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DTC Inventory Inquiry/Advice
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X12 846 DTC Inventory Inquiry/Advice

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Inventory Inquiry/Advice Transaction Set (846) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used in the following ways: (1) for a seller of goods and services to provide inventory information to a prospective purchaser, with no obligation to the purchaser to acquire these goods or services; (2) for a representative of a seller of goods and services to supply inventory information to that seller; (3) for one location to supply another location with inventory information; and (4) for an inquiry as to the availability of inventory with no obligation on the seller of goods and services to reserve that inventory.

Delimiters
  • ~ Segment
  • * Element
  • > Component
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    Overview
    ISA
    -
    Interchange Control Header
    Max use 1
    Required
    GS
    -
    Functional Group Header
    Max use 1
    Required
    heading
    ST
    010
    Transaction Set Header
    Max use 1
    Required
    BIA
    020
    Beginning Segment for Inventory Inquiry/Advice
    Max use 1
    Required
    REF
    060
    Internal Vendor Number
    Max use 12
    Optional
    REF
    060
    Purchase Order Number
    Max use 12
    Optional
    N1 Loop
    GE
    -
    Functional Group Trailer
    Max use 1
    Required
    IEA
    -
    Interchange Control Trailer
    Max use 1
    Required
    ISA

    Interchange Control Header

    RequiredMax use 1

    To start and identify an interchange of zero or more functional groups and interchange-related control segments

    Example
    ISA-01
    I01
    Authorization Information Qualifier
    Required

    Code to identify the type of information in the Authorization Information

    00
    No Authorization Information Present (No Meaningful Information in I02)
    ISA-02
    I02
    Authorization Information
    Required
    Min 10Max 10

    Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

    ISA-03
    I03
    Security Information Qualifier
    Required

    Code to identify the type of information in the Security Information

    00
    No Security Information Present (No Meaningful Information in I04)
    ISA-04
    I04
    Security Information
    Required
    Min 10Max 10

    This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

    ISA-05
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-06
    I06
    Interchange Sender ID
    Required
    Min 15Max 15

    Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

    ISA-07
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-08
    I07
    Interchange Receiver ID
    Required
    Min 15Max 15

    Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

    ISA-09
    I08
    Interchange Date
    Required
    YYMMDD format

    Date of the interchange

    ISA-10
    I09
    Interchange Time
    Required
    HHMM format

    Time of the interchange

    ISA-11
    I10
    Interchange Control Standards Identifier
    Required

    Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

    U
    U.S. EDI Community of ASC X12, TDCC, and UCS
    ISA-12
    I11
    Interchange Control Version Number
    Required

    This version number covers the interchange control segments

    00401
    Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
    ISA-13
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    ISA-14
    I13
    Acknowledgment Requested
    Required
    Min 1Max 1

    Code sent by the sender to request an interchange acknowledgment (TA1)

    0
    No Acknowledgment Requested
    1
    Interchange Acknowledgment Requested
    ISA-15
    I14
    Usage Indicator
    Required
    Min 1Max 1

    Code to indicate whether data enclosed by this interchange envelope is test, production or information

    I
    Information
    P
    Production Data
    T
    Test Data
    ISA-16
    I15
    Component Element Separator
    Required
    Min 1Max 1

    Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

    >
    Component Element Separator

    Functional Group Header

    RequiredMax use 1

    To indicate the beginning of a functional group and to provide control information

    Example
    GS-01
    479
    Functional Identifier Code
    Required

    Code identifying a group of application related transaction sets

    IB
    Inventory Inquiry/Advice (846)
    GS-02
    142
    Application Sender's Code
    Required
    Min 2Max 15

    Code identifying party sending transmission; codes agreed to by trading partners

    GS-03
    124
    Application Receiver's Code
    Required
    Min 2Max 15

    Code identifying party receiving transmission. Codes agreed to by trading partners

