X12 846 DTC Inventory Inquiry/Advice

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Inventory Inquiry/Advice Transaction Set (846) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used in the following ways: (1) for a seller of goods and services to provide inventory information to a prospective purchaser, with no obligation to the purchaser to acquire these goods or services; (2) for a representative of a seller of goods and services to supply inventory information to that seller; (3) for one location to supply another location with inventory information; and (4) for an inquiry as to the availability of inventory with no obligation on the seller of goods and services to reserve that inventory.

Delimiters

• ~ Segment
• * Element
• > Component

ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Code to identify the type of information in the Authorization Information · 00 No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required Min 10 Max 10 · Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Code to identify the type of information in the Security Information · 00 No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required Min 10 Max 10 · This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required Min 2 Max 2 · Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified · Codes 01 Duns (Dun & Bradstreet) 02 SCAC (Standard Carrier Alpha Code) 03 FMC (Federal Maritime Commission) 04 IATA (International Air Transport Association) 08 UCC EDI Communications ID (Comm ID) 09 X.121 (CCITT) 10 Department of Defense (DoD) Activity Address Code 11 DEA (Drug Enforcement Administration) 12 Phone (Telephone Companies) 13 UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code) 14 Duns Plus Suffix 15 Petroleum Accountants Society of Canada Company Code 16 Duns Number With 4-Character Suffix 17 American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit) 18 Association of American Railroads (AAR) Standard Distribution Code 19 EDI Council of Australia (EDICA) Communications ID Number (COMM ID) 20 Health Industry Number (HIN) 21 Integrated Postsecondary Education Data System, or (IPEDS) 22 Federal Interagency Commission on Education, or FICE 23 National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES 24 The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP 25 American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT 26 Statistics of Canada List of Postsecondary Institutions 27 Carrier Identification Number as assigned by Health Care Financing Administration (HCFA) 28 Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA) 29 Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA) 30 U.S. Federal Tax Identification Number 31 Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC) 32 U.S. Federal Employer Identification Number (FEIN) 33 National Association of Insurance Commissioners Company Code (NAIC) 34 Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA) 35 Statistics Canada Canadian College Student Information System Institution Codes 36 Statistics Canada University Student Information System Institution Codes 37 Society of Property Information Compilers and Analysts AM Association Mexicana del Codigo de Producto (AMECOP) Communication ID NR National Retail Merchants Association (NRMA) - Assigned SN Standard Address Number ZZ Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required Min 15 Max 15 · Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required Min 2 Max 2 · Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified · Codes 01 Duns (Dun & Bradstreet) 02 SCAC (Standard Carrier Alpha Code) 03 FMC (Federal Maritime Commission) 04 IATA (International Air Transport Association) 08 UCC EDI Communications ID (Comm ID) 09 X.121 (CCITT) 10 Department of Defense (DoD) Activity Address Code 11 DEA (Drug Enforcement Administration) 12 Phone (Telephone Companies) 13 UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code) 14 Duns Plus Suffix 15 Petroleum Accountants Society of Canada Company Code 16 Duns Number With 4-Character Suffix 17 American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit) 18 Association of American Railroads (AAR) Standard Distribution Code 19 EDI Council of Australia (EDICA) Communications ID Number (COMM ID) 20 Health Industry Number (HIN) 21 Integrated Postsecondary Education Data System, or (IPEDS) 22 Federal Interagency Commission on Education, or FICE 23 National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES 24 The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP 25 American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT 26 Statistics of Canada List of Postsecondary Institutions 27 Carrier Identification Number as assigned by Health Care Financing Administration (HCFA) 28 Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA) 29 Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA) 30 U.S. Federal Tax Identification Number 31 Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC) 32 U.S. Federal Employer Identification Number (FEIN) 33 National Association of Insurance Commissioners Company Code (NAIC) 34 Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA) 35 Statistics Canada Canadian College Student Information System Institution Codes 36 Statistics Canada University Student Information System Institution Codes 37 Society of Property Information Compilers and Analysts AM Association Mexicana del Codigo de Producto (AMECOP) Communication ID NR National Retail Merchants Association (NRMA) - Assigned SN Standard Address Number ZZ Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required Min 15 Max 15 · Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required YYMMDD format · Date of the interchange

