Burlington
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Freight Activity Invoice
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X12 810 Freight Activity Invoice

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the billing for goods and services provided.

Delimiters
  • ~ Segment
  • * Element
  • > Component
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    Overview
    ISA
    -
    Interchange Control Header
    Max use 1
    Required
    GS
    -
    Functional Group Header
    Max use 1
    Required
    heading
    ST
    010
    Transaction Set Header
    Max use 1
    Required
    BIG
    020
    Beginning Segment for Invoice
    Max use 1
    Required
    NTE
    030
    Note/Special Instruction
    Max use 100
    Required
    CUR
    040
    Currency
    Max use 1
    Required
    REF
    050
    Reference Identification
    Max use 12
    Required
    N1 Loop
    ITD
    130
    Terms of Sale/Deferred Terms of Sale
    Max use 1
    Required
    DTM
    140
    Date/Time Reference
    Max use 10
    Required
    detail
    IT1 Loop
    IT1
    010
    Baseline Item Data (Invoice)
    Max use 1
    Required
    QTY
    015
    Quantity
    Max use 5
    Required
    TXI
    040
    Tax Information
    Max use 10
    Optional
    CTP
    050
    Pricing Information
    Max use 25
    Required
    PID Loop
    REF
    120
    Reference Identification
    Max use 1
    Optional
    GE
    -
    Functional Group Trailer
    Max use 1
    Required
    IEA
    -
    Interchange Control Trailer
    Max use 1
    Required
    ISA

    Interchange Control Header

    RequiredMax use 1

    To start and identify an interchange of zero or more functional groups and interchange-related control segments

    Example
    ISA-01
    I01
    Authorization Information Qualifier
    Required

    Code to identify the type of information in the Authorization Information

    00
    No Authorization Information Present (No Meaningful Information in I02)
    ISA-02
    I02
    Authorization Information
    Required
    Min 10Max 10

    Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

    ISA-03
    I03
    Security Information Qualifier
    Required

    Code to identify the type of information in the Security Information

    00
    No Security Information Present (No Meaningful Information in I04)
    ISA-04
    I04
    Security Information
    Required
    Min 10Max 10

    This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

    ISA-05
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-06
    I06
    Interchange Sender ID
    Required
    Min 15Max 15

    Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

    ISA-07
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-08
    I07
    Interchange Receiver ID
    Required
    Min 15Max 15

    Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

    ISA-09
    I08
    Interchange Date
    Required
    YYMMDD format

    Date of the interchange

    ISA-10
    I09
    Interchange Time
    Required
    HHMM format

    Time of the interchange

    ISA-11
    I10
    Interchange Control Standards Identifier
    Required

    Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

    U
    U.S. EDI Community of ASC X12, TDCC, and UCS
    ISA-12
    I11
    Interchange Control Version Number
    Required

    This version number covers the interchange control segments

    00401
    Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
    ISA-13
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    ISA-14
    I13
    Acknowledgment Requested
    Required
    Min 1Max 1

    Code sent by the sender to request an interchange acknowledgment (TA1)

    0
    No Acknowledgment Requested
    1
    Interchange Acknowledgment Requested
    ISA-15
    I14
    Usage Indicator
    Required
    Min 1Max 1

    Code to indicate whether data enclosed by this interchange envelope is test, production or information

    I
    Information
    P
    Production Data
    T
    Test Data
    ISA-16
    I15
    Component Element Separator
    Required
    Min 1Max 1

    Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

    >
    Component Element Separator

    Functional Group Header

    RequiredMax use 1

    To indicate the beginning of a functional group and to provide control information

    Example
    GS-01
    479
    Functional Identifier Code
    Required

    Code identifying a group of application related transaction sets

    IN
    Invoice Information (810,819)
    GS-02
    142
    Application Sender's Code
    Required
    Min 2Max 15

    Code identifying party sending transmission; codes agreed to by trading partners

    GS-03
    124
    Application Receiver's Code
    Required
    Min 2Max 15

    Code identifying party receiving transmission. Codes agreed to by trading partners

    GS-04
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    GS-05
    337
    Time
    Required
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    GS-06
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    GS-07
    455
    Responsible Agency Code
    Required
    Min 1Max 2

    Code used in conjunction with Data Element 480 to identify the issuer of the standard

    T
    Transportation Data Coordinating Committee (TDCC)
    X
    Accredited Standards Committee X12
    GS-08
    480
    Version / Release / Industry Identifier Code
    Required

    Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

    004010
    Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

    Heading

    ST
    010

    Transaction Set Header

    RequiredMax use 1

    To indicate the start of a transaction set and to assign a control number

    Example
    ST-01
    143
    Transaction Set Identifier Code
    Required

    Code uniquely identifying a Transaction Set

    • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
    810
    Invoice
    ST-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    BIG
    020

    Beginning Segment for Invoice

    RequiredMax use 1

    To indicate the beginning of an invoice transaction set and transmit identifying numbers and dates

    Example
    BIG-01
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    • BIG01 is the invoice issue date.
    Usage notes

    File creation date for this file.

