X12 850 Purchase Order

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.

Delimiters

• ~ Segment
• * Element
• > Component

ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Code to identify the type of information in the Authorization Information · 00 No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required Min 10 Max 10 · Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Code to identify the type of information in the Security Information · 00 No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required Min 10 Max 10 · This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required Min 2 Max 2 · Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified · Codes 01 Duns (Dun & Bradstreet) 02 SCAC (Standard Carrier Alpha Code) 03 FMC (Federal Maritime Commission) 04 IATA (International Air Transport Association) 08 UCC EDI Communications ID (Comm ID) 09 X.121 (CCITT) 10 Department of Defense (DoD) Activity Address Code 11 DEA (Drug Enforcement Administration) 12 Phone (Telephone Companies) 13 UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code) 14 Duns Plus Suffix 15 Petroleum Accountants Society of Canada Company Code 16 Duns Number With 4-Character Suffix 17 American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit) 18 Association of American Railroads (AAR) Standard Distribution Code 19 EDI Council of Australia (EDICA) Communications ID Number (COMM ID) 20 Health Industry Number (HIN) 21 Integrated Postsecondary Education Data System, or (IPEDS) 22 Federal Interagency Commission on Education, or FICE 23 National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES 24 The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP 25 American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT 26 Statistics of Canada List of Postsecondary Institutions 27 Carrier Identification Number as assigned by Health Care Financing Administration (HCFA) 28 Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA) 29 Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA) 30 U.S. Federal Tax Identification Number 31 Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC) 32 U.S. Federal Employer Identification Number (FEIN) 33 National Association of Insurance Commissioners Company Code (NAIC) 34 Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA) 35 Statistics Canada Canadian College Student Information System Institution Codes 36 Statistics Canada University Student Information System Institution Codes 37 Society of Property Information Compilers and Analysts AM Association Mexicana del Codigo de Producto (AMECOP) Communication ID NR National Retail Merchants Association (NRMA) - Assigned SN Standard Address Number ZZ Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required Min 15 Max 15 · Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required Min 2 Max 2 · Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified · Codes 01 Duns (Dun & Bradstreet) 02 SCAC (Standard Carrier Alpha Code) 03 FMC (Federal Maritime Commission) 04 IATA (International Air Transport Association) 08 UCC EDI Communications ID (Comm ID) 09 X.121 (CCITT) 10 Department of Defense (DoD) Activity Address Code 11 DEA (Drug Enforcement Administration) 12 Phone (Telephone Companies) 13 UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code) 14 Duns Plus Suffix 15 Petroleum Accountants Society of Canada Company Code 16 Duns Number With 4-Character Suffix 17 American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit) 18 Association of American Railroads (AAR) Standard Distribution Code 19 EDI Council of Australia (EDICA) Communications ID Number (COMM ID) 20 Health Industry Number (HIN) 21 Integrated Postsecondary Education Data System, or (IPEDS) 22 Federal Interagency Commission on Education, or FICE 23 National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES 24 The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP 25 American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT 26 Statistics of Canada List of Postsecondary Institutions 27 Carrier Identification Number as assigned by Health Care Financing Administration (HCFA) 28 Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA) 29 Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA) 30 U.S. Federal Tax Identification Number 31 Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC) 32 U.S. Federal Employer Identification Number (FEIN) 33 National Association of Insurance Commissioners Company Code (NAIC) 34 Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA) 35 Statistics Canada Canadian College Student Information System Institution Codes 36 Statistics Canada University Student Information System Institution Codes 37 Society of Property Information Compilers and Analysts AM Association Mexicana del Codigo de Producto (AMECOP) Communication ID NR National Retail Merchants Association (NRMA) - Assigned SN Standard Address Number ZZ Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required Min 15 Max 15 · Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required YYMMDD format · Date of the interchange

ISA-10 · I09 · Interchange Time · Required HHMM format · Time of the interchange

ISA-11 · I10 · Interchange Control Standards Identifier · Required · Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer · U U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12 · I11 · Interchange Control Version Number · Required · This version number covers the interchange control segments · 00401 Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13 · I12 · Interchange Control Number · Required Min 9 Max 9 · A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required Min 1 Max 1 · Code sent by the sender to request an interchange acknowledgment (TA1) · 0 No Acknowledgment Requested 1 Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required Min 1 Max 1 · Code to indicate whether data enclosed by this interchange envelope is test, production or information · I Information P Production Data T Test Data

