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Retail Invoice
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X12 810 Retail Invoice

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the billing for goods and services provided.

Delimiters
  • ~ Segment
  • * Element
  • > Component
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    Overview
    ISA
    -
    Interchange Control Header
    Max use 1
    Required
    GS
    -
    Functional Group Header
    Max use 1
    Required
    heading
    ST
    010
    Transaction Set Header
    Max use 1
    Required
    BIG
    020
    Beginning Segment for Invoice
    Max use 1
    Required
    REF
    050
    Reference Identification
    Max use 12
    Optional
    Buying Party (Purchaser)
    ITD
    130
    Terms of Sale/Deferred Terms of Sale
    Max use 1
    Required
    DTM
    140
    Date/Time Reference
    Max use 10
    Optional
    FOB
    150
    F.O.B. Related Instructions
    Max use 1
    Optional
    summary
    TDS
    010
    Total Monetary Value Summary
    Max use 1
    Required
    CAD
    030
    Carrier Detail
    Max use 1
    Required
    SAC Loop
    CTT
    070
    Transaction Totals
    Max use 1
    Required
    SE
    080
    Transaction Set Trailer
    Max use 1
    Required
    GE
    -
    Functional Group Trailer
    Max use 1
    Required
    IEA
    -
    Interchange Control Trailer
    Max use 1
    Required
    ISA

    Interchange Control Header

    RequiredMax use 1

    To start and identify an interchange of zero or more functional groups and interchange-related control segments

    Example
    ISA-01
    I01
    Authorization Information Qualifier
    Required

    Code to identify the type of information in the Authorization Information

    00
    No Authorization Information Present (No Meaningful Information in I02)
    ISA-02
    I02
    Authorization Information
    Required
    String (AN)
    Min 10Max 10

    Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

    ISA-03
    I03
    Security Information Qualifier
    Required

    Code to identify the type of information in the Security Information

    00
    No Security Information Present (No Meaningful Information in I04)
    ISA-04
    I04
    Security Information
    Required
    String (AN)
    Min 10Max 10

    This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

    ISA-05
    I05
    Interchange ID Qualifier
    Required
    Identifier (ID)
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-06
    I06
    Interchange Sender ID
    Required
    String (AN)
    Min 15Max 15

    Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

    ISA-07
    I05
    Interchange ID Qualifier
    Required
    Identifier (ID)
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-08
    I07
    Interchange Receiver ID
    Required
    String (AN)
    Min 15Max 15

    Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

    ISA-09
    I08
    Interchange Date
    Required
    YYMMDD format

    Date of the interchange

    ISA-10
    I09
    Interchange Time
    Required
    HHMM format

    Time of the interchange

    ISA-11
    I10
    Interchange Control Standards Identifier
    Required

    Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

    U
    U.S. EDI Community of ASC X12, TDCC, and UCS
    ISA-12
    I11
    Interchange Control Version Number
    Required

    This version number covers the interchange control segments

    00401
    Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
    ISA-13
    I12
    Interchange Control Number
    Required
    Numeric (N0)
    Min 9Max 9

    A control number assigned by the interchange sender

    ISA-14
    I13
    Acknowledgment Requested
    Required
    Identifier (ID)
    Min 1Max 1

    Code sent by the sender to request an interchange acknowledgment (TA1)

    0
    No Acknowledgment Requested
    1
    Interchange Acknowledgment Requested
    ISA-15
    I14
    Usage Indicator
    Required
    Identifier (ID)
    Min 1Max 1

    Code to indicate whether data enclosed by this interchange envelope is test, production or information

    I
    Information
    P
    Production Data
    T
    Test Data
    ISA-16
    I15
    Component Element Separator
    Required
    String (AN)
    Min 1Max 1

    Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

    >
    Component Element Separator

    Functional Group Header

    RequiredMax use 1

    To indicate the beginning of a functional group and to provide control information

    Example
    GS-01
    479
    Functional Identifier Code
    Required

    Code identifying a group of application related transaction sets

    IN
    Invoice Information (810,819)
    GS-02
    142
    Application Sender's Code
    Required
    String (AN)
    Min 2Max 15