    BIG-02
    76
    Invoice Number
    Required
    Min 1Max 22

    Identifying number assigned by issuer

    Usage notes

    The unique Reference Number within Syncada associated with the related document, generally the Buyer's document (order or eBill) when the extract type is paid, accrual, or cycled. This identifier may be used as a cross reference to be reconciled with the document information provided on the Syncada Invoice Summary or Detail file.

    BIG-04
    324
    Purchase Order Number
    Required
    Min 1Max 22

    Identifying number for Purchase Order assigned by the orderer/purchaser

    Usage notes

    Syncada-created identifier that may be used to link all documents in this file together, since each document is presented within its own ST/SE loop.

    BIG-05
    328
    Release Number
    Required
    Min 1Max 30

    Number identifying a release against a Purchase Order previously placed by the parties involved in the transaction

    Usage notes

    This data element is used to present the 'processing group type.' It is used to differentiate the method by which documents are extracted and the file is organized. It is used in conjunction with the BIG08 as is defined by the requestor of the file. It is only presented when the BIG08 is not equal to 'SU' (indicating the exchange purpose = 'Advice').

    Limited to:

    BILL-TO ACCOUNT NUMBER
    ORGANIZATION

    BIG-08
    353
    Transaction Set Purpose Code
    Required

    Code identifying purpose of transaction set

    Usage notes

    This data element is used to present the 'exchange purpose.' It is used to differentiate the method by which documents are extracted as defined by the receiver of the file. As explained in the Syncada Notes section, all outbound buyers' files will be sent as originals.

    9
    Not capable of taking action
    22
    Information Copy

    Syncada exchange purpose = 'Accrual'.

    53
    Completion

    Syncada exchange purpose = 'Cycled'.

    54
    Approval

    Syncada exchange purpose = 'Paid'.

    SU
    Status Update

    Syncada exchange purpose = 'Advice'.

    BIG-10
    76
    Invoice Number
    Required
    Min 1Max 22

    Identifying number assigned by issuer

    • BIG10 indicates the consolidated invoice number. When BIG07 contains code CI, BIG10 is not used.
    Usage notes

    Syncada's account number for the party responsible for payment of the Summary Invoice presented on the Syncada website. It is only presented when BIG08 = '53', or when BIG05 = 'BILL-TO ACCOUNT NUMBER.

    NTE
    030

    Note/Special Instruction

    RequiredMax use 100

    To transmit information in a free-form format, if necessary, for comment or special instruction

    Example
    NTE-01
    363
    Note Reference Code
    Required

    Code identifying the functional area or purpose for which the note applies

    ADD
    Additional Information
    APN
    Application Notes
    CAR
    Other Related Information
    DOI
    Outcome Description
    GEN
    Entire Transaction Set
    GPI
    General Product or Process Information
    INV
    Invoice Instruction
    LIN
    Line Item
    ORI
    Order Instructions
    OTH
    Other Instructions
    PCS
    Process Specification
    PDS
    Product Specification
    PMT
    Payment
    NTE-02
    352
    Description
    Required
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    Usage notes

    EBILL Used when the method of sourcing the eBill line items is the service charge details on the eBill line items; occurs only when NTE01 = "ADD".

    GL CODE Used when the method of sourcing the eBill line items is the G/L Accounting details associated with the eBill line items; occurs only when NTE01 = "CAR".

    INVOICE Used when the document sourcing the service charge line items is an invoice; occurs only when NTE01 = "INV".

    ORDER Used for paid, accrual, cycled or advice feeds when NTE01 = "LIN".

    MERGED Used for paid, accrual, cycled, or advice feeds when NTE01 = "PCS".

    DOCUMENT DETAIL Used when NTE01 = "PDS"

    Burlington Stores Inc (Weekly Detail NS Cycled PPO) Used to help differentiate multiple feeds of otherwise identical construction when NTE01 = "OTH".

    CUR
    040

    Currency

    RequiredMax use 1

    To specify the currency (dollars, pounds, francs, etc.) used in a transaction

    Example
    CUR-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    ZZ
    Mutually Defined
    CUR-02
    100
    Currency Code
    Required
    Min 3Max 3

    Code (Standard ISO) for country in whose currency the charges are specified

    Usage notes

    Includes, but not restricted to:

    USD - U.S. Dollar

    REF
    050

    Reference Identification

    RequiredMax use 12

    To specify identifying information

    Example
    At least one of Reference Identification (REF-02) or Description (REF-03) is required
    REF-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    1Z
    Financial Detail Code
    4C
    Shipment Destination Code
    06
    System Number
    8X
    Transaction Category or Type
    ACC
    Status
    BM
    Bill of Lading Number
    CO
    Customer Order Number
    IV
    Seller's Invoice Number
    PO
    Purchase Order Number
    RE
    Release Number
    TN
    Transaction Reference Number
    ZZ
    Mutually Defined
    REF-02
    127
    Reference Identification
    Required
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    Usage notes

    Syncada Document Type where REF01 = "8X".

    Limited to:

    ORDER
    BOL
    EBILL
    INVOICE
    PRO
    FEE
    SUPPLEMENTAL INVOICE

    Limited to for REF01 = "06":

    06 System Number

    Syncada designated status for this document within the payment approval process where REF01 = "IZ":

    Limited to:

    PS Payment Settled
    PI Payment Initiated
    AE Audit Exception
    AF Approval Final
    CA Cancelled
    DN Denied
    HD Held
    ON Unmatched Buyer
    OP Approval Required
    MA Matched Buyer

    Identifier of the mode of Transportation (Transportation) where REF01 = "ZZ".