    GS-04
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    GS-05
    337
    Time
    Required
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    GS-06
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    GS-07
    455
    Responsible Agency Code
    Required
    Min 1Max 2

    Code used in conjunction with Data Element 480 to identify the issuer of the standard

    T
    Transportation Data Coordinating Committee (TDCC)
    X
    Accredited Standards Committee X12
    GS-08
    480
    Version / Release / Industry Identifier Code
    Required

    Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

    004010
    Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

    Heading

    ST
    010

    Transaction Set Header

    RequiredMax use 1

    To indicate the start of a transaction set and to assign a control number

    Example
    ST-01
    143
    Transaction Set Identifier Code
    Required

    Code uniquely identifying a Transaction Set

    • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
    846
    Inventory Inquiry/Advice
    ST-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    BIA
    020

    Beginning Segment for Inventory Inquiry/Advice

    RequiredMax use 1

    To indicate the beginning of an Inventory Inquiry/Advice Transaction Set

    Example
    BIA-01
    353
    Transaction Set Purpose Code
    Required

    Code identifying purpose of transaction set

    00
    Original
    BIA-02
    755
    Report Type Code
    Required

    Code indicating the title or contents of a document, report or supporting item

    Usage notes

    Burlington Stores requires the 'BIA103' segment to identify the Vendor’s ‘document’ to eliminate confusion between one data file or another from the same trading partner, Trading partners are encouraged to use the date (20120617) or Date/Time, or a simple counter function as would be used to similarly identify an ASN.

    MB
    Manufacturer/Distributor Inventory Report
    BIA-03
    127
    Reference Identification
    Required
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    • BIA03 identifies the number of the inquiry/advice that is transferred.
    BIA-04
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    • BIA04 identifies the date of the inquiry/advice that is transferred.
    Usage notes

    Burlington Stores uses the 'BIA04' segment as a reference for the Inventory date as an 'Updated as of'; in other words, if the vendor is batch processing where for example the inventory level is taken/stored on Monday however the inventory level transaction is on Tuesday, the 'BIA04' segment would reference Monday's date where the Inventory transaction would reference Tuesday's date.

    Noting the time differential will provide insight into inventory practices of our vendors allowing Burlington Stores to adjust the inventory transaction into a 'best practices' model with our Trading Partners which may prove to be more practical than a 'Retail Driver' model.

    BIA-05
    337
    Time
    Required
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    • BIA05 identifies the time of the inquiry/advice that is transferred.
    Usage notes

    Burlington Stores preference is for a 24-hour clock time as follows: HHMM or HHMMSS.

    REF
    060

    Internal Vendor Number

    OptionalMax use 12

    To specify identifying information

    Example
    Variants (all may be used)
    REFPurchase Order Number
    REF-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    Usage notes

    Burlington Stores requires the 'IA' qualifier in REF01 segment to identify the Internal Vendor Number found in the REF02 segment, using this reference as across reference to the internal vendor number particularly for direct ship vendors shipping consumer or internet orders, in other words vendors participating in the Direct to Consumer Program for web orders.

    IA
    Internal Vendor Number
    REF-02
    127
    Reference Identification
    Required
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    Usage notes

    Burlington Stores uses the 'IA' qualifier to identify the specific Internal Vendor Number for the unique division of a specific Vendor that is defined by the buyer & vendor's sales representative.

    REF
    060

    Purchase Order Number

    OptionalMax use 12

    To specify identifying information

    Example
    Variants (all may be used)
    REFInternal Vendor Number
    REF-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    Usage notes

    In addition to the 'IA' qualifier in REF01 segment used to identify the Internal Vendor Number, Burlington Stores will also accept the 'PO' qualifier in REF01 segment to identify the Purchase Order Number found in the REF02 segment to identify a particular purchase order related to the item or items communicated in the 846.

