Groupe Robert
/
Motor Carrier Load Tender
  • Specification
  • EDI Inspector
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Stedi maintains this guide based on public documentation from Groupe Robert. Contact Groupe Robert for official EDI specifications. To report any errors in this guide, please contact us.
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X12 204 Motor Carrier Load Tender

X12 Release 4010

This Standard contains the format and establishes the data contents of the Motor Carrier Load Tender Transaction Set (204) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to allow shippers or other interested parties to offer (tender) a shipment to a motor carrier including detailed scheduling, equipment requirements, commodities, and shipping instructions pertinent to a load tender.

This document identifies all data elements Groupe Robert Inc (GRI) will provide to our transportation vendors when sending electronic load tenders (204s). Please note that the examples provided are representative of the data elements we will send.

Please contact Groupe Robert Inc’s EDI Coordinator if you have any questions.

Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI samples
  • None included
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
010
Transaction Set Header
Max use 1
Required
B2
020
Beginning Segment for Shipment Information Transaction
Max use 1
Required
B2A
030
Set Purpose
Max use 1
Required
L11
080
Business Instructions and Reference Number
Max use 300
Required
G62
090
Date/Time
Max use 1
Optional
MS3
100
Interline Information
Max use 1
Optional
AT5
110
Bill of Lading Handling Requirements
Max use 6
Optional
PLD
120
Pallet Information
Max use 1
Optional
NTE
130
Note/Special Instruction
Max use 50
Optional
0100 Loop
0200 Loop
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

Example
ISA-01
I01
Authorization Information Qualifier
Required

Code to identify the type of information in the Authorization Information

00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03
I03
Security Information Qualifier
Required

Code to identify the type of information in the Security Information

00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09
I08
Interchange Date
Required
YYMMDD format

Date of the interchange

ISA-10
I09
Interchange Time
Required
HHMM format

Time of the interchange

ISA-11
I10
Interchange Control Standards Identifier
Required

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required

This version number covers the interchange control segments

00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

>
Component Element Separator

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

Example
GS-01
479
Functional Identifier Code
Required

Code identifying a group of application related transaction sets

SM
Motor Carrier Load Tender (204)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04
373
Date
Required
CCYYMMDD format

Date expressed as CCYYMMDD

GS-05
337
Time
Required
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

004010
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number.

Example
ST-01
143
Transaction Set Identifier Code
Required

Code uniquely identifying a Transaction Set

  • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
204
Motor Carrier Load Tender
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

B2
020
Heading > B2

Beginning Segment for Shipment Information Transaction

RequiredMax use 1

To transmit basic data relating to shipment information

Example
B2-02
140
Standard Carrier Alpha Code
Required
Identifier (ID)
Min 2Max 4

Standard Carrier Alpha Code

  • B202 contains the Standard Carrier Alpha Code (SCAC) of the carrier that will receive the bill of lading.
  • B202 is mandatory for transaction set 204.
B2-04
145
Shipment Identification Number
Required
String (AN)
Min 1Max 30

Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification;

NOTE: This Shipment ID MUST be returned to GRI on EDI transactions 210, 214 and 990s exactly as sent by GRI

B2-05
188
Weight Unit Code
Optional

Code specifying the weight unit

K
Kilograms
L
Pounds
B2-06
146
Shipment Method of Payment
Required

Code identifying payment terms for transportation charges

CC
Collect
PP
Prepaid (by Seller)
TP
Third Party Pay
B2A
030
Heading > B2A

Set Purpose

RequiredMax use 1

To allow for positive identification of transaction set purpose.

Loads may be sent to carrier up to 72 hours in advance of expected ship date.

Examples:
Original Load Tender - B2A00LT

  • GRI’s system will automatically generate an Original (Initial) Load Tender; this 204 is a load tender offer. The carrier is encouraged to respond with a 990 (Accept or Decline). No 990 is considered as an Acceptance of the Load Tender.
    Change to Load Tender - B2A04LT
  • If carrier agrees to accept the Load Tender changes no response other than
    the 997 functional acknowledgement is required. But a 990 is accepted
  • If carrier does not accept the Load Tender changes carrier must call the
    originator of the EDI message. Cancellation of Load Tender - B2A01LT
  • Indicates shipment is canceled.
  • No response other than the 997 functional acknowledgment is required.
Example
B2A-01
353
Transaction Set Purpose Code
Required