    Included, but not limited to:

    LT Less than truckload
    M Motor freight
    A Air freight
    O Ocean
    R Rail
    HHG Household goods

    REF-03
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    Usage notes

    Syncada Invoice Processing Model (Describes how orders and invoices interface with each other, or not and the party responsible for submitting the document when the order is not matched with the invoice) and REF01 = 8X. If REF02 = 'FEE' this value represents the fee description.

    Limited to (for non-fee transactions):

    MATCHING
    BUYER SELF INVOICING
    SELLER INVOICING

    For REF01 = "06":

    This is the System ID used at the Customer's site for the source system used to send the document to Syncada. Documents entered through the Syncada User Interface will inherit the System ID associated with the organization owning payment responsibilities for this document.

    For REF01 = "IZ":

    Financial Status Description as described in the REF02 immediately above.

    N1 Loop
    RequiredMax >1
    N1
    070

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Example
    At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    BY
    Buying Party (Purchaser)
    PE
    Payee
    PR
    Payer
    RC
    Receiving Location
    SE
    Selling Party
    SF
    Ship From
    ST
    Ship To
    N1-02
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Optional

    Code designating the system/method of code structure used for Identification Code (67)

    1
    D-U-N-S Number, Dun & Bradstreet
    PI
    Payor Identification
    ZZ
    Mutually Defined
    N1-04
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    N3
    090

    Address Information

    RequiredMax use 2

    To specify the location of the named party

    Example
    N3-01
    166
    Address Information
    Required
    Min 1Max 55

    Address information

    N4
    100

    Geographic Location

    RequiredMax use 1

    To specify the geographic place of the named party

    Example
    N4-01
    19
    City Name
    Required
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Required
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Required
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    N4-04
    26
    Country Code
    Optional
    Min 2Max 3

    Code identifying the country

    REF
    110

    Reference Identification

    OptionalMax use 12

    To specify identifying information

    Example
    REF-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    1J
    Facility ID Number
    4M
    Special Move Reference Number
    BE
    Business Activity
    I5
    Invoice Identification
    LU
    Location Number
    REF-02
    127
    Reference Identification
    Required
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    PER
    120

    Administrative Communications Contact

    OptionalMax use 3

    To identify a person or office to whom administrative communications should be directed

    Example
    PER-01
    366
    Contact Function Code
    Required

    Code identifying the major duty or responsibility of the person or group named

    CC
    Computer Systems Contact
    CN
    General Contact
    DC
    Delivery Contact
    OC
    Order Contact
    RE
    Receiving Contact
    SH
    Shipper Contact
    SU
    Supplier Contact
    PER-02
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    PER-03
    365
    Communication Number Qualifier
    Required

    Code identifying the type of communication number

    TE
    Telephone
    PER-04
    364
    Communication Number
    Required
    Min 1Max 80

    Complete communications number including country or area code when applicable

    ITD
    130

    Terms of Sale/Deferred Terms of Sale

    RequiredMax use >1

    To specify terms of sale

    Example
    ITD-02
    333
    Terms Basis Date Code
    Required

    Code identifying the beginning of the terms period

    3
    Invoice Date
    4
    Specified Date
    7
    Effective Date
    11
    Completion And Acceptance Date
    16
    Quarter Start Date
    ZZ
    Mutually Defined
    ITD-06
    446
    Terms Net Due Date
    Required
    CCYYMMDD format

    Date when total invoice amount becomes due expressed in format CCYYMMDD

    Usage notes

    Limited to ITD02 = "11":

    Date on which Syncada recognized the completion of the service as defined by the business rules associated with this document.

    Limited to ITD02 = "16":

    Start of period within which documents are selected for this output file.

    Limited to ITD02 = "ZZ":

    End of period within which documents are selected for this output file.

    DTM
    140

    Date/Time Reference

    RequiredMax use 10

    To specify pertinent dates and times

    Example
    DTM-01
    374
    Date/Time Qualifier
    Required

    Code specifying type of date or time, or both date and time

    002
    Delivery Requested
    003
    Invoice
    004
    Purchase Order
    007
    Effective
    011
    Shipped
    013
    Terms Net Due
    035
    Delivered
    095
    Bill of Lading
    097
    Transaction Creation
    118
    Requested Pick-up
    COM
    Compliance
    DTM-02
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    DTM-03
    337
    Time
    Optional
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    N9 Loop
    RequiredMax >1
    N9
    240

    Reference Identification

    RequiredMax use 1

    To transmit identifying information as specified by the Reference Identification Qualifier

    Example
    N9-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    ZZ
    Mutually Defined
    N9-02
    127
    Reference Identification
    Required
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    MSG
    250

    Message Text

    RequiredMax use 10

    To provide a free-form format that allows the transmission of text information

    Example
    MSG-01
    933
    Free-Form Message Text
    Required
    Min 1Max 264

    Free-form message text

    Detail

    IT1 Loop
    RequiredMax >1
    IT1
    010

    Baseline Item Data (Invoice)