ISA-10 · I09 · Interchange Time · Required HHMM format · Time of the interchange

ISA-11 · I10 · Interchange Control Standards Identifier · Required · Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer · U U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12 · I11 · Interchange Control Version Number · Required · This version number covers the interchange control segments · 00401 Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13 · I12 · Interchange Control Number · Required Min 9 Max 9 · A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required Min 1 Max 1 · Code sent by the sender to request an interchange acknowledgment (TA1) · 0 No Acknowledgment Requested 1 Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required Min 1 Max 1 · Code to indicate whether data enclosed by this interchange envelope is test, production or information · I Information P Production Data T Test Data

ISA-16 · I15 · Component Element Separator · Required Min 1 Max 1 · Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator · > Component Element Separator

GS

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Code identifying a group of application related transaction sets · IB Inventory Inquiry/Advice (846)

GS-02 · 142 · Application Sender's Code · Required Min 2 Max 15 · Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required Min 2 Max 15 · Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD

GS-05 · 337 · Time · Required HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format · Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required Min 1 Max 9 · Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required Min 1 Max 2 · Code used in conjunction with Data Element 480 to identify the issuer of the standard · T Transportation Data Coordinating Committee (TDCC) X Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed · 004010 Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST

010

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Code uniquely identifying a Transaction Set The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set). · 846 Inventory Inquiry/Advice

ST-02 · 329 · Transaction Set Control Number · Required Min 4 Max 9 · Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

BIA

020

Beginning Segment for Inventory Inquiry/Advice

RequiredMax use 1

To indicate the beginning of an Inventory Inquiry/Advice Transaction Set

BIA-01 · 353 · Transaction Set Purpose Code · Required · Code identifying purpose of transaction set · 00 Original

BIA-02 · 755 · Report Type Code · Required · Code indicating the title or contents of a document, report or supporting item · Usage notes Burlington Stores requires the 'BIA103' segment to identify the Vendor’s ‘document’ to eliminate confusion between one data file or another from the same trading partner, Trading partners are encouraged to use the date (20120617) or Date/Time, or a simple counter function as would be used to similarly identify an ASN. · MB Manufacturer/Distributor Inventory Report

BIA-03 · 127 · Reference Identification · Required Min 1 Max 30 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier BIA03 identifies the number of the inquiry/advice that is transferred.

BIA-04 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD BIA04 identifies the date of the inquiry/advice that is transferred. · Usage notes Burlington Stores uses the 'BIA04' segment as a reference for the Inventory date as an 'Updated as of'; in other words, if the vendor is batch processing where for example the inventory level is taken/stored on Monday however the inventory level transaction is on Tuesday, the 'BIA04' segment would reference Monday's date where the Inventory transaction would reference Tuesday's date. Noting the time differential will provide insight into inventory practices of our vendors allowing Burlington Stores to adjust the inventory transaction into a 'best practices' model with our Trading Partners which may prove to be more practical than a 'Retail Driver' model.

BIA-05 · 337 · Time · Required HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format · Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99) BIA05 identifies the time of the inquiry/advice that is transferred. · Usage notes Burlington Stores preference is for a 24-hour clock time as follows: HHMM or HHMMSS.

REF

060

Internal Vendor Number

OptionalMax use 12

To specify identifying information

Example

Variants (all may be used)

REFPurchase Order Number

REF-01 · 128 · Reference Identification Qualifier · Required · Code qualifying the Reference Identification · Usage notes Burlington Stores requires the 'IA' qualifier in REF01 segment to identify the Internal Vendor Number found in the REF02 segment, using this reference as across reference to the internal vendor number particularly for direct ship vendors shipping consumer or internet orders, in other words vendors participating in the Direct to Consumer Program for web orders. · IA Internal Vendor Number

REF-02 · 127 · Reference Identification · Required Min 1 Max 30 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier · Usage notes Burlington Stores uses the 'IA' qualifier to identify the specific Internal Vendor Number for the unique division of a specific Vendor that is defined by the buyer & vendor's sales representative.

