CDW
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Invoice
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  • EDI Inspector
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CDW

X12 810 Invoice

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the billing for goods and services provided.

Delimiters
  • ~ Segment
  • * Element
  • > Component
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    Overview
    ISA
    -
    Interchange Control Header
    Max use 1
    Required
    GS
    -
    Functional Group Header
    Max use 1
    Required
    heading
    ST
    010
    Transaction Set Header
    Max use 1
    Required
    BIG
    020
    Beginning Segment for Invoice
    Max use 1
    Required
    NTE
    030
    Note/Special Instruction
    Max use 100
    Optional
    CUR
    040
    Currency
    Max use 1
    Optional
    REF
    050
    Reference Identification
    Max use 12
    Optional
    PER
    060
    Administrative Communications Contact
    Max use 3
    Optional
    N1 Loop Ship To
    ITD
    130
    Terms of Sale/Deferred Terms of Sale
    Max use 1
    Optional
    DTM
    140
    Date/Time Reference
    Max use 10
    Optional
    FOB
    150
    F.O.B. Related Instructions
    Max use 1
    Optional
    MEA
    170
    Measurements
    Max use 40
    Optional
    detail
    IT1 Loop
    GE
    -
    Functional Group Trailer
    Max use 1
    Required
    IEA
    -
    Interchange Control Trailer
    Max use 1
    Required
    ISA

    Interchange Control Header

    RequiredMax use 1

    To start and identify an interchange of zero or more functional groups and interchange-related control segments

    Example
    ISA-01
    I01
    Authorization Information Qualifier
    Required

    Code to identify the type of information in the Authorization Information

    00
    No Authorization Information Present (No Meaningful Information in I02)
    ISA-02
    I02
    Authorization Information
    Required
    Min 10Max 10

    Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

    ISA-03
    I03
    Security Information Qualifier
    Required

    Code to identify the type of information in the Security Information

    00
    No Security Information Present (No Meaningful Information in I04)
    ISA-04
    I04
    Security Information
    Required
    Min 10Max 10

    This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

    ISA-05
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-06
    I06
    Interchange Sender ID
    Required
    Min 15Max 15

    Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

    ISA-07
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-08
    I07
    Interchange Receiver ID
    Required
    Min 15Max 15

    Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

    ISA-09
    I08
    Interchange Date
    Required
    YYMMDD format

    Date of the interchange

    ISA-10
    I09
    Interchange Time
    Required
    HHMM format

    Time of the interchange

    ISA-11
    I10
    Interchange Control Standards Identifier
    Required

    Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

    U
    U.S. EDI Community of ASC X12, TDCC, and UCS
    ISA-12
    I11
    Interchange Control Version Number
    Required

    This version number covers the interchange control segments

    00401
    Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
    ISA-13
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    ISA-14
    I13
    Acknowledgment Requested
    Required
    Min 1Max 1

    Code sent by the sender to request an interchange acknowledgment (TA1)

    0
    No Acknowledgment Requested
    1
    Interchange Acknowledgment Requested
    ISA-15
    I14
    Usage Indicator
    Required
    Min 1Max 1

    Code to indicate whether data enclosed by this interchange envelope is test, production or information

    I
    Information
    P
    Production Data
    T
    Test Data
    ISA-16
    I15
    Component Element Separator
    Required
    Min 1Max 1

    Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

    >
    Component Element Separator

    Functional Group Header

    RequiredMax use 1

    To indicate the beginning of a functional group and to provide control information

    Example
    GS-01
    479
    Functional Identifier Code
    Required

    Code identifying a group of application related transaction sets

    IN
    Invoice Information (810,819)
    GS-02
    142
    Application Sender's Code
    Required
    Min 2Max 15

    Code identifying party sending transmission; codes agreed to by trading partners

    GS-03
    124
    Application Receiver's Code
    Required
    Min 2Max 15

    Code identifying party receiving transmission. Codes agreed to by trading partners

    GS-04
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    GS-05
    337
    Time
    Required
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    GS-06
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    GS-07
    455
    Responsible Agency Code
    Required
    Min 1Max 2

    Code used in conjunction with Data Element 480 to identify the issuer of the standard

    T
    Transportation Data Coordinating Committee (TDCC)
    X
    Accredited Standards Committee X12
    GS-08
    480
    Version / Release / Industry Identifier Code
    Required

    Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

    004010
    Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

    Heading

    ST
    010

    Transaction Set Header

    RequiredMax use 1

    To indicate the start of a transaction set and to assign a control number

    Example
    ST-01
    143
    Transaction Set Identifier Code
    Required

    Code uniquely identifying a Transaction Set

    • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
    810
    Invoice
    ST-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    BIG
    020

    Beginning Segment for Invoice

    RequiredMax use 1

    To indicate the beginning of an invoice transaction set and transmit identifying numbers and dates

    Example
    BIG-01
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    • BIG01 is the invoice issue date.
    BIG-02
    76
    Invoice Number
    Required
    Min 1Max 22

    Identifying number assigned by issuer

    BIG-03
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD

    • BIG03 is the date assigned by the purchaser to purchase order.
    BIG-04
    324
    Purchase Order Number
    Required
    Min 1Max 22

    Identifying number for Purchase Order assigned by the orderer/purchaser

    BIG-07
    640
    Transaction Type Code
    Required

    Code specifying the type of transaction

    • BIG07 is used only to further define the type of invoice when needed.
    Usage notes

    For debits, the CDW Purchase Order Number should be sent in BIG04. For credits, the CDW Form Number should be sent in BIG04. For transactions not relating to a purchase order or return, such as price protection, work with the CDW EDI implementer to determine the data that should go in the BIG04

    CN
    Credit Invoice
    CR
    Credit Memo
    DI
    Debit Invoice
    DR
    Debit Memo
    NTE
    030

    Note/Special Instruction

    OptionalMax use 100

    To transmit information in a free-form format, if necessary, for comment or special instruction

    Example
    NTE-01
    363
    Note Reference Code
    Optional

    Code identifying the functional area or purpose for which the note applies

    GEN
    Entire Transaction Set
    NTE-02
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    CUR
    040

    Currency

    OptionalMax use 1

    To specify the currency (dollars, pounds, francs, etc.) used in a transaction

    Example
    CUR-01
    98
    Entity Identifier Code
    Optional

    Code identifying an organizational entity, a physical location, property or an individual

    SE
    Selling Party
    CUR-02
    100
    Currency Code
    Optional

    Code (Standard ISO) for country in whose currency the charges are specified

    CAD
    Canadian Dollar
    USD
    US Dollar
    REF
    050

    Reference Identification

    OptionalMax use 12

    To specify identifying information

    Example
    REF-01
    128
    Reference Identification Qualifier
    Optional

    Code qualifying the Reference Identification

    Usage notes

    For debits or credits for a drop ship purchase order, include the end user’s purchase order number with REF01 qualifier “EU”
    For return credits, either the vendor’s return merchandise authorization number or CDW’s VRMA form number should be sent in the REF segment with REF01 qualifier of “RZ” or “QJ”.
    For other types of credits work with the CDW EDI implementer to determine the reference numbers that should be included.

    EU
    End User's Purchase Order Number
    QJ
    Return Material Authorization Number
    RZ
    Returned Goods Authorization Number
    REF-02
    127
    Reference Identification
    Optional
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    Usage notes

    For return credits, either the vendor’s return merchandise authorization number or CDW’s VRMA form number should be sent in the REF segment with REF01 qualifier of “RZ” or “QJ”.

    PER
    060

    Administrative Communications Contact

    OptionalMax use 3

    To identify a person or office to whom administrative communications should be directed

    Example
    If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
    PER-01
    366
    Contact Function Code
    Optional

    Code identifying the major duty or responsibility of the person or group named

    BD
    Buyer Name or Department
    IC
    Information Contact
    PER-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    Usage notes

    If ship to is CDW, will be purchasing agent. If ship to is CDW customer, will be customer contact

    PER-03
    365
    Communication Number Qualifier
    Optional

    Code identifying the type of communication number

    TE
    Telephone
    PER-04
    364
    Communication Number
    Optional
    Min 1Max 80

    Complete communications number including country or area code when applicable

    N1 N1 Loop Ship To
    OptionalMax 200
    Variants (all may be used)
    N1N1 Loop Rest All
    N1
    070

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Usage notes

    If the invoice is for a drop ship purchase order, include the end user’s full address in the ship to name loop.

