min 9 Max 9 · A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required · Code sent by the sender to request an interchange acknowledgment (TA1) · 1 Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required Min 1 Max 1 · Code to indicate whether data enclosed by this interchange envelope is test, production or information · I Information P Production Data T Test Data

ISA-16 · I15 · Component Element Separator · Required Min 1 Max 1 · Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator · > Component Element Separator

GS

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Code identifying a group of application related transaction sets · IN Invoice Information (810,819)

GS-02 · 142 · Application Sender's Code · Required Min 2 Max 15 · Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required Min 2 Max 15 · Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD

GS-05 · 337 · Time · Required HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format · Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required Min 1 Max 9 · Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required · Code used in conjunction with Data Element 480 to identify the issuer of the standard · X Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed · 004010 Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST

010

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Code uniquely identifying a Transaction Set The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set). · 810 Invoice

ST-02 · 329 · Transaction Set Control Number · Required Min 4 Max 9 · Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

BIG

020

Beginning Segment for Invoice

RequiredMax use 1

To indicate the beginning of an invoice transaction set and transmit identifying numbers and dates

BIG-01 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD BIG01 is the invoice issue date.

BIG-02 · 76 · Invoice Number · Required Min 1 Max 22 · Identifying number assigned by issuer

BIG-03 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD BIG03 is the date assigned by the purchaser to purchase order.

BIG-07 · 640 · Transaction Type Code · Required · Code specifying the type of transaction BIG07 is used only to further define the type of invoice when needed. · CI Consolidated Invoice

CUR

040

Currency

RequiredMax use 1

To specify the currency (dollars, pounds, francs, etc.) used in a transaction

CUR-01 · 98 · Entity Identifier Code · Required · Code identifying an organizational entity, a physical location, property or an individual · BT Bill-to-Party

CUR-02 · 100 · Currency Code · Required · Code (Standard ISO) for country in whose currency the charges are specified · CAD Canadian Dollar USD US Dollar

N1 N1 Loop Ship From

RequiredMax 200

Variants (all may be used)

N1N1 Loop Remit To

N1

070

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

N1-01 · 98 · Entity Identifier Code · Required · Code identifying an organizational entity, a physical location, property or an individual · SF Ship From

N1-02 · 93 · Name · Required Min 1 Max 60 · Free-form name · Usage notes This will be the Amazon code representing the vendor warehouse that the order shipped from. This is usually a four-character alpha code(e.g. ABCD)

N1-03 · 66 · Identification Code Qualifier · Required · Code designating the system/method of code structure used for Identification Code (67) · 92 Assigned by Buyer or Buyer's Agent

N1-04 · 67 · Identification Code · Required Min 2 Max 80 · Code identifying a party or other code This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party. · Usage notes This will be the Amazon code representing the vendor warehouse that the order shipped from. This is usually a four-character alpha code(e.g. ABCD)

N1 N1 Loop Remit To

RequiredMax 200

Variants (all may be used)

N1N1 Loop Ship From

N1

070

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

N1-01 · 98 · Entity Identifier Code · Required · Code identifying an organizational entity, a physical location, property or an individual · RI Remit To

N1-02 · 93 · Name · Required Min 1 Max 60 · Free-form name

N1-03 · 66 · Identification Code Qualifier · Required · Code designating the system/method of code structure used for Identification Code (67) · 92 Assigned by Buyer or Buyer's Agent

N1-04 · 67 · Identification Code · Required Min 2 Max 80 · Code identifying a party or other code This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party. · Usage notes Vendor Payee Code. This is a five-character Payee code that Amazon will provide during the integration process. Format: AAAAN (ABCD1)

N2

080

Additional Name Information

OptionalMax use 2

To specify additional names or those longer than 35 characters in length

N2-01 · 93 · Name · Required Min 1 Max 60 · Free-form name

N3

090

Address Information

RequiredMax use 2

To specify the location of the named party

N3-01 · 166 · Address Information · Required Min 1 Max 55 · Address information · Usage notes Vendor Remit To Address. Amazon's AP department will verify that the remit-to address provided via the N3 and N4 segments matches the address on file.