Code identifying purpose of transaction set

Examples:
Original Load Tender - B2A00LT

  • GRI’s system will automatically generate an Original (Initial) Load Tender; this 204 is a load tender offer. The carrier is encouraged to respond with a 990 (Accept or Decline). No 990 is considered as an Acceptance of the Load Tender.
    Change to Load Tender - B2A04LT
  • If carrier agrees to accept the Load Tender changes no response other than
    the 997 functional acknowledgement is required. But a 990 is accepted
  • If carrier does not accept the Load Tender changes carrier must call the
    originator of the EDI message. Cancellation of Load Tender - B2A01LT
  • Indicates shipment is canceled.
  • No response other than the 997 functional acknowledgment is required.
00
Original
01
Cancellation
04
Change
L11
080
Heading > L11

Business Instructions and Reference Number

RequiredMax use 300

To specify instructions in this business relationship or a reference number

Example
L11-01
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

L11-02
128
Reference Identification Qualifier
Required

Code qualifying the Reference Identification

2I
Tracking Number
RU
Route Number
L11-03
352
Description
Optional
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

G62
090
Heading > G62

Date/Time

OptionalMax use 1

To specify pertinent dates and times

NOTE: Segment G62 in header is used to convey the must-respond-by date and time when responding to a 204 transaction.

Date Qualifier 64 will only be used on B2A01 0f 16 (Proposal). All other B2A01 values will have an LC as Planned Loading Complete until loading is complete at which time a CL will be sent.

Example
G62-01
432
Date Qualifier
Required

Code specifying type of date

64
Must Respond By
G62-02
373
Date
Required
CCYYMMDD format

Date expressed as CCYYMMDD

G62-03
176
Time Qualifier
Required

Code specifying the reported time

I
Earliest Requested Pick Up Time
G62-04
337
Time
Required
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

G62-05
623
Time Code
Required

Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow

LT
Local Time
MS3
100
Heading > MS3

Interline Information

OptionalMax use 1

To identify the interline carrier and relevant data

Example
MS3-01
140
Standard Carrier Alpha Code
Required
Identifier (ID)
Min 2Max 4

Standard Carrier Alpha Code

  • MS301 is the Standard Carrier Alpha Code (SCAC) of the interline carrier.
MS3-02
133
Routing Sequence Code
Required

Code describing the relationship of a carrier to a specific shipment movement

B
Origin/Delivery Carrier (Any Mode)
MS3-04
91
Transportation Method/Type Code
Required

Code specifying the method or type of transportation for the shipment

FL
Flatbed
H
Customer Pickup
J
Motor
LT
Less Than Trailer Load (LTL)
AT5
110
Heading > AT5

Bill of Lading Handling Requirements

OptionalMax use 6

To identify Bill of Lading handling and service requirements

NOTE: TOF represents an intermodal move by the carrier

Example
Only one of Special Handling Code (AT5-01) or Special Handling Description (AT5-03) may be present
Only one of Special Services Code (AT5-02) or Special Handling Description (AT5-03) may be present
AT5-01
152
Special Handling Code
Optional

Code specifying special transportation handling instructions

TOF represents an intermodal move by the carrier.

GSS
Greater Security Service
TOF
Trailer on Flat Car
AT5-02
560
Special Services Code
Optional
Identifier (ID)
Min 2Max 10

Code identifying the special service

AT5-03
153
Special Handling Description
Optional

Free-form additional description of special handling instructions to appear on printed bill if special handling code is not adequate

28 FT 140 IN TRAILER HIGH CUBE
28 FT FLATBED SETS
40 FT CONTAINER
48 FT FLATBED TRAILER
53 FT 102 IN TRAILER
CURTAIN SIDE
HEAVY HAUL
HIGH CUBE
ROLL DOOR
ROLLER BED
TRAILER SET
PLD
120
Heading > PLD

Pallet Information

OptionalMax use 1

To specify pallet information including quantity, exchange, and weight

Example
PLD-01
406
Quantity of Pallets Shipped
Required
Numeric (N0)
Min 1Max 3

Number of pallets shipped

NTE
130
Heading > NTE

Note/Special Instruction

OptionalMax use 50

To transmit information in a free-form format, if necessary, for comment or special instruction

Example
NTE-01
363
Note Reference Code
Optional
Identifier (ID)
Min 3Max 3

Code identifying the functional area or purpose for which the note applies

NTE-02
352
Description
Required
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

0100 Loop
RequiredMax >1

NOTE: Loop 0100 is used to convey name and address detail relative to the bill-to party controlling the freight or other shipment level name and/or address information to include Vessel Name, Shipper, Steamship Company when applicable. It is not to convey ship from or ship to detail which should be handled within loop 0300.

