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Railway Confirmation (Ocean)
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X12 301 Railway Confirmation (Ocean)

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Confirmation (Ocean) Transaction Set (301) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide all the information necessary for an ocean carrier to confirm space, container, and equipment availability in response to the Reservation (Booking Request) (Ocean) Transaction Set (300); or to notify other parties such as terminal operators or other ocean carriers.

Delimiters
  • ~ Segment
  • * Element
  • > Component
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    Overview
    ISA
    -
    Interchange Control Header
    Max use 1
    Required
    GS
    -
    Functional Group Header
    Max use 1
    Required
    heading
    ST
    010
    Transaction Set Header
    Max use 1
    Required
    B1
    020
    Beginning Segment for Booking or Pick-up/Delivery
    Max use 1
    Required
    G61
    025
    Contact
    Max use 3
    Optional
    Y3
    040
    Space Confirmation
    Max use 1
    Required
    Y4 Loop
    Place of Receipt (Contractual)
    H3
    140
    Special Handling Instructions
    Max use 6
    Optional
    GE
    -
    Functional Group Trailer
    Max use 1
    Required
    IEA
    -
    Interchange Control Trailer
    Max use 1
    Required
    ISA

    Interchange Control Header

    RequiredMax use 1

    To start and identify an interchange of zero or more functional groups and interchange-related control segments

    Example
    ISA-01
    I01
    Authorization Information Qualifier
    Required

    Code to identify the type of information in the Authorization Information

    00
    No Authorization Information Present (No Meaningful Information in I02)
    ISA-02
    I02
    Authorization Information
    Required
    Min 10Max 10

    Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

    ISA-03
    I03
    Security Information Qualifier
    Required

    Code to identify the type of information in the Security Information

    00
    No Security Information Present (No Meaningful Information in I04)
    ISA-04
    I04
    Security Information
    Required
    Min 10Max 10

    This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

    ISA-05
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-06
    I06
    Interchange Sender ID
    Required
    Min 15Max 15

    Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

    ISA-07
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-08
    I07
    Interchange Receiver ID
    Required
    Min 15Max 15

    Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

    ISA-09
    I08
    Interchange Date
    Required
    YYMMDD format

    Date of the interchange

    ISA-10
    I09
    Interchange Time
    Required
    HHMM format

    Time of the interchange

    ISA-11
    I10
    Interchange Control Standards Identifier
    Required

    Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

    U
    U.S. EDI Community of ASC X12, TDCC, and UCS
    ISA-12
    I11
    Interchange Control Version Number
    Required

    This version number covers the interchange control segments

    00401
    Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
    ISA-13
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    ISA-14
    I13
    Acknowledgment Requested
    Required
    Min 1Max 1

    Code sent by the sender to request an interchange acknowledgment (TA1)

    0
    No Acknowledgment Requested
    1
    Interchange Acknowledgment Requested
    ISA-15
    I14
    Usage Indicator
    Required
    Min 1Max 1

    Code to indicate whether data enclosed by this interchange envelope is test, production or information

    I
    Information
    P
    Production Data
    T
    Test Data
    ISA-16
    I15
    Component Element Separator
    Required
    Min 1Max 1

    Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

    >
    Component Element Separator

    Functional Group Header

    RequiredMax use 1

    To indicate the beginning of a functional group and to provide control information

    Example
    GS-01
    479
    Functional Identifier Code
    Required

    Code identifying a group of application related transaction sets

    RO
    Ocean Booking Information (300, 301,303)
    GS-02
    142
    Application Sender's Code
    Required
    Min 2Max 15

    Code identifying party sending transmission; codes agreed to by trading partners

    GS-03
    124
    Application Receiver's Code
    Required
    Min 2Max 15

    Code identifying party receiving transmission. Codes agreed to by trading partners

    GS-04
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    GS-05
    337
    Time
    Required
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    GS-06
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    GS-07
    455
    Responsible Agency Code
    Required
    Min 1Max 2

