X12 410 Rail Carrier Freight Details and Invoice
This Draft Standard for Trial Use contains the format and establishes the data contents of the Rail Carrier Freight Details and Invoice Transaction Set (410) for use within the context of an Electronic Data Interchange (EDI) environment.
The transaction set can be used to provide detailed information of charges associated with a rail movement. The information is provided by a rail carrier and is sent to the freight payer.
- ~ Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- IR
- Rail Carrier Freight Details and Invoice (410, 980)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 410
- Rail Carrier Freight Details and Invoice
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Carrier's Invoice
To transmit identifying numbers, dates, and other basic data relating to the transaction set
Identifying number assigned by issuer
9 digit CP invoice number.
Code identifying payment terms for transportation charges
- CC
- Collect
- PP
- Prepaid (by Seller)
Date expressed as CCYYMMDD
- B3B03 is the billing date.
CP's invoice date.
Total charges to be paid by the receiver of this transaction set expressed in the standard monetary denomination for the currency specified
Amount of $980.55 is 98055.
Date expressed as CCYYMMDD
- B3B05 is the payment due date.
Invoice Due Date.
Standard Carrier Alpha Code
- CPRS
- Canadian Pacific Railway
Code specifying the method or type of transportation for the shipment
- R
- Rail
- X
- Intermodal (Piggyback)
Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)
CP Invoice number same as B3B01.
Code (Standard ISO) for country in whose currency the charges are specified
- B3B11 defines the currency used in the transaction.
- CAD
- Canadian Dollar
- USD
- US Dollar
Code (Standard ISO) for country in whose currency the charges are specified
- CAD
- Canadian Dollar
Total charges to be paid by the receiver of this transaction set expressed in the standard monetary denomination for the currency specified
Amount of $980.55 is 98055.
Net Amount Due is reported in CAD dollars.
Reference Identification
To transmit identifying information as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
This is not a comprehensive list and only includes some of the most commonly used Reference Identification Qualifiers.
- BM
- Bill of Lading Number
- BN
- Booking Number
- CN
- Carrier's Reference Number (PRO/Invoice)
- CO
- Customer Order Number
- CR
- Customer Reference Number
- MB
- Master Bill of Lading
- PO
- Purchase Order Number
- SI
- Shipper's Identifying Number for Shipment (SID)
A unique number (to the shipper) assigned by the shipper to identify the shipment.
- SO
- Shipper's Order (Invoice Number)
- VG
- Vendor Change Procedure Code
- WO
- Work Order Number
Number assigned for work including material and labor beyond normal work required to fulfill a service order.
- ZZ
- Mutually Defined
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Equipment Details
To identify the equipment
Prefix or alphabetic part of an equipment unit's identifying number
- N701 is mandatory for rail transactions.
Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)
Allowance made for increased weight due to such factors as snow
Code identifying type of equipment used for shipment
- CN
- Container
- RR
- Rail Car
Length (in feet and inches) of equipment ordered or used to transport shipment (The format is FFFII where FFF is feet and II is inches; the range for II is 00 through 11)
Number which designates the check digit applied to a piece of equipment
Motor Vehicle Control
To define motor vehicle identification and logistics
Unique identification number stamped on the vehicle by the manufacturer
Code to identify the specific position of a vehicle on multi-level equipment; when dealing with rail cars the front end will be defined as that end of the rail car which the vehicle faces
Vehicle Type Code for freight rate and claims purposes
- 1
- Automobile
- 2
- Truck
Equipment Ordered
To specify carrier equipment
Used to report type and length of an Intermodal Equipment.
Length (in feet and inches) of equipment ordered or used to transport shipment (The format is FFFII where FFF is feet and II is inches; the range for II is 00 through 11)
2000 20ft Equipment
4000 40ft Equipment
4500 45ft Equipment
5300 53ft Equipment
Code identifying type of equipment used for shipment
- CN
- Container
Canadian Grain Information
To transmit the transportation and distribution requirements of grain at Canadian ports
Code describing a commodity or group of commodities
- GA02 is required on the first occurrence of the segment and for each new occurrence of a different commodity code.
- GA02 contains the Canadian Grain Commission Commodity Code for terminal elevator accounting.
