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Motor Carrier Load Tender
  • Specification
  • EDI Inspector
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X12 204 Motor Carrier Load Tender

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Motor Carrier Load Tender Transaction Set (204) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to allow shippers or other interested parties to offer (tender) a shipment to a full load (truckload) motor carrier including detailed scheduling, equipment requirements, commodities, and shipping instructions pertinent to a load tender. It is not to be used to provide a motor carrier with data relative to a Less-than-Truckload bill of lading, pick-up notification, or manifest.

Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI samples
  • None included
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
010
Transaction Set Header
Max use 1
Required
B2
020
Beginning Segment for Shipment Information Transaction
Max use 1
Required
B2A
030
Set Purpose
Max use 1
Required
L11
080
Business Instructions and Reference Number
Max use 50
Optional
G62
090
Date/Time
Max use 1
Optional
MS3
100
Interline Information
Max use 1
Optional
AT5
110
Bill of Lading Handling Requirements
Max use 6
Optional
PLD
120
Pallet Information
Max use 1
Optional
LH6
125
Hazardous Certification
Max use 6
Optional
NTE
130
Note/Special Instruction
Max use 10
Optional
0100 Loop
detail
0300 Loop
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Authorization Information

00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Security Information

00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format

Date of the interchange

ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format

Time of the interchange

ISA-11
I10
Interchange Control Standards Identifier
Required
Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)

This version number covers the interchange control segments

00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

>
Component Element Separator

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)

Code identifying a group of application related transaction sets

SM
Motor Carrier Load Tender (204)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

004010
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)

Code uniquely identifying a Transaction Set

  • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
204
Motor Carrier Load Tender
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

B2
020
Heading > B2

Beginning Segment for Shipment Information Transaction

RequiredMax use 1

To transmit basic data relating to shipment information

Example
B2-02
140
Standard Carrier Alpha Code
Required
Identifier (ID)
Min 2Max 4

Standard Carrier Alpha Code

  • B202 contains the Standard Carrier Alpha Code (SCAC) of the carrier that will receive the bill of lading.
  • B202 is mandatory for transaction set 204.
B2-04
145
Shipment Identification Number
Required
String (AN)
Min 1Max 30

Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)

B2-05
188
Weight Unit Code
Optional
Identifier (ID)

Code specifying the weight unit

K
Kilograms
L
Pounds
B2-06
146
Shipment Method of Payment
Required
Identifier (ID)
Min 2Max 2

Code identifying payment terms for transportation charges

Usage notes

All valid codes supported.

B2A
030
Heading > B2A

Set Purpose

RequiredMax use 1

To allow for positive identification of transaction set purpose

Example
B2A-01
353
Transaction Set Purpose Code
Required
Identifier (ID)

Code identifying purpose of transaction set

00
Original
01
Cancellation
02
Add
03
Delete
04
Change
05
Replace
17
Cancel, to be Reissued
18
Reissue
30
Renewal
B2A-02
346
Application Type
Required
Identifier (ID)

Code identifying an application

LT
Load Tender - Truckload (TL) Carrier Only
L11
080
Heading > L11

Business Instructions and Reference Number

OptionalMax use 50

To specify instructions in this business relationship or a reference number

Example
L11-01
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

L11-02
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

43
Supporting Document Number

Qualifier 43 is a reference number assigned to a carrier tender that uniquely identifies each load. All 204s will include this reference number, and it must be returned on all subsequent documents.

L11-03
352
Description
Optional
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

G62
090
Heading > G62

Date/Time

OptionalMax use 1

To specify pertinent dates and times

  • Segment G62 in header is used to convey the must-respond-by date and time when responding to a 204 transaction.
Example
G62-01
432
Date Qualifier
Required
Identifier (ID)

Code specifying type of date

64
Must Respond By
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

G62-03
176
Time Qualifier
Required
Identifier (ID)

Code specifying the reported time

1
Must Respond By
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

G62-05
623
Time Code
Optional
Identifier (ID)

Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow

CT
Central Time
LT
Local Time
UT
Universal Time Coordinate

Preferred

MS3
100
Heading > MS3

Interline Information

OptionalMax use 1

To identify the interline carrier and relevant data

Example
MS3-01
140
Standard Carrier Alpha Code
Required
Identifier (ID)
Min 2Max 4