N1
140
Heading > 0100 Loop > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Example
N1-01
98
Entity Identifier Code
Required

Code identifying an organizational entity, a physical location, property or an individual

BT
Bill-to-Party
N1-02
93
Name
Required
String (AN)
Min 1Max 60

Free-form name

0100 Loop end
0100 Loop Final Destination
RequiredMax >1

NOTE: Loop 0100 is used to convey name and address detail relative to the bill-to party controlling the freight or other shipment level name and/or address information to include Vessel Name, Shipper, Steamship Company when applicable. It is not to convey ship from or ship to detail which should be handled within loop 0300.

Variants (all may be used)
0100 Loop0100 Loop Shipper
N1
140
Heading > 0100 Loop Final Destination > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Example
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required

Code identifying an organizational entity, a physical location, property or an individual

FS
Final Destination
N1-02
93
Name
Required
String (AN)
Min 1Max 60

Free-form name

N1-03
66
Identification Code Qualifier
Required

Code designating the system/method of code structure used for Identification Code (67)

93
Code assigned by Robert
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
N3
160
Heading > 0100 Loop Final Destination > N3

Address Information

OptionalMax use 2

To specify the location of the named party.

NOTE: Only used for N101 of SH and FS

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55

Address information

N4
170
Heading > 0100 Loop Final Destination > N4

Geographic Location

OptionalMax use 1

To specify the geographic place of the named party

NOTES:

  • Only used for N101 of SH and FS
  • N404 is required if country is NOT USA
Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Required
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04
26
Country Code
Optional

Code identifying the country

NOTE: N404 is required if country is NOT USA

CA
CANADA
CAN
CANADA
MEX
MEXICO
MX
MEXICO
US
UNITED STATES OF AMERICA
USA
UNITED STATES OF AMERICA
G61
190
Heading > 0100 Loop Final Destination > G61

Contact

OptionalMax use 3

To identify a person or office to whom communications should be directed

Example
If either Communication Number Qualifier (G61-03) or Communication Number (G61-04) is present, then the other is required
G61-01
366
Contact Function Code
Required

Code identifying the major duty or responsibility of the person or group named

BJ
Operations
IC
Information Contact
G61-02
93
Name
Required
String (AN)
Min 1Max 60

Free-form name

G61-03
365
Communication Number Qualifier
Optional

Code identifying the type of communication number

  • G6103 qualifies G6104.
EM
Electronic Mail
FX
Facsimile
TE
Telephone
G61-04
364
Communication Number
Optional
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

0100 Loop Final Destination end
0100 Loop Shipper
RequiredMax >1

NOTE: Loop 0100 is used to convey name and address detail relative to the bill-to party controlling the freight or other shipment level name and/or address information to include Vessel Name, Shipper, Steamship Company when applicable. It is not to convey ship from or ship to detail which should be handled within loop 0300.

Variants (all may be used)
0100 Loop0100 Loop Final Destination
N1
140
Heading > 0100 Loop Shipper > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Example
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required

Code identifying an organizational entity, a physical location, property or an individual

SH
Shipper
N1-02
93
Name
Required
String (AN)
Min 1Max 60

Free-form name

N1-03
66
Identification Code Qualifier
Required

Code designating the system/method of code structure used for Identification Code (67)

93
Code assigned by Robert
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
N3
160
Heading > 0100 Loop Shipper > N3

Address Information

OptionalMax use 2

To specify the location of the named party.

