X12 204 Motor Carrier Load Tender
This Draft Standard for Trial Use contains the format and establishes the data contents of the Motor Carrier Load Tender Transaction Set (204) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to allow shippers or other interested parties to offer (tender) a shipment to a full load (truckload) motor carrier including detailed scheduling, equipment requirements, commodities, and shipping instructions pertinent to a load tender. It is not to be used to provide a motor carrier with data relative to a Less-than-Truckload bill of lading, pick-up notification, or manifest.
- ~ Segment
- * Element
- > Component
- None included
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- SM
- Motor Carrier Load Tender (204)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 204
- Motor Carrier Load Tender
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Shipment Information Transaction
To transmit basic data relating to shipment information
Standard Carrier Alpha Code
- B202 contains the Standard Carrier Alpha Code (SCAC) of the carrier that will receive the bill of lading.
- B202 is mandatory for transaction set 204.
Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)
Code identifying payment terms for transportation charges
All valid codes supported.
Set Purpose
To allow for positive identification of transaction set purpose
Code identifying purpose of transaction set
- 00
- Original
- 01
- Cancellation
- 02
- Add
- 03
- Delete
- 04
- Change
- 05
- Replace
- 17
- Cancel, to be Reissued
- 18
- Reissue
- 30
- Renewal
Code identifying an application
- LT
- Load Tender - Truckload (TL) Carrier Only
Business Instructions and Reference Number
To specify instructions in this business relationship or a reference number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- 43
- Supporting Document Number
Qualifier 43 is a reference number assigned to a carrier tender that uniquely identifies each load. All 204s will include this reference number, and it must be returned on all subsequent documents.
A free-form description to clarify the related data elements and their content
Date/Time
To specify pertinent dates and times
- Segment G62 in header is used to convey the must-respond-by date and time when responding to a 204 transaction.
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow
- CT
- Central Time
- LT
- Local Time
- UT
- Universal Time Coordinate
Preferred
Interline Information
To identify the interline carrier and relevant data
Standard Carrier Alpha Code
- MS301 is the Standard Carrier Alpha Code (SCAC) of the interline carrier.
Code describing the relationship of a carrier to a specific shipment movement
- B
- Origin/Delivery Carrier (Any Mode)
Code specifying the method or type of transportation for the shipment
- M
- Motor (Common Carrier)
Bill of Lading Handling Requirements
To identify Bill of Lading handling and service requirements
Code specifying special transportation handling instructions
- HM
- Endorsed as Hazardous Material
Pallet Information
To specify pallet information including quantity, exchange, and weight
Hazardous Certification
To specify the name of the person certifying that the shipment complies with the regulations and/or the actual certification
Code indicating the form of the hazardous certification
- 1
- Abbreviated Hazardous Certification
- 2
- Long Form of Hazardous Certification
Hazardous material certification verbiage as required by Title 49 of Code of Federal Regulations
Hazardous material certification verbiage as required by Title 49 of Code of Federal Regulations
Note/Special Instruction
To transmit information in a free-form format, if necessary, for comment or special instruction
Code identifying the functional area or purpose for which the note applies
- ADD
- Additional Information
- SFM
- Safety Measures
- SPH
- Special Handling
- ZZZ
- Mutually Defined
A free-form description to clarify the related data elements and their content
Name
To identify a party by type of organization, name, and code
- Loop 0100 is used to convey name and address detail relative to bill-to, party controlling freight, or other shipment level name and address information. It is not used to convey ship from or ship to detail which should be handled within loop 0300 in table 2.
Code identifying an organizational entity, a physical location, property or an individual
- BR
- Broker
- BT
- Bill-to-Party
- CN
- Consignee
- SH
- Shipper
Code designating the system/method of code structure used for Identification Code (67)
- 1
- D-U-N-S Number, Dun & Bradstreet
- 2
- Standard Carrier Alpha Code (SCAC)
- ZZ
- Mutually Defined
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Additional Name Information
To specify additional names or those longer than 35 characters in length
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Contact
To identify a person or office to whom communications should be directed
Code identifying the major duty or responsibility of the person or group named
- AG
- Agent
- BA
- Broker
Code identifying the type of communication number
- G6103 qualifies G6104.
- EM
- Electronic Mail
- TE
- Telephone
Complete communications number including country or area code when applicable
Equipment Details
To identify the equipment
Prefix or alphabetic part of an equipment unit's identifying number
- N701 is mandatory for rail transactions.
Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)
Code identifying type of equipment used for shipment
All motor related index 40 codes are valid and can be sent based on shipper needs.
Standard Carrier Alpha Code
- N712 is the owner of the equipment.
Free-form abbreviation of temperature range or flash-point temperature
Length (in feet and inches) of equipment ordered or used to transport shipment (The format is FFFII where FFF is feet and II is inches; the range for II is 00 through 11)
Standard Carrier Alpha Code
- N723 is the operator or carrier of the rights of the equipment.