    RequiredMax use 1

    To specify the basic and most frequently used line item data for the invoice and related transactions

    Example
    If either Product/Service ID Qualifier (IT1-10) or Product/Service ID (IT1-11) is present, then the other is required
    If either Product/Service ID Qualifier (IT1-14) or Product/Service ID (IT1-15) is present, then the other is required
    IT1-01
    350
    Assigned Identification
    Required
    Min 1Max 20

    Alphanumeric characters assigned for differentiation within a transaction set

    • IT101 is the purchase order line item identification.
    IT1-02
    358
    Quantity Invoiced
    Required
    Min 1Max 10

    Number of units invoiced (supplier units)

    IT1-03
    355
    Unit or Basis for Measurement Code
    Required

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    Usage notes

    The actual 'unit of basis for measurement code' for a line item is written to the CTP05. A value of 'EA' is always written to this data element (IT103) to conform with the syntax requirements for the IT1 segment.

    EA
    Each
    IT1-04
    212
    Unit Price
    Required
    Min 1Max 15

    Price per unit of product, service, commodity, etc.

    Usage notes

    Total price for this line item (order/invoice line item or service charge line item). The sum of all the IT104 dollars for this document will equal the amount in the TDS01 for this document.

    Goods and Services: if line item taxes apply to the product line, the amount of the product and the amount of the line item tax will be added together and presented in the IT104.

    IT1-10
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    VN
    Vendor's (Seller's) Item Number
    IT1-11
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    Usage notes

    If the value in the IT113 = 'Freight' this data element will be set to '400'.

    IT1-12
    235
    Product/Service ID Qualifier
    Required

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    KF
    Item Type Number
    IT1-13
    234
    Product/Service ID
    Required

    Identifying number for a product or service

    EBILL
    EBill

    Transportation only.

    FEE
    Fee
    FREIGHT
    Freight

    Transportation documents only.

    PRODUCT
    Product

    Goods and Services documents only.

    SERVICE CHARGE
    Service Charge

    Applies to all documents because the Accessorial View of this product offering for Transportation documents supports this line type.

    TAX
    Tax

    Goods and Services documents only.

    IT1-14
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    OT
    Internal Number
    ZZ
    Mutually Defined
    IT1-15
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    Usage notes

    When IT114 = 'OT,' this date element presents the stopoff number presented in the associated N106 where that segment's N101 = 'RC.'

    When IT114 = 'ZZ,' this date element presents the industry tied to this document (e.g. Household Goods).

    QTY
    015

    Quantity

    RequiredMax use 5

    To specify quantity information

    • The QTY segment is used to specify a quantity of units which are expected as payments, e.g., trade-ins or returns.
    Example
    QTY-01
    673
    Quantity Qualifier
    Required

    Code specifying the type of quantity

    12
    Ship Notice Quantity
    38
    Original Quantity
    39
    Shipped Quantity
    63
    On Order Quantity
    OC
    Order Count
    T5
    Total Number of Units
    TO
    Total
    QTY-03
    C001
    Composite Unit of Measure
    To identify a composite unit of measure (See Figures Appendix for examples of use)
    C001-01
    355
    Unit or Basis for Measurement Code
    Required

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    ZZ
    Mutually Defined
    C001-03
    649
    Multiplier
    Required
    Min 1Max 10

    Value to be used as a multiplier to obtain a new value

    QTY-04
    61
    Free-Form Message
    Required
    Min 1Max 30

    Free-form information

    • QTY04 is used when the quantity is non-numeric.
    TXI
    040

    Tax Information

    OptionalMax use 10

    To specify tax information

    Example
    If either Tax Jurisdiction Code Qualifier (TXI-04) or Tax Jurisdiction Code (TXI-05) is present, then the other is required
    At least one of Monetary Amount (TXI-02), Percent (TXI-03) or Tax Exempt Code (TXI-06) is required
    If Dollar Basis For Percent (TXI-08) is present, then Percent (TXI-03) is required
    TXI-01
    963
    Tax Type Code
    Required
    Min 2Max 2

    Code specifying the type of tax

    TXI-02
    782
    Monetary Amount
    Optional
    Min 1Max 15

    Monetary amount

    • TXI02 is the monetary amount of the tax.
    TXI-03
    954
    Percent
    Optional
    Min 1Max 10

    Percentage expressed as a decimal

    • TXI03 is the tax percent expressed as a decimal.
    TXI-04
    955
    Tax Jurisdiction Code Qualifier
    Optional
    Min 2Max 2

    Code identifying the source of the data used in tax jurisdiction code

    TXI-05
    956
    Tax Jurisdiction Code
    Optional
    Min 1Max 10

    Code identifying the taxing jurisdiction

    TXI-06
    441
    Tax Exempt Code
    Optional
    Min 1Max 1

    Code identifying exemption status from sales and use tax

    TXI-07
    662
    Relationship Code
    Optional

    Code indicating the relationship between entities

    • TXI07 is a code indicating the relationship of the price or amount to the associated segment.
    A
    Add
    TXI-08
    828
    Dollar Basis For Percent
    Optional
    Min 1Max 9

    Dollar basis to be used in the percent calculation of the allowance, charge or tax

    TXI-09
    325
    Tax Identification Number
    Optional
    Min 1Max 20

    Number assigned to a purchaser (buyer, orderer) by a taxing jurisdiction (state, county, etc.); often called a tax exemption number or certificate number

    TXI-10
    350
    Assigned Identification
    Optional
    Min 1Max 20

    Alphanumeric characters assigned for differentiation within a transaction set

    CTP
    050

    Pricing Information

    RequiredMax use 25

    To specify pricing information

    Usage notes

    Data element 355, as used twice in this segment, refers to Goods and Services documents only. The unit of measure information for Transportation documents is presented in the REF 'Rated Unit of Measure' segment. See that segment for details.

