X12 846 DTC Inventory Inquiry/Advice

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Inventory Inquiry/Advice Transaction Set (846) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used in the following ways: (1) for a seller of goods and services to provide inventory information to a prospective purchaser, with no obligation to the purchaser to acquire these goods or services; (2) for a representative of a seller of goods and services to supply inventory information to that seller; (3) for one location to supply another location with inventory information; and (4) for an inquiry as to the availability of inventory with no obligation on the seller of goods and services to reserve that inventory.

Delimiters

• ~ Segment
• * Element
• > Component

ISA Interchange Control Header

Required · Max use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Authorization Information

• 00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required · String (AN) · Min 10 Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Security Information

• 00: No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required · String (AN) · Min 10 Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required · String (AN) · Min 15 Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required · String (AN) · Min 15 Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required · Date (DT) · YYMMDD format

Date of the interchange

ISA-10 · I09 · Interchange Time · Required · Time (TM) · HHMM format

Time of the interchange

ISA-11 · I10 · Interchange Control Standards Identifier · Required · Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

• U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12 · I11 · Interchange Control Version Number · Required · Identifier (ID)

This version number covers the interchange control segments

• 00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required · Identifier (ID) · Min 1 Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

• 0: No Acknowledgment Requested
• 1: Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required · Identifier (ID) · Min 1 Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

• I: Information
• P: Production Data
• T: Test Data

ISA-16 · I15 · Component Element Separator · Required · String (AN) · Min 1 Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

• >: Component Element Separator

GS Functional Group Header

Required · Max use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

Code identifying a group of application related transaction sets

• IB: Inventory Inquiry/Advice (846)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

GS-05 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

• 004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010 Heading > ST

ST Transaction Set Header

Required · Max use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

Code uniquely identifying a Transaction Set

• The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).

• 846: Inventory Inquiry/Advice

ST-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

020 Heading > BIA

BIA Beginning Segment for Inventory Inquiry/Advice

Required · Max use 1

To indicate the beginning of an Inventory Inquiry/Advice Transaction Set

BIA-01 · 353 · Transaction Set Purpose Code · Required · Identifier (ID)

Code identifying purpose of transaction set

• 00: Original

BIA-02 · 755 · Report Type Code · Required · Identifier (ID)

Code indicating the title or contents of a document, report or supporting item

Usage notes

Burlington Stores requires the 'BIA103' segment to identify the Vendor’s ‘document’ to eliminate confusion between one data file or another from the same trading partner, Trading partners are encouraged to use the date (20120617) or Date/Time, or a simple counter function as would be used to similarly identify an ASN.

• MB: Manufacturer/Distributor Inventory Report

BIA-03 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

• BIA03 identifies the number of the inquiry/advice that is transferred.

BIA-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

• BIA04 identifies the date of the inquiry/advice that is transferred.

Usage notes

Burlington Stores uses the 'BIA04' segment as a reference for the Inventory date as an 'Updated as of'; in other words, if the vendor is batch processing where for example the inventory level is taken/stored on Monday however the inventory level transaction is on Tuesday, the 'BIA04' segment would reference Monday's date where the Inventory transaction would reference Tuesday's date.

Noting the time differential will provide insight into inventory practices of our vendors allowing Burlington Stores to adjust the inventory transaction into a 'best practices' model with our Trading Partners which may prove to be more practical than a 'Retail Driver' model.

BIA-05 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

• BIA05 identifies the time of the inquiry/advice that is transferred.

Usage notes

Burlington Stores preference is for a 24-hour clock time as follows: HHMM or HHMMSS.

060 Heading > REF

REF Internal Vendor Number

Optional · Max use 12

To specify identifying information

Variants (all may be used)

REFPurchase Order Number

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

Usage notes

Burlington Stores requires the 'IA' qualifier in REF01 segment to identify the Internal Vendor Number found in the REF02 segment, using this reference as across reference to the internal vendor number particularly for direct ship vendors shipping consumer or internet orders, in other words vendors participating in the Direct to Consumer Program for web orders.