    Code used in conjunction with Data Element 480 to identify the issuer of the standard

    T
    Transportation Data Coordinating Committee (TDCC)
    X
    Accredited Standards Committee X12
    GS-08
    480
    Version / Release / Industry Identifier Code
    Required

    Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

    004010
    Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

    Heading

    ST
    010

    Transaction Set Header

    RequiredMax use 1

    To indicate the start of a transaction set and to assign a control number

    Example
    ST-01
    143
    Transaction Set Identifier Code
    Required

    Code uniquely identifying a Transaction Set

    • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
    301
    Confirmation (Ocean)
    ST-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    B1
    020

    Beginning Segment for Booking or Pick-up/Delivery

    RequiredMax use 1

    To transmit identifying numbers, dates, and other basic data relating to the transaction set

    Example
    B1-01
    140
    Standard Carrier Alpha Code
    Required
    Min 2Max 4

    Standard Carrier Alpha Code

    • B101 is the Standard Carrier Alpha Code (SCAC) of the carrier sending the EDI transmission.
    Usage notes

    The SCAC in this position must be the SCAC of the Booking Operator.

    B1-02
    145
    Shipment Identification Number
    Required
    Min 1Max 30

    Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)

    B1-03
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    • B103 is the booking date accepted by the carrier.
    B1-04
    558
    Reservation Action Code
    Required

    Code identifying action on reservation or offering

    N
    New
    R
    Delete
    U
    Change
    G61
    025

    Contact

    OptionalMax use 3

    To identify a person or office to whom communications should be directed

    Usage notes

    The G61 Contact Information is required either in this position or in the N1 Loop position. If both are present, this position will take precedence over the N1 Loop position.

    Example
    G61-01
    366
    Contact Function Code
    Required

    Code identifying the major duty or responsibility of the person or group named

    IC
    Information Contact
    G61-02
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    G61-03
    365
    Communication Number Qualifier
    Required

    Code identifying the type of communication number

    • G6103 qualifies G6104.
    TE
    Telephone
    G61-04
    364
    Communication Number
    Required
    Min 1Max 80

    Complete communications number including country or area code when applicable

    Y3
    040

    Space Confirmation

    RequiredMax use 1

    To specify confirmation information for space booking including numbers, dates, and load time

    Example
    If Transportation Method/Type Code (Y3-09) is present, then Time (Y3-08) is required
    Y3-01
    13
    Booking Number
    Required
    Min 1Max 17

    Number assigned by the carrier for space reservation

    • If space is available, all of the conditional data elements in segment Y3 are required. If the requested space is not available, Y301 is the booking number 'decline'.
    Y3-02
    140
    Standard Carrier Alpha Code
    Optional
    Min 2Max 4

    Standard Carrier Alpha Code

    Y3-03
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    • Y303 is the date of departure of the vessel.
    Y3-04
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD

    • Y304 is the estimated arrival date at the port of discharge.
    Y3-07
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD

    • Y307 is the required pier date.
    Y3-08
    337
    Time
    Optional
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    • Y308 is the load time.
    Y3-09
    91
    Transportation Method/Type Code
    Optional
    Min 1Max 2

    Code specifying the method or type of transportation for the shipment

    Y4 Loop
    RequiredMax >1
    Y4
    050

    Container Release

    RequiredMax use 1

    To transmit information relative to containers available for release

    Example
    Y4-01
    13
    Booking Number
    Optional
    Min 1Max 17

    Number assigned by the carrier for space reservation

    • Y401 is used for the first booking number and Y402 for the last booking number in a range of numbers. If only one booking number is used, Y402 is omitted.
    Y4-02
    13
    Booking Number
    Optional
    Min 1Max 17

    Number assigned by the carrier for space reservation

    Y4-03
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD

    • Y403 is the date of container availability for pickup.
    Usage notes

    The Intended Open Date will default to the date of receipt of the Booking if not present in the transaction set.