REF

060

Purchase Order Number

OptionalMax use 12

To specify identifying information

Example

Variants (all may be used)

REFInternal Vendor Number

REF-01 · 128 · Reference Identification Qualifier · Required · Code qualifying the Reference Identification · Usage notes In addition to the 'IA' qualifier in REF01 segment used to identify the Internal Vendor Number, Burlington Stores will also accept the 'PO' qualifier in REF01 segment to identify the Purchase Order Number found in the REF02 segment to identify a particular purchase order related to the item or items communicated in the 846. · PO Purchase Order Number

REF-02 · 127 · Reference Identification · Required Min 1 Max 30 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

N1 Loop

RequiredMax >1

N1

080

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

N1-01 · 98 · Entity Identifier Code · Required · Code identifying an organizational entity, a physical location, property or an individual · VN Vendor Burlington Stores uses the 'VN' qualifier in the N101 segment in the Direct to Consumer Program to identify the Vendor’s Identity inclusive of all available shipping locations, as described in the N1, N3, and N4 segments that follow. The transaction set has been structured so that inventory positions can be reported as of a specific date and time to notify a buyer of total quantity available as reflected in the supplier’s entire supply chain system. Inventory levels should be reported at the total product level inclusive of all available shipping locations for the Direct to Consumer thus allowing all the parties to synchronize product inventory in the Direct to Consumer Program.

N1-02 · 93 · Name · Required Min 1 Max 60 · Free-form name

N3

100

Address Information

OptionalMax use 2

To specify the location of the named party

N3-01 · 166 · Address Information · Required Min 1 Max 55 · Address information

N3-02 · 166 · Address Information · Optional Min 1 Max 55 · Address information

N4

110

Geographic Location

OptionalMax use 1

To specify the geographic place of the named party

N4-01 · 19 · City Name · Optional Min 2 Max 30 · Free-form text for city name A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

N4-02 · 156 · State or Province Code · Optional Min 2 Max 2 · Code (Standard State/Province) as defined by appropriate government agency N402 is required only if city name (N401) is in the U.S. or Canada.

N4-03 · 116 · Postal Code · Optional Min 3 Max 15 · Code defining international postal zone code excluding punctuation and blanks (zip code for United States) · Usage notes Burlington Stores requires the N403 to use an Alphanumeric character set, the Alphanumeric character set consists of the numbers 0 to 9 and letters A to Z. There should be no punctuation marks used such as dashes (-), periods (.), or commas (,). Failure to use a strict Alphanumeric character set will result in document rejection. Burlington Stores can accept 'Zip Plus 4' where the Total Max Length = 9 (ZIP_CODE; VARCHAR2(5) and ZIP_4, NUMBER(4)) as long as there are no punctuation marks such as dashes (-), periods (.), or commas (,) present in the N403 field.

N4-04 · 26 · Country Code · Optional Min 2 Max 3 · Code identifying the country · Usage notes Burlington Stores uses the ISO 3166-1 Alpha-2 Code in this field and assumes 'US' is the Country Code unless otherwise specified; Vendors should include the N404 country code when the address listed lies outside of the US.

Detail

LIN Loop

RequiredMax >1

LIN

010

Item Identification

RequiredMax use 1

To specify basic item identification data

Usage notes

Burlington Stores uses the Inventory Inquiry/Advice (846) business message to enable vendors participating in the Direct to Consumer Program for web orders provide Burlington Stores with ‘near real time’ product inventory information.

The transaction set has been structured so that inventory positions can be reported as of a specific date and time to notify a buyer of total quantity available as reflected in the supplier’s entire supply chain system.

Inventory levels should be reported at the total product level inclusive of all available shipping locations for the Direct to Consumer thus allowing all the parties to synchronize product inventory in the Direct to Consumer
Program.

Burlington Stores requires an 846 near real time whenever the available Item quantity goes to 0; at minimum suppliers are required to send this transaction once per day and only for trade items currently being transacted between Burlington Stores and the Trading Partner.