• IA: Internal Vendor Number

REF-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Burlington Stores uses the 'IA' qualifier to identify the specific Internal Vendor Number for the unique division of a specific Vendor that is defined by the buyer & vendor's sales representative.

060 Heading > REF

REF Purchase Order Number

Optional · Max use 12

To specify identifying information

Variants (all may be used)

REFInternal Vendor Number

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

Usage notes

In addition to the 'IA' qualifier in REF01 segment used to identify the Internal Vendor Number, Burlington Stores will also accept the 'PO' qualifier in REF01 segment to identify the Purchase Order Number found in the REF02 segment to identify a particular purchase order related to the item or items communicated in the 846.

• PO: Purchase Order Number

REF-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

N1 Loop Required Max >1

080 Heading > N1 Loop > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name, and code

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• VN: Vendor
  Burlington Stores uses the 'VN' qualifier in the N101 segment in the Direct to Consumer Program to identify the Vendor’s Identity inclusive of all available shipping locations, as described in the N1, N3, and N4 segments that follow.

  The transaction set has been structured so that inventory positions can be reported as of a specific date and time to notify a buyer of total quantity available as reflected in the supplier’s entire supply chain system.

  Inventory levels should be reported at the total product level inclusive of all available shipping locations for the Direct to Consumer thus allowing all the parties to synchronize product inventory in the Direct to Consumer Program.

N1-02 · 93 · Name · Required · String (AN) · Min 1 Max 60

Free-form name

100 Heading > N1 Loop > N3

N3 Address Information

Optional · Max use 2

To specify the location of the named party

N3-01 · 166 · Address Information · Required · String (AN) · Min 1 Max 55

Address information

N3-02 · 166 · Address Information · Optional · String (AN) · Min 1 Max 55

Address information

110 Heading > N1 Loop > N4

N4 Geographic Location

Optional · Max use 1

To specify the geographic place of the named party

N4-01 · 19 · City Name · Optional · String (AN) · Min 2 Max 30

Free-form text for city name

• A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

N4-02 · 156 · State or Province Code · Optional · Identifier (ID) · Min 2 Max 2

Code (Standard State/Province) as defined by appropriate government agency

• N402 is required only if city name (N401) is in the U.S. or Canada.

N4-03 · 116 · Postal Code · Optional · Identifier (ID) · Min 3 Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

Usage notes

Burlington Stores requires the N403 to use an Alphanumeric character set, the Alphanumeric character set consists of the numbers 0 to 9 and letters A to Z. There should be no punctuation marks used such as dashes (-), periods (.), or commas (,). Failure to use a strict Alphanumeric character set will result in document rejection. Burlington Stores can accept 'Zip Plus 4' where the Total Max Length = 9 (ZIP_CODE;
VARCHAR2(5) and ZIP_4, NUMBER(4)) as long as there are no punctuation marks such as dashes (-), periods (.), or commas (,) present in the N403 field.

N4-04 · 26 · Country Code · Optional · Identifier (ID) · Min 2 Max 3

Code identifying the country

Usage notes

Burlington Stores uses the ISO 3166-1 Alpha-2 Code in this field and assumes 'US' is the Country Code unless otherwise specified; Vendors should include the N404 country code when the address listed lies outside of the US.

Detail

LIN Loop Required Max >1

010 Detail > LIN Loop > LIN

LIN Item Identification

Required · Max use 1

To specify basic item identification data

Usage notes

Burlington Stores uses the Inventory Inquiry/Advice (846) business message to enable vendors participating in the Direct to Consumer Program for web orders provide Burlington Stores with ‘near real time’ product inventory information.

The transaction set has been structured so that inventory positions can be reported as of a specific date and time to notify a buyer of total quantity available as reflected in the supplier’s entire supply chain system.

Inventory levels should be reported at the total product level inclusive of all available shipping locations for the Direct to Consumer thus allowing all the parties to synchronize product inventory in the Direct to Consumer
Program.

Burlington Stores requires an 846 near real time whenever the available Item quantity goes to 0; at minimum suppliers are required to send this transaction once per day and only for trade items currently being transacted between Burlington Stores and the Trading Partner.