NOTE: Only used for N101 of SH and FS

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55

Address information

N4
170
Heading > 0100 Loop Shipper > N4

Geographic Location

OptionalMax use 1

To specify the geographic place of the named party

NOTES:

  • Only used for N101 of SH and FS
  • N404 is required if country is NOT USA
Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Required
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04
26
Country Code
Optional

Code identifying the country

NOTE: N404 is required if country is NOT USA

CA
CANADA
CAN
CANADA
MEX
MEXICO
MX
MEXICO
US
UNITED STATES OF AMERICA
USA
UNITED STATES OF AMERICA
G61
190
Heading > 0100 Loop Shipper > G61

Contact

OptionalMax use 3

To identify a person or office to whom communications should be directed

Example
If either Communication Number Qualifier (G61-03) or Communication Number (G61-04) is present, then the other is required
G61-01
366
Contact Function Code
Required

Code identifying the major duty or responsibility of the person or group named

BJ
Operations
IC
Information Contact
G61-02
93
Name
Required
String (AN)
Min 1Max 60

Free-form name

G61-03
365
Communication Number Qualifier
Optional

Code identifying the type of communication number

  • G6103 qualifies G6104.
EM
Electronic Mail
FX
Facsimile
TE
Telephone
G61-04
364
Communication Number
Optional
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

0100 Loop Shipper end
0200 Loop
OptionalMax >1
N7
200
Heading > 0200 Loop > N7

Equipment Details

RequiredMax use 1

To identify the equipment

Example
N7-01
206
Equipment Initial
Optional
String (AN)
Min 1Max 4

Prefix or alphabetic part of an equipment unit's identifying number

  • N701 is mandatory for rail transactions.
N7-02
207
Equipment Number
Required
String (AN)
Min 1Max 10

Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)

N7-11
40
Equipment Description Code
Required

Code identifying type of equipment used for shipment

2B
20 ft. IL Container (Closed Top)
4B
40 ft. IL Container (Closed Top)
AC
Closed Container
AT
Closed Container (Controlled Temperature)
DT
Drop Back Trailer
FT
Flat Bed Trailer
HV
High Cube Van
RT
Controlled Temperature Trailer (Reefer)
TA
Trailer, Heated/Insulated/Ventilated
TF
Trailer, Dry Freight
TV
Truck, Van
TW
Trailer, Refrigerated
N7-13
319
Temperature Control
Optional
String (AN)
Min 3Max 6

Degree in Celsius or Fahrenheit of the temperature that the trailer must be maintained.

Temperature of Trailer
Example:
57 F
14 C

N7-15
567
Equipment Length
Optional
Numeric (N0)
Min 4Max 5

Length (in feet and inches) of equipment ordered or used to transport shipment (The format is FFFII where FFF is feet and II is inches; the range for II is 00 through 11)

Length of Trailer
Format: FFII (F=Feet, I=Inches)

0200 Loop end
Heading end

Detail

0300 Loop
RequiredMax >1

NOTE: Segment G62 will be used in loop 0300, not 0350.

S5
010
Detail > 0300 Loop > S5

Stop Off Details

RequiredMax use 1

To specify stop-off detail reference numbers and stop reason,

GRI's scheme is 1, 2, 3, etc. to 999 where the initial pickup stop is always 1.

Example
If either Number of Units Shipped (S5-05) or Unit or Basis for Measurement Code (S5-06) is present, then the other is required
If either Weight (S5-03) or Weight Unit Code (S5-04) is present, then the other is required
S5-01
165
Stop Sequence Number
Required
Numeric (N0)
Min 1Max 3

Identifying number for the specific stop and the sequence in which the stop is to be performed

NOTE: GRI's scheme is 1, 2, 3, etc. to 999 where the initial pickup stop is always 1.

S5-02
163
Stop Reason Code
Required

Code specifying the reason for the stop

CL
Complete Load
CU
Complete Unload
PL
Part Load
PU
Part Unload
S5-03
81
Weight
Optional
Decimal number (R)
Min 1Max 10

Numeric value of weight

S5-04
188
Weight Unit Code
Optional

Code specifying the weight unit

L
Pounds
S5-05
382
Number of Units Shipped
Optional
Decimal number (R)
Min 1Max 10

Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set

S5-06
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
Min 2Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

L11
020
Detail > 0300 Loop > L11

Business Instructions and Reference Number

RequiredMax use 50

To specify instructions in this business relationship or a reference number

NOTES:

  • Must provide G-Ps internal Delivery Number(s) (Order).
  • Must provide Customer PO Number(s).
Example
L11-01
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

L11-02
128
Reference Identification Qualifier
Required

Code qualifying the Reference Identification

Notes:

  • PO is the customer's purchase order number
  • VN is GRI's internal delivery number and is used on all 204's
BM
Bill of Lading Number
PO
Purchase Order Number
QN
Stop Sequence Number
SI
Shipment Id (SID)
VN
Vendor Order Number
L11-03
352
Description
Optional
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