    Code identifying party sending transmission; codes agreed to by trading partners

    GS-03
    124
    Application Receiver's Code
    Required
    String (AN)
    Min 2Max 15

    Code identifying party receiving transmission. Codes agreed to by trading partners

    GS-04
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    GS-05
    337
    Time
    Required
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    GS-06
    28
    Group Control Number
    Required
    Numeric (N0)
    Min 1Max 9

    Assigned number originated and maintained by the sender

    GS-07
    455
    Responsible Agency Code
    Required
    Identifier (ID)
    Min 1Max 2

    Code used in conjunction with Data Element 480 to identify the issuer of the standard

    T
    Transportation Data Coordinating Committee (TDCC)
    X
    Accredited Standards Committee X12
    GS-08
    480
    Version / Release / Industry Identifier Code
    Required

    Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

    004010
    Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

    Heading

    ST
    010
    Heading > ST

    Transaction Set Header

    RequiredMax use 1

    To indicate the start of a transaction set and to assign a control number

    Example
    ST-01
    143
    Transaction Set Identifier Code
    Required

    Code uniquely identifying a Transaction Set

    • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
    810
    Invoice
    ST-02
    329
    Transaction Set Control Number
    Required
    Numeric (N)
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    BIG
    020
    Heading > BIG

    Beginning Segment for Invoice

    RequiredMax use 1

    To indicate the beginning of an invoice transaction set and transmit identifying numbers and dates

    Example
    BIG-01
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    • BIG01 is the invoice issue date.
    BIG-02
    76
    Invoice Number
    Required
    String (AN)
    Min 1Max 22

    Identifying number assigned by issuer

    BIG-03
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD

    • BIG03 is the date assigned by the purchaser to purchase order.
    Usage notes

    Purchase Order Date

    BIG-04
    324
    Purchase Order Number
    Required
    String (AN)
    Min 6Max 6

    Identifying number for Purchase Order assigned by the orderer/purchaser

    Usage notes

    6-Digit Boscov's PO Number (leading zeroes, if necessary).

    REF
    050
    Heading > REF

    Reference Identification

    OptionalMax use 12

    To specify identifying information

    Example
    REF-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    DP
    Department Number
    REF-02
    127
    Reference Identification
    Required
    String (AN)
    Min 5Max 5

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    Usage notes

    Valid 5-digit Boscov's Department Number.

    N1 Buying Party (Purchaser)
    RequiredMax >1
    N1
    070
    Heading > Buying Party (Purchaser) > N1

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Example
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    BY
    Buying Party (Purchaser)
    N1-02
    93
    Name
    Optional
    String (AN)
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Required

    Code designating the system/method of code structure used for Identification Code (67)

    92
    Assigned by Buyer or Buyer's Agent
    N1-04
    67
    Identification Code
    Required
    String (AN)
    Min 5Max 5

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    Usage notes

    5-digit Boscov's Store Number.

    N3
    090
    Heading > Buying Party (Purchaser) > N3

    Address Information

    OptionalMax use 2

    To specify the location of the named party

    Example
    N3-01
    166
    Address Information
    Required
    String (AN)
    Min 1Max 55

    Address information

    N3-02
    166
    Address Information
    Optional
    String (AN)
    Min 1Max 55

    Address information

    N4
    100
    Heading > Buying Party (Purchaser) > N4

    Geographic Location

    OptionalMax use 1

    To specify the geographic place of the named party

    Example
    N4-01
    19
    City Name
    Required
    String (AN)
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Required
    Identifier (ID)
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Required
    Identifier (ID)
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    N4-04
    26
    Country Code
    Optional
    Identifier (ID)
    Min 2Max 3

    Code identifying the country

    N1 Buying Party (Purchaser) end
    N1 Remit To
    RequiredMax >1
    Variants (all may be used)
    Buying Party (Purchaser)Ship To
    N1
    070
    Heading > Remit To > N1

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Example
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    RI
    Remit To
    N1-02
    93
    Name
    Required
    String (AN)
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Optional