Burlington Stores requires the 'UP' qualifier in the LIN02 to identify Vendor Catalog items, matching them to the Burlington Stores Catalog items in order to provide Inventory Information to Burlington Stores' downstream systems when applicable.

In case of an incorrect vendor UPC Code in the LIN03, Burlington Stores is also able to identify Vendor Catalog items using other identifiers found in the LIN04, LIN06, and LIN08 segments. Inclusion of the LIN04, LIN06, and LIN08 and their counterparts will go a long way to ensure accurate Inventory Information is provided to Burlington Stores' downstream system including the web store ensuring consumer orders are fulfilled timely and accurately.

Example

If either Product/Service ID Qualifier (LIN-04) or Product/Service ID (LIN-05) is present, then the other is required

If either Product/Service ID Qualifier (LIN-06) or Product/Service ID (LIN-07) is present, then the other is required

If either Product/Service ID Qualifier (LIN-08) or Product/Service ID (LIN-09) is present, then the other is required

If either Product/Service ID Qualifier (LIN-10) or Product/Service ID (LIN-11) is present, then the other is required

LIN-01 · 350 · Assigned Identification · Optional Min 1 Max 20 · Alphanumeric characters assigned for differentiation within a transaction set LIN01 is the line item identification

LIN-02 · 235 · Product/Service ID Qualifier · Required · Code identifying the type/source of the descriptive number used in Product/Service ID (234) LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU. · Usage notes Burlington Stores requires the 'UP' qualifier to identify Vendor Catalog items matching Burlington Stores Catalog items in order to provide Inventory Information to Burlington Stores' downstream systems when applicable. · UP U.P.C. Consumer Package Code (1-5-5-1) Burlington Stores requires the 'UP' qualifier to identify Vendor Catalog items matching Burlington Stores Catalog items in order to provide Inventory Information to Burlington Stores' downstream systems when applicable.

LIN-03 · 234 · Product/Service ID · Required Min 1 Max 48 · Identifying number for a product or service

LIN-04 · 235 · Product/Service ID Qualifier · Optional · Code identifying the type/source of the descriptive number used in Product/Service ID (234) · Usage notes Burlington Stores requires the 'UP' qualifier in the LIN02 to identify Vendor Catalog items, matching them to the Burlington Stores Catalog items in order to provide Inventory Information to Burlington Stores' downstream systems when applicable. In case of an incorrect vendor UPC Code in the LIN03, Burlington Stores is also able to identify Vendor Catalog items using the ‘VA’ qualifier indicating the Vendor's Style Number. · IT Buyer's Style Number ST Style Number Burlington Stores uses the 'ST' qualifier in the LIN04 segments to represent the 'sellers' style number. VA Vendor's Style Number Burlington Stores requires the 'UP' qualifier in the LIN02 to identify Vendor Catalog items, matching them to the Burlington Stores Catalog items in order to provide Inventory Information to Burlington Stores' downstream systems when applicable. In case of an incorrect vendor UPC Code in the LIN03, Burlington Stores is also able to identify Vendor Catalog items using the ‘VA’ qualifier indicating the Vendor's Style Number.

LIN-05 · 234 · Product/Service ID · Optional Min 1 Max 48 · Identifying number for a product or service

LIN-06 · 235 · Product/Service ID Qualifier · Optional · Code identifying the type/source of the descriptive number used in Product/Service ID (234) · Usage notes Burlington Stores requires the 'UP' qualifier in the LIN02 to identify Vendor Catalog items, matching them to the Burlington Stores Catalog items in order to provide inventory information to Burlington Stores' downstream systems when applicable. In case of an incorrect vendor UPC Code in the LIN03, Burlington Stores is also able to identify Vendor Catalog items using the ‘CM’ qualifier indicating the National Retail Merchants Association Color Code, which along with other identifiers in the LIN will enable matching to Burlington Stores Catalog items in order to provide Inventory Information to Burlington Stores' downstream systems when applicable. · BO Buyers Color CM National Retail Merchants Association Color Code Burlington Stores requires the 'UP' qualifier in the LIN02 to identify Vendor Catalog items, matching them to the Burlington Stores Catalog items in order to provide inventory information to Burlington Stores' downstream systems when applicable. In case of an incorrect vendor UPC Code in the LIN03, Burlington Stores is also able to identify Vendor Catalog items using the ‘CM’ qualifier indicating the National Retail Merchants Association Color Code, which along with other identifiers in the LIN will enable matching to Burlington Stores Catalog items in order to provide Inventory Information to Burlington Stores' downstream systems when applicable. VE Vendor Color