    PO
    Purchase Order Number
    REF-02
    127
    Reference Identification
    Required
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    N1 Loop
    RequiredMax >1
    N1
    080

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Example
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    VN
    Vendor

    Burlington Stores uses the 'VN' qualifier in the N101 segment in the Direct to Consumer Program to identify the Vendor’s Identity inclusive of all available shipping locations, as described in the N1, N3, and N4 segments that follow.

    The transaction set has been structured so that inventory positions can be reported as of a specific date and time to notify a buyer of total quantity available as reflected in the supplier’s entire supply chain system.

    Inventory levels should be reported at the total product level inclusive of all available shipping locations for the Direct to Consumer thus allowing all the parties to synchronize product inventory in the Direct to Consumer Program.

    N1-02
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    N3
    100

    Address Information

    OptionalMax use 2

    To specify the location of the named party

    Example
    N3-01
    166
    Address Information
    Required
    Min 1Max 55

    Address information

    N3-02
    166
    Address Information
    Optional
    Min 1Max 55

    Address information

    N4
    110

    Geographic Location

    OptionalMax use 1

    To specify the geographic place of the named party

    Example
    N4-01
    19
    City Name
    Optional
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Optional
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Optional
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    Usage notes

    Burlington Stores requires the N403 to use an Alphanumeric character set, the Alphanumeric character set consists of the numbers 0 to 9 and letters A to Z. There should be no punctuation marks used such as dashes (-), periods (.), or commas (,). Failure to use a strict Alphanumeric character set will result in document rejection. Burlington Stores can accept 'Zip Plus 4' where the Total Max Length = 9 (ZIP_CODE;
    VARCHAR2(5) and ZIP_4, NUMBER(4)) as long as there are no punctuation marks such as dashes (-), periods (.), or commas (,) present in the N403 field.

    N4-04
    26
    Country Code
    Optional
    Min 2Max 3

    Code identifying the country

    Usage notes

    Burlington Stores uses the ISO 3166-1 Alpha-2 Code in this field and assumes 'US' is the Country Code unless otherwise specified; Vendors should include the N404 country code when the address listed lies outside of the US.

    Detail

    LIN Loop
    RequiredMax >1
    LIN
    010

    Item Identification

    RequiredMax use 1

    To specify basic item identification data

    Usage notes

    Burlington Stores uses the Inventory Inquiry/Advice (846) business message to enable vendors participating in the Direct to Consumer Program for web orders provide Burlington Stores with ‘near real time’ product inventory information.

    The transaction set has been structured so that inventory positions can be reported as of a specific date and time to notify a buyer of total quantity available as reflected in the supplier’s entire supply chain system.

    Inventory levels should be reported at the total product level inclusive of all available shipping locations for the Direct to Consumer thus allowing all the parties to synchronize product inventory in the Direct to Consumer
    Program.

    Burlington Stores requires an 846 near real time whenever the available Item quantity goes to 0; at minimum suppliers are required to send this transaction once per day and only for trade items currently being transacted between Burlington Stores and the Trading Partner.

    Burlington Stores requires the 'UP' qualifier in the LIN02 to identify Vendor Catalog items, matching them to the Burlington Stores Catalog items in order to provide Inventory Information to Burlington Stores' downstream systems when applicable.

    In case of an incorrect vendor UPC Code in the LIN03, Burlington Stores is also able to identify Vendor Catalog items using other identifiers found in the LIN04, LIN06, and LIN08 segments. Inclusion of the LIN04, LIN06, and LIN08 and their counterparts will go a long way to ensure accurate Inventory Information is provided to Burlington Stores' downstream system including the web store ensuring consumer orders are fulfilled timely and accurately.