Standard Carrier Alpha Code

  • MS301 is the Standard Carrier Alpha Code (SCAC) of the interline carrier.
MS3-02
133
Routing Sequence Code
Required
Identifier (ID)

Code describing the relationship of a carrier to a specific shipment movement

B
Origin/Delivery Carrier (Any Mode)
MS3-04
91
Transportation Method/Type Code
Required
Identifier (ID)

Code specifying the method or type of transportation for the shipment

M
Motor (Common Carrier)
AT5
110
Heading > AT5

Bill of Lading Handling Requirements

OptionalMax use 6

To identify Bill of Lading handling and service requirements

Example
AT5-01
152
Special Handling Code
Required
Identifier (ID)

Code specifying special transportation handling instructions

HM
Endorsed as Hazardous Material
PLD
120
Heading > PLD

Pallet Information

OptionalMax use 1

To specify pallet information including quantity, exchange, and weight

Example
If either Weight Unit Code (PLD-03) or Weight (PLD-04) is present, then the other is required
PLD-01
406
Quantity of Pallets Shipped
Required
Numeric (N0)
Min 1Max 3

Number of pallets shipped

PLD-03
188
Weight Unit Code
Optional
Identifier (ID)

Code specifying the weight unit

K
Kilograms
L
Pounds
PLD-04
81
Weight
Optional
Decimal number (R)
Min 1Max 10

Numeric value of weight

LH6
125
Heading > LH6

Hazardous Certification

OptionalMax use 6

To specify the name of the person certifying that the shipment complies with the regulations and/or the actual certification

Example
If either Hazardous Certification Code (LH6-02) or Hazardous Certification Declaration (LH6-03) is present, then the other is required
Optional
String (AN)
Min 1Max 60

Free-form name

LH6-02
272
Hazardous Certification Code
Optional
Identifier (ID)

Code indicating the form of the hazardous certification

1
Abbreviated Hazardous Certification
2
Long Form of Hazardous Certification
LH6-03
273
Hazardous Certification Declaration
Optional
String (AN)
Min 1Max 25

Hazardous material certification verbiage as required by Title 49 of Code of Federal Regulations

LH6-04
273
Hazardous Certification Declaration
Optional
String (AN)
Min 1Max 25

Hazardous material certification verbiage as required by Title 49 of Code of Federal Regulations

NTE
130
Heading > NTE

Note/Special Instruction

OptionalMax use 10

To transmit information in a free-form format, if necessary, for comment or special instruction

Example
NTE-01
363
Note Reference Code
Required
Identifier (ID)

Code identifying the functional area or purpose for which the note applies

ADD
Additional Information
SFM
Safety Measures
SPH
Special Handling
ZZZ
Mutually Defined
NTE-02
352
Description
Required
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

0100 Loop
OptionalMax >1
N1
140
Heading > 0100 Loop > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

  • Loop 0100 is used to convey name and address detail relative to bill-to, party controlling freight, or other shipment level name and address information. It is not used to convey ship from or ship to detail which should be handled within loop 0300 in table 2.
Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

BR
Broker
BT
Bill-to-Party
CN
Consignee
SH
Shipper
Required
String (AN)
Min 1Max 60

Free-form name

N1-03
66
Identification Code Qualifier
Required
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

1
D-U-N-S Number, Dun & Bradstreet
2
Standard Carrier Alpha Code (SCAC)
ZZ
Mutually Defined
N1-04
67
Identification Code
Required
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
N2
150
Heading > 0100 Loop > N2

Additional Name Information

OptionalMax use 1

To specify additional names or those longer than 35 characters in length

Example
Required
String (AN)
Min 1Max 60

Free-form name

Optional
String (AN)
Min 1Max 60

Free-form name

N3
160
Heading > 0100 Loop > N3

Address Information

OptionalMax use 2

To specify the location of the named party

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55

Address information

N4
170
Heading > 0100 Loop > N4

Geographic Location

OptionalMax use 1

To specify the geographic place of the named party

Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Required
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04
26
Country Code
Required
Identifier (ID)
Min 2Max 3