ISA-16 · I15 · Component Element Separator · Required Min 1 Max 1 · Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator · > Component Element Separator

GS

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Code identifying a group of application related transaction sets · PO Purchase Order (850)

GS-02 · 142 · Application Sender's Code · Required Min 2 Max 15 · Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required Min 2 Max 15 · Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD

GS-05 · 337 · Time · Required HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format · Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required Min 1 Max 9 · Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required Min 1 Max 2 · Code used in conjunction with Data Element 480 to identify the issuer of the standard · T Transportation Data Coordinating Committee (TDCC) X Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed · 004010 Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST

010

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Code uniquely identifying a Transaction Set The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set). · 850 Purchase Order

ST-02 · 329 · Transaction Set Control Number · Required Min 4 Max 9 · Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

BEG

020

Beginning Segment for Purchase Order

RequiredMax use 1

To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates

Usage notes

Example: BEG00NE12345620080807*123456789~

BEG-01 · 353 · Transaction Set Purpose Code · Required · Code identifying purpose of transaction set · 00 Original

BEG-02 · 92 · Purchase Order Type Code · Required · Code specifying the type of Purchase Order · DS Dropship EO Emergency Order NE New Order RO Rush Order

BEG-03 · 324 · Purchase Order Number · Required Min 1 Max 22 · Identifying number for Purchase Order assigned by the orderer/purchaser

BEG-05 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD BEG05 is the date assigned by the purchaser to purchase order.

BEG-06 · 367 · Contract Number · Optional Min 1 Max 30 · Contract number

BEG-07 · 587 · Acknowledgment Type · Optional Min 2 Max 2 · Code specifying the type of acknowledgment

BEG-08 · 1019 · Invoice Type Code · Optional Min 3 Max 3 · Code defining the method by which invoices are to be processed

BEG-09 · 1166 · Contract Type Code · Optional Min 2 Max 2 · Code identifying a contract type

BEG-10 · 1232 · Purchase Category · Optional Min 2 Max 2 · Code identifying the broad category of products or services being acquired

BEG-11 · 786 · Security Level Code · Optional Min 2 Max 2 · Code indicating the level of confidentiality assigned by the sender to the information following

BEG-12 · 640 · Transaction Type Code · Optional Min 2 Max 2 · Code specifying the type of transaction

REF

050

Reference Identification

OptionalMax use >1

To specify identifying information

REF-01 · 128 · Reference Identification Qualifier · Required · Code qualifying the Reference Identification · CO Customer Order Number DG Drawing Number PD Promotion/Deal Number PR Price Quote Number VR Vendor ID Number

REF-02 · 127 · Reference Identification · Optional Min 1 Max 30 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

PER

060

Administrative Communications Contact

OptionalMax use 3

To identify a person or office to whom administrative communications should be directed

Example

If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required

If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required

PER-01 · 366 · Contact Function Code · Required Min 2 Max 2 · Code identifying the major duty or responsibility of the person or group named

PER-02 · 93 · Name · Optional Min 1 Max 60 · Free-form name

PER-03 · 365 · Communication Number Qualifier · Optional Min 2 Max 2 · Code identifying the type of communication number

PER-04 · 364 · Communication Number · Optional Min 1 Max 80 · Complete communications number including country or area code when applicable

PER-05 · 365 · Communication Number Qualifier · Optional Min 2 Max 2 · Code identifying the type of communication number

PER-06 · 364 · Communication Number · Optional Min 1 Max 80 · Complete communications number including country or area code when applicable

DTM

150

Delivery Requested

OptionalMax use 10

To specify pertinent dates and times

Example

Variants (all may be used)

DTMShip Not BeforeDTMShip No Later

DTM-01 · 374 · Date/Time Qualifier · Required · Code specifying type of date or time, or both date and time · 002 Delivery Requested

DTM-02 · 373 · Date · Optional CCYYMMDD format · Date expressed as CCYYMMDD

DTM

150

Ship Not Before

OptionalMax use 10

To specify pertinent dates and times

Example

Variants (all may be used)