G62
030
Detail > 0300 Loop > G62

Date/Time

RequiredMax use 2

To specify pertinent dates and times

  • Use G62 segment either in loop 0300 or loop 0350, but not both.
Example
If either Time Qualifier (G62-03) or Time (G62-04) is present, then the other is required
G62-01
432
Date Qualifier
Required

Code specifying type of date

53
Deliver Not Before Date
54
Deliver No Later Than Date
77
Pickup Appointment Scheduled Date
78
Delivery Appointment Scheduled Date
79
Pickup Requested Scheduled Date
80
Delivery Requested Scheduled Date
EP
Earliest Pickup Date
LP
Latest Pickup Date
G62-02
373
Date
Required
CCYYMMDD format

Date expressed as CCYYMMDD

G62-03
176
Time Qualifier
Optional

Code specifying the reported time

2
Pickup Appointment Scheduled Time
3
Delivery Appointment Scheduled Time
4
Pickup Requested Scheduled Time
5
Delivery Requested Scheduled Time
G62-04
337
Time
Optional
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

G62-05
623
Time Code
Optional

Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow

LT
Local Time
AT8
040
Detail > 0300 Loop > AT8

Shipment Weight, Packaging and Quantity Data

RequiredMax use 1

To specify shipment details in terms of weight, and quantity of handling units

  • Segment AT8 in loop 0300 is intended for the transmitting of total weight, quantity, and volume relative to the specific stop-off.
Example
If either Weight Qualifier (AT8-01), Weight Unit Code (AT8-02) or Weight (AT8-03) are present, then the others are required
AT8-01
187
Weight Qualifier
Optional

Code defining the type of weight

G
Gross Weight
T
Tare Weight
AT8-02
188
Weight Unit Code
Optional

Code specifying the weight unit

L
Pounds
AT8-03
81
Weight
Optional
Decimal number (R)
Min 1Max 10

Numeric value of weight

NOTE: Total Weight at stop off.

AT8-04
80
Lading Quantity
Optional
Numeric (N0)
Min 1Max 7

Number of units (pieces) of the lading commodity

  • AT804 is the quantity of handling units that are not unitized (for example a carton). When added to the quantity in AT805, it is the total quantity of handling units in the shipment.
  • This is the number of non-unitized shipping units (e.g. cartons).
AT8-05
80
Lading Quantity
Optional
Numeric (N0)
Min 1Max 7

Number of units (pieces) of the lading commodity

  • AT805 is the quantity of handling units that are unitized (for example on a pallet or slip sheet). When added to the quantity in AT804 it is the total quantity of handling units for the shipment.
PLD
063
Detail > 0300 Loop > PLD

Pallet Information

OptionalMax use 1

To specify pallet information including quantity, exchange, and weight

Example
PLD-01
406
Quantity of Pallets Shipped
Required
Numeric (N0)
Min 1Max 3

Number of pallets shipped

NTE
065
Detail > 0300 Loop > NTE

Note/Special Instruction

OptionalMax use 20

To transmit information in a free-form format, if necessary, for comment or special instruction

Example
NTE-02
352
Description
Required
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

0310 Loop Ship From
OptionalMax >1

NOTE: Loop 0310 is used to convey name and address detail relative to the Ship-From and Ship-To as they pertain to the particular stop.

Variants (all may be used)
0310 Loop Ship To
N1
070
Detail > 0300 Loop > 0310 Loop Ship From > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Notes:

  • Ship-From identifies the Pickup point.
  • Ship-To identifies the Delivery point.
Example
N1-01
98
Entity Identifier Code
Required

Code identifying an organizational entity, a physical location, property or an individual

SF
Ship From
N1-02
93
Name
Required
String (AN)
Min 1Max 60

Free-form name

N1-03
66
Identification Code Qualifier
Required

Code designating the system/method of code structure used for Identification Code (67)

Notes: The ID code qualifier will be defined only if this location is assigned a GRI location code.

93
Code assigned by the organization originating the transaction set
N1-04
67
Identification Code
Required
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

  • GRI location code.

N3
090
Detail > 0300 Loop > 0310 Loop Ship From > N3

Address Information

RequiredMax use 2

To specify the location of the named party

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

Notes: Ship From/Ship To Address

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55

Address information

Notes: Additional Ship From/Ship To Address

N4
100
Detail > 0300 Loop > 0310 Loop Ship From > N4

Geographic Location

RequiredMax use 1

To specify the geographic place of the named party

Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Required
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04
26
Country Code
Optional

Code identifying the country.