Code identifying the country

G61
190
Heading > 0100 Loop > G61

Contact

OptionalMax use 3

To identify a person or office to whom communications should be directed

Example
G61-01
366
Contact Function Code
Required
Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

AG
Agent
BA
Broker
Required
String (AN)
Min 1Max 60

Free-form name

G61-03
365
Communication Number Qualifier
Required
Identifier (ID)

Code identifying the type of communication number

  • G6103 qualifies G6104.
EM
Electronic Mail
TE
Telephone
G61-04
364
Communication Number
Required
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

0100 Loop end
0200 Loop
OptionalMax >1
N7
200
Heading > 0200 Loop > N7

Equipment Details

RequiredMax use 1

To identify the equipment

Example
If either Weight (N7-03) or Weight Qualifier (N7-04) is present, then the other is required
N7-01
206
Equipment Initial
Optional
String (AN)
Min 1Max 4

Prefix or alphabetic part of an equipment unit's identifying number

  • N701 is mandatory for rail transactions.
N7-02
207
Equipment Number
Optional
String (AN)
Min 1Max 10

Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)

N7-03
81
Weight
Optional
Decimal number (R)
Min 1Max 10

Numeric value of weight

N7-04
187
Weight Qualifier
Optional
Identifier (ID)

Code defining the type of weight

G
Gross Weight
N7-11
40
Equipment Description Code
Optional
Identifier (ID)
Min 2Max 2

Code identifying type of equipment used for shipment

Usage notes

All motor related index 40 codes are valid and can be sent based on shipper needs.

N7-12
140
Standard Carrier Alpha Code
Optional
Identifier (ID)
Min 2Max 4

Standard Carrier Alpha Code

  • N712 is the owner of the equipment.
N7-13
319
Temperature Control
Optional
String (AN)
Min 3Max 6

Free-form abbreviation of temperature range or flash-point temperature

N7-15
567
Equipment Length
Optional
Numeric (N0)
Min 4Max 5

Length (in feet and inches) of equipment ordered or used to transport shipment (The format is FFFII where FFF is feet and II is inches; the range for II is 00 through 11)

N7-22
24
Equipment Type
Optional
Identifier (ID)
Min 4Max 4

Code identifying equipment type

N7-23
140
Standard Carrier Alpha Code
Optional
Identifier (ID)
Min 2Max 4

Standard Carrier Alpha Code

  • N723 is the operator or carrier of the rights of the equipment.
0200 Loop end
Heading end

Detail

0300 Loop
RequiredMax >1
S5
010
Detail > 0300 Loop > S5

Stop Off Details

RequiredMax use 1

To specify stop-off detail reference numbers and stop reason

Example
S5-01
165
Stop Sequence Number
Required
Numeric (N0)
Min 1Max 3

Identifying number for the specific stop and the sequence in which the stop is to be performed

S5-02
163
Stop Reason Code
Required
Identifier (ID)

Code specifying the reason for the stop

CL
Complete
CU
Complete Unload
DT
Drop Trailer
LD
Load
PL
Part Load
PU
Part Unload
TL
Transload
UL
Unload
S5-09
352
Description
Optional
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

  • S509 is the stop reason description.
L11
020
Detail > 0300 Loop > L11

Business Instructions and Reference Number

OptionalMax use 50

To specify instructions in this business relationship or a reference number

Usage notes

Additional L1102 (other than QN) qualifiers sent are based on Shipper requirements.

Example
L11-01
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

L11-02
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

QM
Quality Review Material Crib Identifier
L11-03
352
Description
Optional
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

G62
030
Detail > 0300 Loop > G62

Date/Time

OptionalMax use 2

To specify pertinent dates and times

  • Use G62 segment either in loop 0300 or loop 0350, but not both.
Example
G62-01
432
Date Qualifier
Required
Identifier (ID)

Code specifying type of date

10
Requested Ship Date/Pick-up Date
68
Requested Delivery Date
96
Scheduled Pick-up Date, Needs Confirmation
97
Scheduled Delivery Date, Needs Confirmation
98
Scheduled Pick-up Date, Appointment Confirmed
99
Scheduled Delivery Date, Appointment Confirmed
EP
Earliest Pickup Date
LP
Latest Pickup Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

G62-03
176
Time Qualifier
Required
Identifier (ID)

Code specifying the reported time

2
Pickup Appointment Scheduled Time
3
Delivery Appointment Scheduled Time
EP
Earliest Pickup Time
LP
Latest Pickup Time
Y
Requested Pick Up Time
Z
Requested Delivery Time
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

G62-05
623
Time Code
Optional
Identifier (ID)

Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow

Usage notes

UT is Arrive's preferred time format, but all other Index 623 time codes are supported.