    Example
    At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    ST
    Ship To
    N1-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Optional
    Min 1Max 2

    Code designating the system/method of code structure used for Identification Code (67)

    N1-04
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    N2
    080

    Additional Name Information

    OptionalMax use 1

    To specify additional names or those longer than 35 characters in length

    Example
    N2-01
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    N2-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    N3
    090

    Address Information

    OptionalMax use 1

    To specify the location of the named party

    Example
    N3-01
    166
    Address Information
    Optional
    Min 1Max 55

    Address information

    N3-02
    166
    Address Information
    Optional
    Min 1Max 55

    Address information

    N4
    100

    Geographic Location

    OptionalMax use 1

    To specify the geographic place of the named party

    Example
    If Location Identifier (N4-06) is present, then Location Qualifier (N4-05) is required
    N4-01
    19
    City Name
    Optional
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Optional
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Optional
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    N4-04
    26
    Country Code
    Optional
    Min 2Max 3

    Code identifying the country

    N4-05
    309
    Location Qualifier
    Optional

    Code identifying type of location

    DE
    Destination (Shipping)

    Destination (Shipping) (applies only to “ST” loop for non drop ship orders)

    N4-06
    310
    Location Identifier
    Optional

    Code which identifies a specific location

    01
    Vernon Hills, IL
    07
    North Las Vegas, NV
    N1 N1 Loop Rest All
    OptionalMax 200
    Variants (all may be used)
    N1N1 Loop Ship To
    N1
    070

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Usage notes

    If the invoice is for a drop ship purchase order, include the end user’s full address in the ship to name loop.

    Example
    At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    BT
    Bill-to-Party
    EU
    Old Secured Party
    RE
    Party to receive commercial invoice remittance
    RI
    Remit To
    N1-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Optional
    Min 1Max 2

    Code designating the system/method of code structure used for Identification Code (67)

    N1-04
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    N2
    080

    Additional Name Information

    OptionalMax use 1

    To specify additional names or those longer than 35 characters in length

    Example
    N2-01
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    N2-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    N3
    090

    Address Information

    OptionalMax use 1

    To specify the location of the named party

    Example
    N3-01
    166
    Address Information
    Optional
    Min 1Max 55

    Address information

    N3-02
    166
    Address Information
    Optional
    Min 1Max 55

    Address information

    N4
    100

    Geographic Location

    OptionalMax use 1

    To specify the geographic place of the named party

    Example
    N4-01
    19
    City Name
    Optional
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Optional
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Optional
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    N4-04
    26
    Country Code
    Optional
    Min 2Max 3

    Code identifying the country

    ITD
    130

    Terms of Sale/Deferred Terms of Sale

    OptionalMax use >1

    To specify terms of sale

    Example
    ITD-01
    336
    Terms Type Code
    Optional
    Min 2Max 2

    Code identifying type of payment terms

    • If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.
    ITD-02
    333
    Terms Basis Date Code
    Optional

    Code identifying the beginning of the terms period

    3
    Invoice Date
    ITD-03
    338
    Terms Discount Percent
    Optional
    Min 1Max 6

    If the discount is 2% this field should contain '2'.

    ITD-04
    370
    Terms Discount Due Date
    Optional
    CCYYMMDD format

    If CDW receives a Terms discount, the Terms Discount Due Date (ITD04) or Terms Discount Days (ITD05) must be used. Do not use both.

    Usage notes

    CDW’s accounts payable due date will be calculated based on the terms in the CDW data base not on the ITD elements received.

    ITD-05
    351
    Terms Discount Days Due
    Optional
    Min 1Max 3

    If CDW receives a Terms discount, use the number of days from invoice date to discount due date. Terms Discount Due Date (ITD04) can be used instead. Do not use both.

    ITD-06
    446
    Terms Net Due Date
    Optional
    CCYYMMDD format

    Use Terms Net Due Date (ITD06) or Terms Net Days Due (ITD07), Do not use both. One of these elements MUST be present on ALL invoices.

    ITD-07
    386
    Terms Net Days
    Optional
    Min 1Max 3

    Number of days until total invoice amount is due (discount not applicable)

    ITD-08
    362
    Terms Discount Amount
    Optional
    Min 1Max 10

    Total amount of terms discount. If you offer CDW a terms discount, the amount of the discount must be present.

