X12 210 Motor Carrier Freight Details and Invoice
This Draft Standard for Trial Use contains the format and establishes the data contents of the Motor Carrier Freight Details and Invoice Transaction Set (210) for use within the context of an Electronic Data Interchange (EDI) environment.
The transaction set can be used to provide detail information for charges for services rendered by a motor carrier. It is used both as a motor carrier invoice to request payment or as details pertaining to motor freight shipment(s) charges.
- ~ Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- IM
- Motor Carrier Freight Details and Invoice (210, 980)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 210
- Motor Carrier Freight Details and Invoice
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Carrier's Invoice
To transmit basic data relating to the carrier's invoice
Identifying number assigned by issuer
Carrier Invoice Number
Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)
General Mills 10 digit Shipment Number (from B204 element of the EDI 204 Load Tender)
Code identifying payment terms for transportation charges
- CC
- Collect
Signifies GMI InboundShipment (from B206 element of the EDI 204 Load Tender)
- PP
- Prepaid (by Seller)
Signifies GMI OutboundShipment (from B206 element of the EDI 204 Load Tender)
Code specifying the weight unit
Send this element only if weight is expressed in Kilograms (pounds is assumed)
- K
- Kilograms
Date expressed as CCYYMMDD
- B306 is the billing date.
Carrier Invoice Creation Date
Total charges to be paid by the receiver of this transaction set expressed in the standard monetary denomination for the currency specified
Total amount of this transaction (decimal is implied/assumed)
Subsequent invoices (populated B308) must include only new/incremental charge amounts
Code used to indicate that the transaction set contains information which corrects previous information
A code must be sent here to identify this as a Subsequent[to the original] Invoice. GMI system reads this element as either empty (Original)or populated (Subsequent)
One - AND ONLY ONE - Original Invoice is processed per GMI shipment number.
Subsequent Invoices are processed only after an Original has posted successfully
Standard Carrier Alpha Code
SCAC of carrier to receive payment (letters must be upper case)
Currency
To specify the currency being used in the transaction set
Send C3 segment only if invoice is in Canadian Dollars (CAD)
Code (Standard ISO) for country in whose currency the charges are specified
- C301 is the billing currency.
Reference Identification
To transmit identifying information as specified by the Reference Identification Qualifier
Each Delivery (DO) number relevant to the shipment must be represented in an N9 segment.
If you cannot supply the DO number, then use the CR number.
Please do not send both! DOnumbers are always preferred. Only send the CR if you cannot supply the DO.
Only reference numbers associated with qualifiers listed in N901 element are mapped into GMI business system.
Code qualifying the Reference Identification
- CR
- Customer Reference Number
- D0
- Data Reliability Code
- DO
- Delivery Order Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Date/Time
To specify pertinent dates and times
This is NOT an optional segment for General Mills!
This segment is mandatory for payment processing of Inboundshipments.
Though optional for Outbound shipments, this segment is desirable and beneficial for payment analysis.
It is preferable that ALL EDI 210 Invoices contain this this information.
Send one loop (N1-N4) with Shipper (SH or SF) information - indicating initial source location for the load.
Send one loop (N1-N4) with Ship-To (CN or ST) information - indicating final destination of the load.
Name
To identify a party by type of organization, name, and code
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Prefix or alphabetic part of an equipment unit's identifying number
- N701 is mandatory for rail transactions.
Equipment initial from the actual trailer (letters must be upper case)
Carrier of Execution (SCAC)
Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)
Equipment number from the actual trailer
Length (in feet and inches) of equipment ordered or used to transport shipment (The format is FFFII where FFF is feet and II is inches; the range for II is 00 through 11)
Format is FFFII where FFF is feet and II is inches (inches expressed as 00 through 11)
Seal Numbers
To record seal numbers used and the organization that applied the seals
Detail
Stop Off Details
To specify stop-off detail reference numbers and stop reason
- Loops 0300, 0305, 0310 and 0320 shall only be used to identify all stop-off locations and associated data for loading and unloading of freight with the exception of the original stop-off location (shipper) for truckload carriers.