    This represents data from the Invoice - Goods and Services
    Example (single quantity, no discount): CTPINV10.005EA50.00
    Example (single quantity with discount): CTPINV10.005EADIS0.945.00
    Example (multiple quantity): CTP
    INV1.005PD|||DA||1050.00
    Example (multiple quantity with discount): CTP
    INV1.005PD|||DA||10DIS0.950.00

    Example
    If Price Multiplier Qualifier (CTP-06) is present, then Multiplier (CTP-07) is required
    CTP-02
    236
    Price Identifier Code
    Required

    Code identifying pricing specification

    ALT
    Alternate Price
    INV
    Invoice Billing Price
    OPP
    Original Purchase Order Price
    CTP-03
    212
    Unit Price
    Required
    Min 1Max 15

    Price per unit of product, service, commodity, etc.

    • See Figures Appendix for an example detailing the use of CTP03 and CTP04.
    • See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.
    CTP-04
    380
    Quantity
    Required
    Min 1Max 15

    Numeric value of quantity

    Usage notes

    If two quantities are used to calculate the price, this represents the first of the two quantities. If only one quantity is used, it is found here.

    CTP-05
    C001
    Composite Unit of Measure
    To identify a composite unit of measure (See Figures Appendix for examples of use)
    C001-01
    355
    Unit or Basis for Measurement Code
    Required

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    ZZ
    Mutually Defined
    CTP-06
    648
    Price Multiplier Qualifier
    Optional

    Code indicating the type of price multiplier

    DIS
    Discount Multiplier
    CTP-07
    649
    Multiplier
    Optional
    Min 1Max 10

    Value to be used as a multiplier to obtain a new value

    • CTP07 is a multiplier factor to arrive at a final discounted price. A multiplier of .90 would be the factor if a 10% discount is given.
    CTP-08
    782
    Monetary Amount
    Required
    Min 1Max 15

    Monetary amount

    • CTP08 is the rebate amount.
    PID Loop
    OptionalMax >1
    PID
    060

    Product/Item Description

    RequiredMax use 1

    To describe a product or process in coded or free-form format

    Example
    PID-01
    349
    Item Description Type
    Required
    Min 1Max 1

    Code indicating the format of a description

    • If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
    PID-05
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    REF
    120

    Reference Identification

    OptionalMax use >1

    To specify identifying information

    Example
    REF-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    6R
    Provider Control Number
    9F
    Referral Number
    19
    Division Identifier
    CT
    Contract Number
    DO
    Delivery Order Number
    FJ
    Line Item Control Number
    L1
    Letters or Notes
    PG
    Product Group
    PO
    Purchase Order Number
    ZZ
    Mutually Defined
    REF-02
    127
    Reference Identification
    Required
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    Usage notes

    Limited to when REF01 = "ZZ":

    INF Informational item
    LOT Lot based item
    MRC Monthly-recurring charge
    NRC Non-recurring charge
    OTC One-time charge
    USG Usage based line item

    SAC Loop
    OptionalMax >1
    SAC
    180

    Service, Promotion, Allowance, or Charge Information

    RequiredMax use 1

    To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

    Example
    If either Allowance/Charge Percent Qualifier (SAC-06) or Percent (SAC-07) is present, then the other is required
    SAC-01
    248
    Allowance or Charge Indicator
    Required

    Code which indicates an allowance or charge for the service specified

    • If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
    S
    Service
    SAC-02
    1300
    Service, Promotion, Allowance, or Charge Code
    Optional
    Min 4Max 4

    Code identifying the service, promotion, allowance, or charge

    SAC-03
    559
    Agency Qualifier Code
    Required

    Code identifying the agency assigning the code values

    ZZ
    Mutually Defined
    SAC-04
    1301
    Agency Service, Promotion, Allowance, or Charge Code
    Required
    Min 1Max 10

    Agency maintained code identifying the service, promotion, allowance, or charge

    • SAC04 may be used to uniquely identify the service, promotion, allowance, or charge. In addition, it may be used in conjunction to further the code in SAC02.
    Usage notes

    This element represents the service charge code stored in Syncada for the line item referenced in the IT101.

    This element is used for Transportation line items only.