Burlington Stores requires the 'UP' qualifier in the LIN02 to identify Vendor Catalog items, matching them to the Burlington Stores Catalog items in order to provide Inventory Information to Burlington Stores' downstream systems when applicable.

In case of an incorrect vendor UPC Code in the LIN03, Burlington Stores is also able to identify Vendor Catalog items using other identifiers found in the LIN04, LIN06, and LIN08 segments. Inclusion of the LIN04, LIN06, and LIN08 and their counterparts will go a long way to ensure accurate Inventory Information is provided to Burlington Stores' downstream system including the web store ensuring consumer orders are fulfilled timely and accurately.

If either Product/Service ID Qualifier (LIN-04) or Product/Service ID (LIN-05) is present, then the other is required

If either Product/Service ID Qualifier (LIN-06) or Product/Service ID (LIN-07) is present, then the other is required

If either Product/Service ID Qualifier (LIN-08) or Product/Service ID (LIN-09) is present, then the other is required

If either Product/Service ID Qualifier (LIN-10) or Product/Service ID (LIN-11) is present, then the other is required

LIN-01 · 350 · Assigned Identification · Optional · String (AN) · Min 1 Max 20

Alphanumeric characters assigned for differentiation within a transaction set

• LIN01 is the line item identification

LIN-02 · 235 · Product/Service ID Qualifier · Required · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.

Usage notes

Burlington Stores requires the 'UP' qualifier to identify Vendor Catalog items matching Burlington Stores Catalog items in order to provide Inventory Information to Burlington Stores' downstream systems when applicable.

• UP: U.P.C. Consumer Package Code (1-5-5-1)
  Burlington Stores requires the 'UP' qualifier to identify Vendor Catalog items matching Burlington Stores Catalog items in order to provide Inventory Information to Burlington Stores' downstream systems when applicable.

LIN-03 · 234 · Product/Service ID · Required · String (AN) · Min 1 Max 48

Identifying number for a product or service

LIN-04 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Usage notes

Burlington Stores requires the 'UP' qualifier in the LIN02 to identify Vendor Catalog items, matching them to the Burlington Stores Catalog items in order to provide Inventory Information to Burlington Stores' downstream systems when applicable.

In case of an incorrect vendor UPC Code in the LIN03, Burlington Stores is also able to identify Vendor Catalog items using the ‘VA’ qualifier indicating the Vendor's Style Number.

• IT: Buyer's Style Number
• ST: Style Number
  Burlington Stores uses the 'ST' qualifier in the LIN04 segments to represent the 'sellers' style number.

• VA: Vendor's Style Number
  Burlington Stores requires the 'UP' qualifier in the LIN02 to identify Vendor Catalog items, matching them to the Burlington Stores Catalog items in order to provide Inventory Information to Burlington Stores' downstream systems when applicable.

  In case of an incorrect vendor UPC Code in the LIN03, Burlington Stores is also able to identify Vendor Catalog items using the ‘VA’ qualifier indicating the Vendor's Style Number.

LIN-05 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

LIN-06 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Usage notes

Burlington Stores requires the 'UP' qualifier in the LIN02 to identify Vendor Catalog items, matching them to the Burlington Stores Catalog items in order to provide inventory information to Burlington Stores' downstream systems when applicable.

In case of an incorrect vendor UPC Code in the LIN03, Burlington Stores is also able to identify Vendor Catalog items using the ‘CM’ qualifier indicating the National Retail Merchants Association Color Code, which along with other identifiers in the LIN will enable matching to Burlington Stores Catalog items in order to provide Inventory Information to Burlington Stores' downstream systems when applicable.

• BO: Buyers Color
• CM: National Retail Merchants Association Color Code
  Burlington Stores requires the 'UP' qualifier in the LIN02 to identify Vendor Catalog items, matching them to the Burlington Stores Catalog items in order to provide inventory information to Burlington Stores' downstream systems when applicable.

  In case of an incorrect vendor UPC Code in the LIN03, Burlington Stores is also able to identify Vendor Catalog items using the ‘CM’ qualifier indicating the National Retail Merchants Association Color Code, which along with other; identifiers in the LIN will enable matching to Burlington Stores Catalog items in order to provide Inventory Information to Burlington Stores' downstream systems when applicable.

