Canadian Pacific
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Motor Carrier Freight Details and Invoice
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X12 210 Motor Carrier Freight Details and Invoice

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Motor Carrier Freight Details and Invoice Transaction Set (210) for use within the context of an Electronic Data Interchange (EDI) environment.
The transaction set can be used to provide detail information for charges for services rendered by a motor carrier. It is used both as a motor carrier invoice to request payment or as details pertaining to motor freight shipment(s) charges.

Delimiters
  • ~ Segment
  • * Element
  • > Component
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    Overview
    ISA
    -
    Interchange Control Header
    Max use 1
    Required
    GS
    -
    Functional Group Header
    Max use 1
    Required
    heading
    ST
    010
    Transaction Set Header
    Max use 1
    Required
    B3
    020
    Beginning Segment for Carrier's Invoice
    Max use 1
    Required
    C3
    040
    Currency
    Max use 1
    Required
    ITD
    050
    Terms of Sale/Deferred Terms of Sale
    Max use 1
    Required
    N9
    060
    Reference Identification
    Max use 300
    Optional
    G62
    070
    Date/Time
    Max use 6
    Required
    R3
    080
    Route Information - Motor
    Max use 12
    Required
    0100 Loop
    GE
    -
    Functional Group Trailer
    Max use 1
    Required
    IEA
    -
    Interchange Control Trailer
    Max use 1
    Required
    ISA

    Interchange Control Header

    RequiredMax use 1

    To start and identify an interchange of zero or more functional groups and interchange-related control segments

    Example
    ISA-01
    I01
    Authorization Information Qualifier
    Required

    Code to identify the type of information in the Authorization Information

    00
    No Authorization Information Present (No Meaningful Information in I02)
    ISA-02
    I02
    Authorization Information
    Required
    Min 10Max 10

    Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

    ISA-03
    I03
    Security Information Qualifier
    Required

    Code to identify the type of information in the Security Information

    00
    No Security Information Present (No Meaningful Information in I04)
    ISA-04
    I04
    Security Information
    Required
    Min 10Max 10

    This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

    ISA-05
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-06
    I06
    Interchange Sender ID
    Required
    Min 15Max 15

    Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

    ISA-07
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-08
    I07
    Interchange Receiver ID
    Required
    Min 15Max 15

    Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

    ISA-09
    I08
    Interchange Date
    Required
    YYMMDD format

    Date of the interchange

    ISA-10
    I09
    Interchange Time
    Required
    HHMM format

    Time of the interchange

    ISA-11
    I10
    Interchange Control Standards Identifier
    Required

    Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

    U
    U.S. EDI Community of ASC X12, TDCC, and UCS
    ISA-12
    I11
    Interchange Control Version Number
    Required

    This version number covers the interchange control segments

    00401
    Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
    ISA-13
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    ISA-14
    I13
    Acknowledgment Requested
    Required
    Min 1Max 1

    Code sent by the sender to request an interchange acknowledgment (TA1)

    0
    No Acknowledgment Requested
    1
    Interchange Acknowledgment Requested
    ISA-15
    I14
    Usage Indicator
    Required
    Min 1Max 1

    Code to indicate whether data enclosed by this interchange envelope is test, production or information

    I
    Information
    P
    Production Data
    T
    Test Data
    ISA-16
    I15
    Component Element Separator
    Required
    Min 1Max 1

    Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

    >
    Component Element Separator

    Functional Group Header

    RequiredMax use 1

    To indicate the beginning of a functional group and to provide control information

    Example
    GS-01
    479
    Functional Identifier Code
    Required

    Code identifying a group of application related transaction sets

    IM
    Motor Carrier Freight Details and Invoice (210, 980)
    GS-02
    142
    Application Sender's Code
    Required
    Min 2Max 15

    Code identifying party sending transmission; codes agreed to by trading partners

    GS-03
    124
    Application Receiver's Code
    Required
    Min 2Max 15

    Code identifying party receiving transmission. Codes agreed to by trading partners

