X12 810 Invoice

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the billing for goods and services provided.

Delimiters

• ~ Segment
• * Element
• > Component

ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Code to identify the type of information in the Authorization Information · 00 No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required Min 10 Max 10 · Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Code to identify the type of information in the Security Information · 00 No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required Min 10 Max 10 · This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required Min 2 Max 2 · Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified · Codes 01 Duns (Dun & Bradstreet) 02 SCAC (Standard Carrier Alpha Code) 03 FMC (Federal Maritime Commission) 04 IATA (International Air Transport Association) 08 UCC EDI Communications ID (Comm ID) 09 X.121 (CCITT) 10 Department of Defense (DoD) Activity Address Code 11 DEA (Drug Enforcement Administration) 12 Phone (Telephone Companies) 13 UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code) 14 Duns Plus Suffix 15 Petroleum Accountants Society of Canada Company Code 16 Duns Number With 4-Character Suffix 17 American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit) 18 Association of American Railroads (AAR) Standard Distribution Code 19 EDI Council of Australia (EDICA) Communications ID Number (COMM ID) 20 Health Industry Number (HIN) 21 Integrated Postsecondary Education Data System, or (IPEDS) 22 Federal Interagency Commission on Education, or FICE 23 National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES 24 The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP 25 American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT 26 Statistics of Canada List of Postsecondary Institutions 27 Carrier Identification Number as assigned by Health Care Financing Administration (HCFA) 28 Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA) 29 Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA) 30 U.S. Federal Tax Identification Number 31 Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC) 32 U.S. Federal Employer Identification Number (FEIN) 33 National Association of Insurance Commissioners Company Code (NAIC) 34 Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA) 35 Statistics Canada Canadian College Student Information System Institution Codes 36 Statistics Canada University Student Information System Institution Codes 37 Society of Property Information Compilers and Analysts AM Association Mexicana del Codigo de Producto (AMECOP) Communication ID NR National Retail Merchants Association (NRMA) - Assigned SN Standard Address Number ZZ Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required Min 15 Max 15 · Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required Min 2 Max 2 · Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified · Codes 01 Duns (Dun & Bradstreet) 02 SCAC (Standard Carrier Alpha Code) 03 FMC (Federal Maritime Commission) 04 IATA (International Air Transport Association) 08 UCC EDI Communications ID (Comm ID) 09 X.121 (CCITT) 10 Department of Defense (DoD) Activity Address Code 11 DEA (Drug Enforcement Administration) 12 Phone (Telephone Companies) 13 UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code) 14 Duns Plus Suffix 15 Petroleum Accountants Society of Canada Company Code 16 Duns Number With 4-Character Suffix 17 American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit) 18 Association of American Railroads (AAR) Standard Distribution Code 19 EDI Council of Australia (EDICA) Communications ID Number (COMM ID) 20 Health Industry Number (HIN) 21 Integrated Postsecondary Education Data System, or (IPEDS) 22 Federal Interagency Commission on Education, or FICE 23 National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES 24 The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP 25 American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT 26 Statistics of Canada List of Postsecondary Institutions 27 Carrier Identification Number as assigned by Health Care Financing Administration (HCFA) 28 Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA) 29 Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA) 30 U.S. Federal Tax Identification Number 31 Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC) 32 U.S. Federal Employer Identification Number (FEIN) 33 National Association of Insurance Commissioners Company Code (NAIC) 34 Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA) 35 Statistics Canada Canadian College Student Information System Institution Codes 36 Statistics Canada University Student Information System Institution Codes 37 Society of Property Information Compilers and Analysts AM Association Mexicana del Codigo de Producto (AMECOP) Communication ID NR National Retail Merchants Association (NRMA) - Assigned SN Standard Address Number ZZ Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required Min 15 Max 15 · Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required YYMMDD format · Date of the interchange

ISA-10 · I09 · Interchange Time · Required HHMM format · Time of the interchange

ISA-11 · I10 · Interchange Control Standards Identifier · Required · Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer · U U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12 · I11 · Interchange Control Version Number · Required · This version number covers the interchange control segments · 00401 Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13 · I12 · Interchange Control Number · Required Min 9 Max 9 · A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required Min 1 Max 1 · Code sent by the sender to request an interchange acknowledgment (TA1) · 0 No Acknowledgment Requested 1 Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required Min 1 Max 1 · Code to indicate whether data enclosed by this interchange envelope is test, production or information · I Information P Production Data T Test Data

ISA-16 · I15 · Component Element Separator · Required Min 1 Max 1 · Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator · > Component Element Separator

GS

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Code identifying a group of application related transaction sets · IN Invoice Information (810,819)

GS-02 · 142 · Application Sender's Code · Required Min 2 Max 15 · Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required Min 2 Max 15 · Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD

GS-05 · 337 · Time · Required HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format · Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required Min 1 Max 9 · Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required Min 1 Max 2 · Code used in conjunction with Data Element 480 to identify the issuer of the standard · T Transportation Data Coordinating Committee (TDCC) X Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed · 004010 Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST

010

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Code uniquely identifying a Transaction Set The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set). · 810 Invoice

ST-02 · 329 · Transaction Set Control Number · Required Min 4 Max 9 · Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

BIG

020

Beginning Segment for Invoice

RequiredMax use 1

To indicate the beginning of an invoice transaction set and transmit identifying numbers and dates

BIG-01 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD BIG01 is the invoice issue date.

