X12 810 Invoice
This Draft Standard for Trial Use contains the format and establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the billing for goods and services provided.
- ~ Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- IN
- Invoice Information (810,819)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 810
- Invoice
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Invoice
To indicate the beginning of an invoice transaction set and transmit identifying numbers and dates
Date expressed as CCYYMMDD
- BIG01 is the invoice issue date.
Date expressed as CCYYMMDD
- BIG03 is the date assigned by the purchaser to purchase order.
Identifying number for Purchase Order assigned by the orderer/purchaser
Number identifying a release against a Purchase Order previously placed by the parties involved in the transaction
Code specifying the type of transaction
- BIG07 is used only to further define the type of invoice when needed.
- CR
- Credit Memo
- DR
- Debit Memo
- PR
- Product (or Service)
Code identifying purpose of transaction set
- 00
- Original
Note/Special Instruction
To transmit information in a free-form format, if necessary, for comment or special instruction
Currency
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
Code identifying an organizational entity, a physical location, property or an individual
Code (Standard ISO) for country in whose currency the charges are specified
Value to be used as a multiplier conversion factor to convert monetary value from one currency to another
Code specifying type of date or time, or both date and time
Reference Identification
To specify identifying information
Code qualifying the Reference Identification
- 12
- Billing Account
- BM
- Bill of Lading Number
- CN
- Carrier's Reference Number (PRO/Invoice)
- CR
- Customer Reference Number
- EU
- End User's Purchase Order Number
- MA
- Ship Notice/Manifest Number
- PG
- Product Group
- PK
- Packing List Number
- SA
- Salesperson
- ST
- Store Number
- VN
- Vendor Order Number
- VR
- Vendor ID Number
- ZZ
- Mutually Defined
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
A free-form description to clarify the related data elements and their content
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Code identifying the major duty or responsibility of the person or group named
- AP
- Accounts Payable Department
- AR
- Accounts Receivable Department
- BD
- Buyer Name or Department
- IC
- Information Contact
- RE
- Receiving Contact
- SR
- Sales Representative or Department
Code identifying the type of communication number
- EM
- Electronic Mail
- FX
- Facsimile
- TE
- Telephone
Complete communications number including country or area code when applicable
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- BS
- Bill and Ship To
- BT
- Bill-to-Party
- RE
- Party to receive commercial invoice remittance
- SF
- Ship From
- ST
- Ship To
Code designating the system/method of code structure used for Identification Code (67)
- 91
- Assigned by Seller or Seller's Agent
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Additional Name Information
To specify additional names or those longer than 35 characters in length
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Code identifying type of location
- 94
- Receiver's Location Code
Terms of Sale/Deferred Terms of Sale
To specify terms of sale
Code identifying type of payment terms
- If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.
- 01
- Basic
- 02
- End of Month (EOM)
- 03
- Fixed Date
- 04
- Deferred or Installment
- 05
- Discount Not Applicable
- 08
- Basic Discount Offered
- 09
- Proximo
- 12
- 10 Days After End of Month (10 EOM)
- 14
- Previously agreed upon
- 17
- Terms not Applicable
- ZZ
- Mutually Defined
Code identifying the beginning of the terms period
- 1
- Ship Date
- 2
- Delivery Date
- 3
- Invoice Date
- 4
- Specified Date
- 7
- Effective Date
- 8
- Invoice Transmission Date
- 09
- Purchase Order Date
- 15
- Receipt of Goods
- ZZ
- Mutually Defined
Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date
Date payment is due if discount is to be earned expressed in format CCYYMMDD
Number of days in the terms discount period by which payment is due if terms discount is earned
Date when total invoice amount becomes due expressed in format CCYYMMDD
Number of days until total invoice amount is due (discount not applicable)
Date deferred payment or percent of invoice payable is due expressed in format CCYYMMDD
Amount of invoice payable expressed in percent
A free-form description to clarify the related data elements and their content
The numeric value of the day of the month between 1 and the maximum day of the month being referenced
Code identifying type of payment procedures
Percentage expressed as a decimal
- ITD15 is the percentage applied to a base amount used to determine a late payment charge.
Date/Time Reference
To specify pertinent dates and times
Code specifying type of date or time, or both date and time
- 011
- Shipped
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
F.O.B. Related Instructions
To specify transportation instructions relating to shipment
Code identifying payment terms for transportation charges
- FOB01 indicates which party will pay the carrier.
- CC
- Collect
- PB
- Customer Pick-up/Backhaul
- PC
- Prepaid but Charged to Customer
- PO
- Prepaid Only
- PP
- Prepaid (by Seller)
- TP
- Third Party Pay
Code identifying type of location
- FOB02 is the code specifying transportation responsibility location.
- DE
- Destination (Shipping)
- OA
- Origin (After Loading on Equipment)
- OR
- Origin (Shipping Point)
- ZZ
- Mutually Defined
A free-form description to clarify the related data elements and their content
Detail
Baseline Item Data (Invoice)
To specify the basic and most frequently used line item data for the invoice and related transactions
Alphanumeric characters assigned for differentiation within a transaction set
- IT101 is the purchase order line item identification.