    GS-04
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    GS-05
    337
    Time
    Required
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    GS-06
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    GS-07
    455
    Responsible Agency Code
    Required
    Min 1Max 2

    Code used in conjunction with Data Element 480 to identify the issuer of the standard

    T
    Transportation Data Coordinating Committee (TDCC)
    X
    Accredited Standards Committee X12
    GS-08
    480
    Version / Release / Industry Identifier Code
    Required

    Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

    004010
    Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

    Heading

    ST
    010

    Transaction Set Header

    RequiredMax use 1

    To indicate the start of a transaction set and to assign a control number

    Example
    ST-01
    143
    Transaction Set Identifier Code
    Required

    Code uniquely identifying a Transaction Set

    • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
    210
    Motor Carrier Freight Details and Invoice
    ST-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    B3
    020

    Beginning Segment for Carrier's Invoice

    RequiredMax use 1

    To transmit basic data relating to the carrier's invoice

    Example
    B3-01
    147
    Shipment Qualifier
    Required

    Code defining relationship of this shipment with respect to other shipments given to the carrier at the same time

    B
    Bill of Lading for Individual Shipment
    B3-02
    76
    Invoice Number
    Required
    Min 9Max 9

    Identifying number assigned by issuer

    Usage notes

    9 digit CP invoice number.

    B3-03
    145
    Shipment Identification Number
    Optional
    Min 1Max 30

    Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)

    B3-04
    146
    Shipment Method of Payment
    Required

    Code identifying payment terms for transportation charges

    CC
    Collect
    PP
    Prepaid (by Seller)
    B3-06
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    • B306 is the billing date.
    Usage notes

    CP's invoice date.

    B3-07
    193
    Net Amount Due
    Required
    Min 1Max 12

    Total charges to be paid by the receiver of this transaction set expressed in the standard monetary denomination for the currency specified

    Usage notes

    Amount of $980.55 is 98055.

    B3-11
    140
    Standard Carrier Alpha Code
    Required

    Standard Carrier Alpha Code

    CPRS
    Canadian Pacific Railway
    C3
    040

    Currency

    RequiredMax use 1

    To specify the currency being used in the transaction set

    Example
    C3-01
    100
    Currency Code
    Required

    Code (Standard ISO) for country in whose currency the charges are specified

    • C301 is the billing currency.
    CAD
    Canadian Dollar
    USD
    US Dollar
    ITD
    050

    Terms of Sale/Deferred Terms of Sale

    RequiredMax use 1

    To specify terms of sale

    Example
    ITD-06
    446
    Terms Net Due Date
    Optional
    CCYYMMDD format

    Date when total invoice amount becomes due expressed in format CCYYMMDD

    Usage notes

    Invoice Due Date.

    N9
    060

    Reference Identification

    OptionalMax use 300

    To transmit identifying information as specified by the Reference Identification Qualifier

    Example
    At least one of Reference Identification (N9-02) or Free-form Description (N9-03) is required
    N9-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    Usage notes

    This is not a comprehensive list and only includes some of the most commonly used Reference Identification Qualifiers.

    BM
    Bill of Lading Number
    BN
    Booking Number
    CN
    Carrier's Reference Number (PRO/Invoice)
    CO
    Customer Order Number
    CR
    Customer Reference Number
    MB
    Master Bill of Lading
    PO
    Purchase Order Number
    SO
    Shipper's Order (Invoice Number)
    VG
    Vendor Change Procedure Code
    WO
    Work Order Number

    Number assigned for work including material and labor beyond normal work required to fulfill a service order.