BIG-02 · 76 · Invoice Number · Required Min 1 Max 22 · Identifying number assigned by issuer

BIG-03 · 373 · Date · Optional CCYYMMDD format · Date expressed as CCYYMMDD BIG03 is the date assigned by the purchaser to purchase order.

BIG-04 · 324 · Purchase Order Number · Optional Min 1 Max 22 · Identifying number for Purchase Order assigned by the orderer/purchaser

BIG-05 · 328 · Release Number · Optional Min 1 Max 30 · Number identifying a release against a Purchase Order previously placed by the parties involved in the transaction

BIG-07 · 640 · Transaction Type Code · Optional · Code specifying the type of transaction BIG07 is used only to further define the type of invoice when needed. · CR Credit Memo DR Debit Memo PR Product (or Service)

BIG-08 · 353 · Transaction Set Purpose Code · Optional · Code identifying purpose of transaction set · 00 Original

NTE

030

Note/Special Instruction

OptionalMax use 100

To transmit information in a free-form format, if necessary, for comment or special instruction

NTE-01 · 363 · Note Reference Code · Optional Min 3 Max 3 · Code identifying the functional area or purpose for which the note applies

NTE-02 · 352 · Description · Required Min 1 Max 80 · A free-form description to clarify the related data elements and their content

CUR

040

Currency

OptionalMax use 1

To specify the currency (dollars, pounds, francs, etc.) used in a transaction

Example

If Date (CUR-08) is present, then Date/Time Qualifier (CUR-07) is required

CUR-01 · 98 · Entity Identifier Code · Required Min 2 Max 3 · Code identifying an organizational entity, a physical location, property or an individual

CUR-02 · 100 · Currency Code · Required Min 3 Max 3 · Code (Standard ISO) for country in whose currency the charges are specified

CUR-03 · 280 · Exchange Rate · Optional Min 4 Max 10 · Value to be used as a multiplier conversion factor to convert monetary value from one currency to another

CUR-07 · 374 · Date/Time Qualifier · Optional Min 3 Max 3 · Code specifying type of date or time, or both date and time

CUR-08 · 373 · Date · Optional CCYYMMDD format · Date expressed as CCYYMMDD

REF

050

Reference Identification

OptionalMax use 12

To specify identifying information

Example

At least one of Reference Identification (REF-02) or Description (REF-03) is required

REF-01 · 128 · Reference Identification Qualifier · Required · Code qualifying the Reference Identification · 12 Billing Account BM Bill of Lading Number CN Carrier's Reference Number (PRO/Invoice) CR Customer Reference Number EU End User's Purchase Order Number MA Ship Notice/Manifest Number PG Product Group PK Packing List Number SA Salesperson ST Store Number VN Vendor Order Number VR Vendor ID Number ZZ Mutually Defined

REF-02 · 127 · Reference Identification · Optional Min 1 Max 30 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

REF-03 · 352 · Description · Optional Min 1 Max 80 · A free-form description to clarify the related data elements and their content

PER

060

Administrative Communications Contact

OptionalMax use 3

To identify a person or office to whom administrative communications should be directed

Example

If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required

PER-01 · 366 · Contact Function Code · Required · Code identifying the major duty or responsibility of the person or group named · AP Accounts Payable Department AR Accounts Receivable Department BD Buyer Name or Department IC Information Contact RE Receiving Contact SR Sales Representative or Department

PER-02 · 93 · Name · Optional Min 1 Max 60 · Free-form name

PER-03 · 365 · Communication Number Qualifier · Optional · Code identifying the type of communication number · EM Electronic Mail FX Facsimile TE Telephone

PER-04 · 364 · Communication Number · Optional Min 1 Max 80 · Complete communications number including country or area code when applicable

N1 Loop

OptionalMax >1

N1

070

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Example

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01 · 98 · Entity Identifier Code · Required · Code identifying an organizational entity, a physical location, property or an individual · BS Bill and Ship To BT Bill-to-Party RE Party to receive commercial invoice remittance SF Ship From ST Ship To