Code qualifying the Reference Identification
- GR
- Grain Order Reference Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- GA05 is used for grain block number.
Code specifying the unloading terminal elevator at grain exporting terminals
Waybill Reference
To identify the waybill and to specify the equipment used and the destination details
Carrier accounting number of the waybill for the inbound movement
Free-form text for city name
- N808 is the destination station of movement.
Code (Standard State/Province) as defined by appropriate government agency
Standard Carrier Alpha Code
- N810 will contain destination railroad initial Standard Carrier Alpha Code (SCAC).
Code (Freight Station Accounting) (AAR Managed Code for Locations)
- N811 will contain railroad destination Freight Station Accounting Code (FSAC).
Code (Freight Station Accounting) (AAR Managed Code for Locations)
Free-form text for city name
- F902 is the origin station for movement.
Code (Standard State/Province) as defined by appropriate government agency
Code (Freight Station Accounting) (AAR Managed Code for Locations)
Free-form text for city name
- D902 is the destination station of movement.
Code (Standard State/Province) as defined by appropriate government agency
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- 11
- Party to be billed(AAR Accounting Rule 11)
- AE
- Additional Delivery Address
- C1
- In Care Of Party no. 1
- CN
- Consignee
- PF
- Party to Receive Freight Bill
- RI
- Remit To
- SH
- Shipper
- UC
- Ultimate Consignee
Code designating the system/method of code structure used for Identification Code (67)
- 25
- Carrier's Customer Code
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
CP Account number.
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Route Information
To specify carrier and routing sequences and details
Code describing the relationship of a carrier to a specific shipment movement
- R
- Origin Carrier, Rule 11 Shipment
- S
- Origin Carrier, Shipper's Routing (Rail)
Number assigned for differentiation within a transaction set
Description, Marks and Numbers
To specify the line item in terms of description, quantity, packaging, and marks and numbers
Description of an item as required for rating and billing purposes
- L502 may be used to send quantity information as part of the product description.
Code identifying the commodity coding system used for Commodity Code
- T
- Standard Transportation Commodity Code (STCC)
Line Item - Quantity and Weight
To specify quantity, weight, volume, and type of service for a line item including applicable "quantity/rate-as" data
Number of units (pieces) of the lading commodity
- L008 is the number of handling units of the line item tendered to the carrier.
Rate and Charges
To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements
Code qualifying how to extend charges or interpret value
- PC
- Per Car
- PM
- Per Mile
- PW
- Percentage of Charges
For a line item: freight or special charge; for the total invoice: the total charges -- expressed in the standard monetary denomination for the currency specified
Incidental charges occurring during transportation which are not generally considered to be freight charges (examples - stop charges, diversion and reconsignment, icing) expressed in the standard monetary denomination for the currency specified
Money paid at point of origin (usually by shipper) expressed in the standard monetary denomination for the currency specified
Code identifying type of special charge or allowance
This is not a comprehensive list and only includes some of the most commonly used Special Charge or Allowance Codes.
- BLC
- Bill of Lading Charge
- CSE
- Customs Entry
- CUS
- Customs Charge
- ENC
- Energy charge
- FUE
- Fuel Charge
- GST
- Goods and Services Tax Charge
- HST
- Harmonized Sales Tax
- MSG
- Miscellaneous Charge
- PST
- Postage
- QST
- Quebec Sales Tax
- SWC
- Switching Charge
Identification of special charge; this data element is used whenever an applicable code cannot be found in data element 150
Price Authority Identification
To communicate basis of pricing, such as contract number, quote number, or tariff number
Code qualifying the Reference Identification
- CT
- Contract Number
- TS
- Tariff Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Code indicating type of external reference
- TP
- Tariff Publication
Code defining the tariff bureau or tariff publishing agent that governs the rates applied to this shipment
Used to identify a type of contract
- PI07 is the price authority suffix for the contract.
Number assigned in the tariff to specific rate or group of rates that applies to one or more items in the shipment
- PI08 is the price authority item number.
Total Weight and Charges
To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items
For a line item: freight or special charge; for the total invoice: the total charges -- expressed in the standard monetary denomination for the currency specified
- L305 is the total charges.