Detail
Stop Off Details
To specify stop-off detail reference numbers and stop reason
Identifying number for the specific stop and the sequence in which the stop is to be performed
Code specifying the reason for the stop
- CL
- Complete
- CU
- Complete Unload
- DT
- Drop Trailer
- LD
- Load
- PL
- Part Load
- PU
- Part Unload
- TL
- Transload
- UL
- Unload
A free-form description to clarify the related data elements and their content
- S509 is the stop reason description.
Business Instructions and Reference Number
To specify instructions in this business relationship or a reference number
Additional L1102 (other than QN) qualifiers sent are based on Shipper requirements.
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- QM
- Quality Review Material Crib Identifier
A free-form description to clarify the related data elements and their content
Date/Time
To specify pertinent dates and times
- Use G62 segment either in loop 0300 or loop 0350, but not both.
Code specifying type of date
- 10
- Requested Ship Date/Pick-up Date
- 68
- Requested Delivery Date
- 96
- Scheduled Pick-up Date, Needs Confirmation
- 97
- Scheduled Delivery Date, Needs Confirmation
- 98
- Scheduled Pick-up Date, Appointment Confirmed
- 99
- Scheduled Delivery Date, Appointment Confirmed
- EP
- Earliest Pickup Date
- LP
- Latest Pickup Date
Code specifying the reported time
- 2
- Pickup Appointment Scheduled Time
- 3
- Delivery Appointment Scheduled Time
- EP
- Earliest Pickup Time
- LP
- Latest Pickup Time
- Y
- Requested Pick Up Time
- Z
- Requested Delivery Time
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow
UT is Arrive's preferred time format, but all other Index 623 time codes are supported.
- CT
- Central Time
- LT
- Local Time
- UT
- Universal Time Coordinate
Shipment Weight, Packaging and Quantity Data
To specify shipment details in terms of weight, and quantity of handling units
- Segment AT8 in loop 0300 is intended for the transmitting of total weight, quantity, and volume relative to the specific stop-off. Should weight, quantity, and volume also be sent in segment AT8 in loop 0320 and tied to commodity detail, then the accumulated amounts of weight, quantity, and volume in the AT8 segment in loop 0320 should equal the amounts in the single AT8 occurrence in loop 0300.
Number of units (pieces) of the lading commodity
- AT804 is the quantity of handling units that are not unitized (for example a carton). When added to the quantity in AT805, it is the total quantity of handling units in the shipment.
Number of units (pieces) of the lading commodity
- AT805 is the quantity of handling units that are unitized (for example on a pallet or slip sheet). When added to the quantity in AT804 it is the total quantity of handling units for the shipment.
Lading Detail
To transmit detailed lading data pertinent to a pickup or delivery
- Use LAD segment either in loop 0300 or loop 0350, but not both.
Code for packaging form of the lading quantity
- BLK
- Bulk
- CAS
- Case
- CRT
- Crate
- CTN
- Carton
- LSE
- Loose
- PCS
- Pieces
- PLT
- Pallet
- ROL
- Roll
- SKD
- Skid
- TLD
- Intermodal Trailer/Container Load (Rail)
- TRU
- Truck
- UNP
- Unpacked
- VEH
- Vehicles
- VPK
- Van Pack
Number of units (pieces) of the lading commodity
Bill of Lading Handling Requirements
To identify Bill of Lading handling and service requirements
Code specifying special transportation handling instructions
All index 152 codes are valid and can be sent based on shipper needs.
Code identifying the special service
All index 560 codes are valid and can be sent based on shipper needs.
Free-form additional description of special handling instructions to appear on printed bill if special handling code is not adequate
Pallet Information
To specify pallet information including quantity, exchange, and weight
Note/Special Instruction
To transmit information in a free-form format, if necessary, for comment or special instruction
Code identifying the functional area or purpose for which the note applies
- ADD
- Additional Information
- SFM
- Safety Measures
- SPH
- Special Handling
- ZZZ
- Mutually Defined
A free-form description to clarify the related data elements and their content
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- AB
- Additional Pick Up Address
- AE
- Additional Delivery Address
- CN
- Consignee
- DA
- Delivery Address
- PW
- Pick Up Address
- SF
- Ship From
- ST
- Ship To
Code designating the system/method of code structure used for Identification Code (67)
All index 66 codes are valid and can be sent based on shipper needs.
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Additional Name Information
To specify additional names or those longer than 35 characters in length
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Contact
To identify a person or office to whom communications should be directed
Code identifying the major duty or responsibility of the person or group named
- CN
- General Contact
- HM
- Hazardous Material Contact
Code identifying the type of communication number
- G6103 qualifies G6104.
- EM
- Electronic Mail
- TE
- Telephone
Complete communications number including country or area code when applicable
Order Identification Detail
To specify order identification detail
- Use loop 0350 for conveying seller's order/invoice level detail or buyer's purchase order level detail. If not using order level detail, this loop should not be used.