N1-02 · 93 · Name · Optional Min 1 Max 60 · Free-form name

N1-03 · 66 · Identification Code Qualifier · Optional · Code designating the system/method of code structure used for Identification Code (67) · 91 Assigned by Seller or Seller's Agent 92 Assigned by Buyer or Buyer's Agent

N1-04 · 67 · Identification Code · Optional Min 2 Max 80 · Code identifying a party or other code This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

N2

080

Additional Name Information

OptionalMax use 2

To specify additional names or those longer than 35 characters in length

N2-01 · 93 · Name · Required Min 1 Max 60 · Free-form name

N2-02 · 93 · Name · Optional Min 1 Max 60 · Free-form name

N3

090

Address Information

OptionalMax use 2

To specify the location of the named party

N3-01 · 166 · Address Information · Required Min 1 Max 55 · Address information

N3-02 · 166 · Address Information · Optional Min 1 Max 55 · Address information

N4

100

Geographic Location

OptionalMax use 1

To specify the geographic place of the named party

Example

If Location Identifier (N4-06) is present, then Location Qualifier (N4-05) is required

N4-01 · 19 · City Name · Optional Min 2 Max 30 · Free-form text for city name A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

N4-02 · 156 · State or Province Code · Optional Min 2 Max 2 · Code (Standard State/Province) as defined by appropriate government agency N402 is required only if city name (N401) is in the U.S. or Canada.

N4-03 · 116 · Postal Code · Optional Min 3 Max 15 · Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04 · 26 · Country Code · Optional Min 2 Max 3 · Code identifying the country

N4-05 · 309 · Location Qualifier · Optional · Code identifying type of location · 94 Receiver's Location Code

N4-06 · 310 · Location Identifier · Optional Min 1 Max 30 · Code which identifies a specific location

ITD

130

Terms of Sale/Deferred Terms of Sale

OptionalMax use >1

To specify terms of sale

Example

If Terms Deferred Due Date (ITD-09) is present, then at least one of Deferred Amount Due (ITD-10) or Percent of Invoice Payable (ITD-11) is required

If Terms Discount Percent (ITD-03) is present, then at least one of Terms Discount Due Date (ITD-04), Terms Discount Days Due (ITD-05) or Day of Month (ITD-13) is required

If Terms Discount Amount (ITD-08) is present, then at least one of Terms Discount Due Date (ITD-04), Terms Discount Days Due (ITD-05) or Day of Month (ITD-13) is required

ITD-01 · 336 · Terms Type Code · Optional · Code identifying type of payment terms If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required. · 01 Basic 02 End of Month (EOM) 03 Fixed Date 04 Deferred or Installment 05 Discount Not Applicable 08 Basic Discount Offered 09 Proximo 12 10 Days After End of Month (10 EOM) 14 Previously agreed upon 17 Terms not Applicable ZZ Mutually Defined

ITD-02 · 333 · Terms Basis Date Code · Optional · Code identifying the beginning of the terms period · 1 Ship Date 2 Delivery Date 3 Invoice Date 4 Specified Date 7 Effective Date 8 Invoice Transmission Date 09 Purchase Order Date 15 Receipt of Goods ZZ Mutually Defined

ITD-03 · 338 · Terms Discount Percent · Optional Min 1 Max 6 · Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date

ITD-04 · 370 · Terms Discount Due Date · Optional CCYYMMDD format · Date payment is due if discount is to be earned expressed in format CCYYMMDD

ITD-05 · 351 · Terms Discount Days Due · Optional Min 1 Max 3 · Number of days in the terms discount period by which payment is due if terms discount is earned

ITD-06 · 446 · Terms Net Due Date · Optional CCYYMMDD format · Date when total invoice amount becomes due expressed in format CCYYMMDD

ITD-07 · 386 · Terms Net Days · Optional Min 1 Max 3 · Number of days until total invoice amount is due (discount not applicable)

ITD-08 · 362 · Terms Discount Amount · Optional Min 1 Max 10 · Total amount of terms discount

ITD-09 · 388 · Terms Deferred Due Date · Optional CCYYMMDD format · Date deferred payment or percent of invoice payable is due expressed in format CCYYMMDD

ITD-10 · 389 · Deferred Amount Due · Optional Min 1 Max 10 · Deferred amount due for payment

ITD-11 · 342 · Percent of Invoice Payable · Optional Min 1 Max 5 · Amount of invoice payable expressed in percent

ITD-12 · 352 · Description · Optional Min 1 Max 80 · A free-form description to clarify the related data elements and their content

ITD-13 · 765 · Day of Month · Optional Min 1 Max 2 · The numeric value of the day of the month between 1 and the maximum day of the month being referenced

ITD-14 · 107 · Payment Method Code · Optional Min 1 Max 2 · Code identifying type of payment procedures

ITD-15 · 954 · Percent · Optional Min 1 Max 10 · Percentage expressed as a decimal ITD15 is the percentage applied to a base amount used to determine a late payment charge.