• VE: Vendor Color

LIN-07 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

LIN-08 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• IZ: Buyer's Size Code
• SM: National Retail Merchants Association Size Code
  Burlington Stores requires the 'UP' qualifier in the LIN02 to identify Vendor Catalog items, matching them to the Burlington Stores Catalog items in order to provide Inventory Information to Burlington Stores' downstream systems when applicable.

  In case of an incorrect vendor UPC Code in the LIN03, Burlington Stores is also able to identify Vendor Catalog items using the ‘SM’ qualifier indicating the National Retail Merchants Association Size Code, which along with other; identifiers in the LIN will enable matching to Burlington Stores Catalog items in order to provide Inventory Information to Burlington Stores' downstream systems when applicable.

• SZ: Vendor Alphanumeric Size Code (NRMA)

LIN-09 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

LIN-10 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• BL: Brand/Label
  Burlington Stores uses the Brand Name (with “BL” qualifier) when it exists.

• PN: Company Part Number

LIN-11 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

030 Detail > LIN Loop > PID

PID Product/Item Description

Optional · Max use 200

To describe a product or process in coded or free-form format

PID-01 · 349 · Item Description Type · Required · Identifier (ID)

Code indicating the format of a description

• If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.

• F: Free-form

PID-05 · 352 · Description · Required · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

QTY Loop Required Max >1

320 Detail > LIN Loop > QTY Loop > QTY

QTY Quantity

Required · Max use 1

To specify quantity information

Usage notes

Burlington Stores uses the Inventory Inquiry/Advice (846) business message to enable vendors participating in the Direct to Consumer Program for web orders provide Burlington Stores with ‘near real time’ product inventory information.

Inventory levels should be reported at the total product level inclusive of all available shipping locations for the Direct to Consumer thus allowing all the parties to synchronize product inventory in the Direct to Consumer
Program.

Burlington Stores Requires an 846 near real time whenever the available item quantity goes to 0; at minimum suppliers are required to send this transaction once per day and only for trade items currently being transacted between Burlington Stores and the Trading Partner.

QTY-01 · 673 · Quantity Qualifier · Required · Identifier (ID)

Code specifying the type of quantity

• 29: Projected Available Inventory
  Burlington Stores will accept Projected Available Inventory for items currently out of stock related to Future Availability (>TODAY) only for trade items actively being traded between Burlington Stores and the Trading Partner.

  When sending Projected Available Inventory send the ‘29’ qualifier in the QTY01 segment to identify the Projected Available Inventory. When indicating a ‘Future’ availability indicate the ‘future’ date; use the ‘169’ qualifier in the DTM01 with the DTM02 reflecting the future date. Future availability should however be limited to a max limit of 7 days, after which only changes to the original Projected Available Inventory date should the original availability date changes.

  In other words, DTM01 (169) must accompany the QTY01(29), it should be sent just once and no more than 1 week in advance for items currently out of stock and only for trade items actively being traded between Burlington Stores and the Trading Partner.

• 33: Quantity Available for Sale (stock quantity)
  Burlington Stores uses the '33' qualifier to identify the Available Inventory (Availability = TODAY) for trade items actively being traded between Burlington Stores and the Trading Partner.

  The transaction set has been structured so that inventory positions can be reported as of a specific date and time to notify a buyer of total quantity available as reflected in the supplier’s entire supply chain system.

  Inventory levels should be reported at the total product level inclusive of all available shipping locations for the Direct to Consumer thus allowing all the parties to synchronize product inventory in the Direct to Consumer Program.

  Burlington Stores Requests an 846 near real time by always sending the '33' qualifier in the QTY01 with zero quantity in the the QTY02 on the QTY whenever the available quantity goes to 0;

  Burlington suppliers are required at minimum to send this transaction once per day and only for trade items currently being transacted between Burlington Stores and the Trading Partner.