    Example
    If either Product/Service ID Qualifier (LIN-04) or Product/Service ID (LIN-05) is present, then the other is required
    If either Product/Service ID Qualifier (LIN-06) or Product/Service ID (LIN-07) is present, then the other is required
    If either Product/Service ID Qualifier (LIN-08) or Product/Service ID (LIN-09) is present, then the other is required
    If either Product/Service ID Qualifier (LIN-10) or Product/Service ID (LIN-11) is present, then the other is required
    LIN-01
    350
    Assigned Identification
    Optional
    Min 1Max 20

    Alphanumeric characters assigned for differentiation within a transaction set

    • LIN01 is the line item identification
    LIN-02
    235
    Product/Service ID Qualifier
    Required

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    • LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
    Usage notes

    Burlington Stores requires the 'UP' qualifier to identify Vendor Catalog items matching Burlington Stores Catalog items in order to provide Inventory Information to Burlington Stores' downstream systems when applicable.

    UP
    U.P.C. Consumer Package Code (1-5-5-1)

    Burlington Stores requires the 'UP' qualifier to identify Vendor Catalog items matching Burlington Stores Catalog items in order to provide Inventory Information to Burlington Stores' downstream systems when applicable.

    LIN-03
    234
    Product/Service ID
    Required
    Min 1Max 48

    Identifying number for a product or service

    LIN-04
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    Usage notes

    Burlington Stores requires the 'UP' qualifier in the LIN02 to identify Vendor Catalog items, matching them to the Burlington Stores Catalog items in order to provide Inventory Information to Burlington Stores' downstream systems when applicable.

    In case of an incorrect vendor UPC Code in the LIN03, Burlington Stores is also able to identify Vendor Catalog items using the ‘VA’ qualifier indicating the Vendor's Style Number.

    IT
    Buyer's Style Number
    ST
    Style Number

    Burlington Stores uses the 'ST' qualifier in the LIN04 segments to represent the 'sellers' style number.

    VA
    Vendor's Style Number

    Burlington Stores requires the 'UP' qualifier in the LIN02 to identify Vendor Catalog items, matching them to the Burlington Stores Catalog items in order to provide Inventory Information to Burlington Stores' downstream systems when applicable.

    In case of an incorrect vendor UPC Code in the LIN03, Burlington Stores is also able to identify Vendor Catalog items using the ‘VA’ qualifier indicating the Vendor's Style Number.

    LIN-05
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    LIN-06
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    Usage notes

    Burlington Stores requires the 'UP' qualifier in the LIN02 to identify Vendor Catalog items, matching them to the Burlington Stores Catalog items in order to provide inventory information to Burlington Stores' downstream systems when applicable.

    In case of an incorrect vendor UPC Code in the LIN03, Burlington Stores is also able to identify Vendor Catalog items using the ‘CM’ qualifier indicating the National Retail Merchants Association Color Code, which along with other identifiers in the LIN will enable matching to Burlington Stores Catalog items in order to provide Inventory Information to Burlington Stores' downstream systems when applicable.

    BO
    Buyers Color
    CM
    National Retail Merchants Association Color Code

    Burlington Stores requires the 'UP' qualifier in the LIN02 to identify Vendor Catalog items, matching them to the Burlington Stores Catalog items in order to provide inventory information to Burlington Stores' downstream systems when applicable.

    In case of an incorrect vendor UPC Code in the LIN03, Burlington Stores is also able to identify Vendor Catalog items using the ‘CM’ qualifier indicating the National Retail Merchants Association Color Code, which along with other
    identifiers in the LIN will enable matching to Burlington Stores Catalog items in order to provide Inventory Information to Burlington Stores' downstream systems when applicable.

    VE
    Vendor Color
    LIN-07
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    LIN-08
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    IZ
    Buyer's Size Code
    SM
    National Retail Merchants Association Size Code

    Burlington Stores requires the 'UP' qualifier in the LIN02 to identify Vendor Catalog items, matching them to the Burlington Stores Catalog items in order to provide Inventory Information to Burlington Stores' downstream systems when applicable.

    In case of an incorrect vendor UPC Code in the LIN03, Burlington Stores is also able to identify Vendor Catalog items using the ‘SM’ qualifier indicating the National Retail Merchants Association Size Code, which along with other
    identifiers in the LIN will enable matching to Burlington Stores Catalog items in order to provide Inventory Information to Burlington Stores' downstream systems when applicable.