CT
Central Time
LT
Local Time
UT
Universal Time Coordinate
AT8
040
Detail > 0300 Loop > AT8

Shipment Weight, Packaging and Quantity Data

OptionalMax use 1

To specify shipment details in terms of weight, and quantity of handling units

  • Segment AT8 in loop 0300 is intended for the transmitting of total weight, quantity, and volume relative to the specific stop-off. Should weight, quantity, and volume also be sent in segment AT8 in loop 0320 and tied to commodity detail, then the accumulated amounts of weight, quantity, and volume in the AT8 segment in loop 0320 should equal the amounts in the single AT8 occurrence in loop 0300.
Example
If either Weight Qualifier (AT8-01), Weight Unit Code (AT8-02) or Weight (AT8-03) are present, then the others are required
If either Volume Unit Qualifier (AT8-06) or Volume (AT8-07) is present, then the other is required
AT8-01
187
Weight Qualifier
Optional
Identifier (ID)

Code defining the type of weight

G
Gross Weight
AT8-02
188
Weight Unit Code
Optional
Identifier (ID)

Code specifying the weight unit

K
Kilograms
L
Pounds
AT8-03
81
Weight
Optional
Decimal number (R)
Min 1Max 10

Numeric value of weight

AT8-04
80
Lading Quantity
Optional
Numeric (N0)
Min 1Max 7

Number of units (pieces) of the lading commodity

  • AT804 is the quantity of handling units that are not unitized (for example a carton). When added to the quantity in AT805, it is the total quantity of handling units in the shipment.
AT8-05
80
Lading Quantity
Optional
Numeric (N0)
Min 1Max 7

Number of units (pieces) of the lading commodity

  • AT805 is the quantity of handling units that are unitized (for example on a pallet or slip sheet). When added to the quantity in AT804 it is the total quantity of handling units for the shipment.
AT8-06
184
Volume Unit Qualifier
Optional
Identifier (ID)

Code identifying the volume unit

L
Load
AT8-07
183
Volume
Optional
Decimal number (R)
Min 1Max 8

Value of volumetric measure

LAD
050
Detail > 0300 Loop > LAD

Lading Detail

OptionalMax use 999

To transmit detailed lading data pertinent to a pickup or delivery

  • Use LAD segment either in loop 0300 or loop 0350, but not both.
Example
If either Packaging Form Code (LAD-01) or Lading Quantity (LAD-02) is present, then the other is required
If either Weight Unit Code (LAD-03) or Unit Weight (LAD-04) is present, then the other is required
If either Weight Unit Code (LAD-05) or Weight (LAD-06) is present, then the other is required
LAD-01
211
Packaging Form Code
Optional
Identifier (ID)

Code for packaging form of the lading quantity

BLK
Bulk
CAS
Case
CRT
Crate
CTN
Carton
LSE
Loose
PCS
Pieces
PLT
Pallet
ROL
Roll
SKD
Skid
TLD
Intermodal Trailer/Container Load (Rail)
TRU
Truck
UNP
Unpacked
VEH
Vehicles
VPK
Van Pack
LAD-02
80
Lading Quantity
Optional
Numeric (N0)
Min 1Max 7

Number of units (pieces) of the lading commodity

LAD-03
188
Weight Unit Code
Optional
Identifier (ID)

Code specifying the weight unit

K
Kilograms
L
Pounds
LAD-04
395
Unit Weight
Optional
Decimal number (R)
Min 1Max 8

Numeric value of weight per unit

LAD-05
188
Weight Unit Code
Optional
Identifier (ID)