    WY
    Waybill Number
    ZZ
    Mutually Defined
    N9-02
    127
    Reference Identification
    Optional
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    N9-03
    369
    Free-form Description
    Optional
    Min 1Max 45

    Free-form descriptive text

    N9-04
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD

    G62
    070

    Date/Time

    RequiredMax use 6

    To specify pertinent dates and times

    Example
    If either Date Qualifier (G62-01) or Date (G62-02) is present, then the other is required
    G62-01
    432
    Date Qualifier
    Optional

    Code specifying type of date

    13
    Terms Net Due Date
    G62-02
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD

    R3
    080

    Route Information - Motor

    RequiredMax use 12

    To specify carrier and routing sequences and details

    Example
    R3-01
    140
    Standard Carrier Alpha Code
    Required
    Min 2Max 4

    Standard Carrier Alpha Code

    R3-02
    133
    Routing Sequence Code
    Required

    Code describing the relationship of a carrier to a specific shipment movement

    B
    Origin/Delivery Carrier (Any Mode)
    R3-04
    91
    Transportation Method/Type Code
    Optional

    Code specifying the method or type of transportation for the shipment

    R
    Rail
    R3-05
    154
    Standard Point Location Code
    Optional
    Min 6Max 9

    Code (Standard Point Location) defined by NMFTA point development group as the official code assigned to a city or point (for ratemaking purposes) within a city

    R3-06
    76
    Invoice Number
    Optional
    Min 1Max 22

    Identifying number assigned by issuer

    R3-07
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD

    • R307 is the carrier's billing date.
    R3-08
    610
    Amount
    Optional
    Min 1Max 15

    Monetary amount

    • R308 is the amount due the carrier.
    0100 Loop
    RequiredMax >1
    N1
    110

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Example
    At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    AB
    Additional Pick Up Address
    AE
    Additional Delivery Address
    BT
    Bill-to-Party
    CN
    Consignee
    RI
    Remit To
    SF
    Ship From
    SH
    Shipper
    UC
    Ultimate Consignee
    N1-02
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Optional

    Code designating the system/method of code structure used for Identification Code (67)

    25
    Carrier's Customer Code
    N1-04
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    N3
    130

    Address Information

    OptionalMax use 2

    To specify the location of the named party

    Example
    N3-01
    166
    Address Information
    Required
    Min 1Max 55

    Address information

    N3-02
    166
    Address Information
    Optional
    Min 1Max 55

    Address information

    N4
    140

    Geographic Location

    OptionalMax use 1

    To specify the geographic place of the named party

    Example
    N4-01
    19
    City Name
    Optional
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Optional
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Optional
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    N4-04
    26
    Country Code
    Optional
    Min 2Max 3

    Code identifying the country

    0200 Loop
    RequiredMax >1
    N7
    160

    Equipment Details

    RequiredMax use 1

    To identify the equipment

    Example
    If either Weight (N7-03) or Weight Qualifier (N7-04) is present, then the other is required
    N7-01
    206
    Equipment Initial
    Required
    Min 1Max 4

    Prefix or alphabetic part of an equipment unit's identifying number

    • N701 is mandatory for rail transactions.
    N7-02
    207
    Equipment Number
    Required
    Min 1Max 10

    Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)

    N7-03
    81
    Weight
    Optional
    Min 1Max 10

    Numeric value of weight

    N7-04
    187
    Weight Qualifier
    Optional

    Code defining the type of weight

    N
    Actual Net Weight
    N7-11
    40
    Equipment Description Code
    Optional

    Code identifying type of equipment used for shipment

    CN
    Container
    N7-15
    567
    Equipment Length
    Optional
    Min 4Max 5

    Length (in feet and inches) of equipment ordered or used to transport shipment (The format is FFFII where FFF is feet and II is inches; the range for II is 00 through 11)

    N7-18
    761
    Equipment Number Check Digit
    Optional
    Min 1Max 1

    Number which designates the check digit applied to a piece of equipment

    N7-19
    56
    Type of Service Code
    Optional

    Code specifying extent of transportation service requested

    DD
    Door to Door
    DR
    Door to Ramp
    RD
    Ramp to Door
    RE
    Ramp to Ramp

    Detail

    0400 Loop
    RequiredMax >1
    LX
    120

    Assigned Number

    RequiredMax use 1

    To reference a line number in a transaction set

    Example
    LX-01
    554
    Assigned Number
    Required
    Min 1Max 6

    Number assigned for differentiation within a transaction set

    L5
    140

    Description, Marks and Numbers

    RequiredMax use 30

    To specify the line item in terms of description, quantity, packaging, and marks and numbers