    Code designating the system/method of code structure used for Identification Code (67)

    92
    Assigned by Buyer or Buyer's Agent
    N1-04
    67
    Identification Code
    Optional
    String (AN)
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    N3
    090
    Heading > Remit To > N3

    Address Information

    RequiredMax use 2

    To specify the location of the named party

    Example
    N3-01
    166
    Address Information
    Required
    String (AN)
    Min 1Max 55

    Address information

    N3-02
    166
    Address Information
    Optional
    String (AN)
    Min 1Max 55

    Address information

    N4
    100
    Heading > Remit To > N4

    Geographic Location

    RequiredMax use 1

    To specify the geographic place of the named party

    Example
    N4-01
    19
    City Name
    Required
    String (AN)
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Required
    Identifier (ID)
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Required
    Identifier (ID)
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    N4-04
    26
    Country Code
    Optional
    Identifier (ID)
    Min 2Max 3

    Code identifying the country

    N1 Remit To end
    N1 Ship To
    RequiredMax >1
    Variants (all may be used)
    Buying Party (Purchaser)Remit To
    N1
    070
    Heading > Ship To > N1

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Example
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    ST
    Ship To
    N1-02
    93
    Name
    Optional
    String (AN)
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Required

    Code designating the system/method of code structure used for Identification Code (67)

    92
    Assigned by Buyer or Buyer's Agent
    N1-04
    67
    Identification Code
    Required
    String (AN)
    Min 5Max 5

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    Usage notes

    5-digit Boscov's DC or Store Number.

    N3
    090
    Heading > Ship To > N3

    Address Information

    OptionalMax use 2

    To specify the location of the named party

    Example
    N3-01
    166
    Address Information
    Required
    String (AN)
    Min 1Max 55

    Address information

    N3-02
    166
    Address Information
    Optional
    String (AN)
    Min 1Max 55

    Address information

    N4
    100
    Heading > Ship To > N4

    Geographic Location

    OptionalMax use 1

    To specify the geographic place of the named party

    Example
    N4-01
    19
    City Name
    Required
    String (AN)
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Required
    Identifier (ID)
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Required
    Identifier (ID)
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    N4-04
    26
    Country Code
    Optional
    Identifier (ID)
    Min 2Max 3

    Code identifying the country

    N1 Ship To end
    ITD
    130
    Heading > ITD

    Terms of Sale/Deferred Terms of Sale

    RequiredMax use >1

    To specify terms of sale

    Example
    ITD-01
    336
    Terms Type Code
    Required

    Code identifying type of payment terms

    • If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.
    02
    End of Month (EOM)
    05
    Discount Not Applicable
    08
    Basic Discount Offered
    12
    10 Days After End of Month (10 EOM)
    ITD-02
    333
    Terms Basis Date Code
    Required

    Code identifying the beginning of the terms period

    Usage notes

    Same as BIG01.

    3
    Invoice Date
    ITD-03
    338
    Terms Discount Percent
    Optional
    Decimal number (R)
    Min 1Max 6

    Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date

    ITD-04
    370
    Terms Discount Due Date
    Optional
    CCYYMMDD format

    Date payment is due if discount is to be earned expressed in format CCYYMMDD

    ITD-05
    351
    Terms Discount Days Due
    Optional
    Numeric (N0)
    Min 1Max 3

    Number of days in the terms discount period by which payment is due if terms discount is earned

    ITD-06
    446
    Terms Net Due Date
    Required
    CCYYMMDD format

    Date when total invoice amount becomes due expressed in format CCYYMMDD

    ITD-07
    386
    Terms Net Days
    Required
    Numeric (N0)
    Min 1Max 3

    Number of days until total invoice amount is due (discount not applicable)