QTY-02 · 380 · Quantity · Required · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

Usage notes

Burlington Stores requires Inventory levels (Quantity) to be reported at the total product level inclusive of all available shipping locations for the Direct to Consumer program thus allowing all the parties to synchronize product inventory in the Direct to Consumer Program.

QTY-03 · C001 · Composite Unit of Measure · Required Max use 1 · To identify a composite unit of measure (See Figures Appendix for examples of use)

C001-01 · 355 · Unit or Basis for Measurement Code · Required · Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

• EA: Each

355 Detail > LIN Loop > QTY Loop > DTM

DTM Available

Optional · Max use 10

To specify pertinent dates and times

Variants (all may be used)

DTMProduct Availability Date

If Time Code (DTM-04) is present, then Time (DTM-03) is required

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

Code specifying type of date or time, or both date and time

Usage notes

Burlington Stores requests an 846 in near real time whenever the available item quantity goes to 0; at minimum suppliers are required to send this transaction once per day and only for trade items currently being traded between Burlington Stores and the Trading Partner, use the ‘018’ qualifier in the DTM01, the DTM02 should reflect the current date (= TODAY).

Burlington Stores requires on this 846 the ‘018’ qualifier in the DTM01 with the current date in the DTM02 on the DTM and with the '33' qualifier in the QTY01 and zero quantity in the QTY02 on the QTY whenever the available quantity goes to 0. The transaction set has been structured so that inventory positions can be reported as of a specific date and time to notify a buyer of total quantity available as reflected in the supplier’s entire supply chain system.

• 018: Available

DTM-02 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

DTM-03 · 337 · Time · Optional · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Usage notes

Burlington Stores preference is for a 24-hour clock time as follows: HHMM or HHMMSS.

DTM-04 · 623 · Time Code · Optional · Identifier (ID)

Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow

• AS: Alaska Standard Time
• CS: Central Standard Time
• ES: Eastern Standard Time
• HS: Hawaii-Aleutian Standard Time
• LT: Local Time
• MS: Mountain Standard Time
• NS: Newfoundland Standard Time
• PS: Pacific Standard Time
• TS: Atlantic Standard Time

355 Detail > LIN Loop > QTY Loop > DTM

DTM Product Availability Date

Optional · Max use 10

To specify pertinent dates and times

Variants (all may be used)

DTMAvailable

If Time Code (DTM-04) is present, then Time (DTM-03) is required

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

Code specifying type of date or time, or both date and time

Usage notes

Burlington Stores will accept Product Availability Dates for items currently out of stock related and only for trade items actively being traded between Burlington Stores and the Trading Partner.

When sending Product Availability Dates send the ‘29’ qualifier in the QTY01 segment to identify the Projected Available Inventory. When indicating a ‘Future’ availability indicate the ‘future’ date; use the ‘169’ qualifier in the DTM01 with the DTM02 reflecting the future date. Future availability should however be limited to a max limit of 7 days, after which only changes to the original Projected Available Inventory date should the original availability date changes.

In other words, DTM01 (169) must only be used to accompany the QTY01 (29), for items currently out of stock and only for trade items actively being traded between Burlington Stores and the Trading Partner, it should be sent just once and no more than 1 week in advance.

• 169: Product Availability Date

DTM-02 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

DTM-03 · 337 · Time · Optional · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Usage notes

Burlington Stores preference is for a 24-hour clock time as follows: HHMM or HHMMSS.

DTM-04 · 623 · Time Code · Optional · Identifier (ID)

Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow

• AS: Alaska Standard Time
• CS: Central Standard Time
• ES: Eastern Standard Time
• HS: Hawaii-Aleutian Standard Time
• LT: Local Time
• MS: Mountain Standard Time
• NS: Newfoundland Standard Time
• PS: Pacific Standard Time
• TS: Atlantic Standard Time

Summary

010 Summary > CTT

CTT Transaction Totals

Required · Max use 1

To transmit a hash total for a specific element in the transaction set

• Number of line items (CTT01) is the accumulation of number of LIN segments. If used, hash total (CTT02) is the sum of the values of the quantities (QTY02) of each QTY segment.