N4

100

Geographic Location

RequiredMax use 1

To specify the geographic place of the named party

N4-01 · 19 · City Name · Required Min 2 Max 30 · Free-form text for city name A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

N4-02 · 156 · State or Province Code · Required Min 2 Max 2 · Code (Standard State/Province) as defined by appropriate government agency N402 is required only if city name (N401) is in the U.S. or Canada.

N4-03 · 116 · Postal Code · Required Min 3 Max 15 · Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04 · 26 · Country Code · Required Min 2 Max 3 · Code identifying the country

ITD

130

Terms of Sale/Deferred Terms of Sale

RequiredMax use >1

To specify terms of sale

Example

If Terms Deferred Due Date (ITD-09) is present, then at least one of Deferred Amount Due (ITD-10) or Percent of Invoice Payable (ITD-11) is required

ITD-01 · 336 · Terms Type Code · Required · Code identifying type of payment terms If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required. · 01 Basic

ITD-02 · 333 · Terms Basis Date Code · Required · Code identifying the beginning of the terms period · 3 Invoice Date

ITD-03 · 338 · Terms Discount Percent · Optional Min 1 Max 6 · Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date

ITD-04 · 370 · Terms Discount Due Date · Optional CCYYMMDD format · Date payment is due if discount is to be earned expressed in format CCYYMMDD

ITD-05 · 351 · Terms Discount Days Due · Optional Min 1 Max 3 · Number of days in the terms discount period by which payment is due if terms discount is earned

ITD-06 · 446 · Terms Net Due Date · Optional CCYYMMDD format · Date when total invoice amount becomes due expressed in format CCYYMMDD

ITD-07 · 386 · Terms Net Days · Required Min 1 Max 3 · Number of days until total invoice amount is due (discount not applicable)

ITD-08 · 362 · Terms Discount Amount · Optional Min 1 Max 10 · Total amount of terms discount

ITD-09 · 388 · Terms Deferred Due Date · Optional CCYYMMDD format · Date deferred payment or percent of invoice payable is due expressed in format CCYYMMDD

ITD-10 · 389 · Deferred Amount Due · Optional Min 1 Max 10 · Deferred amount due for payment

ITD-11 · 342 · Percent of Invoice Payable · Optional Min 1 Max 5 · Amount of invoice payable expressed in percent

ITD-12 · 352 · Description · Required Min 1 Max 80 · A free-form description to clarify the related data elements and their content

Detail

IT1 Loop

RequiredMax 200000

IT1

010

Baseline Item Data (Invoice)

RequiredMax use 1

To specify the basic and most frequently used line item data for the invoice and related transactions

Example

If either Product/Service ID Qualifier (IT1-10) or Product/Service ID (IT1-11) is present, then the other is required

IT1-01 · 350 · Assigned Identification · Required Min 1 Max 20 · Alphanumeric characters assigned for differentiation within a transaction set IT101 is the purchase order line item identification.

IT1-02 · 358 · Quantity Invoiced · Required Min 1 Max 10 · Number of units invoiced (supplier units)

IT1-03 · 355 · Unit or Basis for Measurement Code · Required · Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken · EA Each

IT1-04 · 212 · Unit Price · Required Min 1 Max 17 · Price per unit of product, service, commodity, etc.

IT1-05 · 639 · Basis of Unit Price Code · Required · Code identifying the type of unit price for an item · NT Net

IT1-06 · 235 · Product/Service ID Qualifier · Required · Code identifying the type/source of the descriptive number used in Product/Service ID (234) IT106 through IT125 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU. · SK Stock Keeping Unit (SKU)

IT1-07 · 234 · Product/Service ID · Required Min 1 Max 48 · Identifying number for a product or service

IT1-08 · 235 · Product/Service ID Qualifier · Required · Code identifying the type/source of the descriptive number used in Product/Service ID (234) · PO Purchase Order Number

IT1-09 · 234 · Product/Service ID · Required Min 1 Max 48 · Identifying number for a product or service · Usage notes This will be the Amazon encrypted Ship ID/ PO Number provided in the BEG03 of the corresponding 850. The PO Number is 9-12 characters long and is case-sensitive.