The original stop-off location (shipper) shall be transmitted in loop 0100.
S5 loop is required for each stop of multi-stop shipment, including Origin (PL & CL) and Destination (PU & CU).
Additional unscheduled stops should also be represented by an S5 loop.
S5 loops for single pick-up, single drop shipments are allowed but are NOT required
Name loop (N1-N4) containing address information is required for the related [S5] stop.
Name
To identify a party by type of organization, name, and code
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Assigned Number
To reference a line number in a transaction set
This is NOT an optional loop/segment for General Mills!
All GMI invoices must contain LX loops detailing specific charge information.
Number assigned for differentiation within a transaction set
Reference Identification
To transmit identifying information as specified by the Reference Identification Qualifier
N9 segment is required for charge codes DTU, DTL, LAY, LYC, LAB.
This segment should not be sent with charges other than those listed here.
Code qualifying the Reference Identification
Send only one CR or DO reference ID qualifier (not both) per charge
- CR
- Customer Reference Number
- DO
- Delivery Order Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Line Item - Quantity and Weight
To specify quantity, weight, volume, and type of service for a line item including applicable "quantity/rate-as" data
Sequential line number for a lading item
Basis for rating (miles, value, volume, etc.); Note: Weight may be defined by either data element 220 or 81
Must include decimal or be a whole number
Indicate "1" when charge is a flat rate (followed by "FR" in the LO03)
Code identifying the type of quantity or value on which the rate or item pricing is based
- DM
- Miles
Use with charges that are rated per mile:
DMC, EXM
FUE (Be Aware - this can also be flat rate or percent of revenue - check your contract)
LINEHAUL (Be Aware - this can also be flat rate or per hundred wt - check your contract) - FR
- Flat Rate
Use with Flat Rate charge codes:
GST, DSC, PDY, DEL, PAE, PSC, RCC, SUR, SEG, SPT, SOC, IHT, LAB, EAX
FUE (Be Aware - this can also be per mile or percent of revenue - check your contract)
LINEHAUL (Be Aware - this can also be per mile or per hundred wt - check your contract) - LB
- Pound
Use with charges that are rated per hundred weight:
LINEHAUL (Be Aware - this can also be flat rate or per mile - check your contract) - MV
- Monetary Value
Use with Charges that are a percent of revenue:
FUE (Be Aware - this can also be flat rate or per mile - check your contract) - NP
- Piece
Use with charge codes that are rated per pallet: PEC
- NU
- Unit
Use with charge codes that are rated per minute:
DTL (Be Aware - this can also be per hour - check your contract)
DTU (Be Aware - this can also be per hour - check your contract) - TD
- Days
Use with charge codes that are rated per day:
LAY, LYC
DTV (Canada only charge) - TH
- Hours
Use with charge codes that are rated per hour:
DTL (Be Aware - this can also be per minute - check your contract)
DTU (Be Aware - this can also be per minute - check your contract)
Rate and Charges
To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements
Sequential line number for a lading item
Rate that applies to the specific commodity
Must include decimal or be a whole number
Code qualifying how to extend charges or interpret value
- CW
- Per Hundred Weight
Use with charges that are rated per hundred weight:
LINEHAUL (Be Aware - this can also be flat rate or per mile - check your contract) - FR
- Flat Rate
Use with Flat Rate charge codes:
GST, DSC, PDY, DEL, PAE, PSC, RCC, SUR, SEG, SPT, SOC, IHT, LAB, EAX
FUE (Be Aware - this can also be per mile or percent of revenue - check your contract)
LINEHAUL (Be Aware - this can also be per mile or per hundred wt - check your contract) - PD
- Per Day
Use with charge codes that are rated per day:
LAY, LYC
DTV (Canada only charge) - PM
- Per Mile
Use with charges that are rated per mile:
DMC, EXM
FUE (Be Aware - this can also be flat rate or percent of revenue - check your contract)
LINEHAUL (Be Aware - this can also be flat rate or per hundred wt - check your contract) - PP
- Per Piece
Use with charge codes that are rated per pallet:
PEC - PR
- Per Hour
Use with charge codes that are rated per hour:
DTL (Be Aware - this can also be per minute - check your contract)
DTU (Be Aware - this can also be per minute - check your contract) - PU
- Per Unit
Use with charge codes that are rated per minute:
DTL (Be Aware - this can also be per hour - check your contract)
DTU (Be Aware - this can also be per hour - check your contract) - PW
- Percentage of Charges
Use with charges that are a percent of revenue:
FUE (Be Aware - this can also be flat rate or per mile - check your contract)
For a line item: freight or special charge; for the total invoice: the total charges -- expressed in the standard monetary denomination for the currency specified
Decimal is implied/assumed
Code identifying type of special charge or allowance
Linehaul is represented by an empty L108 element.