    SAC-05
    610
    Amount
    Optional
    Min 1Max 15

    Monetary amount

    • SAC05 is the total amount for the service, promotion, allowance, or charge.
    • If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
    SAC-06
    378
    Allowance/Charge Percent Qualifier
    Optional
    Min 1Max 1

    Code indicating on what basis allowance or charge percent is calculated

    SAC-07
    332
    Percent
    Optional
    Min 1Max 6

    Percent expressed as a percent

    SAC-08
    118
    Rate
    Optional
    Min 1Max 9

    Rate expressed in the standard monetary denomination for the currency specified

    • SAC08 is the allowance or charge rate per unit.
    SAC-09
    355
    Unit or Basis for Measurement Code
    Required

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    DO
    Dollars, U.S.
    SAC-10
    380
    Quantity
    Required
    Min 1Max 15

    Numeric value of quantity

    • SAC10 and SAC11 is the quantity basis when the allowance or charge quantity is different from the purchase order or invoice quantity.
    • SAC10 and SAC11 used together indicate a quantity range, which could be a dollar amount, that is applicable to service, promotion, allowance, or charge.
    • In some business applications, it is necessary to advise the trading partner of the actual dollar amount that a particular allowance, charge, or promotion was based on to reduce ambiguity. This amount is commonly referred to as "Dollar Basis Amount". It is represented in the SAC segment in SAC10 using the qualifier "DO" - Dollars in SAC09.
    SAC-15
    352
    Description
    Required
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    Usage notes

    This represents the description of a service charge.

    This element is used for Transportation line items only.

    TXI
    190

    Tax Information

    OptionalMax use 10

    To specify tax information

    Example
    If either Tax Jurisdiction Code Qualifier (TXI-04) or Tax Jurisdiction Code (TXI-05) is present, then the other is required
    At least one of Monetary Amount (TXI-02), Percent (TXI-03) or Tax Exempt Code (TXI-06) is required
    TXI-01
    963
    Tax Type Code
    Required
    Min 2Max 2

    Code specifying the type of tax

    TXI-02
    782
    Monetary Amount
    Optional
    Min 1Max 15

    Monetary amount

    • TXI02 is the monetary amount of the tax.
    TXI-03
    954
    Percent
    Optional
    Min 1Max 10

    Percentage expressed as a decimal

    • TXI03 is the tax percent expressed as a decimal.
    TXI-04
    955
    Tax Jurisdiction Code Qualifier
    Optional
    Min 2Max 2

    Code identifying the source of the data used in tax jurisdiction code

    TXI-05
    956
    Tax Jurisdiction Code
    Optional
    Min 1Max 10

    Code identifying the taxing jurisdiction

    TXI-06
    441
    Tax Exempt Code
    Optional
    Min 1Max 1

    Code identifying exemption status from sales and use tax

    TXI-07
    662
    Relationship Code
    Optional

    Code indicating the relationship between entities

    • TXI07 is a code indicating the relationship of the price or amount to the associated segment.
    A
    Add
    TXI-09
    325
    Tax Identification Number
    Optional
    Min 1Max 20

    Number assigned to a purchaser (buyer, orderer) by a taxing jurisdiction (state, county, etc.); often called a tax exemption number or certificate number

    FA1 Loop
    OptionalMax >1
    FA1
    350

    Type of Financial Accounting Data

    RequiredMax use 1

    To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation

    Usage notes

    1 FA101 Identifies the organization controlling the assignment of financial accounting information.

    2 FA102 Identifies the purpose of the accounting allowance or charge information.

    Comments: This segment is not used for a service charge line item for a Transportation document (i.e. IT113 = 'Service Charge Line Item') because Syncada does not associate general ledger account numbers with service charges.

    Example
    FA1-01
    559
    Agency Qualifier Code
    Required

    Code identifying the agency assigning the code values

    • FA101 Identifies the organization controlling the assignment of financial accounting information.
    Usage notes

    1 FA101 Identifies the organization controlling the assignment of financial accounting information.

    2 FA102 Identifies the purpose of the accounting allowance or charge information.

    Comments: This segment is not used for a service charge line item for a Transportation document (i.e. IT113 = 'Service Charge Line Item') because Syncada does not associate general ledger account numbers with service charges.

    ZZ
    Mutually Defined
    FA2
    360

    Accounting Data

    RequiredMax use >1

    To specify the detailed accounting data

    Example
    FA2-01
    1196
    Breakdown Structure Detail Code
    Required

    Codes identifying details relating to a reporting breakdown structure tree

    Usage notes

    This element is taken from the segment qualifier for the g/l account number assigned to this line item. See the FA202 description for the use of an '84' in this data element.

    84
    Total Direct Costs
    ZZ
    Mutually Defined
    FA2-02
    1195
    Financial Information Code
    Required
    Min 1Max 80

    Code representing financial accounting information

    Usage notes

    This element represents the g/l account number related to the segment qualifier in the FA201. When '84' is used in the FA201, the FA202 represents the total dollars to be charged to the g/l account number in the previous FA2 segment (see example below). For Transportation documents, this total amount represents the sum of this g/l account
    number's line haul charges plus this g/l account number's pro-rata allocation of the sum of all the service charge dollars for this document. For both Goods and Services and Transportation documents, the sum of all the FA202 dollars (where FA201 = '84') for this document will equal the amount in the TDS01 for this document. See comments section above noting that this segment is not used for service charge line items on Transportation documents.