DTMDelivery RequestedDTMShip No Later

DTM-01 · 374 · Date/Time Qualifier · Required · Code specifying type of date or time, or both date and time · 037 Ship Not Before

DTM-02 · 373 · Date · Optional CCYYMMDD format · Date expressed as CCYYMMDD

DTM

150

Ship No Later

OptionalMax use 10

To specify pertinent dates and times

Example

Variants (all may be used)

DTMDelivery RequestedDTMShip Not Before

DTM-01 · 374 · Date/Time Qualifier · Required · Code specifying type of date or time, or both date and time · 038 Ship No Later

DTM-02 · 373 · Date · Optional CCYYMMDD format · Date expressed as CCYYMMDD

TD5

240

Carrier Details (Routing Sequence/Transit Time)

OptionalMax use 12

To specify the carrier and sequence of routing and provide transit time information

Example

If Identification Code Qualifier (TD5-02) is present, then Identification Code (TD5-03) is required

TD5-02 · 66 · Identification Code Qualifier · Optional · Code designating the system/method of code structure used for Identification Code (67) When specifying a routing sequence to be used for the shipment movement in lieu of specifying each carrier within the movement, use TD502 to identify the party responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502. · 2 Standard Carrier Alpha Code (SCAC)

TD5-03 · 67 · Identification Code · Optional Min 2 Max 80 · Code identifying a party or other code · Usage notes Carrier SCAC Code

TD5-04 · 91 · Transportation Method/Type Code · Optional Min 1 Max 2 · Code specifying the method or type of transportation for the shipment

TD5-05 · 387 · Routing · Optional Min 1 Max 35 · Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

MAN

270

Marks and Numbers

OptionalMax use 10

To indicate identifying marks and numbers for shipping containers

MAN-01 · 88 · Marks and Numbers Qualifier · Required Min 1 Max 2 · Code specifying the application or source of Marks and Numbers (87) MAN01/MAN02 and MAN04/MAN05 may be used to identify two different marks and numbers assigned to the same physical container. When MAN01 contains code "UC" (U.P.C. Shipping Container Code) and MAN05/MAN06 contain a range of ID numbers, MAN03 is not used. The reason for this is that the U.P.C. Shipping Container code is the same on every carton that is represented in the range in MAN05/MAN06.

MAN-02 · 87 · Marks and Numbers · Required Min 1 Max 48 · Marks and numbers used to identify a shipment or parts of a shipment When both MAN02 and MAN03 are used, MAN02 is the starting number of a sequential range and MAN03 is the ending number of that range.

N9 Loop

OptionalMax >1

N9

295

Reference Identification

RequiredMax use 1

To transmit identifying information as specified by the Reference Identification Qualifier

N9-01 · 128 · Reference Identification Qualifier · Required · Code qualifying the Reference Identification · ZZ Mutually Defined

N9-02 · 127 · Reference Identification · Optional Min 1 Max 30 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

MSG

300

Message Text

OptionalMax use 1000

To provide a free-form format that allows the transmission of text information

MSG-01 · 933 · Free-Form Message Text · Required Min 1 Max 264 · Free-form message text

N1 Loop

OptionalMax >1

N1

310

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Example

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01 · 98 · Entity Identifier Code · Required · Code identifying an organizational entity, a physical location, property or an individual · BS Bill and Ship To BT Bill-to-Party BY Buying Party (Purchaser) EN End User SE Selling Party ST Ship To

N1-02 · 93 · Name · Required Min 1 Max 60 · Free-form name

N1-03 · 66 · Identification Code Qualifier · Optional Min 1 Max 2 · Code designating the system/method of code structure used for Identification Code (67)

N1-04 · 67 · Identification Code · Optional Min 2 Max 80 · Code identifying a party or other code This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

N2

320

Additional Name Information

OptionalMax use 2

To specify additional names or those longer than 35 characters in length

N2-01 · 93 · Name · Required Min 1 Max 60 · Free-form name

N2-02 · 93 · Name · Optional Min 1 Max 60 · Free-form name

N3

330

Address Information

OptionalMax use 2

To specify the location of the named party

N3-01 · 166 · Address Information · Required Min 1 Max 55 · Address information

N3-02 · 166 · Address Information · Optional Min 1 Max 55 · Address information

N4

340

Geographic Location

OptionalMax use >1

To specify the geographic place of the named party

N4-01 · 19 · City Name · Optional Min 2 Max 30 · Free-form text for city name A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

N4-02 · 156 · State or Province Code · Optional Min 2 Max 2 · Code (Standard State/Province) as defined by appropriate government agency N402 is required only if city name (N401) is in the U.S. or Canada.