Linehaul can be Flat Rate or rated Per Mile - Check your contract!
If Per Mile, Number of Miles (LO02) and Rate per Mile (L102) are required.
All other charges must be represented by one of the codes listed below
- DEL
- Delivery Charge
Flat Rate Charge.
Do not use this charge code unless specifically instructed to do so by a GMI Freight Auditor.
This charge will require additional documentation. - DMC
- Deadhead Mileage Charge
Per Mile Charge.
Number of Miles (LO02) and Rate per Mile (L102) are required.
Do not use this charge code unless specifically instructed to do so by a GMI Freight Auditor.
This charge will require additional documentation - DSC
- Discount
Flat Rate Charge.
- DTL
- Detention Loading
Detention at Loading, can be rated Per Minute or Per Hour - Check your contract!
If Per Minute, Number of Minutes (LO02) and Rate per Minute (L102) are required.
If Per Hour, Number of Hours (LO02) and Rate per Hour (L102) are required.
N9 segment also required when billing this charge! - DTU
- Detention Unloading
Detention at Unloading, can be rated Per Minute or Per Hour - Check your contract!
If per Minute, Number of Minutes (LO02) and Rate per Minute (L102) are required.
If per Hour, Number of Hours (LO02) and Rate per Hour (L102) are required.
N9 segment also required when billing this charge - DTV
- Detention (Vehicle)
Per Day Charge.
Number of Days (LO02) and Rate per Day (L102) are required.
DTV is allowed for Canadian Shipments only. Do notuse for US shipments!
Vehicle Detention associated with US shipments must be billed manually. - EAX
- Extra Axles
Flat Rate Charge.
EAX is allowed for Canadian Shipments only. Do notuse for US shipments!
Extra Axles associated with US shipments must be billed manually - ENS
- Energy Surcharge (Fuel Adjustment Factor)
- EXM
- Excess Mileage Charge
Per Mile Charge.
Number of Miles (LO02) and Rate per Mile (L102) are required.
Do not use this charge code unless specifically instructed to do so by a GMI Frieght Auditor.
This charge will require additional documentation. - FUE
- Fuel Charge
Can be Flat Rate, Per Mile, or Percent of Revenue - Check your Contract!
If Per Mile, Number of Miles (LO02) and Rate per Mile (L102) are required.
If Percent of Revenue, Monetary Value (LO02) and Percentage (L102) are required. - GST
- Goods and Services Tax Charge
Flat Rate Charge.
- IHT
- Interstate/Highway Toll
Flat Rate Charge
- LAB
- Extra Labor (Helper Service)
N9 segment is also required when billing this charge!
- LAY
- Layover Charges
Layover at Destination, Per Day Charge.
Number of Days (LO02) and Rate per Day (L102) are required.
N9 segment is also required when billing this charge! - LYC
- Layover Service Charge
Layover at Origin, Per Day Charge.