Line number from PO should be used here.
Number of units invoiced (supplier units)
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Price per unit of product, service, commodity, etc.
Code identifying the type of unit price for an item
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- IT106 through IT125 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- BP
- Buyer's Part Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- VP
- Vendor's (Seller's) Part Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- MF
- Manufacturer
Return if sent on PO.
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- CH
- Country of Origin Code
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- PO
- Purchase Order Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- RP
- Replaced Part Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- SS
- Superseded Part Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Identifying number for a product or service
Backorder Quantity
To specify quantity information
- The QTY segment is used to specify a quantity of units which are expected as payments, e.g., trade-ins or returns.
Original Quantity
To specify quantity information
- The QTY segment is used to specify a quantity of units which are expected as payments, e.g., trade-ins or returns.
Pricing Information
To specify pricing information
Code identifying pricing specification
- DSC
- Discount Amount Allowed
Price per unit of product, service, commodity, etc.
- See Figures Appendix for an example detailing the use of CTP03 and CTP04.
- See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.
Product/Item Description
To describe a product or process in coded or free-form format
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- F
- Free-form
A free-form description to clarify the related data elements and their content
Item Physical Details
To specify the physical qualities, packaging, weights, and dimensions relating to the item
The number of inner containers, or number of eaches if there are no inner containers, per outer container
Reference Identification
To specify identifying information
Code qualifying the Reference Identification
- PK
- Packing List Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
- A
- Allowance
- C
- Charge
Code identifying the service, promotion, allowance, or charge
Code identifying the agency assigning the code values
Agency maintained code identifying the service, promotion, allowance, or charge
- SAC04 may be used to uniquely identify the service, promotion, allowance, or charge. In addition, it may be used in conjunction to further the code in SAC02.
Monetary amount
- SAC05 is the total amount for the service, promotion, allowance, or charge.
- If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
Code indicating on what basis allowance or charge percent is calculated
- 3
- Discount/Gross
- Z
- Mutually Defined
Rate expressed in the standard monetary denomination for the currency specified
- SAC08 is the allowance or charge rate per unit.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- EA
- Each
Numeric value of quantity
- SAC10 and SAC11 is the quantity basis when the allowance or charge quantity is different from the purchase order or invoice quantity.
- SAC10 and SAC11 used together indicate a quantity range, which could be a dollar amount, that is applicable to service, promotion, allowance, or charge.
- In some business applications, it is necessary to advise the trading partner of the actual dollar amount that a particular allowance, charge, or promotion was based on to reduce ambiguity. This amount is commonly referred to as "Dollar Basis Amount". It is represented in the SAC segment in SAC10 using the qualifier "DO" - Dollars in SAC09.
Code indicating method of handling for an allowance or charge
- 02
- Off Invoice
- 06
- Charge to be Paid by Customer
- ZZ
- Mutually Defined
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- SAC13 is used in conjunction with SAC02 or SAC04 to provide a specific reference number as identified by the code used.
A unique number identifying available promotion or allowance options when more than one is offered
- SAC14 is used in conjunction with SAC13 to identify an option when there is more than one option of the promotion.
A free-form description to clarify the related data elements and their content
Code designating the language used in text, from a standard code list maintained by the International Standards Organization (ISO 639)
- SAC16 is used to identify the language being used in SAC15.
Summary
Total Monetary Value Summary
To specify the total invoice discounts and amounts
Monetary amount
- TDS01 is the total amount of invoice (including charges, less allowances) before terms discount (if discount is applicable).
Monetary amount
- TDS02 indicates the amount upon which the terms discount amount is calculated.
- TDS02 is required if the dollar value subject to discount is not equal to the dollar value of TDS01.
Monetary amount
- TDS03 is the amount of invoice due if paid by terms discount due date (total invoice or installment amount less cash discount).
Monetary amount
- TDS04 indicates the total amount of terms discount.
Tax Information
To specify tax information
Code specifying the type of tax
- EV
- Environmental Tax
- FD
- Federal Tax
- FT
- Federal Excise Tax
- GS
- Goods and Services Tax
- OH
- Other Taxes
- PG
- State or Provincial Tax on Goods
- SA
- State or Provincial Fuel Tax
- SL
- State and Local Tax
- SP
- State/Provincial Tax
- ST
- State Sales Tax
Monetary amount
- TXI02 is the monetary amount of the tax.
Percentage expressed as a decimal
- TXI03 is the tax percent expressed as a decimal.
Code identifying the source of the data used in tax jurisdiction code
Code identifying the taxing jurisdiction
- AB
- Alberta
- BC
- British Columbia
- MB
- Manitoba
- NB
- New Brunswick
- NF
- Newfoundland
- NS
- Nova Scotia
- NT
- Northwest Territories
- ON
- Ontario
- PE
- Prince Edward Island
- QC
- Quebec
- SK
- Saskatchewan
- YT
- Yukon
Code identifying exemption status from sales and use tax
- G
- Exempt (Provincial Sales Tax)
Code indicating the relationship between entities
- TXI07 is a code indicating the relationship of the price or amount to the associated segment.