N4-03 · 116 · Postal Code · Optional Min 3 Max 15 · Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04 · 26 · Country Code · Optional Min 2 Max 3 · Code identifying the country

Detail

PO1 Loop

RequiredMax >1

PO1

010

Baseline Item Data

RequiredMax use 1

To specify basic and most frequently used line item data

• PO102 is required.

Example

If Unit or Basis for Measurement Code (PO1-03) is present, then Quantity Ordered (PO1-02) is required

If Basis of Unit Price Code (PO1-05) is present, then Unit Price (PO1-04) is required

If either Product/Service ID Qualifier (PO1-06) or Product/Service ID (PO1-07) is present, then the other is required

If either Product/Service ID Qualifier (PO1-08) or Product/Service ID (PO1-09) is present, then the other is required

If either Product/Service ID Qualifier (PO1-10) or Product/Service ID (PO1-11) is present, then the other is required

If either Product/Service ID Qualifier (PO1-12) or Product/Service ID (PO1-13) is present, then the other is required

PO1-01 · 350 · Assigned Identification · Optional Min 1 Max 20 · Alphanumeric characters assigned for differentiation within a transaction set PO101 is the line item identification.

PO1-02 · 330 · Quantity Ordered · Required Min 1 Max 15 · Quantity ordered

PO1-03 · 355 · Unit or Basis for Measurement Code · Optional · Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken · EA Each

PO1-04 · 212 · Unit Price · Optional Min 1 Max 15 · Price per unit of product, service, commodity, etc.

PO1-05 · 639 · Basis of Unit Price Code · Optional · Code identifying the type of unit price for an item · HP Price per Hundred NC No Charge PE Price per Each PF Price Per Foot PP Price per Pound

PO1-06 · 235 · Product/Service ID Qualifier · Optional · Code identifying the type/source of the descriptive number used in Product/Service ID (234) PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU. · BP Buyer's Part Number UI U.P.C. Consumer Package Code (1-5-5) UP U.P.C. Consumer Package Code (1-5-5-1) VC Vendor's (Seller's) Catalog Number VP Vendor's (Seller's) Part Number

PO1-07 · 234 · Product/Service ID · Optional Min 1 Max 48 · Identifying number for a product or service

PO1-08 · 235 · Product/Service ID Qualifier · Optional Min 2 Max 2 · Code identifying the type/source of the descriptive number used in Product/Service ID (234)

PO1-09 · 234 · Product/Service ID · Optional Min 1 Max 48 · Identifying number for a product or service

PO1-10 · 235 · Product/Service ID Qualifier · Optional Min 2 Max 2 · Code identifying the type/source of the descriptive number used in Product/Service ID (234)

PO1-11 · 234 · Product/Service ID · Optional Min 1 Max 48 · Identifying number for a product or service

PO1-12 · 235 · Product/Service ID Qualifier · Optional Min 2 Max 2 · Code identifying the type/source of the descriptive number used in Product/Service ID (234)

PO1-13 · 234 · Product/Service ID · Optional Min 1 Max 48 · Identifying number for a product or service

PO1-14 · 235 · Product/Service ID Qualifier · Optional Min 2 Max 2 · Code identifying the type/source of the descriptive number used in Product/Service ID (234)

PID Loop

OptionalMax >1

PID

050

Product/Item Description

RequiredMax use 1

To describe a product or process in coded or free-form format

PID-01 · 349 · Item Description Type · Required Min 1 Max 1 · Code indicating the format of a description If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.