Incidental charges occurring during transportation which are not generally considered to be freight charges (examples - stop charges, diversion and reconsignment, icing) expressed in the standard monetary denomination for the currency specified
Money paid at point of origin (usually by shipper) expressed in the standard monetary denomination for the currency specified
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Carload
B3B*614700000*PP*20181201*345900*20181215*CPRS*R*614700000***CAD
C4*CAD*345900
N9*CR*04029123
N9*CN*614700000**20181201
N9*BM*04021111**20181126
N7*CP*200123*195000*N*******RR****7300*******F483
N8*501000*20181126******DULUTH RICES POINT*MN*CPRS*00821
F9*60667*PERRY*GA
D9*00821*DULUTH RICES POINT*MN
N1*PF*PAYER OF FREIGHT*25*005202000
N3*2211 RIMLAND DRIVE
N4*BELLINGHAM*WA*98226
N1*SH*SHIPPER NAME
N3*2211 RIMLAND DR
N4*BELLINGHAM*WA*98226
N1*CN*CONSIGNEE NAME
N3*1122 PORT TERMINAL RD
N4*DULUTH*MN*55802
N1*11*RULE 11
N3*2211 RIMLAND DR
N4*BELLINGHAM*WA*98226
N1*RI*CANADIAN PACIFIC RAILWAY COMPANY
N3*8000 COLLECTION CENTER DR
N4*CHICAGO*IL*60693
R2*XX*R***********NS CHGO CPRS
LX*1
L5*1*PKG*2421184*T
L5*1*LUMBER*2421184*T
L0*1***195000*B***4640*UNT**L
L1*1*3300*PC*330000**330000******CHICAGO TO DULRICPT
L1*1*.26*PM*14797**14797**FUE****FUEL SURCHARGE 569.1 MI
PI*TS*0002300*TP**CPRS*CPRS**0000100100
PI*TS*0000001*TP**CPRS*FSC
L3*195000*B***345900**345900
SE*36*0001
Intermodal
B3B*709900000*PP*20181126*347333*20181211*CPRS*R*709900000***CAD
C4*CAD*347333
N9*VG*R100700000 (CPR)*GST
N9*CN*709900000**20181126
N9*BM*104000123**20181121
N7*CPPU*230000*29940*N*******CN****5300
N5*5300********CN
N8*598088*20181121******CALGARY IMS*AB*CPRS*08204
F9*03409*VAUGHAN IMS*ON
D9*08204*CALGARY IMS*AB
N1*PF*PAYER OF FREIGHT*25*0052020000
N3*1234 AVEBURY RD
N4*MISSISSAUGA*ON*L5R 3M3
N1*SH*SHIPPER NAME
N3*1234 AVEBURY RD
N4*MISSISSAUGA*ON*L5R3M3
N1*CN*CONSIGNEE NAME
N3*1212 10TH AVE NE
N4*CALGARY*AB*T2A2M3
N1*UC*ULTIMATE CONSIGNEE
N3*1212 10TH AVE NE
N4*CALGARY*AB*T2A2M3
N1*AE*DELIVERY LOCATION
N3*1212 10TH AVE NE
N4*CALGARY*AB*T2A2M3
N1*RI*CANADIAN PACIFIC RAILWAY COMPANY
N3*PO BOX 111*CA
N4*WINNIPEG*MB*R3C 2K3
R2*XX*S***20********CPRS
LX*1
L5*1*CNT*4611110*T
L5*1*FAK*4611110*T
L0*1***29940*B***1*UNT**L
L1*1*2775*PC*277500**277500
L1*1*17.25*PW*47869**47869**FUE****FUEL SURCHARGE 17.25%
L1*1***425**425**MSG****AB CARBON SURCHARGE
L1*1***5000**5000**BLC****MANUAL ENTRY OF BOL
L1*1*5*PW*16539**16539**GST****TAX GST FED 5%
PI*CT*503000*TP**CPRS
PI*TS*0000000*TP**CPRS*CPRS
PI*TS*0000001*TP**CPRS*FSC
L3*29940*B***325369*5425*325369
SE*44*0001
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