    Summary

    TDS
    010

    Total Monetary Value Summary

    RequiredMax use 1

    To specify the total invoice discounts and amounts

    Example
    TDS-01
    610
    Amount
    Required
    Min 1Max 15

    Monetary amount

    • TDS01 is the total amount of invoice (including charges, less allowances) before terms discount (if discount is applicable).
    Usage notes

    Sum of all line items/service charges for this document (i.e. all information between the ST and SE loops.

    TXI
    020

    Tax Information

    OptionalMax use 10

    To specify tax information

    Example
    If either Tax Jurisdiction Code Qualifier (TXI-04) or Tax Jurisdiction Code (TXI-05) is present, then the other is required
    At least one of Monetary Amount (TXI-02), Percent (TXI-03) or Tax Exempt Code (TXI-06) is required
    If Dollar Basis For Percent (TXI-08) is present, then Percent (TXI-03) is required
    TXI-01
    963
    Tax Type Code
    Required
    Min 2Max 2

    Code specifying the type of tax

    TXI-02
    782
    Monetary Amount
    Optional
    Min 1Max 15

    Monetary amount

    • TXI02 is the monetary amount of the tax.
    TXI-03
    954
    Percent
    Optional
    Min 1Max 10

    Percentage expressed as a decimal

    • TXI03 is the tax percent expressed as a decimal.
    TXI-04
    955
    Tax Jurisdiction Code Qualifier
    Optional
    Min 2Max 2

    Code identifying the source of the data used in tax jurisdiction code

    TXI-05
    956
    Tax Jurisdiction Code
    Optional
    Min 1Max 10

    Code identifying the taxing jurisdiction

    TXI-06
    441
    Tax Exempt Code
    Optional
    Min 1Max 1

    Code identifying exemption status from sales and use tax

    TXI-07
    662
    Relationship Code
    Optional
    Min 1Max 1

    Code indicating the relationship between entities

    • TXI07 is a code indicating the relationship of the price or amount to the associated segment.
    TXI-08
    828
    Dollar Basis For Percent
    Optional
    Min 1Max 9

    Dollar basis to be used in the percent calculation of the allowance, charge or tax

    TXI-09
    325
    Tax Identification Number
    Optional
    Min 1Max 20

    Number assigned to a purchaser (buyer, orderer) by a taxing jurisdiction (state, county, etc.); often called a tax exemption number or certificate number

    TXI-10
    350
    Assigned Identification
    Optional
    Min 1Max 20

    Alphanumeric characters assigned for differentiation within a transaction set

    AMT
    035

    Monetary Amount

    RequiredMax use >1

    To indicate the total monetary amount

    Usage notes

    This amount represents the total of all 810 invoices created for this file creation request.

    Example
    AMT-01
    522
    Amount Qualifier Code
    Required

    Code to qualify amount

    2
    Batch Total
    AMT-02
    782
    Monetary Amount
    Required
    Min 1Max 15

    Monetary amount

    Usage notes

    Sum of all line items/service charges across all documents in this file. In other words, the sum of all TDS01s. This segment is used for balancing purposes when all the documents in the file are tied back against a pre-determined total.

    AMT-03
    478
    Credit/Debit Flag Code
    Required

    Code indicating whether amount is a credit or debit

    C
    Credit
    D
    Debit
    CTT
    070

    Transaction Totals

    RequiredMax use 1

    To transmit a hash total for a specific element in the transaction set

    • Number of line items (CTT01) is the accumulation of the number of IT1 segments.
      If used, hash total (CTT02) is the sum of the value of quantities invoiced (IT102) for each IT1 segment.
    Example
    CTT-01
    354
    Number of Line Items
    Required
    Min 1Max 6

    Total number of line items in the transaction set

    SE
    080

    Transaction Set Trailer

    RequiredMax use 1

    To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

    Example
    SE-01
    96
    Number of Included Segments
    Required
    Min 1Max 10

    Total number of segments included in a transaction set including ST and SE segments

    SE-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    Functional Group Trailer

    RequiredMax use 1

    To indicate the end of a functional group and to provide control information

    Example
    GE-01
    97
    Number of Transaction Sets Included
    Required
    Min 1Max 6

    Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

    GE-02
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    Interchange Control Trailer

    RequiredMax use 1

    To define the end of an interchange of zero or more functional groups and interchange-related control segments

    Example
    IEA-01
    I16
    Number of Included Functional Groups
    Required
    Min 1Max 5