    DTM
    140
    Heading > DTM

    Date/Time Reference

    OptionalMax use 10

    To specify pertinent dates and times

    Example
    DTM-01
    374
    Date/Time Qualifier
    Required

    Code specifying type of date or time, or both date and time

    011
    Shipped
    DTM-02
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD

    FOB
    150
    Heading > FOB

    F.O.B. Related Instructions

    OptionalMax use 1

    To specify transportation instructions relating to shipment

    Example
    FOB-01
    146
    Shipment Method of Payment
    Required

    Code identifying payment terms for transportation charges

    • FOB01 indicates which party will pay the carrier.
    CC
    Collect
    PP
    Prepaid (by Seller)
    FOB-02
    309
    Location Qualifier
    Optional

    Code identifying type of location

    • FOB02 is the code specifying transportation responsibility location.
    DE
    Destination (Shipping)
    FA
    Factory
    Heading end

    Detail

    IT1 Loop
    RequiredMax >1
    IT1
    010
    Detail > IT1 Loop > IT1

    Baseline Item Data (Invoice)

    RequiredMax use 1

    To specify the basic and most frequently used line item data for the invoice and related transactions

    Example
    If either Product/Service ID Qualifier (IT1-08) or Product/Service ID (IT1-09) is present, then the other is required
    If either Product/Service ID Qualifier (IT1-10) or Product/Service ID (IT1-11) is present, then the other is required
    If either Product/Service ID Qualifier (IT1-12) or Product/Service ID (IT1-13) is present, then the other is required
    If either Product/Service ID Qualifier (IT1-14) or Product/Service ID (IT1-15) is present, then the other is required
    IT1-01
    350
    Assigned Identification
    Optional
    String (AN)
    Min 1Max 20

    Alphanumeric characters assigned for differentiation within a transaction set

    • IT101 is the purchase order line item identification.
    IT1-02
    358
    Quantity Invoiced
    Required
    Decimal number (R)
    Min 1Max 10

    Number of units invoiced (supplier units)

    IT1-03
    355
    Unit or Basis for Measurement Code
    Required

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    EA
    Each
    IT1-04
    212
    Unit Price
    Required
    Decimal number (R)
    Min 1Max 15

    Price per unit of product, service, commodity, etc.

    IT1-05
    639
    Basis of Unit Price Code
    Optional

    Code identifying the type of unit price for an item

    NC
    No Charge
    WE
    Wholesale Price per Each
    IT1-06
    235
    Product/Service ID Qualifier
    Required

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    • IT106 through IT125 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
    EN
    European Article Number (EAN) (2-5-5-1)
    UP
    U.P.C. Consumer Package Code (1-5-5-1)
    IT1-07
    234
    Product/Service ID
    Required
    String (AN)
    Min 1Max 48

    Identifying number for a product or service

    IT1-08
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    EN
    European Article Number (EAN) (2-5-5-1)
    UP
    U.P.C. Consumer Package Code (1-5-5-1)
    IT1-09
    234
    Product/Service ID
    Optional
    String (AN)
    Min 1Max 48

    Identifying number for a product or service

    IT1-10
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    SZ
    Vendor Alphanumeric Size Code (NRMA)
    VA
    Vendor's Style Number
    VE
    Vendor Color
    IT1-11
    234
    Product/Service ID
    Optional
    String (AN)
    Min 1Max 48

    Identifying number for a product or service

    IT1-12
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    SZ
    Vendor Alphanumeric Size Code (NRMA)
    VA
    Vendor's Style Number
    VE
    Vendor Color
    IT1-13
    234
    Product/Service ID
    Optional
    String (AN)
    Min 1Max 48

    Identifying number for a product or service

    IT1-14
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    SZ
    Vendor Alphanumeric Size Code (NRMA)
    VA
    Vendor's Style Number
    VE
    Vendor Color
    IT1-15
    234
    Product/Service ID
    Optional
    String (AN)
    Min 1Max 48

    Identifying number for a product or service

    PID Loop
    RequiredMax >1
    PID
    060
    Detail > IT1 Loop > PID Loop > PID

    Product/Item Description

    RequiredMax use 1

    To describe a product or process in coded or free-form format

    Example
    PID-01
    349
    Item Description Type
    Required

    Code indicating the format of a description

    • If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
    F
    Free-form
    PID-02
    750
    Product/Process Characteristic Code
    Required