Number of Days (LO02) and Rate per Day (L102) are required.
N9 segment is also required when billing this charge! - PAE
- Premium Transportation
Flat Rate Charge.
Do not use this charge code unless specifically instructed to do so by a GMI Frieight Auditor.
This charge code will require additional documentation - PDY
- Pickup and Delivery Beyond Service Area Charge
Flat Rate Charge.
- PEC
- Pallet Exchange Charge
Per Pallet Charge.
Number of Pallets (LO02) and Rate per Pallet (L102) are required - PSC
- Protective Service - Cold
Flat Rate Charge.
- RCC
- Reconsignment Charge
Flat Rate Charge.
- SEG
- Segregating (Sorting)
Flat Rate Charge.
- SOC
- Stop-off Charge
Flat Rate Charge.
- SPT
- Spotting of Trailer
Flat Rate Charge.
- SUR
- Surcharge
Flat Rate Trailer Fuel Surcharge
Identification of special charge; this data element is used whenever an applicable code cannot be found in data element 150
This is NOT an optional element for General Mills!
Free form description of the billed charge
Summary
Total Weight and Charges
To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items
Numeric value of weight
Total weight of shipment
Number of units (pieces) of the lading commodity
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Sample from General Mills 1
GS*IM*SENDERGS*RECEIVERGS*20231117*003608*000000001*X*004010~
ST*210*197970001~
B3**152732C*33888300*CC**20110621*138371****SHKE~
N9*DO*1180369859~
N9*DO*1180366285~
G62*11*20110615~
N1*SF*MIDWEST WAREHOUSE COCOA POWDER~
N3*505 Northwest Ave~
N4*Northlake*IL*60164~
N1*ST*General Mills Operations, LLC~
N3*8000 Audubon Rd~
N4*Chanhassen*MN*55317~
N7*SHKE*2840*************5300~
M7*12345~
S5*1*PL~
N1*SF*MIDWEST WAREHOUSE COCOA POWDER~
N3*505 Northwest Ave~
N4*Northlake*IL*60164~
S5*2*CL~
N1*SF*CALM WAREHOUSE~
N3*1445 E 98th Place~
N4*Chicago*IL*60628~
S5*3*CU~
N1*ST*General Mills Operations, LLC~
N3*8000 Audubon Rd~
N4*Chanhassen*MN*55317~
LX*1~
L0*1*433*DM~
L1*1*1.84*PM*79672********Linehaul~
LX*2~
L0*2*433*DM~
L1*2*.709*PM*30699****FUE****Fuel~
LX*3~
N9*DO*1180369859~
L0*3*1*FR~
L1*3*80.00*FR*8000****LAB****Lumper~
LX*4~
L0*4*1*FR~
L1*4*50.00*FR*5000****SOC****Stop Off Charges~
LX*5~
N9*DO*1180369859~
L0*5*3*TH~
L1*5*50.00*PR*15000****DTU****Detention at Unloading~
L3*16665*G~
SE*44*197970001~
GE*1*000000001~
IEA*1*000000001~
Sample from General Mills 2
GS*IM*SENDERGS*RECEIVERGS*20231117*003624*000000001*X*004010~
ST*210*197970001~
B3**152732C*33888300*CC**20110621*5500*BD***SHKE~
N9*DO*1180369859~
N9*DO*1180366285~
G62*11*20110615~
N1*SF*MIDWEST WAREHOUSE COCOA POWDER~
N3*505 Northwest Ave~
N4*Northlake*IL*60164~
N1*ST*General Mills Operations, LLC~
N3*8000 Audubon Rd~
N4*Chanhassen*MN*55317~
N7*SHKE*2840*************5300~
M7*12345~
LX*5~
N9*DO*1180366285~
L0*5*1*TH~
L1*5*55.00*PR*5500****DTL****Detention at Loading~
L3*16665*G~
SE*19*197970001~
GE*1*000000001~
IEA*1*000000001~
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