Code specifying the weight unit

K
Kilograms
L
Pounds
LAD-06
81
Weight
Optional
Decimal number (R)
Min 1Max 10

Numeric value of weight

AT5
060
Detail > 0300 Loop > AT5

Bill of Lading Handling Requirements

OptionalMax use 6

To identify Bill of Lading handling and service requirements

Example
Only one of Special Handling Code (AT5-01) or Special Handling Description (AT5-03) may be present
Only one of Special Services Code (AT5-02) or Special Handling Description (AT5-03) may be present
AT5-01
152
Special Handling Code
Optional
Identifier (ID)
Min 2Max 3

Code specifying special transportation handling instructions

Usage notes

All index 152 codes are valid and can be sent based on shipper needs.

AT5-02
560
Special Services Code
Optional
Identifier (ID)
Min 2Max 10

Code identifying the special service

Usage notes

All index 560 codes are valid and can be sent based on shipper needs.

AT5-03
153
Special Handling Description
Optional
String (AN)
Min 2Max 30

Free-form additional description of special handling instructions to appear on printed bill if special handling code is not adequate

PLD
063
Detail > 0300 Loop > PLD

Pallet Information

OptionalMax use 1

To specify pallet information including quantity, exchange, and weight

Example
PLD-01
406
Quantity of Pallets Shipped
Optional
Numeric (N0)
Min 1Max 3

Number of pallets shipped

PLD-02
399
Pallet Exchange Code
Optional
Identifier (ID)

Code specifying pallet exchange instructions

K
L
PLD-03
188
Weight Unit Code
Optional
Identifier (ID)
Min 1Max 1

Code specifying the weight unit

NTE
065
Detail > 0300 Loop > NTE

Note/Special Instruction

OptionalMax use 20

To transmit information in a free-form format, if necessary, for comment or special instruction

Example
NTE-01
363
Note Reference Code
Required
Identifier (ID)

Code identifying the functional area or purpose for which the note applies

ADD
Additional Information
SFM
Safety Measures
SPH
Special Handling
ZZZ
Mutually Defined
NTE-02
352
Description
Required
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

0310 Loop
OptionalMax >1
N1
070
Detail > 0300 Loop > 0310 Loop > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

AB
Additional Pick Up Address
AE
Additional Delivery Address
CN
Consignee
DA
Delivery Address
PW
Pick Up Address
SF
Ship From
ST
Ship To
Required
String (AN)
Min 1Max 60

Free-form name

N1-03
66
Identification Code Qualifier
Required
Identifier (ID)
Min 1Max 2

Code designating the system/method of code structure used for Identification Code (67)

Usage notes

All index 66 codes are valid and can be sent based on shipper needs.

N1-04
67
Identification Code
Required
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
N2
080
Detail > 0300 Loop > 0310 Loop > N2

Additional Name Information

OptionalMax use 1

To specify additional names or those longer than 35 characters in length

Example
Required
String (AN)
Min 1Max 60

Free-form name

Optional
String (AN)
Min 1Max 60

Free-form name

N3
090
Detail > 0300 Loop > 0310 Loop > N3

Address Information

OptionalMax use 2

To specify the location of the named party

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55

Address information

N4
100
Detail > 0300 Loop > 0310 Loop > N4

Geographic Location

OptionalMax use 1

To specify the geographic place of the named party

Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Required
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04
26
Country Code
Required
Identifier (ID)
Min 2Max 3

Code identifying the country

G61
120
Detail > 0300 Loop > 0310 Loop > G61

Contact

OptionalMax use 3

To identify a person or office to whom communications should be directed

Example
G61-01
366
Contact Function Code
Required
Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

CN
General Contact
HM
Hazardous Material Contact
Required
String (AN)
Min 1Max 60

Free-form name

G61-03
365
Communication Number Qualifier
Required
Identifier (ID)

Code identifying the type of communication number

  • G6103 qualifies G6104.
EM
Electronic Mail
TE
Telephone
G61-04
364
Communication Number
Required
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