    ITD-12
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    DTM
    140

    Date/Time Reference

    OptionalMax use 10

    To specify pertinent dates and times

    Example
    DTM-01
    374
    Date/Time Qualifier
    Optional

    Code specifying type of date or time, or both date and time

    011
    Shipped
    DTM-02
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD

    FOB
    150

    F.O.B. Related Instructions

    OptionalMax use 1

    To specify transportation instructions relating to shipment

    Example
    If Description (FOB-03) is present, then Location Qualifier (FOB-02) is required
    If Description (FOB-07) is present, then Location Qualifier (FOB-06) is required
    FOB-01
    146
    Shipment Method of Payment
    Optional

    Code identifying payment terms for transportation charges

    • FOB01 indicates which party will pay the carrier.
    BP
    Paid by Buyer
    CA
    Advance Collect
    CC
    Collect
    MX
    Mixed
    PA
    Advance Prepaid
    PC
    Prepaid but Charged to Customer
    PP
    Prepaid (by Seller)
    PS
    Paid by Seller
    TP
    Third Party Pay
    FOB-02
    309
    Location Qualifier
    Optional

    Code identifying type of location

    • FOB02 is the code specifying transportation responsibility location.
    DE
    Destination (Shipping)
    OR
    Origin (Shipping Point)
    FOB-03
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    FOB-06
    309
    Location Qualifier
    Optional

    Code identifying type of location

    • FOB06 is the code specifying the title passage location.
    DE
    Destination (Shipping)
    OR
    Origin (Shipping Point)
    FOB-07
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    MEA
    170

    Measurements

    OptionalMax use 40

    To specify physical measurements or counts, including dimensions, tolerances, variances, and weights

    (See Figures Appendix for example of use of C001)

    Example
    MEA-01
    737
    Measurement Reference ID Code
    Optional

    Code identifying the broad category to which a measurement applies

    PD
    Physical Dimensions
    MEA-02
    738
    Measurement Qualifier
    Optional
    Min 1Max 3

    Code identifying a specific product or process characteristic to which a measurement applies

    MEA-03
    739
    Measurement Value
    Optional
    Min 1Max 15

    The value of the measurement

    MEA-04
    C001
    Composite Unit of Measure
    To identify a composite unit of measure (See Figures Appendix for examples of use)
    C001-01
    355
    Unit or Basis for Measurement Code
    Required
    Min 2Max 2

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    Detail

    IT1 Loop
    RequiredMax >1
    IT1
    010

    Baseline Item Data (Invoice)

    RequiredMax use 1

    To specify the basic and most frequently used line item data for the invoice and related transactions

    Usage notes

    CDW part number is required.
    Manufacturer’s part number is recommended but not required
    Vendor’s part number is recommended but not required

    Example
    If either Unit or Basis for Measurement Code (IT1-03) or Unit Price (IT1-04) is present, then the other is required
    If either Product/Service ID Qualifier (IT1-08) or Product/Service ID (IT1-09) is present, then the other is required
    If either Product/Service ID Qualifier (IT1-10) or Product/Service ID (IT1-11) is present, then the other is required
    If either Product/Service ID Qualifier (IT1-12) or Product/Service ID (IT1-13) is present, then the other is required
    If either Product/Service ID Qualifier (IT1-14) or Product/Service ID (IT1-15) is present, then the other is required
    If either Product/Service ID Qualifier (IT1-16) or Product/Service ID (IT1-17) is present, then the other is required
    If either Product/Service ID Qualifier (IT1-18) or Product/Service ID (IT1-19) is present, then the other is required
    IT1-01
    350
    Assigned Identification
    Optional
    Min 1Max 20

    Alphanumeric characters assigned for differentiation within a transaction set

    • IT101 is the purchase order line item identification.
    Usage notes

    Original Line Number from PO

    IT1-02
    358
    Quantity Invoiced
    Required
    Min 1Max 10

    Number of units invoiced (supplier units)

    IT1-03
    355
    Unit or Basis for Measurement Code
    Optional

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    EA
    Each
    IT1-04
    212
    Unit Price
    Required
    Min 1Max 15

    Price per unit of product, service, commodity, etc.

    IT1-05
    639
    Basis of Unit Price Code
    Optional
    Min 2Max 2

    Code identifying the type of unit price for an item

    IT1-06
    235
    Product/Service ID Qualifier
    Required

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    • IT106 through IT125 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
    BP
    CDW’s Part Number
    IT1-07
    234
    Product/Service ID
    Required
    Min 1Max 48

    Identifying number for a product or service

    IT1-08
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    MG
    Manufacturer's Part Number
    IT1-09
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    IT1-10
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    VP
    Vendor's (Seller's) Part Number
    IT1-11
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    IT1-12
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    OE
    OEM Part Number
    IT1-13
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    IT1-14
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    UP
    U.P.C. Consumer Package Code (1-5-5-1)
    IT1-15
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    IT1-16
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    UR
    UCC/EAN-128 Coupon Extended Code
    IT1-17
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    IT1-18
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    AC
    Aggregation Code (Used to Consolidate Part Families)
    IT1-19
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    IT3
    030