PID-05 · 352 · Description · Optional Min 1 Max 80 · A free-form description to clarify the related data elements and their content

REF

100

Reference Identification

OptionalMax use >1

To specify identifying information

REF-01 · 128 · Reference Identification Qualifier · Required · Code qualifying the Reference Identification · PR Price Quote Number

REF-02 · 127 · Reference Identification · Optional Min 1 Max 30 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

SAC Loop

OptionalMax >1

SAC

130

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

Example

At least one of Service, Promotion, Allowance, or Charge Code (SAC-02) or Agency Qualifier Code (SAC-03) is required

If either Agency Qualifier Code (SAC-03) or Agency Service, Promotion, Allowance, or Charge Code (SAC-04) is present, then the other is required

SAC-01 · 248 · Allowance or Charge Indicator · Required Min 1 Max 1 · Code which indicates an allowance or charge for the service specified If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.

SAC-02 · 1300 · Service, Promotion, Allowance, or Charge Code · Optional Min 4 Max 4 · Code identifying the service, promotion, allowance, or charge

SAC-03 · 559 · Agency Qualifier Code · Optional Min 2 Max 2 · Code identifying the agency assigning the code values

SAC-04 · 1301 · Agency Service, Promotion, Allowance, or Charge Code · Optional Min 1 Max 10 · Agency maintained code identifying the service, promotion, allowance, or charge SAC04 may be used to uniquely identify the service, promotion, allowance, or charge. In addition, it may be used in conjunction to further the code in SAC02.

SAC-05 · 610 · Amount · Optional Min 1 Max 15 · Monetary amount SAC05 is the total amount for the service, promotion, allowance, or charge. If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.

DTM

210

Date/Time Reference

OptionalMax use 10

To specify pertinent dates and times

DTM-01 · 374 · Date/Time Qualifier · Required · Code specifying type of date or time, or both date and time · 106 Required By

DTM-02 · 373 · Date · Optional CCYYMMDD format · Date expressed as CCYYMMDD

MAN

280

Marks and Numbers

OptionalMax use 10

To indicate identifying marks and numbers for shipping containers

MAN-01 · 88 · Marks and Numbers Qualifier · Required Min 1 Max 2 · Code specifying the application or source of Marks and Numbers (87) MAN01/MAN02 and MAN04/MAN05 may be used to identify two different marks and numbers assigned to the same physical container. When MAN01 contains code "UC" (U.P.C. Shipping Container Code) and MAN05/MAN06 contain a range of ID numbers, MAN03 is not used. The reason for this is that the U.P.C. Shipping Container code is the same on every carton that is represented in the range in MAN05/MAN06.

MAN-02 · 87 · Marks and Numbers · Required Min 1 Max 48 · Marks and numbers used to identify a shipment or parts of a shipment When both MAN02 and MAN03 are used, MAN02 is the starting number of a sequential range and MAN03 is the ending number of that range.

SCH Loop

OptionalMax >1

SCH

295

Line Item Schedule

RequiredMax use 1

To specify the data for scheduling a specific line-item

• The SCH segment is used to specify various quantities of items ordered that are to be scheduled. When this segment is used the unit of measurement code (SCH02) should always be identical to the unit of measurement code in the associated PO1 segment (PO103) and the sum of values of quantity (SCH01) should always equal the quantity ordered (PO102) in the PO1 segment.

Example

If Entity Identifier Code (SCH-03) is present, then Name (SCH-04) is required

SCH-01 · 380 · Quantity · Required Min 1 Max 15 · Numeric value of quantity

SCH-02 · 355 · Unit or Basis for Measurement Code · Required Min 2 Max 2 · Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

SCH-03 · 98 · Entity Identifier Code · Optional Min 2 Max 3 · Code identifying an organizational entity, a physical location, property or an individual

SCH-04 · 93 · Name · Optional Min 1 Max 60 · Free-form name

SCH-05 · 374 · Date/Time Qualifier · Required Min 3 Max 3 · Code specifying type of date or time, or both date and time SCH05 specifies the interpretation to be used for SCH06 and SCH07.

SCH-06 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD

Summary

CTT Loop

OptionalMax >1

CTT

010

Transaction Totals

RequiredMax use 1

To transmit a hash total for a specific element in the transaction set

• The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.