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- OID01 is the seller's order identification number.
Identifying number for Purchase Order assigned by the orderer/purchaser
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- OID03 is the number assigned by the consignee to further define the purchase order number.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
All index 355 codes are valid and can be sent based on shipper needs.
Code specifying the weight unit
All index 188 codes are valid and can be sent based on shipper needs.
Code identifying the volume unit
All index 184 codes are valid and can be sent based on shipper needs.
Lading Detail
To transmit detailed lading data pertinent to a pickup or delivery
Code for packaging form of the lading quantity
- BLK
- Bulk
- CAS
- Case
- CRT
- Crate
- CTN
- Carton
- LSE
- Loose
- PCS
- Pieces
- PLT
- Pallet
- ROL
- Roll
- SKD
- Skid
- TLD
- Intermodal Trailer/Container Load (Rail)
- TRU
- Truck
- UNP
- Unpacked
- VEH
- Vehicles
- VPK
- Van Pack
Number of units (pieces) of the lading commodity
Description, Marks and Numbers
To specify the line item in terms of description, quantity, packaging, and marks and numbers
- If sending order level detail within the 0350 loop, then use L5 and AT8 segments in loop 0360 to relay commodity detail. Otherwise, use L5 and AT8 segments within the 0320 loop to relay commodity detail. Use either loop 0320 or loop 0360, but not both.
Sequential line number for a lading item
Description of an item as required for rating and billing purposes
- L502 may be used to send quantity information as part of the product description.
Code describing a commodity or group of commodities
Code identifying the commodity coding system used for Commodity Code
All index 184 codes are valid and can be sent based on shipper needs.
Shipment Weight, Packaging and Quantity Data
To specify shipment details in terms of weight, and quantity of handling units
- Accumulated weights, quantities, and volumes sent in the AT8 segment in loop 0360 should total to the weight, quantity, and volume in the OID segment in loop 0350. Accumulated weights and quantities in the LAD segment in loop 0350 should total to the weight and quantity in the OID segment in loop 0350.
Number of units (pieces) of the lading commodity
- AT804 is the quantity of handling units that are not unitized (for example a carton). When added to the quantity in AT805, it is the total quantity of handling units in the shipment.
Number of units (pieces) of the lading commodity
- AT805 is the quantity of handling units that are unitized (for example on a pallet or slip sheet). When added to the quantity in AT804 it is the total quantity of handling units for the shipment.
Contact
To identify a person or office to whom communications should be directed
- The G61 segment contains the person or company to be contacted by the carrier in case of emergency.
Code identifying the major duty or responsibility of the person or group named
- HM
- Hazardous Material Contact
Only used to provided Hazardous 24hr Emergency Contact information
Code identifying the type of communication number
- G6103 qualifies G6104.
- TE
- Telephone
Complete communications number including country or area code when applicable
Business Instructions and Reference Number
To specify instructions in this business relationship or a reference number
- The L11 segment contains the specific hazardous material reference numbers.
Used in loop 0365 it pertains to all iterations of loop 0370 following.
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
Additional L1102 qualifiers sent are based on Shipper requirements.
A free-form description to clarify the related data elements and their content
Hazardous Identification Information
To specify the hazardous commodity identification reference number and quantity
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- LH101 and LH102 are used to convey the number and type of packages for bulk and nonbulk movements.
All index 355 codes are valid and can be sent based on shipper needs.
Number of units (pieces) of the lading commodity
Code identifying the hazardous material identification number as required by Title 49 of the code of Federal Regulations; UN/NA stands for United Nations/North America
The United Nations page number as required for the international transport of hazardous materials
Code describing a commodity or group of commodities
Hazardous Classification Information
To specify the hazardous notation and endorsement information
The hazardous classification corresponding to the shipping name of the hazardous commodity
Code qualifying hazardous class
- P
- Primary
- S
- Secondary
The placard notation corresponding to the hazard class of the hazardous commodity
The placard endorsement that is to be shown on the shipping papers for the hazardous commodity
Hazardous Material Shipping Name
To specify the hazardous material shipping name and additional descriptive requirements
The proper shipping name of the hazardous commodity as specified by the Code of Federal Regulations, Title 49
Qualifier indicating the source (regulatory) of the proper shipping name
- D
- Domestic (United States) Shipping Name
Summary
Total Weight and Charges
To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items
Code qualifying how to extend charges or interpret value
- FR
- Flat Rate
- LB
- Per Pound
- PD
- Per Day
- PM
- Per Mile
For a line item: freight or special charge; for the total invoice: the total charges -- expressed in the standard monetary denomination for the currency specified
- L305 is the total charges.
Code identifying type of special charge or allowance
- 400
- Freight
- FUE
- Fuel Charge
- ZZZ
- Mutually Defined
Number of units (pieces) of the lading commodity
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
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