CTT-01 · 354 · Number of Line Items · Required · Numeric (N0) · Min 1 Max 6

Total number of line items in the transaction set

020 Summary > SE

SE Transaction Set Trailer

Required · Max use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE Functional Group Trailer

Required · Max use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

IEA Interchange Control Trailer

Required · Max use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required · Numeric (N0) · Min 1 Max 5

A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

EDI Samples

Sample 1

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *231106*1354*U*00401*000000001*0*T*>
GS*IB*SENDERGS*RECEIVERGS*20231106*135455*000000001*X*004010
ST*846*14613
BIA*00*MB*02062014*20140206*0600
REF*IA*111111
N1*VN*Vendor Group
N3*1532 S Washington Ave
N4*Piscataway*NJ*08854*US
LIN*1*UP*111111111111*IT*80059*BO*SILV/BLK*IZ*QTY
QTY*33*100*EA
DTM*018*20140206
LIN*2*UP*222222222222*IT*14360*BO*SILV/PINK*IZ*QTY
QTY*33*100*EA
DTM*018*20140206
LIN*3*UP*333333333333*IT*13930*BO*GOLD*IZ*QTY
QTY*33*100*EA
DTM*018*20140206
CTT*3
SE*17*14613
GE*1*000000001
IEA*1*000000001

Sample 2

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *231106*1355*U*00401*000000001*0*T*>
GS*IB*SENDERGS*RECEIVERGS*20231106*135504*000000001*X*004010
ST*846*14613
BIA*00*MB*02062014*20140206*180922
REF*IA*123456
N1*VN*CLOTHING VENDOR
LIN*1*UP*444444444444*IT*T1866A*BO*IVORY/CHARC*IZ*XS
QTY*33*100*EA
DTM*018*20140206
LIN*2*UP*555555555555*IT*T1866A*BO*IVORY/CHARC*IZ*S
QTY*33*100*EA
DTM*018*20140206
LIN*3*UP*666666666666*IT*T1866A*BO*IVORY/CHARC*IZ*M
QTY*33*100*EA
DTM*018*20140206
CTT*3
SE*15*14613
GE*1*000000001
IEA*1*000000001

Sample 3

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *231106*1355*U*00401*000000001*0*T*>
GS*IB*SENDERGS*RECEIVERGS*20231106*135512*000000001*X*004010
ST*846*14613
BIA*00*MB*02062014*20140206*160633
REF*IA*22222
N1*VN*Vendor Name C/O MIDWEST WAREHOUSE
N3*2600 INTERNATIONAL Drive
N4*Miami*FL*00000*US
LIN*1*UP*777777777777*VA*NE802-16I*BO*QUE-ROAST BF*IZ*QTY
QTY*33*0*EA
DTM*018*20140206
LIN*2*UP*888888888888*VA*NEB102-16I*BO*QUE-BACON*IZ*QTY
QTY*33*0*EA
DTM*018*20140206
LIN*3*UP*999999999999*VA*14792-14G*BO*QUE-MAPLE*IZ*QTY
QTY*29*0*EA
DTM*169*20140213
CTT*3
SE*17*14613
GE*1*000000001
IEA*1*000000001

Sample 4

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *231106*1355*U*00401*000000001*0*T*>
GS*IB*SENDERGS*RECEIVERGS*20231106*135524*000000001*X*004010
ST*846*14613
BIA*00*MB*02062014*20140206*1752
REF*IA*33333
N1*VN*Vendor Name
N3*1201 C ST NW
N4*AUBURN*WA*98001
LIN*1*UP*878615045347*VA*S5LWFY-210
QTY*33*100*EA
DTM*018*20140206
LIN*2*UP*878615011106*VA*S2INCZ-043
QTY*33*0*EA
DTM*018*20140206
LIN*3*UP*878615024465*VA*S4CHDZ033
QTY*33*100*EA
DTM*018*20140206
LIN*4*UP*878615024724*VA*S2SBDY033
QTY*33*100*EA
DTM*018*20140206
LIN*5*UP*878615024663*VA*S2SBDZ033
QTY*33*100*EA
DTM*018*20140206
CTT*5
SE*23*14613
GE*1*000000001
IEA*1*000000001