0310 Loop end
0350 Loop
OptionalMax >1
OID
150
Detail > 0300 Loop > 0350 Loop > OID

Order Identification Detail

RequiredMax use 1

To specify order identification detail

  • Use loop 0350 for conveying seller's order/invoice level detail or buyer's purchase order level detail. If not using order level detail, this loop should not be used.
Example
If either Unit or Basis for Measurement Code (OID-04) or Quantity (OID-05) is present, then the other is required
If either Weight Unit Code (OID-06) or Weight (OID-07) is present, then the other is required
If either Volume Unit Qualifier (OID-08) or Volume (OID-09) is present, then the other is required
OID-01
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

  • OID01 is the seller's order identification number.
OID-02
324
Purchase Order Number
Required
String (AN)
Min 1Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

OID-03
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

  • OID03 is the number assigned by the consignee to further define the purchase order number.
OID-04
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
Min 2Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Usage notes

All index 355 codes are valid and can be sent based on shipper needs.

OID-05
380
Quantity
Optional
Decimal number (R)
Min 1Max 15

Numeric value of quantity

OID-06
188
Weight Unit Code
Optional
Identifier (ID)
Min 1Max 1

Code specifying the weight unit

Usage notes

All index 188 codes are valid and can be sent based on shipper needs.

OID-07
81
Weight
Optional
Decimal number (R)
Min 1Max 10

Numeric value of weight

OID-08
184
Volume Unit Qualifier
Optional
Identifier (ID)
Min 1Max 1

Code identifying the volume unit

Usage notes

All index 184 codes are valid and can be sent based on shipper needs.

OID-09
183
Volume
Optional
Decimal number (R)
Min 1Max 8

Value of volumetric measure

LAD
180
Detail > 0300 Loop > 0350 Loop > LAD

Lading Detail

OptionalMax use 999

To transmit detailed lading data pertinent to a pickup or delivery

Example
If either Packaging Form Code (LAD-01) or Lading Quantity (LAD-02) is present, then the other is required
If either Weight Unit Code (LAD-03) or Unit Weight (LAD-04) is present, then the other is required
If either Weight Unit Code (LAD-05) or Weight (LAD-06) is present, then the other is required
LAD-01
211
Packaging Form Code
Optional
Identifier (ID)

Code for packaging form of the lading quantity

BLK
Bulk
CAS
Case
CRT
Crate
CTN
Carton
LSE
Loose
PCS
Pieces
PLT
Pallet
ROL
Roll
SKD
Skid
TLD
Intermodal Trailer/Container Load (Rail)
TRU
Truck
UNP
Unpacked
VEH
Vehicles
VPK
Van Pack
LAD-02
80
Lading Quantity
Optional
Numeric (N0)
Min 1Max 7

Number of units (pieces) of the lading commodity

LAD-03
188
Weight Unit Code
Optional
Identifier (ID)

Code specifying the weight unit

K
Kilograms
L
Pounds
LAD-04
395
Unit Weight
Optional
Decimal number (R)
Min 1Max 8

Numeric value of weight per unit

LAD-05
188
Weight Unit Code
Optional
Identifier (ID)

Code specifying the weight unit

K
Kilograms
L
Pounds
LAD-06
81
Weight
Optional
Decimal number (R)
Min 1Max 10

Numeric value of weight

0360 Loop
OptionalMax >1
L5
190
Detail > 0300 Loop > 0350 Loop > 0360 Loop > L5

Description, Marks and Numbers

RequiredMax use 1

To specify the line item in terms of description, quantity, packaging, and marks and numbers

  • If sending order level detail within the 0350 loop, then use L5 and AT8 segments in loop 0360 to relay commodity detail. Otherwise, use L5 and AT8 segments within the 0320 loop to relay commodity detail. Use either loop 0320 or loop 0360, but not both.
Example
L5-01
213
Lading Line Item Number
Optional
Numeric (N0)
Min 1Max 3

Sequential line number for a lading item

L5-02
79
Lading Description
Optional
String (AN)
Min 1Max 50

Description of an item as required for rating and billing purposes

  • L502 may be used to send quantity information as part of the product description.
L5-03
22
Commodity Code
Required
String (AN)
Min 1Max 30

Code describing a commodity or group of commodities

L5-04
23
Commodity Code Qualifier
Required
Identifier (ID)
Min 1Max 1

Code identifying the commodity coding system used for Commodity Code

Usage notes

All index 184 codes are valid and can be sent based on shipper needs.