    Additional Item Data

    OptionalMax use 5

    To specify additional item details relating to variations between ordered and shipped quantities, or to specify alternate units of measures and quantities

    Example
    If either Number of Units Shipped (IT3-01) or Unit or Basis for Measurement Code (IT3-02) is present, then the other is required
    IT3-01
    382
    Number of Units Shipped
    Optional
    Min 1Max 10

    Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set

    IT3-02
    355
    Unit or Basis for Measurement Code
    Optional
    Min 2Max 2

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    IT3-03
    368
    Shipment/Order Status Code
    Optional
    Min 2Max 2

    Code indicating the status of an order or shipment or the disposition of any difference between the quantity ordered and the quantity shipped for a line item or transaction

    IT3-04
    383
    Quantity Difference
    Optional
    Min 1Max 9

    Difference between original CDW Purchase Order and items shipped.

    TXI
    040

    Tax Information

    OptionalMax use 10

    To specify tax information

    Example
    TXI-01
    963
    Tax Type Code
    Optional
    Min 2Max 2

    Code specifying the type of tax

    TXI-02
    782
    Monetary Amount
    Optional
    Min 1Max 15

    Monetary amount

    • TXI02 is the monetary amount of the tax.
    TXI-06
    441
    Tax Exempt Code
    Optional
    Min 1Max 1

    Code identifying exemption status from sales and use tax

    CTP
    050

    Pricing Information

    OptionalMax use 25

    To specify pricing information

    Example
    CTP-02
    236
    Price Identifier Code
    Optional
    Min 3Max 3

    Code identifying pricing specification

    CTP-03
    212
    Unit Price
    Optional
    Min 1Max 15

    Price per unit of product, service, commodity, etc.

    • See Figures Appendix for an example detailing the use of CTP03 and CTP04.
    • See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.
    CTP-05
    C001
    Composite Unit of Measure
    To identify a composite unit of measure (See Figures Appendix for examples of use)
    C001-01
    355
    Unit or Basis for Measurement Code
    Required
    Min 2Max 2

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    MEA
    059

    Measurements

    OptionalMax use 40

    To specify physical measurements or counts, including dimensions, tolerances, variances, and weights

    (See Figures Appendix for example of use of C001)

    Example
    MEA-01
    737
    Measurement Reference ID Code
    Optional

    Code identifying the broad category to which a measurement applies

    PD
    Physical Dimensions
    MEA-02
    738
    Measurement Qualifier
    Optional
    Min 1Max 3

    Code identifying a specific product or process characteristic to which a measurement applies

    MEA-03
    739
    Measurement Value
    Optional
    Min 1Max 15

    The value of the measurement

    MEA-04
    C001
    Composite Unit of Measure
    To identify a composite unit of measure (See Figures Appendix for examples of use)
    C001-01
    355
    Unit or Basis for Measurement Code
    Required
    Min 2Max 2

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    PID Loop
    OptionalMax >1
    PID
    060

    Product/Item Description

    RequiredMax use 1

    To describe a product or process in coded or free-form format

    Example
    PID-01
    349
    Item Description Type
    Optional
    Min 1Max 1

    Code indicating the format of a description

    • If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
    PID-05
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    ITD
    110

    Terms of Sale/Deferred Terms of Sale

    OptionalMax use 2

    To specify terms of sale

    Example
    ITD-01
    336
    Terms Type Code
    Optional
    Min 2Max 2

    Code identifying type of payment terms

    • If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.
    ITD-02
    333
    Terms Basis Date Code
    Optional

    Code identifying the beginning of the terms period

    3
    Invoice Date
    ITD-03
    338
    Terms Discount Percent
    Optional
    Min 1Max 6

    If the discount is 2% this field should contain '2'.

    ITD-04
    370
    Terms Discount Due Date
    Optional
    CCYYMMDD format

    If CDW receives a Terms discount, the Terms Discount Due Date (ITD04) or Terms Discount Days (ITD05) must be used. Do not use both

    ITD-05
    351
    Terms Discount Days Due
    Optional
    Min 1Max 3

    If CDW receives a Terms discount, use the number of days from invoice date to discount due date. Terms Discount Due Date (ITD04) can be used instead. Do not use both.