DTM

140

Date/Time Reference

OptionalMax use 10

To specify pertinent dates and times

DTM-01 · 374 · Date/Time Qualifier · Required · Code specifying type of date or time, or both date and time · 011 Shipped

DTM-02 · 373 · Date · Optional CCYYMMDD format · Date expressed as CCYYMMDD

DTM-03 · 337 · Time · Optional HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format · Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

FOB

150

F.O.B. Related Instructions

OptionalMax use 1

To specify transportation instructions relating to shipment

Example

If Description (FOB-03) is present, then Location Qualifier (FOB-02) is required

FOB-01 · 146 · Shipment Method of Payment · Required · Code identifying payment terms for transportation charges FOB01 indicates which party will pay the carrier. · CC Collect PB Customer Pick-up/Backhaul PC Prepaid but Charged to Customer PO Prepaid Only PP Prepaid (by Seller) TP Third Party Pay

FOB-02 · 309 · Location Qualifier · Optional · Code identifying type of location FOB02 is the code specifying transportation responsibility location. · DE Destination (Shipping) OA Origin (After Loading on Equipment) OR Origin (Shipping Point) ZZ Mutually Defined

FOB-03 · 352 · Description · Optional Min 1 Max 80 · A free-form description to clarify the related data elements and their content

Detail

IT1 Loop

OptionalMax >1

IT1

010

Baseline Item Data (Invoice)

RequiredMax use 1

To specify the basic and most frequently used line item data for the invoice and related transactions

Example

If either Unit or Basis for Measurement Code (IT1-03) or Unit Price (IT1-04) is present, then the other is required

If either Product/Service ID Qualifier (IT1-06) or Product/Service ID (IT1-07) is present, then the other is required

If either Product/Service ID Qualifier (IT1-08) or Product/Service ID (IT1-09) is present, then the other is required

If either Product/Service ID Qualifier (IT1-10) or Product/Service ID (IT1-11) is present, then the other is required

If either Product/Service ID Qualifier (IT1-14) or Product/Service ID (IT1-15) is present, then the other is required

If either Product/Service ID Qualifier (IT1-16) or Product/Service ID (IT1-17) is present, then the other is required

If either Product/Service ID Qualifier (IT1-18) or Product/Service ID (IT1-19) is present, then the other is required

If either Product/Service ID Qualifier (IT1-20) or Product/Service ID (IT1-21) is present, then the other is required

If either Product/Service ID Qualifier (IT1-22) or Product/Service ID (IT1-23) is present, then the other is required

If either Product/Service ID Qualifier (IT1-24) or Product/Service ID (IT1-25) is present, then the other is required

IT1-01 · 350 · Assigned Identification · Optional Min 1 Max 20 · Alphanumeric characters assigned for differentiation within a transaction set IT101 is the purchase order line item identification. · Usage notes Line number from PO should be used here.

IT1-02 · 358 · Quantity Invoiced · Optional Min 1 Max 10 · Number of units invoiced (supplier units)

IT1-03 · 355 · Unit or Basis for Measurement Code · Optional Min 2 Max 2 · Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

IT1-04 · 212 · Unit Price · Optional Min 1 Max 15 · Price per unit of product, service, commodity, etc.

IT1-05 · 639 · Basis of Unit Price Code · Optional Min 2 Max 2 · Code identifying the type of unit price for an item

IT1-06 · 235 · Product/Service ID Qualifier · Optional · Code identifying the type/source of the descriptive number used in Product/Service ID (234) IT106 through IT125 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU. · BP Buyer's Part Number

IT1-07 · 234 · Product/Service ID · Optional Min 1 Max 48 · Identifying number for a product or service

IT1-08 · 235 · Product/Service ID Qualifier · Optional · Code identifying the type/source of the descriptive number used in Product/Service ID (234) · VP Vendor's (Seller's) Part Number

IT1-09 · 234 · Product/Service ID · Optional Min 1 Max 48 · Identifying number for a product or service

IT1-10 · 235 · Product/Service ID Qualifier · Optional · Code identifying the type/source of the descriptive number used in Product/Service ID (234) · UP U.P.C. Consumer Package Code (1-5-5-1)

IT1-11 · 234 · Product/Service ID · Optional Min 1 Max 48 · Identifying number for a product or service

IT1-12 · 235 · Product/Service ID Qualifier · Optional · Code identifying the type/source of the descriptive number used in Product/Service ID (234) · MF Manufacturer Return if sent on PO.