LIN-07 · 234 · Product/Service ID · Optional Min 1 Max 48 · Identifying number for a product or service

LIN-08 · 235 · Product/Service ID Qualifier · Optional · Code identifying the type/source of the descriptive number used in Product/Service ID (234) · IZ Buyer's Size Code SM National Retail Merchants Association Size Code Burlington Stores requires the 'UP' qualifier in the LIN02 to identify Vendor Catalog items, matching them to the Burlington Stores Catalog items in order to provide Inventory Information to Burlington Stores' downstream systems when applicable. In case of an incorrect vendor UPC Code in the LIN03, Burlington Stores is also able to identify Vendor Catalog items using the ‘SM’ qualifier indicating the National Retail Merchants Association Size Code, which along with other identifiers in the LIN will enable matching to Burlington Stores Catalog items in order to provide Inventory Information to Burlington Stores' downstream systems when applicable. SZ Vendor Alphanumeric Size Code (NRMA)

LIN-09 · 234 · Product/Service ID · Optional Min 1 Max 48 · Identifying number for a product or service

LIN-10 · 235 · Product/Service ID Qualifier · Optional · Code identifying the type/source of the descriptive number used in Product/Service ID (234) · BL Brand/Label Burlington Stores uses the Brand Name (with “BL” qualifier) when it exists. PN Company Part Number

LIN-11 · 234 · Product/Service ID · Optional Min 1 Max 48 · Identifying number for a product or service

PID

030

Product/Item Description

OptionalMax use 200

To describe a product or process in coded or free-form format

PID-01 · 349 · Item Description Type · Required · Code indicating the format of a description If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used. · F Free-form

PID-05 · 352 · Description · Required Min 1 Max 80 · A free-form description to clarify the related data elements and their content

QTY Loop

RequiredMax >1

QTY

320

Quantity

RequiredMax use 1

To specify quantity information

Usage notes

Burlington Stores uses the Inventory Inquiry/Advice (846) business message to enable vendors participating in the Direct to Consumer Program for web orders provide Burlington Stores with ‘near real time’ product inventory information.

Inventory levels should be reported at the total product level inclusive of all available shipping locations for the Direct to Consumer thus allowing all the parties to synchronize product inventory in the Direct to Consumer
Program.

Burlington Stores Requires an 846 near real time whenever the available item quantity goes to 0; at minimum suppliers are required to send this transaction once per day and only for trade items currently being transacted between Burlington Stores and the Trading Partner.

QTY-01 · 673 · Quantity Qualifier · Required · Code specifying the type of quantity · 29 Projected Available Inventory Burlington Stores will accept Projected Available Inventory for items currently out of stock related to Future Availability (>TODAY) only for trade items actively being traded between Burlington Stores and the Trading Partner. When sending Projected Available Inventory send the ‘29’ qualifier in the QTY01 segment to identify the Projected Available Inventory. When indicating a ‘Future’ availability indicate the ‘future’ date; use the ‘169’ qualifier in the DTM01 with the DTM02 reflecting the future date. Future availability should however be limited to a max limit of 7 days, after which only changes to the original Projected Available Inventory date should the original availability date changes. In other words, DTM01 (169) must accompany the QTY01(29), it should be sent just once and no more than 1 week in advance for items currently out of stock and only for trade items actively being traded between Burlington Stores and the Trading Partner. 33 Quantity Available for Sale (stock quantity) Burlington Stores uses the '33' qualifier to identify the Available Inventory (Availability = TODAY) for trade items actively being traded between Burlington Stores and the Trading Partner. The transaction set has been structured so that inventory positions can be reported as of a specific date and time to notify a buyer of total quantity available as reflected in the supplier’s entire supply chain system. Inventory levels should be reported at the total product level inclusive of all available shipping locations for the Direct to Consumer thus allowing all the parties to synchronize product inventory in the Direct to Consumer Program. Burlington Stores Requests an 846 near real time by always sending the '33' qualifier in the QTY01 with zero quantity in the the QTY02 on the QTY whenever the available quantity goes to 0; Burlington suppliers are required at minimum to send this transaction once per day and only for trade items currently being transacted between Burlington Stores and the Trading Partner.