CTT-01 · 354 · Number of Line Items · Required Min 1 Max 6 · Total number of line items in the transaction set

CTT-02 · 347 · Hash Total · Optional Min 1 Max 10 · Sum of values of the specified data element. All values in the data element will be summed without regard to decimal points (explicit or implicit) or signs. Truncation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element. ## Example: -.0018 First occurrence of value being hashed. .18 Second occurrence of value being hashed. 1.8 Third occurrence of value being hashed. 18.01 Fourth occurrence of value being hashed. 1855 Hash total prior to truncation. 855 Hash total after truncation to three-digit field.

AMT

020

Monetary Amount

OptionalMax use 1

To indicate the total monetary amount

• If AMT is used in the summary area, then AMT01 will = TT and AMT02 will indicate total transaction amount as calculated by the sender.

AMT-01 · 522 · Amount Qualifier Code · Required Min 1 Max 3 · Code to qualify amount

AMT-02 · 782 · Monetary Amount · Required Min 1 Max 15 · Monetary amount

AMT-03 · 478 · Credit/Debit Flag Code · Optional Min 1 Max 1 · Code indicating whether amount is a credit or debit

SE

030

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required Min 1 Max 10 · Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required Min 4 Max 9 · Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required Min 1 Max 6 · Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required Min 1 Max 9 · Assigned number originated and maintained by the sender

IEA

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required Min 1 Max 5 · A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required Min 9 Max 9 · A control number assigned by the interchange sender

EDI Samples

Drop Ship Example

ST*850*0001~
BEG*00*DS*123456789**20080828~
REF*VR*2116159~
PER*BD*GWEN STACEY*TE*800-555-1452*FX*800-555-7269~
MAN*ZZ*EDDIE BROCK 8/27/08~
N9*ZZ*HEADER MESSAGE TEXT~
MSG*1. CONFIRM RECEIPT OF ORDER.~
MSG*2. MATERIAL STOCK AT FACTORY.~
MSG*3. PLEASE HAVE SHIPPED IMMEDIATELY.~
MSG*4. ADVISE OF ANY ISSUES OR DELAYS.~
MSG*THANKS, HARRY OSBORN~
N1*BT*MARVEL STUDIOS~
N3*9242 BEVERLY BOULEVARD~
N4*BEVERLY HILLS*CA*90210~
N1*ST*THE DAILY BUGLE~
N2*ATTN: J. JONAH JAMISON / 800-555-6451~
N3*123 MAIN ST~
N4*NEW YORK*NY*10019~
N1*BY* MARVEL STUDIOS *92*SPIDL~
PO1*00010*3*EA*15.39*PE*VC*MC25X3KIT*UI*78285656654~
PID*F****KIT BAFFLE COVER 2.5X3~
DTM*106*20080829~
PO1*00020*3*EA*17.06*PE*VC*MC3X3KIT*UI*78285656655~
PID*F****KIT BAFFLE COVER 3X3~
DTM*106*20080829~
PO1*00030*3*EA*27.64*PE*VC*MC4X4KIT*UI*78285656656~
PID*F****KIT BAFFLE COVER 4X4~
DTM*106*20080829~
CTT*3*9~
SE*30*0001~

New Order Example

ST*850*0001~
BEG*00*NE*1234567890**20080827~
REF*VR*2046159~
PER*BD*MARY JANE WATSON*TE*800-555-1234*FX*800-555-5678~
N1*ST*MARVEL STUDIOS*92*SPID~
PO1*00010*50*EA*47.06*HP*VC*CATCR50*UI*78285659766~
PID*F****CABLE RETAINER CLIP PLASTIC~
DTM*106*20080903~
PO1*00020*200*EA*427.01*HP*VC*512*UI*78285667751~
PID*F****T-BAR BOX HANGER~
DTM*106*20080903~
PO1*00030*200*EA*102.17*HP*VC*MPLS*UI*78285648635~
PID*F****DRYWALL BRACKET~
DTM*106*20080903~
PO1*00040*560*EA*244.18*HP*VC*CAT324Z34*UI*78285630260~
PID*F****PRE-RIV ASSMBY~
DTM*106*20080903~
PO1*00050*50*EA*360.04*HP*VC*CAT64*UI*78285638353~
PID*F****4IN J-HOOK~
DTM*106*20080903~
CTT*5*1060~
SE*22*0001~