IT1-13 · 234 · Product/Service ID · Optional Min 1 Max 48 · Identifying number for a product or service

IT1-14 · 235 · Product/Service ID Qualifier · Optional · Code identifying the type/source of the descriptive number used in Product/Service ID (234) · CH Country of Origin Code

IT1-15 · 234 · Product/Service ID · Optional Min 1 Max 48 · Identifying number for a product or service

IT1-16 · 235 · Product/Service ID Qualifier · Optional · Code identifying the type/source of the descriptive number used in Product/Service ID (234) · PO Purchase Order Number

IT1-17 · 234 · Product/Service ID · Optional Min 1 Max 48 · Identifying number for a product or service

IT1-18 · 235 · Product/Service ID Qualifier · Optional · Code identifying the type/source of the descriptive number used in Product/Service ID (234) · RP Replaced Part Number

IT1-19 · 234 · Product/Service ID · Optional Min 1 Max 48 · Identifying number for a product or service

IT1-20 · 235 · Product/Service ID Qualifier · Optional · Code identifying the type/source of the descriptive number used in Product/Service ID (234) · SS Superseded Part Number

IT1-21 · 234 · Product/Service ID · Optional Min 1 Max 48 · Identifying number for a product or service

IT1-22 · 235 · Product/Service ID Qualifier · Optional Min 2 Max 2 · Code identifying the type/source of the descriptive number used in Product/Service ID (234)

IT1-23 · 234 · Product/Service ID · Optional Min 1 Max 48 · Identifying number for a product or service

IT1-24 · 235 · Product/Service ID Qualifier · Optional Min 2 Max 2 · Code identifying the type/source of the descriptive number used in Product/Service ID (234)

IT1-25 · 234 · Product/Service ID · Optional Min 1 Max 48 · Identifying number for a product or service

QTY

015

Backorder Quantity

OptionalMax use 5

To specify quantity information

• The QTY segment is used to specify a quantity of units which are expected as payments, e.g., trade-ins or returns.

Example

Variants (all may be used)

QTYOriginal Quantity

QTY-01 · 673 · Quantity Qualifier · Required · Code specifying the type of quantity · BQ Backorder Quantity

QTY-02 · 380 · Quantity · Optional Min 1 Max 15 · Numeric value of quantity

QTY

015

Original Quantity

OptionalMax use 5

To specify quantity information

• The QTY segment is used to specify a quantity of units which are expected as payments, e.g., trade-ins or returns.

Example

Variants (all may be used)

QTYBackorder Quantity

QTY-01 · 673 · Quantity Qualifier · Required · Code specifying the type of quantity · 38 Original Quantity

QTY-02 · 380 · Quantity · Optional Min 1 Max 15 · Numeric value of quantity

CTP

050

Pricing Information

OptionalMax use 25

To specify pricing information

CTP-01 · 687 · Class of Trade Code · Optional · Code indicating class of trade · MF Manufacturer

CTP-02 · 236 · Price Identifier Code · Optional · Code identifying pricing specification · DSC Discount Amount Allowed

CTP-03 · 212 · Unit Price · Optional Min 1 Max 15 · Price per unit of product, service, commodity, etc. See Figures Appendix for an example detailing the use of CTP03 and CTP04. See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.

PID Loop

OptionalMax >1

PID

060

Product/Item Description

RequiredMax use 1

To describe a product or process in coded or free-form format

PID-01 · 349 · Item Description Type · Required · Code indicating the format of a description If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used. · F Free-form

PID-05 · 352 · Description · Optional Min 1 Max 80 · A free-form description to clarify the related data elements and their content

PO4

100

Item Physical Details

OptionalMax use 1

To specify the physical qualities, packaging, weights, and dimensions relating to the item

PO4-01 · 356 · Pack · Optional Min 1 Max 6 · The number of inner containers, or number of eaches if there are no inner containers, per outer container

REF

120

Reference Identification

OptionalMax use >1

To specify identifying information

REF-01 · 128 · Reference Identification Qualifier · Required · Code qualifying the Reference Identification · PK Packing List Number

REF-02 · 127 · Reference Identification · Optional Min 1 Max 30 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

SAC Loop

OptionalMax >1

SAC

180

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

Example

At least one of Service, Promotion, Allowance, or Charge Code (SAC-02) or Agency Qualifier Code (SAC-03) is required

If either Agency Qualifier Code (SAC-03) or Agency Service, Promotion, Allowance, or Charge Code (SAC-04) is present, then the other is required

If either Allowance/Charge Percent Qualifier (SAC-06) or Percent (SAC-07) is present, then the other is required

If either Unit or Basis for Measurement Code (SAC-09) or Quantity (SAC-10) is present, then the other is required

If Quantity (SAC-11) is present, then Quantity (SAC-10) is required

If Reference Identification (SAC-13) is present, then at least one of Service, Promotion, Allowance, or Charge Code (SAC-02) or Agency Service, Promotion, Allowance, or Charge Code (SAC-04) is required