    Y4-05
    95
    Number of Containers
    Required
    Min 1Max 4

    Number of shipping containers

    Y4-06
    24
    Equipment Type
    Required
    Min 4Max 4

    Code identifying equipment type

    W09
    051

    Equipment and Temperature

    OptionalMax use 1

    To relate equipment type and required temperatures

    Example
    If either Temperature (W09-04) or Unit or Basis for Measurement Code (W09-05) is present, then the other is required
    W09-01
    40
    Equipment Description Code
    Required

    Code identifying type of equipment used for shipment

    CN
    Container
    CZ
    Refrigerated Container
    W09-02
    408
    Temperature
    Required
    Min 1Max 4

    Temperature

    • W0902 is the minimum allowable temperature condition for shipment; (the qualifying temperature scale is specified in W0903).
    W09-03
    355
    Unit or Basis for Measurement Code
    Required

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    CE
    Centigrade, Celsius
    W09-04
    408
    Temperature
    Optional
    Min 1Max 4

    Temperature

    • W0904 is the maximum allowable temperature condition for shipment; (the qualifying temperature scale is specified in W0905).
    W09-05
    355
    Unit or Basis for Measurement Code
    Optional

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    CE
    Centigrade, Celsius
    N1 Loop
    RequiredMax >1
    N1
    060

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Usage notes

    Legal Entity names (Railinc/DUN & BRADSTREET) must be provided.

    Example
    N1-01
    98
    Entity Identifier Code
    Required
    Min 2Max 3

    Code identifying an organizational entity, a physical location, property or an individual

    N1-02
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    N3
    080

    Address Information

    OptionalMax use 2

    To specify the location of the named party

    Example
    N3-01
    166
    Address Information
    Required
    Min 1Max 55

    Address information

    N3-02
    166
    Address Information
    Optional
    Min 1Max 55

    Address information

    N4
    090

    Geographic Location

    OptionalMax use 1

    To specify the geographic place of the named party

    Example
    N4-01
    19
    City Name
    Required
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Required
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Required
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    N4-04
    26
    Country Code
    Optional
    Min 2Max 3

    Code identifying the country

    G61
    100

    Contact

    OptionalMax use 3

    To identify a person or office to whom communications should be directed

    Usage notes

    The G61 Contact Information is required either in this position or in the N1 Loop position. If both are present, this position will take precedence over the N1 Loop position.

    Example
    G61-01
    366
    Contact Function Code
    Required

    Code identifying the major duty or responsibility of the person or group named

    IC
    Information Contact
    G61-02
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    G61-03
    365
    Communication Number Qualifier
    Required

    Code identifying the type of communication number

    • G6103 qualifies G6104.
    TE
    Telephone
    G61-04
    364
    Communication Number
    Required
    Min 1Max 80

    Complete communications number including country or area code when applicable

    R4 Dispatching Pool (Operational)
    RequiredMax >1
    Variants (all may be used)
    R4Place of Receipt (Contractual)R4Port of Discharge (Operational)R4Port of Loading (Operational)
    R4
    110

    Port or Terminal

    RequiredMax use 1

    Contractual or operational port or point relevant to the movement of the cargo

    Example
    R4-01
    115
    Port or Terminal Function Code
    Required

    Code defining function performed at the port or terminal with respect to a shipment

    P
    Dispatching Pool (Operational)

    Place from which equipment is dispatched.

    R4-02
    309
    Location Qualifier
    Required

    Code identifying type of location

    CS
    Canadian SPLC
    SL
    U.S. SPLC
    R4-03
    310
    Location Identifier
    Required
    Min 1Max 30

    Code which identifies a specific location

    R4-04
    114
    Port Name
    Optional
    Min 2Max 24

    Free-form name for the place at which an offshore carrier originates or terminates (by transshipment or otherwise) its actual ocean carriage of property

    R4-05
    26
    Country Code
    Optional
    Min 2Max 3

    Code identifying the country

    R4-06
    174
    Terminal Name
    Optional
    Min 2Max 30

    Free-form field for terminal name

    R4-08
    156
    State or Province Code
    Optional
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    R4 Place of Receipt (Contractual)
    OptionalMax >1
    R4
    110

    Port or Terminal

    RequiredMax use 1

    Contractual or operational port or point relevant to the movement of the cargo

    Example
    R4-01
    115
    Port or Terminal Function Code
    Required

    Code defining function performed at the port or terminal with respect to a shipment

    R
    Place of Receipt (Contractual)

    Place at which cargo enters the care and custody of carrier.