QTY-02 · 380 · Quantity · Required Min 1 Max 15 · Numeric value of quantity · Usage notes Burlington Stores requires Inventory levels (Quantity) to be reported at the total product level inclusive of all available shipping locations for the Direct to Consumer program thus allowing all the parties to synchronize product inventory in the Direct to Consumer Program.

QTY-03 · C001 · Composite Unit of Measure

C001-01 · 355 · Unit or Basis for Measurement Code · Required · Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken · EA Each

DTM

355

Available

OptionalMax use 10

To specify pertinent dates and times

Example

Variants (all may be used)

DTMProduct Availability Date

If Time Code (DTM-04) is present, then Time (DTM-03) is required

DTM-01 · 374 · Date/Time Qualifier · Required · Code specifying type of date or time, or both date and time · Usage notes Burlington Stores requests an 846 in near real time whenever the available item quantity goes to 0; at minimum suppliers are required to send this transaction once per day and only for trade items currently being traded between Burlington Stores and the Trading Partner, use the ‘018’ qualifier in the DTM01, the DTM02 should reflect the current date (= TODAY). Burlington Stores requires on this 846 the ‘018’ qualifier in the DTM01 with the current date in the DTM02 on the DTM and with the '33' qualifier in the QTY01 and zero quantity in the QTY02 on the QTY whenever the available quantity goes to 0. The transaction set has been structured so that inventory positions can be reported as of a specific date and time to notify a buyer of total quantity available as reflected in the supplier’s entire supply chain system. · 018 Available

DTM-02 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD

DTM-03 · 337 · Time · Optional HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format · Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99) · Usage notes Burlington Stores preference is for a 24-hour clock time as follows: HHMM or HHMMSS.

DTM-04 · 623 · Time Code · Optional · Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow · AS Alaska Standard Time CS Central Standard Time ES Eastern Standard Time HS Hawaii-Aleutian Standard Time LT Local Time MS Mountain Standard Time NS Newfoundland Standard Time PS Pacific Standard Time TS Atlantic Standard Time

DTM

355

Product Availability Date

OptionalMax use 10

To specify pertinent dates and times

Example

Variants (all may be used)

DTMAvailable

If Time Code (DTM-04) is present, then Time (DTM-03) is required

DTM-01 · 374 · Date/Time Qualifier · Required · Code specifying type of date or time, or both date and time · Usage notes Burlington Stores will accept Product Availability Dates for items currently out of stock related and only for trade items actively being traded between Burlington Stores and the Trading Partner. When sending Product Availability Dates send the ‘29’ qualifier in the QTY01 segment to identify the Projected Available Inventory. When indicating a ‘Future’ availability indicate the ‘future’ date; use the ‘169’ qualifier in the DTM01 with the DTM02 reflecting the future date. Future availability should however be limited to a max limit of 7 days, after which only changes to the original Projected Available Inventory date should the original availability date changes. In other words, DTM01 (169) must only be used to accompany the QTY01 (29), for items currently out of stock and only for trade items actively being traded between Burlington Stores and the Trading Partner, it should be sent just once and no more than 1 week in advance. · 169 Product Availability Date

DTM-02 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD

DTM-03 · 337 · Time · Optional HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format · Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99) · Usage notes Burlington Stores preference is for a 24-hour clock time as follows: HHMM or HHMMSS.