    Code identifying the general class of a product or process characteristic

    08
    Product
    PID-05
    352
    Description
    Required
    String (AN)
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    PID Loop end
    IT1 Loop end
    Detail end

    Summary

    TDS
    010
    Summary > TDS

    Total Monetary Value Summary

    RequiredMax use 1

    To specify the total invoice discounts and amounts

    Example
    TDS-01
    610
    Amount
    Required
    Numeric (N2)
    Min 1Max 15

    Monetary amount

    • TDS01 is the total amount of invoice (including charges, less allowances) before terms discount (if discount is applicable).
    Usage notes

    Total amount of the invoice plus all charges minus all allowances.

    TDS-02
    610
    Amount
    Optional
    Numeric (N2)
    Min 1Max 15

    Monetary amount

    • TDS02 indicates the amount upon which the terms discount amount is calculated.
    • TDS02 is required if the dollar value subject to discount is not equal to the dollar value of TDS01.
    Usage notes

    Total amount of invoice eligible for terms discount.

    TDS-03
    610
    Amount
    Optional
    Numeric (N2)
    Min 1Max 15

    Monetary amount

    • TDS03 is the amount of invoice due if paid by terms discount due date (total invoice or installment amount less cash discount).
    TDS-04
    610
    Amount
    Optional
    Numeric (N2)
    Min 1Max 15

    Monetary amount

    • TDS04 indicates the total amount of terms discount.
    CAD
    030
    Summary > CAD

    Carrier Detail

    RequiredMax use 1

    To specify transportation details for the transaction

    Example
    If Reference Identification Qualifier (CAD-07) is present, then Reference Identification (CAD-08) is required
    CAD-01
    91
    Transportation Method/Type Code
    Required

    Code specifying the method or type of transportation for the shipment

    M
    Motor (Common Carrier)
    CAD-04
    140
    Standard Carrier Alpha Code
    Required
    Identifier (ID)
    Min 2Max 4

    Standard Carrier Alpha Code

    CAD-05
    387
    Routing
    Optional
    String (AN)
    Min 1Max 35

    Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

    CAD-07
    128
    Reference Identification Qualifier
    Optional

    Code qualifying the Reference Identification

    BM
    Bill of Lading Number
    CN
    Carrier's Reference Number (PRO/Invoice)
    CAD-08
    127
    Reference Identification
    Optional
    String (AN)
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    SAC Loop
    OptionalMax >1
    SAC
    040
    Summary > SAC Loop > SAC

    Service, Promotion, Allowance, or Charge Information

    RequiredMax use 1

    To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

    Example
    If either Agency Qualifier Code (SAC-03) or Agency Service, Promotion, Allowance, or Charge Code (SAC-04) is present, then the other is required
    If either Allowance/Charge Percent Qualifier (SAC-06) or Percent (SAC-07) is present, then the other is required
    SAC-01
    248
    Allowance or Charge Indicator
    Required

    Code which indicates an allowance or charge for the service specified

    • If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
    A
    Allowance
    C
    Charge
    SAC-02
    1300
    Service, Promotion, Allowance, or Charge Code
    Required

    Code identifying the service, promotion, allowance, or charge

    A260
    Advertising Allowance
    B720
    Cooperative Advertising/Merchandising Allowance (Performance)
    C000
    Defective Allowance
    C260
    Discount - Incentive
    C300
    Discount - Special
    C310
    Discount
    C540
    Early Buy Allowance
    D240
    Freight
    D500
    Handling
    D920
    Insurance Fee
    D980
    Insurance
    E560
    Marking or Tagging Charge
    E750
    New Store Discount
    E800
    No Return Credit Allowance
    E950
    One-Time License Fee
    F180
    Pallet
    F460
    Postage
    F670
    Price and Marketing Allowance

    Vendor funding OFF Invoice

    F800
    Promotional Allowance

    Bridal Registry

    G740
    Service Charge
    G830
    Shipping and Handling
    H090
    Special Handling
    H730
    Tax - Local Sales Tax

    All applicable sales taxes by taxing authorities below the State level.