    R4-02
    309
    Location Qualifier
    Required

    Code identifying type of location

    CS
    Canadian SPLC
    SL
    U.S. SPLC
    R4-03
    310
    Location Identifier
    Required
    Min 1Max 30

    Code which identifies a specific location

    R4-04
    114
    Port Name
    Optional
    Min 2Max 24

    Free-form name for the place at which an offshore carrier originates or terminates (by transshipment or otherwise) its actual ocean carriage of property

    R4-05
    26
    Country Code
    Optional
    Min 2Max 3

    Code identifying the country

    R4-06
    174
    Terminal Name
    Optional
    Min 2Max 30

    Free-form field for terminal name

    R4-08
    156
    State or Province Code
    Optional
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    R4 Port of Discharge (Operational)
    RequiredMax >1
    R4
    110

    Port or Terminal

    RequiredMax use 1

    Contractual or operational port or point relevant to the movement of the cargo

    Example
    R4-01
    115
    Port or Terminal Function Code
    Required

    Code defining function performed at the port or terminal with respect to a shipment

    D
    Port of Discharge (Operational)

    Port at which cargo is unloaded from vessel.

    R4-02
    309
    Location Qualifier
    Required

    Code identifying type of location

    K
    Census Schedule K
    UN
    United Nations Location Code (UNLOCODE)
    R4-03
    310
    Location Identifier
    Required
    Min 1Max 30

    Code which identifies a specific location

    R4-04
    114
    Port Name
    Required
    Min 2Max 24

    Free-form name for the place at which an offshore carrier originates or terminates (by transshipment or otherwise) its actual ocean carriage of property

    R4-05
    26
    Country Code
    Optional
    Min 2Max 3

    Code identifying the country

    R4 Port of Loading (Operational)
    RequiredMax >1
    R4
    110

    Port or Terminal

    RequiredMax use 1

    Contractual or operational port or point relevant to the movement of the cargo

    Example
    R4-01
    115
    Port or Terminal Function Code
    Required

    Code defining function performed at the port or terminal with respect to a shipment

    L
    Port of Loading (Operational)

    Port at which cargo is loaded on vessel.

    R4-02
    309
    Location Qualifier
    Required

    Code identifying type of location

    CS
    Canadian SPLC
    SL
    U.S. SPLC
    R4-03
    310
    Location Identifier
    Required
    Min 1Max 30

    Code which identifies a specific location

    R4-04
    114
    Port Name
    Optional
    Min 2Max 24

    Free-form name for the place at which an offshore carrier originates or terminates (by transshipment or otherwise) its actual ocean carriage of property

    R4-05
    26
    Country Code
    Optional
    Min 2Max 3

    Code identifying the country

    R4-06
    174
    Terminal Name
    Optional
    Min 2Max 30

    Free-form field for terminal name

    R4-08
    156
    State or Province Code
    Optional
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    H3
    140

    Special Handling Instructions

    OptionalMax use 6

    To specify special handling instructions in coded or free-form format

    Example
    H3-01
    152
    Special Handling Code
    Required
    Min 2Max 3

    Code specifying special transportation handling instructions

    Detail

    LX Loop
    RequiredMax >1
    LX
    010

    Assigned Number

    RequiredMax use 1

    To reference a line number in a transaction set

    Example
    LX-01
    554
    Assigned Number
    Required
    Min 1Max 6

    Number assigned for differentiation within a transaction set

    N7
    020

    Equipment Details

    OptionalMax use 1

    To identify the equipment

    Example
    N7-01
    206
    Equipment Initial
    Required
    Min 1Max 4

    Prefix or alphabetic part of an equipment unit's identifying number

    • N701 is mandatory for rail transactions.
    N7-02
    207
    Equipment Number
    Required
    Min 1Max 10

    Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)

    K1
    030

    Remarks

    OptionalMax use 10

    To transmit information in a free-form format for comment or special instruction

    Example
    K1-01
    61
    Free-Form Message
    Required
    Min 1Max 30

    Free-form information

    K1-02
    61
    Free-Form Message
    Optional
    Min 1Max 30

    Free-form information

    L5
    050

    Description, Marks and Numbers

    OptionalMax use 1

    To specify the line item in terms of description, quantity, packaging, and marks and numbers

    Example
    If either Commodity Code (L5-03) or Commodity Code Qualifier (L5-04) is present, then the other is required
    L5-01
    213
    Lading Line Item Number
    Optional
    Min 1Max 3

    Sequential line number for a lading item

    L5-02
    79
    Lading Description
    Optional
    Min 1Max 50

    Description of an item as required for rating and billing purposes

    • L502 may be used to send quantity information as part of the product description.
    L5-03
    22
    Commodity Code
    Optional
    Min 1Max 30

    Code describing a commodity or group of commodities

    L5-04
    23
    Commodity Code Qualifier
    Optional
    Min 1Max 1

    Code identifying the commodity coding system used for Commodity Code

    H1 Loop
    OptionalMax >1
    H1
    060

    Hazardous Material

    RequiredMax use 1

    To specify information relative to hazardous material

    Example
    H1-01
    62
    Hazardous Material Code
    Required
    Min 4Max 10

    Code relating to hazardous material code qualifier for regulated hazardous materials

    Usage notes

    Will contain the UN/NA Code.

    V1
    080

    Vessel Identification

    OptionalMax use 2

    To provide vessel details and voyage number

    Example
    If Vessel Code Qualifier (V1-08) is present, then Vessel Code (V1-01) is required
    V1-01
    597
    Vessel Code
    Optional
    Min 1Max 8

    Code identifying vessel

    V1-02
    182
    Vessel Name
    Required
    Min 2Max 28

    Name of ship as documented in "Lloyd's Register of Ships"

    V1-04
    55
    Flight/Voyage Number
    Required
    Min 2Max 10

    Identifying designator for the particular flight or voyage on which the cargo travels

    V1-08
    897
    Vessel Code Qualifier
    Optional

    Code specifying vessel code source

    L
    Lloyd's Register of Shipping

    Summary

    SE
    010

    Transaction Set Trailer

    RequiredMax use 1

    To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

    Example
    SE-01
    96
    Number of Included Segments
    Required
    Min 1Max 10

    Total number of segments included in a transaction set including ST and SE segments

    SE-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    Functional Group Trailer

    RequiredMax use 1

    To indicate the end of a functional group and to provide control information

    Example
    GE-01
    97
    Number of Transaction Sets Included
    Required
    Min 1Max 6

    Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

    GE-02
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    Interchange Control Trailer

    RequiredMax use 1

    To define the end of an interchange of zero or more functional groups and interchange-related control segments

    Example
    IEA-01
    I16
    Number of Included Functional Groups
    Required
    Min 1Max 5

    A count of the number of functional groups included in an interchange

    IEA-02
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    EDI Samples

    Sample

    ST*301*0001
    B1*CPRS*12345678*20181130*N
    G61*IC*CONTACT*TE*8883338111
    Y3*12345678*CPRS*20181209*20181228***20181209*1200*SB
    Y4*12345678****5*2200
    N1*SH*SHIPPER NAME
    N3*7550 OGDENDALE RD
    N4*CALGARY*AB*T2C4X9*CA
    R4*P*SL*381215*SCHILLER EST IMS*US
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