    ITD-06
    446
    Terms Net Due Date
    Optional
    CCYYMMDD format

    Use Terms Net Due Date (ITD06) or Terms Net Days Due (ITD07), Do not use both. One of these elements MUST be present on ALL invoices.

    ITD-07
    386
    Terms Net Days
    Optional
    Min 1Max 3

    Number of days until total invoice amount is due (discount not applicable)

    ITD-08
    362
    Terms Discount Amount
    Optional
    Min 1Max 10

    Total amount of terms discount. If you offer CDW a terms discount, the amount of the discount must be present.

    ITD-12
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    REF
    120

    Reference Identification (Serial Number)

    OptionalMax use >1

    To specify identifying information

    Usage notes

    If the product has a serial number the REF or the SLN segment must be used to send serial number

    Example
    REF-01
    128
    Reference Identification Qualifier
    Optional

    Code qualifying the Reference Identification

    S1
    ASN Identification [BSN02 from 856]
    SE
    Serial Number
    REF-02
    127
    Reference Identification
    Optional
    Min 1Max 30

    Serial Number of item

    DTM
    150

    Date/Time Reference

    OptionalMax use 10

    To specify pertinent dates and times

    Example
    DTM-01
    374
    Date/Time Qualifier
    Optional

    Code specifying type of date or time, or both date and time

    011
    Shipped
    DTM-02
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD

    CAD
    160

    Carrier Detail

    OptionalMax use >1

    To specify transportation details for the transaction

    Example
    At least one of Standard Carrier Alpha Code (CAD-04) or Routing (CAD-05) is required
    If Reference Identification Qualifier (CAD-07) is present, then Reference Identification (CAD-08) is required
    CAD-01
    91
    Transportation Method/Type Code
    Optional
    Min 1Max 2

    Code specifying the method or type of transportation for the shipment

    CAD-04
    140
    Standard Carrier Alpha Code
    Optional
    Min 2Max 4

    Standard Carrier Alpha Code

    CAD-05
    387
    Routing
    Optional
    Min 1Max 35

    Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

    CAD-07
    128
    Reference Identification Qualifier
    Optional
    Min 2Max 3

    Code qualifying the Reference Identification

    CAD-08
    127
    Reference Identification
    Optional
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    SAC Loop
    OptionalMax 25
    SAC
    180

    Service, Promotion, Allowance, or Charge Information

    RequiredMax use 1

    To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

    Example
    SAC-01
    248
    Allowance or Charge Indicator
    Optional

    Code which indicates an allowance or charge for the service specified

    • If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
    A
    Allowance
    C
    Charge
    SAC-02
    1300
    Service, Promotion, Allowance, or Charge Code
    Optional
    Min 4Max 4

    Code identifying the service, promotion, allowance, or charge

    SAC-05
    610
    Amount
    Optional
    Min 1Max 15

    Monetary amount

    • SAC05 is the total amount for the service, promotion, allowance, or charge.
    • If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
    SAC-12
    331
    Allowance or Charge Method of Handling Code
    Optional
    Min 2Max 2

    Code indicating method of handling for an allowance or charge

    SLN Loop
    OptionalMax >1
    SLN
    200

    Subline Item Detail

    RequiredMax use 1

    To specify product subline detail item data

    Usage notes

    If the product has a serial number the REF or the SLN segment must be used to send serial number

    Example
    If either Product/Service ID Qualifier (SLN-09) or Product/Service ID (SLN-10) is present, then the other is required
    SLN-01
    350
    Assigned Identification
    Optional
    Min 1Max 20

    Original Line Number from PO

    SLN-03
    662
    Relationship Code
    Optional

    Code indicating the relationship between entities

    • SLN03 is the configuration code indicating the relationship of the subline item to the baseline item.
    I
    Included
    SLN-04
    380
    Quantity
    Optional
    Min 1Max 15

    Numeric value of quantity

    SLN-05
    C001
    Composite Unit of Measure
    To identify a composite unit of measure (See Figures Appendix for examples of use)
    C001-01
    355
    Unit or Basis for Measurement Code
    Required

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    EA
    Each
    SLN-09
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    SN
    Serial Number
    SLN-10
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Serial number of the item.