If Option Number (SAC-14) is present, then Reference Identification (SAC-13) is required

If Language Code (SAC-16) is present, then Description (SAC-15) is required

SAC-01 · 248 · Allowance or Charge Indicator · Required · Code which indicates an allowance or charge for the service specified If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required. · A Allowance C Charge

SAC-02 · 1300 · Service, Promotion, Allowance, or Charge Code · Optional Min 4 Max 4 · Code identifying the service, promotion, allowance, or charge

SAC-03 · 559 · Agency Qualifier Code · Optional Min 2 Max 2 · Code identifying the agency assigning the code values

SAC-04 · 1301 · Agency Service, Promotion, Allowance, or Charge Code · Optional Min 1 Max 10 · Agency maintained code identifying the service, promotion, allowance, or charge SAC04 may be used to uniquely identify the service, promotion, allowance, or charge. In addition, it may be used in conjunction to further the code in SAC02.

SAC-05 · 610 · Amount · Optional Min 1 Max 15 · Monetary amount SAC05 is the total amount for the service, promotion, allowance, or charge. If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.

SAC-06 · 378 · Allowance/Charge Percent Qualifier · Optional · Code indicating on what basis allowance or charge percent is calculated · 3 Discount/Gross Z Mutually Defined

SAC-07 · 332 · Percent · Optional Min 1 Max 6 · Percent expressed as a percent

SAC-08 · 118 · Rate · Optional Min 1 Max 9 · Rate expressed in the standard monetary denomination for the currency specified SAC08 is the allowance or charge rate per unit.

SAC-09 · 355 · Unit or Basis for Measurement Code · Optional · Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken · EA Each

SAC-10 · 380 · Quantity · Optional Min 1 Max 15 · Numeric value of quantity SAC10 and SAC11 is the quantity basis when the allowance or charge quantity is different from the purchase order or invoice quantity. SAC10 and SAC11 used together indicate a quantity range, which could be a dollar amount, that is applicable to service, promotion, allowance, or charge. In some business applications, it is necessary to advise the trading partner of the actual dollar amount that a particular allowance, charge, or promotion was based on to reduce ambiguity. This amount is commonly referred to as "Dollar Basis Amount". It is represented in the SAC segment in SAC10 using the qualifier "DO" - Dollars in SAC09.

SAC-11 · 380 · Quantity · Optional Min 1 Max 15 · Numeric value of quantity

SAC-12 · 331 · Allowance or Charge Method of Handling Code · Optional · Code indicating method of handling for an allowance or charge · 02 Off Invoice 06 Charge to be Paid by Customer ZZ Mutually Defined

SAC-13 · 127 · Reference Identification · Optional Min 1 Max 30 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier SAC13 is used in conjunction with SAC02 or SAC04 to provide a specific reference number as identified by the code used.

SAC-14 · 770 · Option Number · Optional Min 1 Max 20 · A unique number identifying available promotion or allowance options when more than one is offered SAC14 is used in conjunction with SAC13 to identify an option when there is more than one option of the promotion.

SAC-15 · 352 · Description · Optional Min 1 Max 80 · A free-form description to clarify the related data elements and their content

SAC-16 · 819 · Language Code · Optional Min 2 Max 3 · Code designating the language used in text, from a standard code list maintained by the International Standards Organization (ISO 639) SAC16 is used to identify the language being used in SAC15.

Summary

TDS

010

Total Monetary Value Summary

RequiredMax use 1

To specify the total invoice discounts and amounts

TDS-01 · 610 · Amount · Required Min 1 Max 15 · Monetary amount TDS01 is the total amount of invoice (including charges, less allowances) before terms discount (if discount is applicable).

TDS-02 · 610 · Amount · Optional Min 1 Max 15 · Monetary amount TDS02 indicates the amount upon which the terms discount amount is calculated. TDS02 is required if the dollar value subject to discount is not equal to the dollar value of TDS01.

TDS-03 · 610 · Amount · Optional Min 1 Max 15 · Monetary amount TDS03 is the amount of invoice due if paid by terms discount due date (total invoice or installment amount less cash discount).

TDS-04 · 610 · Amount · Optional Min 1 Max 15 · Monetary amount TDS04 indicates the total amount of terms discount.

TXI

020

Tax Information

OptionalMax use 10

To specify tax information

Example

If either Tax Jurisdiction Code Qualifier (TXI-04) or Tax Jurisdiction Code (TXI-05) is present, then the other is required

At least one of Monetary Amount (TXI-02), Percent (TXI-03) or Tax Exempt Code (TXI-06) is required

If Dollar Basis For Percent (TXI-08) is present, then Percent (TXI-03) is required

TXI-01 · 963 · Tax Type Code · Required · Code specifying the type of tax · EV Environmental Tax FD Federal Tax FT Federal Excise Tax GS Goods and Services Tax OH Other Taxes PG State or Provincial Tax on Goods SA State or Provincial Fuel Tax SL State and Local Tax SP State/Provincial Tax ST State Sales Tax

TXI-02 · 782 · Monetary Amount · Optional Min 1 Max 15 · Monetary amount TXI02 is the monetary amount of the tax.