NOTE: N404 is required if the country is NOT USA

CA
CANADA
CAN
CANADA
MEX
MEXICO
MX
MEXICO
US
UNITED STATES OF AMERICA
USA
UNITED STATES OF AMERICA
G61
120
Detail > 0300 Loop > 0310 Loop Ship From > G61

Contact

OptionalMax use 3

To identify a person or office to whom communications should be directed

Example
If either Communication Number Qualifier (G61-03) or Communication Number (G61-04) is present, then the other is required
G61-01
366
Contact Function Code
Required

Code identifying the major duty or responsibility of the person or group named

BJ
Operations
IC
Information Contact
G61-02
93
Name
Required
String (AN)
Min 1Max 60

Free-form name

G61-03
365
Communication Number Qualifier
Optional

Code identifying the type of communication number

  • G6103 qualifies G6104.
EM
Electronic Mail (email)
FX
Facsimile
TE
Telephone
G61-04
364
Communication Number
Optional
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

0310 Loop Ship From end
0310 Loop Ship To
OptionalMax >1

NOTE: Loop 0310 is used to convey name and address detail relative to the Ship-From and Ship-To as they pertain to the particular stop.

Variants (all may be used)
0310 Loop Ship From
N1
070
Detail > 0300 Loop > 0310 Loop Ship To > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Notes:

  • Ship-From identifies the Pickup point.
  • Ship-To identifies the Delivery point.
Example
N1-01
98
Entity Identifier Code
Required

Code identifying an organizational entity, a physical location, property or an individual

ST
Ship To
N1-02
93
Name
Required
String (AN)
Min 1Max 60

Free-form name

N1-03
66
Identification Code Qualifier
Required

Code designating the system/method of code structure used for Identification Code (67)

Notes: The ID code qualifier will be defined only if this location is assigned a GRI location code.

93
Code assigned by the organization originating the transaction set
N1-04
67
Identification Code
Required
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

  • GRI location code.

N3
090
Detail > 0300 Loop > 0310 Loop Ship To > N3

Address Information

RequiredMax use 2

To specify the location of the named party

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

Notes: Ship From/Ship To Address

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55

Address information

Notes: Additional Ship From/Ship To Address

N4
100
Detail > 0300 Loop > 0310 Loop Ship To > N4

Geographic Location

RequiredMax use 1

To specify the geographic place of the named party

Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Required
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04
26
Country Code
Optional

Code identifying the country.

NOTE: N404 is required if the country is NOT USA

CA
CANADA
CAN
CANADA
MEX
MEXICO
MX
MEXICO
US
UNITED STATES OF AMERICA
USA
UNITED STATES OF AMERICA
G61
120
Detail > 0300 Loop > 0310 Loop Ship To > G61

Contact

OptionalMax use 3

To identify a person or office to whom communications should be directed

Example
If either Communication Number Qualifier (G61-03) or Communication Number (G61-04) is present, then the other is required
G61-01
366
Contact Function Code
Required

Code identifying the major duty or responsibility of the person or group named

BJ
Operations
IC
Information Contact
G61-02
93
Name
Required
String (AN)
Min 1Max 60

Free-form name

G61-03
365
Communication Number Qualifier
Optional

Code identifying the type of communication number

  • G6103 qualifies G6104.
EM
Electronic Mail (email)
FX
Facsimile
TE
Telephone
G61-04
364
Communication Number
Optional
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

0310 Loop Ship To end
0300 Loop end
Detail end

Summary

L3
010
Summary > L3

Total Weight and Charges

RequiredMax use 1

To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items

Example
L3-01
81
Weight
Required
Decimal number (R)
Min 1Max 10

Numeric value of weight

Notes: Total Weight for Shipment.

L3-02
187
Weight Qualifier
Required

Code defining the type of weight

G
Gross Weight
L3-11
80
Lading Quantity
Required
Numeric (N0)
Min 1Max 7

Number of units (pieces) of the lading commodity

L3-12
188
Weight Unit Code
Required

Code specifying the weight unit

L
Pounds
SE
020
Summary > SE

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Summary end

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5

A count of the number of functional groups included in an interchange

IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

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