    SZ
    Vendor Alphanumeric Size Code (NRMA)
    LIN-09
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    LIN-10
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    BL
    Brand/Label

    Burlington Stores uses the Brand Name (with “BL” qualifier) when it exists.

    PN
    Company Part Number
    LIN-11
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    PID
    030

    Product/Item Description

    OptionalMax use 200

    To describe a product or process in coded or free-form format

    Example
    PID-01
    349
    Item Description Type
    Required

    Code indicating the format of a description

    • If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
    F
    Free-form
    PID-05
    352
    Description
    Required
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    QTY Loop
    RequiredMax >1
    QTY
    320

    Quantity

    RequiredMax use 1

    To specify quantity information

    Usage notes

    Burlington Stores uses the Inventory Inquiry/Advice (846) business message to enable vendors participating in the Direct to Consumer Program for web orders provide Burlington Stores with ‘near real time’ product inventory information.

    Inventory levels should be reported at the total product level inclusive of all available shipping locations for the Direct to Consumer thus allowing all the parties to synchronize product inventory in the Direct to Consumer
    Program.

    Burlington Stores Requires an 846 near real time whenever the available item quantity goes to 0; at minimum suppliers are required to send this transaction once per day and only for trade items currently being transacted between Burlington Stores and the Trading Partner.

    Example
    QTY-01
    673
    Quantity Qualifier
    Required

    Code specifying the type of quantity

    29
    Projected Available Inventory

    Burlington Stores will accept Projected Available Inventory for items currently out of stock related to Future Availability (>TODAY) only for trade items actively being traded between Burlington Stores and the Trading Partner.

    When sending Projected Available Inventory send the ‘29’ qualifier in the QTY01 segment to identify the Projected Available Inventory. When indicating a ‘Future’ availability indicate the ‘future’ date; use the ‘169’ qualifier in the DTM01 with the DTM02 reflecting the future date. Future availability should however be limited to a max limit of 7 days, after which only changes to the original Projected Available Inventory date should the original availability date changes.

    In other words, DTM01 (169) must accompany the QTY01(29), it should be sent just once and no more than 1 week in advance for items currently out of stock and only for trade items actively being traded between Burlington Stores and the Trading Partner.

    33
    Quantity Available for Sale (stock quantity)

    Burlington Stores uses the '33' qualifier to identify the Available Inventory (Availability = TODAY) for trade items actively being traded between Burlington Stores and the Trading Partner.

    The transaction set has been structured so that inventory positions can be reported as of a specific date and time to notify a buyer of total quantity available as reflected in the supplier’s entire supply chain system.

    Inventory levels should be reported at the total product level inclusive of all available shipping locations for the Direct to Consumer thus allowing all the parties to synchronize product inventory in the Direct to Consumer Program.

    Burlington Stores Requests an 846 near real time by always sending the '33' qualifier in the QTY01 with zero quantity in the the QTY02 on the QTY whenever the available quantity goes to 0;

    Burlington suppliers are required at minimum to send this transaction once per day and only for trade items currently being transacted between Burlington Stores and the Trading Partner.

    QTY-02
    380
    Quantity
    Required
    Min 1Max 15

    Numeric value of quantity

    Usage notes

    Burlington Stores requires Inventory levels (Quantity) to be reported at the total product level inclusive of all available shipping locations for the Direct to Consumer program thus allowing all the parties to synchronize product inventory in the Direct to Consumer Program.