    Example
    If either Commodity Code (L5-03) or Commodity Code Qualifier (L5-04) is present, then the other is required
    L5-01
    213
    Lading Line Item Number
    Optional
    Min 1Max 3

    Sequential line number for a lading item

    L5-02
    79
    Lading Description
    Optional
    Min 1Max 50

    Description of an item as required for rating and billing purposes

    • L502 may be used to send quantity information as part of the product description.
    L5-03
    22
    Commodity Code
    Optional
    Min 1Max 30

    Code describing a commodity or group of commodities

    L5-04
    23
    Commodity Code Qualifier
    Optional
    Min 1Max 1

    Code identifying the commodity coding system used for Commodity Code

    L0
    170

    Line Item - Quantity and Weight

    RequiredMax use 10

    To specify quantity, weight, volume, and type of service for a line item including applicable "quantity/rate-as" data

    Example
    If either Weight (L0-04) or Weight Qualifier (L0-05) is present, then the other is required
    If either Lading Quantity (L0-08) or Packaging Form Code (L0-09) is present, then the other is required
    If Weight Unit Code (L0-11) is present, then Weight (L0-04) is required
    L0-01
    213
    Lading Line Item Number
    Optional
    Min 1Max 3

    Sequential line number for a lading item

    L0-04
    81
    Weight
    Optional
    Min 1Max 10

    Numeric value of weight

    L0-05
    187
    Weight Qualifier
    Optional

    Code defining the type of weight

    B
    Billed Weight
    L0-08
    80
    Lading Quantity
    Optional
    Min 1Max 7

    Number of units (pieces) of the lading commodity

    • L008 is the number of handling units of the line item tendered to the carrier.
    L0-09
    211
    Packaging Form Code
    Optional
    Min 3Max 3

    Code for packaging form of the lading quantity

    L0-11
    188
    Weight Unit Code
    Optional

    Code specifying the weight unit

    E
    Metric Ton
    K
    Kilograms
    L
    Pounds
    L1
    180

    Rate and Charges

    RequiredMax use 10

    To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements

    Example
    If either Freight Rate (L1-02) or Rate/Value Qualifier (L1-03) is present, then the other is required
    At least one of Charge (L1-04), Advances (L1-05) or Prepaid Amount (L1-06) is required
    L1-01
    213
    Lading Line Item Number
    Required
    Min 1Max 3

    Sequential line number for a lading item

    L1-02
    60
    Freight Rate
    Optional
    Min 1Max 9

    Rate that applies to the specific commodity

    L1-03
    122
    Rate/Value Qualifier
    Optional
    Min 2Max 2

    Code qualifying how to extend charges or interpret value

    L1-04
    58
    Charge
    Optional
    Min 1Max 12

    For a line item: freight or special charge; for the total invoice: the total charges -- expressed in the standard monetary denomination for the currency specified

    L1-05
    191
    Advances
    Optional
    Min 1Max 9

    Incidental charges occurring during transportation which are not generally considered to be freight charges (examples - stop charges, diversion and reconsignment, icing) expressed in the standard monetary denomination for the currency specified

    L1-06
    117
    Prepaid Amount
    Optional
    Min 1Max 9

    Money paid at point of origin (usually by shipper) expressed in the standard monetary denomination for the currency specified

    L1-08
    150
    Special Charge or Allowance Code
    Optional

    Code identifying type of special charge or allowance

    Usage notes

    This is not a comprehensive list and only includes some of the most commonly used Special Charge or Allowance Codes.