IT1-10 · 235 · Product/Service ID Qualifier · Optional · Code identifying the type/source of the descriptive number used in Product/Service ID (234) · Usage notes Vendor Order Reference Number The Vendor Order Reference Number(VO) would be used to tie back to the individual PO shipped and billed against the Amazon Ship ID/ PO Number. · VO Vendor's Order Number

IT1-11 · 234 · Product/Service ID · Optional Min 1 Max 48 · Identifying number for a product or service

IT1-12 · 235 · Product/Service ID Qualifier · Optional · Code identifying the type/source of the descriptive number used in Product/Service ID (234) · ON Customer Order Number

IT1-13 · 234 · Product/Service ID · Required Min 1 Max 48 · Identifying number for a product or service · Usage notes Amazon.com 19-digit customer order number. This number will be all numeric 3-7-7 (e.g. 123-1234567-1234567) and needs to include the dashes. The customer order number is provided via the REF*OQ segment on the corresponding 850. This number is not unique and may be used on more than one shipment.

TXI

040

Tax Information

OptionalMax use 10

To specify tax information

Usage notes

** Mandatory for all vendors in Australia and Canada**
Do not use for US marketplace. Any US invoice received with the TXI segment will fail to be processed.
The line item level TXI segment has to be provided for every item that is being invoiced.

TXI-01 · 963 · Tax Type Code · Required · Code specifying the type of tax · GS Goods and Services Tax ST State Sales Tax "ST" is only used to specify Québec sales tax. VA Value Added Tax ZZ Mutually Defined

TXI-02 · 782 · Monetary Amount · Optional Min 1 Max 18 · Monetary amount TXI02 is the monetary amount of the tax.

TXI-03 · 954 · Percent · Optional Min 1 Max 10 · Percentage expressed as a decimal TXI03 is the tax percent expressed as a decimal.

SAC Loop

OptionalMax 25

SAC

180

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

SAC-01 · 248 · Allowance or Charge Indicator · Required · Code which indicates an allowance or charge for the service specified If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required. · C Charge

SAC-02 · 1300 · Service, Promotion, Allowance, or Charge Code · Optional · Code identifying the service, promotion, allowance, or charge · B790 Crafting Use 'B790' for Gift Wrap fees D240 Freight Freight Fees are inbound transportation charges, this code should not be used for shipping charges on a customer order. D500 Handling Use 'D500' for Fulfillment Fees E170 Labeling Use 'E170' for Marketing Insert Fees F155 Packaging Use 'F155' for Packaging Fees G821 Shipping Note: This should be used for billing carrier shipping charges when Amazon accounts are not used: For example, USPS Shipments

SAC-05 · 610 · Amount · Optional Min 1 Max 15 · Monetary amount SAC05 is the total amount for the service, promotion, allowance, or charge. If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.

Summary

TDS

010

Total Monetary Value Summary

RequiredMax use 1

To specify the total invoice discounts and amounts

TDS-01 · 610 · Amount · Required Min 1 Max 15 · Monetary amount TDS01 is the total amount of invoice (including charges, less allowances) before terms discount (if discount is applicable).

TXI

020

Tax Information

OptionalMax use 10

To specify tax information

Usage notes

** Mandatory for all vendors in Australia and Canada**
Do not use for US marketplace. Any US invoice received with the TXI segment will fail to be processed. The TXI segment sums the tax amount for the invoiced line items belonging to the same purchase order.

Example

At least one of Monetary Amount (TXI-02), Percent (TXI-03) or Tax Exempt Code (TXI-06) is required

If Dollar Basis For Percent (TXI-08) is present, then Percent (TXI-03) is required

TXI-01 · 963 · Tax Type Code · Required · Code specifying the type of tax · GS Goods and Services Tax ST State Sales Tax Usage Notes: "ST" is only used to specify Québec sales tax. VA Value Added Tax ZZ Mutually Defined

TXI-02 · 782 · Monetary Amount · Optional Min 1 Max 18 · Monetary amount TXI02 is the monetary amount of the tax.

TXI-03 · 954 · Percent · Optional Min 1 Max 10 · Percentage expressed as a decimal TXI03 is the tax percent expressed as a decimal.