    QTY-03
    C001
    Composite Unit of Measure
    To identify a composite unit of measure (See Figures Appendix for examples of use)
    C001-01
    355
    Unit or Basis for Measurement Code
    Required

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    EA
    Each
    DTM
    355

    Available

    OptionalMax use 10

    To specify pertinent dates and times

    Example
    Variants (all may be used)
    DTMProduct Availability Date
    If Time Code (DTM-04) is present, then Time (DTM-03) is required
    DTM-01
    374
    Date/Time Qualifier
    Required

    Code specifying type of date or time, or both date and time

    Usage notes

    Burlington Stores requests an 846 in near real time whenever the available item quantity goes to 0; at minimum suppliers are required to send this transaction once per day and only for trade items currently being traded between Burlington Stores and the Trading Partner, use the ‘018’ qualifier in the DTM01, the DTM02 should reflect the current date (= TODAY).

    Burlington Stores requires on this 846 the ‘018’ qualifier in the DTM01 with the current date in the DTM02 on the DTM and with the '33' qualifier in the QTY01 and zero quantity in the QTY02 on the QTY whenever the available quantity goes to 0. The transaction set has been structured so that inventory positions can be reported as of a specific date and time to notify a buyer of total quantity available as reflected in the supplier’s entire supply chain system.

    018
    Available
    DTM-02
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    DTM-03
    337
    Time
    Optional
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    Usage notes

    Burlington Stores preference is for a 24-hour clock time as follows: HHMM or HHMMSS.

    DTM-04
    623
    Time Code
    Optional

    Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow

    AS
    Alaska Standard Time
    CS
    Central Standard Time
    ES
    Eastern Standard Time
    HS
    Hawaii-Aleutian Standard Time
    LT
    Local Time
    MS
    Mountain Standard Time
    NS
    Newfoundland Standard Time
    PS
    Pacific Standard Time
    TS
    Atlantic Standard Time
    DTM
    355

    Product Availability Date

    OptionalMax use 10

    To specify pertinent dates and times

    Example
    Variants (all may be used)
    DTMAvailable
    If Time Code (DTM-04) is present, then Time (DTM-03) is required
    DTM-01
    374
    Date/Time Qualifier
    Required

    Code specifying type of date or time, or both date and time

    Usage notes

    Burlington Stores will accept Product Availability Dates for items currently out of stock related and only for trade items actively being traded between Burlington Stores and the Trading Partner.

    When sending Product Availability Dates send the ‘29’ qualifier in the QTY01 segment to identify the Projected Available Inventory. When indicating a ‘Future’ availability indicate the ‘future’ date; use the ‘169’ qualifier in the DTM01 with the DTM02 reflecting the future date. Future availability should however be limited to a max limit of 7 days, after which only changes to the original Projected Available Inventory date should the original availability date changes.

    In other words, DTM01 (169) must only be used to accompany the QTY01 (29), for items currently out of stock and only for trade items actively being traded between Burlington Stores and the Trading Partner, it should be sent just once and no more than 1 week in advance.

    169
    Product Availability Date
    DTM-02
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    DTM-03
    337
    Time
    Optional
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    Usage notes

    Burlington Stores preference is for a 24-hour clock time as follows: HHMM or HHMMSS.

    DTM-04
    623
    Time Code
    Optional

    Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow

    AS
    Alaska Standard Time
    CS
    Central Standard Time
    ES
    Eastern Standard Time
    HS
    Hawaii-Aleutian Standard Time
    LT
    Local Time
    MS
    Mountain Standard Time
    NS
    Newfoundland Standard Time
    PS
    Pacific Standard Time
    TS
    Atlantic Standard Time

    Summary

    CTT
    010

    Transaction Totals

    RequiredMax use 1

    To transmit a hash total for a specific element in the transaction set

    • Number of line items (CTT01) is the accumulation of number of LIN segments. If used, hash total (CTT02) is the sum of the values of the quantities (QTY02) of each QTY segment.
    Example
    CTT-01
    354
    Number of Line Items
    Required
    Min 1Max 6

    Total number of line items in the transaction set

    SE
    020

    Transaction Set Trailer

    RequiredMax use 1

    To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

    Example
    SE-01
    96
    Number of Included Segments
    Required
    Min 1Max 10