    BLC
    Bill of Lading Charge
    DET
    Detention of Trailers
    ENC
    Energy charge
    FUE
    Fuel Charge
    GST
    Goods and Services Tax Charge
    HST
    Harmonized Sales Tax
    MSG
    Miscellaneous Charge
    PST
    Postage
    QST
    Quebec Sales Tax
    L1-12
    276
    Special Charge Description
    Optional
    Min 2Max 25

    Identification of special charge; this data element is used whenever an applicable code cannot be found in data element 150

    L7
    200

    Tariff Reference

    OptionalMax use 10

    To reference details of the tariff used to arrive at applicable rates or charge

    Example
    L7-01
    213
    Lading Line Item Number
    Optional
    Min 1Max 3

    Sequential line number for a lading item

    L7-02
    168
    Tariff Agency Code
    Optional
    Min 1Max 4

    Code defining the tariff bureau or tariff publishing agent that governs the rates applied to this shipment

    L7-03
    171
    Tariff Number
    Optional
    Min 1Max 7

    Standard tariff number for the tariff which governs the rates applied to the commodity item(s)

    Summary

    L3
    010

    Total Weight and Charges

    OptionalMax use 1

    To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items

    Example
    If either Weight (L3-01) or Weight Qualifier (L3-02) is present, then the other is required
    L3-01
    81
    Weight
    Optional
    Min 1Max 10

    Numeric value of weight

    L3-02
    187
    Weight Qualifier
    Optional

    Code defining the type of weight

    B
    Billed Weight
    L3-05
    58
    Charge
    Optional
    Min 1Max 12

    For a line item: freight or special charge; for the total invoice: the total charges -- expressed in the standard monetary denomination for the currency specified

    • L305 is the total charges.
    L3-06
    191
    Advances
    Optional
    Min 1Max 9

    Incidental charges occurring during transportation which are not generally considered to be freight charges (examples - stop charges, diversion and reconsignment, icing) expressed in the standard monetary denomination for the currency specified

    L3-07
    117
    Prepaid Amount
    Optional
    Min 1Max 9

    Money paid at point of origin (usually by shipper) expressed in the standard monetary denomination for the currency specified

    SE
    020

    Transaction Set Trailer

    RequiredMax use 1

    To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

    Example
    SE-01
    96
    Number of Included Segments
    Required
    Min 1Max 10

    Total number of segments included in a transaction set including ST and SE segments

    SE-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    Functional Group Trailer

    RequiredMax use 1

    To indicate the end of a functional group and to provide control information

    Example
    GE-01
    97
    Number of Transaction Sets Included
    Required
    Min 1Max 6

    Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

    GE-02
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    Interchange Control Trailer

    RequiredMax use 1

    To define the end of an interchange of zero or more functional groups and interchange-related control segments

    Example
    IEA-01
    I16
    Number of Included Functional Groups
    Required
    Min 1Max 5

    A count of the number of functional groups included in an interchange

    IEA-02
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    EDI Samples

    Sample

    ST*210*0001
    B3*B*709900000*104000123*PP**20181126*347333****CPRS
    C3*CAD
    ITD******20181211
    N9*WY*598000**20181121
    N9*CR*104000123
    N9*ZZ**INGATED 20181121 2141
    N9*VG*R100712345 (CPR)*GST
    N9*ZZ*0.75420
    N9*CN*709900000**20181126
    N9*BM*104000123**20181121
    G62*13*20181211
    R3*CPRS*B**R**709900000*20181126*347333
    N1*BT*PAYER OF FREIGHT*25*0052020000
    N3*1234 AVEBURY RD
    N4*MISSISSAUGA*ON*L5R 3M3
    N1*SH*SHIPPER NAME
    N3*1234 AVEBURY RD
    N4*MISSISSAUGA*ON*L5R3M3
    N1*CN*CONSIGNEE NAME
    N3*1212 10TH AVE NE
    N4*CALGARY*AB*T2A2M3
    N1*UC*ULTIMATE CONSIGNEE
    N3*1212 10TH AVE NE
    N4*CALGARY*AB*T2A2M3
    N1*AE*ADDITIONAL DELIVERY LOCATION
    N3*1212 10TH AVE NE
    N4*CALGARY*AB*T2A2M3
    N1*SF*SHIP FROM
    N3*1234 AVEBURY RD
    N4*MISSISSAUGA*ON*L5R3M3
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