DTM-04 · 623 · Time Code · Optional · Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow · AS Alaska Standard Time CS Central Standard Time ES Eastern Standard Time HS Hawaii-Aleutian Standard Time LT Local Time MS Mountain Standard Time NS Newfoundland Standard Time PS Pacific Standard Time TS Atlantic Standard Time

Summary

CTT

010

Transaction Totals

RequiredMax use 1

To transmit a hash total for a specific element in the transaction set

• Number of line items (CTT01) is the accumulation of number of LIN segments. If used, hash total (CTT02) is the sum of the values of the quantities (QTY02) of each QTY segment.

CTT-01 · 354 · Number of Line Items · Required Min 1 Max 6 · Total number of line items in the transaction set

SE

020

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required Min 1 Max 10 · Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required Min 4 Max 9 · Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required Min 1 Max 6 · Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required Min 1 Max 9 · Assigned number originated and maintained by the sender

IEA

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required Min 1 Max 5 · A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required Min 9 Max 9 · A control number assigned by the interchange sender

EDI Samples

Sample 1

ST*846*14613
BIA*00*MB*02062014*20140206*0600
REF*IA*111111
N1*VN*Vendor Group
N3*1532 S Washington Ave
N4*Piscataway*NJ*08854*US
LIN*1*UP*111111111111*IT*80059*BO*SILV/BLK*IZ*QTY
QTY*33*100*EA
DTM*018*20140206
LIN*2*UP*222222222222*IT*14360*BO*SILV/PINK*IZ*QTY
QTY*33*100*EA
DTM*018*20140206
LIN*3*UP*333333333333*IT*13930*BO*GOLD*IZ*QTY
QTY*33*100*EA
DTM*018*20140206
CTT*3
SE*17*14613

Sample 2

ST*846*14613
BIA*00*MB*02062014*20140206*180922
REF*IA*123456
N1*VN*CLOTHING VENDOR
LIN*1*UP*444444444444*IT*T1866A*BO*IVORY/CHARC*IZ*XS
QTY*33*100*EA
DTM*018*20140206
LIN*2*UP*555555555555*IT*T1866A*BO*IVORY/CHARC*IZ*S
QTY*33*100*EA
DTM*018*20140206
LIN*3*UP*666666666666*IT*T1866A*BO*IVORY/CHARC*IZ*M
QTY*33*100*EA
DTM*018*20140206
CTT*3
SE*15*14613

Sample 3

ST*846*14613
BIA*00*MB*02062014*20140206*160633
REF*IA*22222
N1*VN*Vendor Name C/O MIDWEST WAREHOUSE
N3*2600 INTERNATIONAL Drive
N4*Miami*FL*00000*US
LIN*1*UP*777777777777*VA*NE802-16I*BO*QUE-ROAST BF*IZ*QTY
QTY*33*0*EA
DTM*018*20140206
LIN*2*UP*888888888888*VA*NEB102-16I*BO*QUE-BACON*IZ*QTY
QTY*33*0*EA
DTM*018*20140206
LIN*3*UP*999999999999*VA*14792-14G*BO*QUE-MAPLE*IZ*QTY
QTY*29*0*EA
DTM*169*20140213
CTT*3
SE*17*14613

Sample 4

ST*846*14613
BIA*00*MB*02062014*20140206*1752
REF*IA*33333
N1*VN*Vendor Name
N3*1201 C ST NW
N4*AUBURN*WA*98001
LIN*1*UP*878615045347*VA*S5LWFY-210
QTY*33*100*EA
DTM*018*20140206
LIN*2*UP*878615011106*VA*S2INCZ-043
QTY*33*0*EA
DTM*018*20140206
LIN*3*UP*878615024465*VA*S4CHDZ033
QTY*33*100*EA
DTM*018*20140206
LIN*4*UP*878615024724*VA*S2SBDY033
QTY*33*100*EA
DTM*018*20140206
LIN*5*UP*878615024663*VA*S2SBDZ033
QTY*33*100*EA
DTM*018*20140206
CTT*5
SE*23*14613