TXI-03 · 954 · Percent · Optional Min 1 Max 10 · Percentage expressed as a decimal TXI03 is the tax percent expressed as a decimal.

TXI-04 · 955 · Tax Jurisdiction Code Qualifier · Optional Min 2 Max 2 · Code identifying the source of the data used in tax jurisdiction code

TXI-05 · 956 · Tax Jurisdiction Code · Optional · Code identifying the taxing jurisdiction · AB Alberta BC British Columbia MB Manitoba NB New Brunswick NF Newfoundland NS Nova Scotia NT Northwest Territories ON Ontario PE Prince Edward Island QC Quebec SK Saskatchewan YT Yukon

TXI-06 · 441 · Tax Exempt Code · Optional · Code identifying exemption status from sales and use tax · G Exempt (Provincial Sales Tax)

TXI-07 · 662 · Relationship Code · Optional Min 1 Max 1 · Code indicating the relationship between entities TXI07 is a code indicating the relationship of the price or amount to the associated segment.

TXI-08 · 828 · Dollar Basis For Percent · Optional Min 1 Max 9 · Dollar basis to be used in the percent calculation of the allowance, charge or tax

TXI-09 · 325 · Tax Identification Number · Optional Min 1 Max 20 · Number assigned to a purchaser (buyer, orderer) by a taxing jurisdiction (state, county, etc.); often called a tax exemption number or certificate number

TXI-10 · 350 · Assigned Identification · Optional Min 1 Max 20 · Alphanumeric characters assigned for differentiation within a transaction set

CAD

030

Carrier Detail

OptionalMax use 1

To specify transportation details for the transaction

Example

At least one of Standard Carrier Alpha Code (CAD-04) or Routing (CAD-05) is required

If Reference Identification Qualifier (CAD-07) is present, then Reference Identification (CAD-08) is required

CAD-01 · 91 · Transportation Method/Type Code · Optional · Code specifying the method or type of transportation for the shipment · 7 Mail A Air AE Air Express AF Air Freight M Motor (Common Carrier) T Best Way (Shippers Option) U Private Parcel Service ZZ Mutually defined

CAD-03 · 207 · Equipment Number · Optional Min 1 Max 10 · Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)

CAD-04 · 140 · Standard Carrier Alpha Code · Optional Min 2 Max 4 · Standard Carrier Alpha Code

CAD-05 · 387 · Routing · Optional Min 1 Max 35 · Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

CAD-07 · 128 · Reference Identification Qualifier · Optional · Code qualifying the Reference Identification · Usage notes If sent in the REF will map to this location. · BN Booking Number CN Carrier's Reference Number (PRO/Invoice)

CAD-08 · 127 · Reference Identification · Optional Min 1 Max 30 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

AMT

035

Monetary Amount

OptionalMax use >1

To indicate the total monetary amount

AMT-01 · 522 · Amount Qualifier Code · Required · Code to qualify amount · 1 Line Item Total T Tax TT Total Transaction Amount ZZ Mutually Defined

AMT-02 · 782 · Monetary Amount · Required Min 1 Max 15 · Monetary amount

AMT-03 · 478 · Credit/Debit Flag Code · Optional Min 1 Max 1 · Code indicating whether amount is a credit or debit

SAC Loop

OptionalMax >1

SAC

040

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

Example

If either Allowance/Charge Percent Qualifier (SAC-06) or Percent (SAC-07) is present, then the other is required

SAC-01 · 248 · Allowance or Charge Indicator · Required · Code which indicates an allowance or charge for the service specified If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required. · A Allowance C Charge

SAC-02 · 1300 · Service, Promotion, Allowance, or Charge Code · Optional Min 4 Max 4 · Code identifying the service, promotion, allowance, or charge

SAC-05 · 610 · Amount · Optional Min 1 Max 15 · Monetary amount SAC05 is the total amount for the service, promotion, allowance, or charge. If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.

SAC-06 · 378 · Allowance/Charge Percent Qualifier · Optional · Code indicating on what basis allowance or charge percent is calculated · 3 Discount/Gross

SAC-07 · 332 · Percent · Optional Min 1 Max 6 · Percent expressed as a percent

SAC-08 · 118 · Rate · Optional Min 1 Max 9 · Rate expressed in the standard monetary denomination for the currency specified SAC08 is the allowance or charge rate per unit.