    N1 Loop
    OptionalMax 200
    N1
    240

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Example
    At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Optional
    Min 2Max 3

    Code identifying an organizational entity, a physical location, property or an individual

    N1-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Optional
    Min 1Max 2

    Code designating the system/method of code structure used for Identification Code (67)

    N1-04
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    REF
    280

    Reference Identification

    OptionalMax use 12

    To specify identifying information

    Example
    REF-01
    128
    Reference Identification Qualifier
    Optional
    Min 2Max 3

    Code qualifying the Reference Identification

    REF-02
    127
    Reference Identification
    Optional
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    Summary

    TDS
    010

    Total Monetary Value Summary

    RequiredMax use 1

    To specify the total invoice discounts and amounts

    Example
    TDS-01
    610
    Amount
    Required
    Min 1Max 15

    Monetary amount

    • TDS01 is the total amount of invoice (including charges, less allowances) before terms discount (if discount is applicable).
    TDS-02
    610
    Amount
    Optional
    Min 1Max 15

    Monetary amount

    • TDS02 indicates the amount upon which the terms discount amount is calculated.
    • TDS02 is required if the dollar value subject to discount is not equal to the dollar value of TDS01.
    TDS-03
    610
    Amount
    Optional
    Min 1Max 15

    Monetary amount

    • TDS03 is the amount of invoice due if paid by terms discount due date (total invoice or installment amount less cash discount).
    TDS-04
    610
    Amount
    Optional
    Min 1Max 15

    Monetary amount

    • TDS04 indicates the total amount of terms discount.
    TXI
    020

    Tax Information

    OptionalMax use 1

    To specify tax information

    Example
    If either Tax Jurisdiction Code Qualifier (TXI-04) or Tax Jurisdiction Code (TXI-05) is present, then the other is required
    At least one of Monetary Amount (TXI-02), Percent (TXI-03) or Tax Exempt Code (TXI-06) is required
    TXI-01
    963
    Tax Type Code
    Optional
    Min 2Max 2

    Code specifying the type of tax

    TXI-02
    782
    Monetary Amount
    Optional
    Min 1Max 15

    Monetary amount

    • TXI02 is the monetary amount of the tax.
    TXI-03
    954
    Percent
    Optional
    Min 1Max 10

    Percentage expressed as a decimal

    • TXI03 is the tax percent expressed as a decimal.
    TXI-04
    955
    Tax Jurisdiction Code Qualifier
    Optional
    Min 2Max 2

    Code identifying the source of the data used in tax jurisdiction code

    TXI-05
    956
    Tax Jurisdiction Code
    Optional
    Min 1Max 10

    Code identifying the taxing jurisdiction

    TXI-06
    441
    Tax Exempt Code
    Optional
    Min 1Max 1

    Code identifying exemption status from sales and use tax

    CAD
    030

    Carrier Detail

    OptionalMax use 1

    To specify transportation details for the transaction

    Example
    At least one of Standard Carrier Alpha Code (CAD-04) or Routing (CAD-05) is required
    If Reference Identification Qualifier (CAD-07) is present, then Reference Identification (CAD-08) is required
    CAD-01
    91
    Transportation Method/Type Code
    Optional
    Min 1Max 2

    Code specifying the method or type of transportation for the shipment

    CAD-04
    140
    Standard Carrier Alpha Code
    Optional
    Min 2Max 4

    Standard Carrier Alpha Code

    CAD-05
    387
    Routing
    Optional
    Min 1Max 35

    Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

    CAD-07
    128
    Reference Identification Qualifier
    Optional
    Min 2Max 3

    Code qualifying the Reference Identification

    CAD-08
    127
    Reference Identification
    Optional
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    SAC Loop
    OptionalMax >1
    SAC
    040

    Service, Promotion, Allowance, or Charge Information

    RequiredMax use 1

    To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

    Example
    SAC-01
    248
    Allowance or Charge Indicator
    Optional

    Code which indicates an allowance or charge for the service specified

    • If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
    A
    Allowance
    C
    Charge
    SAC-02
    1300
    Service, Promotion, Allowance, or Charge Code
    Optional
    Min 4Max 4

    Code identifying the service, promotion, allowance, or charge

    SAC-05
    610
    Amount
    Optional
    Min 1Max 15

    Monetary amount

    • SAC05 is the total amount for the service, promotion, allowance, or charge.
    • If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
    SAC-12
    331
    Allowance or Charge Method of Handling Code
    Optional
    Min 2Max 2