    H750
    Tax - Sales Tax (State and Local)
    H770
    Tax - State Tax
    I170
    Trade Discount
    I240
    Transportation And Setup
    I250
    Transportation Charge (Minimum Rate)
    I260
    Transportation Direct Billing
    I280
    Transportation Vendor Provided
    I310
    Truckload Discount
    I410
    Unsaleable Merchandise Allowance
    I530
    Volume Discount
    I570
    Warehouse
    SAC-03
    559
    Agency Qualifier Code
    Optional

    Code identifying the agency assigning the code values

    VI
    Voluntary Inter-Industry Commerce Standard (VICS) EDI
    SAC-04
    1301
    Agency Service, Promotion, Allowance, or Charge Code
    Optional

    Agency maintained code identifying the service, promotion, allowance, or charge

    • SAC04 may be used to uniquely identify the service, promotion, allowance, or charge. In addition, it may be used in conjunction to further the code in SAC02.
    TC
    Ticketing Service
    SAC-05
    610
    Amount
    Required
    Numeric (N2)
    Min 1Max 15

    Monetary amount

    • SAC05 is the total amount for the service, promotion, allowance, or charge.
    • If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
    SAC-06
    378
    Allowance/Charge Percent Qualifier
    Optional

    Code indicating on what basis allowance or charge percent is calculated

    3
    Discount/Gross
    SAC-07
    332
    Percent
    Optional
    Decimal number (R)
    Min 1Max 6

    Percent expressed as a percent

    SAC-12
    331
    Allowance or Charge Method of Handling Code
    Optional

    Code indicating method of handling for an allowance or charge

    02
    Off Invoice
    SAC Loop end
    ISS Loop
    OptionalMax >1
    ISS
    060
    Summary > ISS Loop > ISS

    Invoice Shipment Summary

    RequiredMax use 1

    To specify summary details of total items shipped in terms of quantity, weight, and volume

    Example
    If either Number of Units Shipped (ISS-01) or Unit or Basis for Measurement Code (ISS-02) is present, then the other is required
    ISS-01
    382
    Number of Units Shipped
    Optional
    Decimal number (R)
    Min 1Max 10

    Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set

    ISS-02
    355
    Unit or Basis for Measurement Code
    Optional

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    EA
    Each
    ISS Loop end
    CTT
    070
    Summary > CTT

    Transaction Totals

    RequiredMax use 1

    To transmit a hash total for a specific element in the transaction set

    • Number of line items (CTT01) is the accumulation of the number of IT1 segments.
      If used, hash total (CTT02) is the sum of the value of quantities invoiced (IT102) for each IT1 segment.
    Example
    CTT-01
    354
    Number of Line Items
    Required
    Numeric (N0)
    Min 1Max 6

    Total number of line items in the transaction set

    Usage notes

    The number of IT1 segments present in the transaction set.

    SE
    080
    Summary > SE

    Transaction Set Trailer

    RequiredMax use 1

    To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

    Example
    SE-01
    96
    Number of Included Segments
    Required
    Numeric (N0)
    Min 1Max 10

    Total number of segments included in a transaction set including ST and SE segments

    SE-02
    329
    Transaction Set Control Number
    Required
    Numeric (N)
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    Summary end

    Functional Group Trailer

    RequiredMax use 1

    To indicate the end of a functional group and to provide control information

    Example
    GE-01
    97
    Number of Transaction Sets Included
    Required
    Numeric (N0)
    Min 1Max 6

    Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

    GE-02
    28
    Group Control Number
    Required
    Numeric (N0)
    Min 1Max 9

    Assigned number originated and maintained by the sender

    Interchange Control Trailer

    RequiredMax use 1

    To define the end of an interchange of zero or more functional groups and interchange-related control segments

    Example
    IEA-01
    I16
    Number of Included Functional Groups
    Required
    Numeric (N0)
    Min 1Max 5

    A count of the number of functional groups included in an interchange

    IEA-02
    I12
    Interchange Control Number
    Required
    Numeric (N0)
    Min 9Max 9