SAC-12 · 331 · Allowance or Charge Method of Handling Code · Optional · Code indicating method of handling for an allowance or charge · 02 Off Invoice 06 Charge to be Paid by Customer

SAC-15 · 352 · Description · Optional Min 1 Max 80 · A free-form description to clarify the related data elements and their content

ISS Loop

OptionalMax >1

ISS

060

Invoice Shipment Summary

RequiredMax use 1

To specify summary details of total items shipped in terms of quantity, weight, and volume

Example

If either Number of Units Shipped (ISS-01) or Unit or Basis for Measurement Code (ISS-02) is present, then the other is required

If either Weight (ISS-03) or Unit or Basis for Measurement Code (ISS-04) is present, then the other is required

ISS-01 · 382 · Number of Units Shipped · Optional Min 1 Max 10 · Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set

ISS-02 · 355 · Unit or Basis for Measurement Code · Optional · Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken · EA Each

ISS-03 · 81 · Weight · Optional Min 1 Max 10 · Numeric value of weight

ISS-04 · 355 · Unit or Basis for Measurement Code · Optional · Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken · LB Pound

CTT

070

Transaction Totals

OptionalMax use 1

To transmit a hash total for a specific element in the transaction set

• Number of line items (CTT01) is the accumulation of the number of IT1 segments.
  If used, hash total (CTT02) is the sum of the value of quantities invoiced (IT102) for each IT1 segment.

CTT-01 · 354 · Number of Line Items · Required Min 1 Max 6 · Total number of line items in the transaction set

CTT-02 · 347 · Hash Total · Optional Min 1 Max 10 · Sum of values of the specified data element. All values in the data element will be summed without regard to decimal points (explicit or implicit) or signs. Truncation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element. ## Example: -.0018 First occurrence of value being hashed. .18 Second occurrence of value being hashed. 1.8 Third occurrence of value being hashed. 18.01 Fourth occurrence of value being hashed. 1855 Hash total prior to truncation. 855 Hash total after truncation to three-digit field.

SE

080

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required Min 1 Max 10 · Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required Min 4 Max 9 · Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required Min 1 Max 6 · Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required Min 1 Max 9 · Assigned number originated and maintained by the sender

IEA

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required Min 1 Max 5 · A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required Min 9 Max 9 · A control number assigned by the interchange sender

EDI Samples

Sample

BIG*20090903*7777777*20090825*555555*123**DR*00
NTE*ZZZ*INVOICE NOTES HERE
CUR*ZZ*CUR*1.200****ZZZ*20100101
REF*BM*061149554563379
REF*PK*1384324004*PACKING LIST
PER*AR*ACCOUNTS RECEIVABLE CONTACT*TE*5555555555
N1*ST*SHIP TO NAME*92*SHIP TO CODE
N3*44444 INDUSTRY LANE*BUILDING A
N4*WINTER PARK*OH*55555*US*94*0001
N1*BT*BILL TO NAME*92*BILL TO CODE
N2*BILL TO NAME 2*BILL TO NAME 3
N3*BILL TO ADDRESS 1*BILL TO ADDRESS 2
N3*PO BOX 12345*BIN 1
N4*SPRINGVILLE*OH*44444
N1*SF*SHIP FROM NAME*92*SHIP FROM CODE
N3*3456 PECAN GROVE RD
N4*DIXON*GA*23232
N1*RE*REMIT TO NAME*92*REMIT TO CODE
N3*P O BOX 111111
N4*ATLANTA*GA*30368
ITD*01*3*2.00*20100131*15*20100228*30*5*20100315*5*100*2% 2ND 15TH*15*E*10
DTM*011*20090903*1200
FOB*PP*DE*DESTINATION
IT1*1*5*EA*2.1*PE*BP*BUY PART 1*VP*VEN PART 1***MF*ABC*CH*US*PO*555555*RP*ORIG BP 1
QTY*38*5
CTP*MF*DSC*2.1
PID*F****PART 1 DESCRIPTION
PO4*1
REF*PK*88888
SAC*A*A260*ZZ*AGENCY**Z*1*1*EA*1*10*02*123456*654321*ADVERTISING ALLOWANCE*EN
IT1*2*15*EA*8.88*PE*BP*BUY PART 2*VP*VEN PART 2*UP*123456789321*********SS*ORIG BP 1
PID*F****PART 2 DESCRIPTION
TDS*999*1010*999*100
TXI*SP*2.2*3*CD*ON*G*O*75*444444444*111111
CAD*M**11111*FDEX*FEDEX GROUND**CN*TRACKING NUMBER
AMT*1*999*D
SAC*A*E750***862*******06***NEW STORE DISCOUNT
ISS*20*EA*1*LB
CTT*2*20