    Code indicating method of handling for an allowance or charge

    TXI
    050

    Tax Information

    OptionalMax use 10

    To specify tax information

    Example
    If either Tax Jurisdiction Code Qualifier (TXI-04) or Tax Jurisdiction Code (TXI-05) is present, then the other is required
    At least one of Monetary Amount (TXI-02), Percent (TXI-03) or Tax Exempt Code (TXI-06) is required
    TXI-01
    963
    Tax Type Code
    Optional
    Min 2Max 2

    Code specifying the type of tax

    TXI-02
    782
    Monetary Amount
    Optional
    Min 1Max 15

    Monetary amount

    • TXI02 is the monetary amount of the tax.
    TXI-03
    954
    Percent
    Optional
    Min 1Max 10

    Percentage expressed as a decimal

    • TXI03 is the tax percent expressed as a decimal.
    TXI-04
    955
    Tax Jurisdiction Code Qualifier
    Optional
    Min 2Max 2

    Code identifying the source of the data used in tax jurisdiction code

    TXI-05
    956
    Tax Jurisdiction Code
    Optional
    Min 1Max 10

    Code identifying the taxing jurisdiction

    TXI-06
    441
    Tax Exempt Code
    Optional
    Min 1Max 1

    Code identifying exemption status from sales and use tax

    ISS Loop
    OptionalMax >1
    ISS
    060

    Invoice Shipment Summary

    RequiredMax use 1

    To specify summary details of total items shipped in terms of quantity, weight, and volume

    Example
    If either Number of Units Shipped (ISS-01) or Unit or Basis for Measurement Code (ISS-02) is present, then the other is required
    If either Weight (ISS-03) or Unit or Basis for Measurement Code (ISS-04) is present, then the other is required
    ISS-01
    382
    Number of Units Shipped
    Optional
    Min 1Max 10

    Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set

    ISS-02
    355
    Unit or Basis for Measurement Code
    Optional
    Min 2Max 2

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    ISS-03
    81
    Weight
    Optional
    Min 1Max 10

    Numeric value of weight

    ISS-04
    355
    Unit or Basis for Measurement Code
    Optional
    Min 2Max 2

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    CTT
    070

    Transaction Totals

    RequiredMax use 1

    To transmit a hash total for a specific element in the transaction set

    • Number of line items (CTT01) is the accumulation of the number of IT1 segments.
      If used, hash total (CTT02) is the sum of the value of quantities invoiced (IT102) for each IT1 segment.
    Example
    CTT-01
    354
    Number of Line Items
    Optional
    Min 1Max 6

    Total number of line items in the transaction set

    SE
    080

    Transaction Set Trailer

    RequiredMax use 1

    To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

    Example
    SE-01
    96
    Number of Included Segments
    Required
    Min 1Max 10

    Total number of segments included in a transaction set including ST and SE segments

    SE-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    Functional Group Trailer

    RequiredMax use 1

    To indicate the end of a functional group and to provide control information

    Example
    GE-01
    97
    Number of Transaction Sets Included
    Required
    Min 1Max 6

    Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

    GE-02
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    Interchange Control Trailer

    RequiredMax use 1

    To define the end of an interchange of zero or more functional groups and interchange-related control segments

    Example
    IEA-01
    I16
    Number of Included Functional Groups
    Required
    Min 1Max 5

    A count of the number of functional groups included in an interchange

    IEA-02
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    EDI Samples

    CDW 810 Invoice

    ST~810~0004
    BIG~20000310~12345678~20000309~113294~~~DI
    REF~EU~03001035208150
    N1~BT~CDW COMPUTER CENTERS INC~91~99998
    N1~ST~CDW COMPUTER CENTERS INC~91~99998
    N1~RE~XYZ COMPUTERS~91~00001
    N2~ACCOUNTS PAYABLE
    N3~P.O. BOX 1424
    N4~ANYTOWN~CA~99999
    ITD~05~3~~~~19950409~30
    DTM~011~20000310
    IT1~2~5~EA~90~~BP~123456~MG~20002
    PID~F~~~~SECOND ITEM DESCRIPTION
    SLN~X~~I~2~EA~~~~SN~A260004
    SLN~X~~I~2~EA~~~~SN~A260005
    SLN~X~~I~2~EA~~~~SN~A260006
    SLN~X~~I~2~EA~~~~SN~A260007
    SLN~X~~I~2~EA~~~~SN~A260008
    TDS~65510
    CAD~T~~~ABFS~1234~~ABF~123
    SAC~C~D240~~~10000~~~~~~~06
    CTT~1
    SE~23~0004

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