    Total number of segments included in a transaction set including ST and SE segments

    SE-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    Functional Group Trailer

    RequiredMax use 1

    To indicate the end of a functional group and to provide control information

    Example
    GE-01
    97
    Number of Transaction Sets Included
    Required
    Min 1Max 6

    Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

    GE-02
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    Interchange Control Trailer

    RequiredMax use 1

    To define the end of an interchange of zero or more functional groups and interchange-related control segments

    Example
    IEA-01
    I16
    Number of Included Functional Groups
    Required
    Min 1Max 5

    A count of the number of functional groups included in an interchange

    IEA-02
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    EDI Samples

    Sample 1

    ST*846*14613
    BIA*00*MB*02062014*20140206*0600
    REF*IA*111111
    N1*VN*Vendor Group
    N3*1532 S Washington Ave
    N4*Piscataway*NJ*08854*US
    LIN*1*UP*111111111111*IT*80059*BO*SILV/BLK*IZ*QTY
    QTY*33*100*EA
    DTM*018*20140206
    LIN*2*UP*222222222222*IT*14360*BO*SILV/PINK*IZ*QTY
    QTY*33*100*EA
    DTM*018*20140206
    LIN*3*UP*333333333333*IT*13930*BO*GOLD*IZ*QTY
    QTY*33*100*EA
    DTM*018*20140206
    CTT*3
    SE*17*14613

    Sample 2

    ST*846*14613
    BIA*00*MB*02062014*20140206*180922
    REF*IA*123456
    N1*VN*CLOTHING VENDOR
    LIN*1*UP*444444444444*IT*T1866A*BO*IVORY/CHARC*IZ*XS
    QTY*33*100*EA
    DTM*018*20140206
    LIN*2*UP*555555555555*IT*T1866A*BO*IVORY/CHARC*IZ*S
    QTY*33*100*EA
    DTM*018*20140206
    LIN*3*UP*666666666666*IT*T1866A*BO*IVORY/CHARC*IZ*M
    QTY*33*100*EA
    DTM*018*20140206
    CTT*3
    SE*15*14613

    Sample 3

    ST*846*14613
    BIA*00*MB*02062014*20140206*160633
    REF*IA*22222
    N1*VN*Vendor Name C/O MIDWEST WAREHOUSE
    N3*2600 INTERNATIONAL Drive
    N4*Miami*FL*00000*US
    LIN*1*UP*777777777777*VA*NE802-16I*BO*QUE-ROAST BF*IZ*QTY
    QTY*33*0*EA
    DTM*018*20140206
    LIN*2*UP*888888888888*VA*NEB102-16I*BO*QUE-BACON*IZ*QTY
    QTY*33*0*EA
    DTM*018*20140206
    LIN*3*UP*999999999999*VA*14792-14G*BO*QUE-MAPLE*IZ*QTY
    QTY*29*0*EA
    DTM*169*20140213
    CTT*3
    SE*17*14613

    Sample 4

    ST*846*14613
    BIA*00*MB*02062014*20140206*1752
    REF*IA*33333
    N1*VN*Vendor Name
    N3*1201 C ST NW
    N4*AUBURN*WA*98001
    LIN*1*UP*878615045347*VA*S5LWFY-210
    QTY*33*100*EA
    DTM*018*20140206
    LIN*2*UP*878615011106*VA*S2INCZ-043
    QTY*33*0*EA
    DTM*018*20140206
    LIN*3*UP*878615024465*VA*S4CHDZ033
    QTY*33*100*EA
    DTM*018*20140206
    LIN*4*UP*878615024724*VA*S2SBDY033
    QTY*33*100*EA
    DTM*018*20140206
    LIN*5*UP*878615024663*VA*S2SBDZ033
    QTY*33*100*EA
    DTM*018*20140206
    CTT*5
    SE*23*14613

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