AT8
195
Detail > 0300 Loop > 0350 Loop > 0360 Loop > AT8

Shipment Weight, Packaging and Quantity Data

OptionalMax use 1

To specify shipment details in terms of weight, and quantity of handling units

  • Accumulated weights, quantities, and volumes sent in the AT8 segment in loop 0360 should total to the weight, quantity, and volume in the OID segment in loop 0350. Accumulated weights and quantities in the LAD segment in loop 0350 should total to the weight and quantity in the OID segment in loop 0350.
Example
If either Weight Qualifier (AT8-01), Weight Unit Code (AT8-02) or Weight (AT8-03) are present, then the others are required
If either Volume Unit Qualifier (AT8-06) or Volume (AT8-07) is present, then the other is required
AT8-01
187
Weight Qualifier
Optional
Identifier (ID)

Code defining the type of weight

G
Gross Weight
AT8-02
188
Weight Unit Code
Optional
Identifier (ID)

Code specifying the weight unit

K
Kilograms
L
Pounds
AT8-03
81
Weight
Optional
Decimal number (R)
Min 1Max 10

Numeric value of weight

AT8-04
80
Lading Quantity
Optional
Numeric (N0)
Min 1Max 7

Number of units (pieces) of the lading commodity

  • AT804 is the quantity of handling units that are not unitized (for example a carton). When added to the quantity in AT805, it is the total quantity of handling units in the shipment.
AT8-05
80
Lading Quantity
Optional
Numeric (N0)
Min 1Max 7

Number of units (pieces) of the lading commodity

  • AT805 is the quantity of handling units that are unitized (for example on a pallet or slip sheet). When added to the quantity in AT804 it is the total quantity of handling units for the shipment.
AT8-06
184
Volume Unit Qualifier
Optional
Identifier (ID)

Code identifying the volume unit

L
Load
AT8-07
183
Volume
Optional
Decimal number (R)
Min 1Max 8

Value of volumetric measure

0365 Loop
OptionalMax >1
G61
200
Detail > 0300 Loop > 0350 Loop > 0360 Loop > 0365 Loop > G61

Contact

RequiredMax use 1

To identify a person or office to whom communications should be directed

  • The G61 segment contains the person or company to be contacted by the carrier in case of emergency.
Example
If either Communication Number Qualifier (G61-03) or Communication Number (G61-04) is present, then the other is required
G61-01
366
Contact Function Code
Optional
Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

HM
Hazardous Material Contact

Only used to provided Hazardous 24hr Emergency Contact information

Optional
String (AN)
Min 1Max 60

Free-form name

G61-03
365
Communication Number Qualifier
Optional
Identifier (ID)

Code identifying the type of communication number

  • G6103 qualifies G6104.
TE
Telephone
G61-04
364
Communication Number
Optional
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

L11
201
Detail > 0300 Loop > 0350 Loop > 0360 Loop > 0365 Loop > L11

Business Instructions and Reference Number

OptionalMax use 5

To specify instructions in this business relationship or a reference number

  • The L11 segment contains the specific hazardous material reference numbers.
    Used in loop 0365 it pertains to all iterations of loop 0370 following.
Example
If either Reference Identification (L11-01) or Reference Identification Qualifier (L11-02) is present, then the other is required
At least one of Reference Identification (L11-01) or Description (L11-03) is required
L11-01
127
Reference Identification
Optional
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

L11-02
128
Reference Identification Qualifier
Optional
Identifier (ID)
Min 2Max 3

Code qualifying the Reference Identification

Usage notes

Additional L1102 qualifiers sent are based on Shipper requirements.

L11-03
352
Description
Optional
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

0370 Loop
OptionalMax >1
LH1
203
Detail > 0300 Loop > 0350 Loop > 0360 Loop > 0365 Loop > 0370 Loop > LH1

Hazardous Identification Information

RequiredMax use 1

To specify the hazardous commodity identification reference number and quantity

Example
LH1-01
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
Min 2Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

  • LH101 and LH102 are used to convey the number and type of packages for bulk and nonbulk movements.
Usage notes

All index 355 codes are valid and can be sent based on shipper needs.