    A count of the number of functional groups included in an interchange

    IEA-02
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    EDI Samples

    EDI 810 US Bank Freight Invoice Sample File

    ST*810*0001
    BIG*20220913*1711798286**201675031*BILL-TO-ACCOUNT NUMBER***53**248872
    NTE*PCS*MERGED
    NTE*LIN*ORDER
    NTE*INV*INVOICE
    NTE*CAR*GL CODE
    NTE*PDS*Document Detail Accessorial View
    NTE*OTH*Burlington Stores Inc (Weekly Detail NS Cycled PPO) Out-Of-Network
    CUR*ZZ*USD
    REF*BM*CS0000404831
    REF*IV*BL356591001*1711793641
    REF*8X*PRO*MATCHING
    REF*06*42870
    REF*4C*INBOUND
    REF*1Z*PI*Payment Initiated
    REF*ACC*DV
    REF*ZZ*TL
    N1*PR*Burlington Stores Inc L0*PI*NOT PROVIDED
    N3*4287 ROUTE 130 SOUTH
    N4*EDGEWATER PARK*NJ*08010-301
    PER*CN*Brad Helgesen*TE*1-609-3877800
    N1*PE*PowerTrack*1*071791990
    N3*200 So 6th Street
    N4*Minneapolis*MN*55402*USA
    REF*I5*24887203271
    PER*CN*PowerTrack Help Desk*TE*(800)-417-1844
    N1*BY*Burlington Stores USA*PI*BRLNGTNUSA
    N3*4287 Route 130 South
    N4*Edgewater Park*NJ*08010*USA
    PER*CN*Brad Helgesen*TE*1-609-3877800
    N1*SE*OON Jay-Dee Fast Delivery*ZZ*JDFD
    N3*480 Duncan Ave
    N4*Jersey City*NJ*07306*USA
    PER*CN*Bibi Dalana*TE*1-201-4346338
    N1*SF*ISAAC MORRIS
    N3*1000 Riverside Dr
    N4*Keasbey*NJ*08832-1218*USA
    N1*ST*BURLINGTON COAT DC#9
    N3*4287 Route 130
    N4*Edgewater Park*NJ*08010-3015*USA
    ITD**ZZ****20221121
    ITD**4****20221122
    ITD**11****20220908
    ITD**3****20221122
    ITD**7****20221128
    DTM*011*20220908
    DTM*035*20220908*00010000
    DTM*003*20220906
    DTM*095*20220913
    DTM*097*20220913
    N9*ZZ*System Generated
    MSG*ET:RV45;MT:;BU:;SB:NO;SI:;
    IT1*1*1*EA*27.79******VN*400*KF*FREIGHT*OT*1
    QTY*T5**ZZ>>687.12*LB
    QTY*39**ZZ>>20.68*CTN
    QTY*12**ZZ>>108.53*MP
    QTY*TO**ZZ>>10926.98*LB
    CTP**INV*.0404*687.1228*ZZ***27.79
    REF*6R*439811401
    REF*9F*439811405
    REF*DO*_40397839
    REF*ZZ*6
    FA1*ZZ
    FA2*84*36.41
    FA2*ZZ*99999999
    IT1*2*1*EA*91.78******VN*400*KF*FREIGHT*OT*1
    QTY*T5**ZZ>>2269.05*LB
    QTY*39**ZZ>>68.31*CTN
    QTY*12**ZZ>>358.41*MP
    QTY*TO**ZZ>>10926.98*LB
    CTP**INV*.0404*2269.0582*ZZ***91.78
    REF*6R*439811402
    REF*9F*439811405
    REF*DO*_40397839
    REF*ZZ*6
    FA1*ZZ
    FA2*84*120.28
    FA2*ZZ*99999999
    IT1*3*1*EA*45.22******VN*400*KF*FREIGHT*OT*1
    QTY*T5**ZZ>>1118.03*LB
    QTY*39**ZZ>>33.66*CTN
    QTY*12**ZZ>>176.6*MP
    QTY*TO**ZZ>>10926.98*LB
    CTP**INV*.0404*1118.0304*ZZ***45.22
    REF*6R*439811403
    REF*9F*439811405
    REF*DO*_40397839
    REF*ZZ*6
    FA1*ZZ
    FA2*84*59.26
    FA2*ZZ*99999999
    IT1*4*1*EA*159.7******VN*400*KF*FREIGHT*OT*1
    QTY*T5**ZZ>>3948.04*LB
    QTY*39**ZZ>>118.87*CTN
    QTY*12**ZZ>>623.62*MP
    QTY*TO**ZZ>>10926.98*LB
    CTP**INV*.0404*3948.0448*ZZ***159.7
    REF*6R*439811404
    REF*9F*439811405
    REF*DO*_40397839
    REF*ZZ*6
    FA1*ZZ
    FA2*84*209.28
    FA2*ZZ*99999999
    IT1*5*1*EA*117.51******VN*400*KF*FREIGHT*OT*1
    QTY*T5**ZZ>>2904.74*LB
    QTY*39**ZZ>>87.45*CTN
    QTY*12**ZZ>>458.82*MP
    QTY*TO**ZZ>>10926.98*LB
    CTP**INV*.0405*2904.7438*ZZ***117.51
    REF*6R*439811405
    REF*9F*439811405
    REF*DO*_40397839
    REF*ZZ*6
    FA1*ZZ
    FA2*84*154.01
    FA2*ZZ*99999999
    IT1*1*1*EA*40********KF*SERVICE CHARGE
    QTY*39**ZZ>>1*EA
    CTP**INV*40*1*ZZ***40
    SAC*S**ZZ*DEP*****DO*40*****Detention with Power Unit
    IT1*2*1*EA*97.24********KF*SERVICE CHARGE
    QTY*39**ZZ>>22*OR
    CTP**INV*97.24*22*ZZ***97.24
    SAC*S**ZZ*405*****DO*97.24*****Fuel Surcharge
    TDS*57924
    AMT*2*1052085.94*D
    CTT*7
    SE*129*0001

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