Dollar basis to be used in the percent calculation of the allowance, charge or tax
Number assigned to a purchaser (buyer, orderer) by a taxing jurisdiction (state, county, etc.); often called a tax exemption number or certificate number
Alphanumeric characters assigned for differentiation within a transaction set
Carrier Detail
To specify transportation details for the transaction
Code specifying the method or type of transportation for the shipment
- 7
- A
- Air
- AE
- Air Express
- AF
- Air Freight
- M
- Motor (Common Carrier)
- T
- Best Way (Shippers Option)
- U
- Private Parcel Service
- ZZ
- Mutually defined
Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)
Free-form description of the routing or requested routing for shipment, or the originating carrier's identity
Code qualifying the Reference Identification
If sent in the REF will map to this location.
- BN
- Booking Number
- CN
- Carrier's Reference Number (PRO/Invoice)
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Code to qualify amount
- 1
- Line Item Total
- T
- Tax
- TT
- Total Transaction Amount
- ZZ
- Mutually Defined
Code indicating whether amount is a credit or debit
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
- A
- Allowance
- C
- Charge
Code identifying the service, promotion, allowance, or charge
Monetary amount
- SAC05 is the total amount for the service, promotion, allowance, or charge.
- If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
Code indicating on what basis allowance or charge percent is calculated
- 3
- Discount/Gross
Rate expressed in the standard monetary denomination for the currency specified
- SAC08 is the allowance or charge rate per unit.
Code indicating method of handling for an allowance or charge
- 02
- Off Invoice
- 06
- Charge to be Paid by Customer
A free-form description to clarify the related data elements and their content
Invoice Shipment Summary
To specify summary details of total items shipped in terms of quantity, weight, and volume
Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- EA
- Each
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- LB
- Pound
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- Number of line items (CTT01) is the accumulation of the number of IT1 segments.
If used, hash total (CTT02) is the sum of the value of quantities invoiced (IT102) for each IT1 segment.
Total number of line items in the transaction set
Sum of values of the specified data element. All values in the data element will be summed without regard to decimal points (explicit or implicit) or signs. Truncation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element.
-.0018 First occurrence of value being hashed.
.18 Second occurrence of value being hashed.
1.8 Third occurrence of value being hashed.
18.01 Fourth occurrence of value being hashed.
1855 Hash total prior to truncation.
855 Hash total after truncation to three-digit field.
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Sample
GS*IN*SENDERGS*RECEIVERGS*20231030*025726*000000001*X*004010~
ST*810*0001~
BIG*20090903*7777777*20090825*555555*123**DR*00~
NTE*ZZZ*INVOICE NOTES HERE~
CUR*ZZ*CUR*1.200****ZZZ*20100101~
REF*BM*061149554563379~
REF*PK*1384324004*PACKING LIST~
PER*AR*ACCOUNTS RECEIVABLE CONTACT*TE*5555555555~
N1*ST*SHIP TO NAME*92*SHIP TO CODE~
N3*44444 INDUSTRY LANE*BUILDING A~
N4*WINTER PARK*OH*55555*US*94*0001~
N1*BT*BILL TO NAME*92*BILL TO CODE~
N2*BILL TO NAME 2*BILL TO NAME 3~
N3*BILL TO ADDRESS 1*BILL TO ADDRESS 2~
N3*PO BOX 12345*BIN 1~
N4*SPRINGVILLE*OH*44444~
N1*SF*SHIP FROM NAME*92*SHIP FROM CODE~
N3*3456 PECAN GROVE RD~
N4*DIXON*GA*23232~
N1*RE*REMIT TO NAME*92*REMIT TO CODE~
N3*P O BOX 111111~
N4*ATLANTA*GA*30368~
ITD*01*3*2.00*20100131*15*20100228*30*5*20100315*5*100*2% 2ND 15TH*15*E*10~
DTM*011*20090903*1200~
FOB*PP*DE*DESTINATION~
IT1*1*5*EA*2.1*PE*BP*BUY PART 1*VP*VEN PART 1***MF*ABC*CH*US*PO*555555*RP*ORIG BP 1~
QTY*38*5~
CTP*MF*DSC*2.1~
PID*F****PART 1 DESCRIPTION~
PO4*1~
REF*PK*88888~
SAC*A*A260*ZZ*AGENCY**Z*1*1*EA*1*10*02*123456*654321*ADVERTISING ALLOWANCE*EN~
IT1*2*15*EA*8.88*PE*BP*BUY PART 2*VP*VEN PART 2*UP*123456789321*********SS*ORIG BP 1~
PID*F****PART 2 DESCRIPTION~
TDS*999*1010*999*100~
TXI*SP*2.2*3*CD*ON*G*O*75*444444444*111111~
CAD*M**11111*FDEX*FEDEX GROUND**CN*TRACKING NUMBER~
AMT*1*999*D~
SAC*A*E750***862*******06***NEW STORE DISCOUNT~
ISS*20*EA*1*LB~
CTT*2*20~
SE*41*0001~
GE*1*000000001~
IEA*1*000000001~
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