LH1-02
80
Lading Quantity
Optional
Numeric (N0)
Min 1Max 7

Number of units (pieces) of the lading commodity

LH1-03
277
UN/NA Identification Code
Optional
Identifier (ID)
Min 6Max 6

Code identifying the hazardous material identification number as required by Title 49 of the code of Federal Regulations; UN/NA stands for United Nations/North America

LH1-04
200
Hazardous Materials Page
Optional
String (AN)
Min 1Max 6

The United Nations page number as required for the international transport of hazardous materials

LH1-05
22
Commodity Code
Optional
String (AN)
Min 1Max 30

Code describing a commodity or group of commodities

LH2
204
Detail > 0300 Loop > 0350 Loop > 0360 Loop > 0365 Loop > 0370 Loop > LH2

Hazardous Classification Information

OptionalMax use 4

To specify the hazardous notation and endorsement information

Example
LH2-01
215
Hazardous Classification
Optional
Identifier (ID)
Min 1Max 30

The hazardous classification corresponding to the shipping name of the hazardous commodity

LH2-02
983
Hazardous Class Qualifier
Optional
Identifier (ID)

Code qualifying hazardous class

P
Primary
S
Secondary
LH2-03
218
Hazardous Placard Notation
Optional
Identifier (ID)
Min 14Max 40

The placard notation corresponding to the hazard class of the hazardous commodity

LH2-04
222
Hazardous Endorsement
Optional
Identifier (ID)
Min 4Max 25

The placard endorsement that is to be shown on the shipping papers for the hazardous commodity

LH3
205
Detail > 0300 Loop > 0350 Loop > 0360 Loop > 0365 Loop > 0370 Loop > LH3

Hazardous Material Shipping Name

OptionalMax use 10

To specify the hazardous material shipping name and additional descriptive requirements

Example
If either Hazardous Material Shipping Name (LH3-01) or Hazardous Material Shipping Name Qualifier (LH3-02) is present, then the other is required
LH3-01
224
Hazardous Material Shipping Name
Optional
String (AN)
Min 1Max 25

The proper shipping name of the hazardous commodity as specified by the Code of Federal Regulations, Title 49

LH3-02
984
Hazardous Material Shipping Name Qualifier
Optional
Identifier (ID)

Qualifier indicating the source (regulatory) of the proper shipping name

D
Domestic (United States) Shipping Name
0370 Loop end
0365 Loop end
0360 Loop end
0350 Loop end
0300 Loop end
Detail end

Summary

L3
010
Summary > L3

Total Weight and Charges

OptionalMax use 1

To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items

Example
L3-01
81
Weight
Required
Decimal number (R)
Min 1Max 10

Numeric value of weight

L3-02
187
Weight Qualifier
Required
Identifier (ID)

Code defining the type of weight

G
Gross Weight
L3-03
60
Freight Rate
Required
Decimal number (R)
Min 1Max 9

Rate that applies to the specific commodity

L3-04
122
Rate/Value Qualifier
Required
Identifier (ID)

Code qualifying how to extend charges or interpret value

FR
Flat Rate
LB
Per Pound
PD
Per Day
PM
Per Mile
L3-05
58
Charge
Required
Numeric (N2)
Min 1Max 12

For a line item: freight or special charge; for the total invoice: the total charges -- expressed in the standard monetary denomination for the currency specified

  • L305 is the total charges.
L3-08
150
Special Charge or Allowance Code
Required
Identifier (ID)

Code identifying type of special charge or allowance

400
Freight
FUE
Fuel Charge
ZZZ
Mutually Defined
L3-09
183
Volume
Required
Decimal number (R)
Min 1Max 8

Value of volumetric measure

L3-10
184
Volume Unit Qualifier
Required
Identifier (ID)

Code identifying the volume unit

L
Load
L3-11
80
Lading Quantity
Required
Numeric (N0)
Min 1Max 7

Number of units (pieces) of the lading commodity

L3-12
188
Weight Unit Code
Required
Identifier (ID)

Code specifying the weight unit

K
Kilograms
L
Pounds
SE
020
Summary > SE

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Summary end

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5

A count of the number of functional groups included in an interchange

IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

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