    A control number assigned by the interchange sender

    EDI Samples

    Sample 1

    ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231120*0413*U*00401*000000001*0*T*>~
    GS*IN*SENDERGS*RECEIVERGS*20231120*041329*000000001*X*004010~
    ST*810*30890001~
    BIG*20090610*7125902245*20090602*393422~
    N1*BY*BOSCOV'S*92*00003~
    N1*ST**92*00015~
    N1*RI*Sample Vendor~
    N3*PO BOX 933884~
    N4*Sample*PA*19606-3884~
    ITD*05*3****20090710*30~
    DTM*011*20090610~
    FOB*CC*DE~
    IT1**4*EA*6.3**UP*999999228834~
    PID*F*08***TRNCUFPLUS~
    TDS*2520~
    CAD*M***ABFS*ABF FREIGHT SYSTEM**BM*07868880000867514~
    ISS*4*EA~
    CTT*1~
    SE*17*30890001~
    GE*1*000000001~
    IEA*1*000000001~

    Sample 2

    ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231120*0413*U*00401*000000001*0*T*>~
    GS*IN*SENDERGS*RECEIVERGS*20231120*041338*000000001*X*004010~
    ST*810*30890002~
    BIG*20090610*7125902246*20090602*393422~
    N1*BY*BOSCOV'S*92*00004~
    N1*ST**92*00015~
    N1*RI*Sample Vendor~
    N3*PO BOX 933884~
    N4*Sample*PA*19606-3884~
    ITD*05*3****20090710*30~
    DTM*011*20090610~
    FOB*CC*DE~
    IT1**4*EA*6.3**UP*999999256776~
    PID*F*08***6PR LINER~
    IT1**4*EA*6.3**UP*999999228858~
    PID*F*08***LINERPLUS~
    IT1**4*EA*6.3**UP*999999253508~
    PID*F*08***JERSYLNRPL~
    TDS*7560~
    CAD*M***ABFS*ABF FREIGHT SYSTEM**BM*07868880000867514~
    ISS*12*EA~
    CTT*3~
    SE*21*30890002~
    GE*1*000000001~
    IEA*1*000000001~

    Sample 3

    ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231120*0413*U*00401*000000001*0*T*>~
    GS*IN*SENDERGS*RECEIVERGS*20231120*041344*000000001*X*004010~
    ST*810*0001~
    BIG*20230830*14244459*20230821*207532~
    REF*DP*00188~
    N1*BY**92*00003~
    N1*ST**92*00015~
    N1*RI*CIT~
    N3*P.O. BOX 1036~
    N4*CHARLOTTE*NC*282011036*US~
    ITD*05*3****20230929*30~
    DTM*011*20230830~
    IT1**1*EA*30.00**UP*825076198570***VA*MICAH*VE*013*SZ*10~
    PID*F*08***MICAH~
    IT1**1*EA*30.00**UP*825076198501***VA*MICAH*VE*013*SZ*6.5~
    PID*F*08***MICAH~
    IT1**1*EA*30.00**UP*825076198495***VA*MICAH*VE*013*SZ*6~
    PID*F*08***MICAH~
    IT1**1*EA*30.00**UP*825076198525***VA*MICAH*VE*013*SZ*7.5~
    PID*F*08***MICAH~
    IT1**2*EA*30.00**UP*825076198549***VA*MICAH*VE*013*SZ*8.5~
    PID*F*08***MICAH~
    IT1**3*EA*30.00**UP*825076198532***VA*MICAH*VE*013*SZ*8~
    PID*F*08***MICAH~
    IT1**1*EA*30.00**UP*825076198563***VA*MICAH*VE*013*SZ*9.5~
    PID*F*08***MICAH~
    IT1**3*EA*30.00**UP*825076198556***VA*MICAH*VE*013*SZ*9~
    PID*F*08***MICAH~
    TDS*39000~
    CAD*M***TGIR*TRIANGLE SC LLC**BM*01111111012186803~
    ISS*13*EA~
    CTT*8~
    SE*31*0001~
    GE*1*000000001~
    IEA*1*000000001~

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