TXI-05 · 956 · Tax Jurisdiction Code · Optional Min 1 Max 10 · Code identifying the taxing jurisdiction

TXI-06 · 441 · Tax Exempt Code · Optional Min 1 Max 1 · Code identifying exemption status from sales and use tax

TXI-08 · 828 · Dollar Basis For Percent · Optional Min 1 Max 9 · Dollar basis to be used in the percent calculation of the allowance, charge or tax

TXI-09 · 325 · Tax Identification Number · Optional Min 1 Max 20 · Number assigned to a purchaser (buyer, orderer) by a taxing jurisdiction (state, county, etc.); often called a tax exemption number or certificate number · Usage notes This is the vendor's registered business TAX ID. This field is required for Canada vendors (GST ID/HST ID/QST ID) and for vendors in Australia to comply with tax requirements.

CTT

070

Transaction Totals

OptionalMax use 1

To transmit a hash total for a specific element in the transaction set

• Number of line items (CTT01) is the accumulation of the number of IT1 segments.
  If used, hash total (CTT02) is the sum of the value of quantities invoiced (IT102) for each IT1 segment.

CTT-01 · 354 · Number of Line Items · Required Min 1 Max 6 · Total number of line items in the transaction set

CTT-02 · 347 · Hash Total · Required Min 1 Max 10 · Sum of values of the specified data element. All values in the data element will be summed without regard to decimal points (explicit or implicit) or signs. Truncation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element. ## Example: -.0018 First occurrence of value being hashed. .18 Second occurrence of value being hashed. 1.8 Third occurrence of value being hashed. 18.01 Fourth occurrence of value being hashed. 1855 Hash total prior to truncation. 855 Hash total after truncation to three-digit field.

SE

080

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required Min 1 Max 10 · Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required Min 4 Max 9 · Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required Min 1 Max 6 · Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required Min 1 Max 9 · Assigned number originated and maintained by the sender

IEA

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required Min 1 Max 5 · A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required Min 9 Max 9 · A control number assigned by the interchange sender

EDI Samples

No Tax

ISA*00*          *00*          *ZZ*SENDERID       *ZZ*AMAZONDS       *220824*2001*U*00401*000000088*0*P*>~
GS*IN*SENDERID*AMAZONDS*20220824*2001*88*X*004010~
ST*810*0001~
BIG*20220822*SINV00070492*20220822****CI~
CUR*BT*USD~
N1*RI*VendorRemitToName*92*PAYE1~
N3*705 5TH AVE S~
N4*SEATTLE*WA*981044425*US~
N1*SF*WHSE*92*WHSE~
ITD*01*3*****30*****NET 30~
IT1*1*2*EA*18.04*NT*SK*1617*PO*TkFd5Zn32*VO*SO00095341*ON*123-1234567-1234567~
IT1*2*3*EA*54.42*NT*SK*4927*PO*TkFd5Zn32*VO*SO00095341*ON*123-1234567-1234567~
TDS*19934~
CTT*2*5~
SE*12*0001~
GE*1*88~
IEA*1*000000088~

With Tax

ISA*00*          *00*          *ZZ*SENDERID       *ZZ*AMAZONDS       *220824*2001*U*00401*000000076*0*P*>~
GS*IN*SENDERID*AMAZONDS*20220824*2001*76*X*004010~
ST*810*000000001~
BIG*20220822*SINV00070511*20220822****CI~
CUR*BT*CAD~
N1*RI*VendorRemitToName*92*PAYE1~
N3*5225 Boundary Road~
N4*Navan*ON*K4B 0L3*CA~
N1*SF*WHSE*92*WHSE~
ITD*01*3*****30*****NET 30~
IT1*1*2*EA*18.04*NT*SK*1617*PO*TkFd5Zn32*VO*SO00095341*ON*123-1234567-1234567~
TXI*GS*4.69*13~
IT1*2*3*EA*54.42*NT*SK*4927*PO*TkFd5Zn32*VO*SO00095341*ON*123-1234567-1234567~
TXI*GS*21.22*13~
TDS*22525~
TXI*GS*25.91*13*****199.34*VendorTaxID~
CTT*1*3~
SE*12*000000001~
GE*1*76~
IEA*1*000000076~