X12 850 Warehouse GM Import-International Purchase Order
This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.
- ~ Segment
- * Element
- > Component
- None included
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- PO
- Purchase Order (850)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 850
- Purchase Order
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Purchase Order
To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates
Code identifying purpose of transaction set
- 00
- Original
- 01
- Cancellation
- 05
- Replace
Code specifying the type of Purchase Order
- CP
- Change to Purchase Order
- NE
- New Order
Identifying number for Purchase Order assigned by the orderer/purchaser
The H-E-B PO number will be sent in an alpha-numeric / numeric-alpha combination.
Date expressed as CCYYMMDD
- BEG05 is the date assigned by the purchaser to purchase order.
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Code identifying the major duty or responsibility of the person or group named
- AA
- Authorized Representative
- BD
- Buyer Name or Department
- FB
- Coordinator
Code identifying the type of communication number
- TE
- Telephone
Complete communications number including country or area code when applicable
Unformatted Telephone Number for vendor.
Additional reference number or description to clarify a contact number
HEB Internal ID for Contact, ex: If Buyer or Supply Chain Analyst, HEB internal ID - HEB. If Administrative or authorized contact it will be their ID number - VDR for Vendor.
F.O.B. Related Instructions
To specify transportation instructions relating to shipment
This is the pickup point for Purchase Order.
Code identifying payment terms for transportation charges
- FOB01 indicates which party will pay the carrier.
For all air shipments, use code in IATA rule 650. For Warehouse Transaction Set usage only.
- PU
- Pickup
Code identifying type of location
- FOB02 is the code specifying transportation responsibility location.
- OV
- On Vessel (Free On Board [FOB] point)
A free-form description to clarify the related data elements and their content
Port of Pick Up
Code identifying the source of the transportation terms
- 01
- Incoterms
Code identifying the trade terms which apply to the shipment transportation responsibility
- FOB
- Free on Board
Terms of Sale/Deferred Terms of Sale
To specify terms of sale
Code identifying type of payment procedures
Payment method for the vendor.
- L
- Letter of Credit
- T
- Wire Transfer
Reference Identification
To transmit identifying information as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- AH
- Agreement Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
For WINS, reference numbers pertaining to the entire order as a whole should be put in the header level of the transaction set. Reference numbers pertaining to individual line items should appear in the detail level of the transaction set.
Message Text
To provide a free-form format that allows the transmission of text information
Reference Identification
To transmit identifying information as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- F9
- Freight Payor Reference Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
For WINS, reference numbers pertaining to the entire order as a whole should be put in the header level of the transaction set. Reference numbers pertaining to individual line items should appear in the detail level of the transaction set.
Message Text
To provide a free-form format that allows the transmission of text information
Name
To identify a party by type of organization, name, and code
Use this segment with a code in N104 whenever possible. This will eliminate the need to send complete name and address information in the N2 - N4 segments.
Code identifying an organizational entity, a physical location, property or an individual
- AG
- Agent/Agency
The management oversight of the vendor, see
N1_02 code. - SF
- Ship From
This code is optional. Use of this code value is
required for Bailment Purchase Orders. - ST
- Ship To
Use of this code value is required for Bailment
Purchase Orders. - VN
- Vendor
Used to specify the supplier or the supplier's division in a multi-divisional organization. Use of this code value is required for Bailment Purchase Orders.
Free-form name
If N1_01 = "AG" then it identifies the Management Oversight Team.
Code designating the system/method of code structure used for Identification Code (67)
"9" - D-U-N-S+4 but if it is a VN it should be "ZZ".
- 9
- D-U-N-S+4, D-U-N-S Number with Four Character Suffix
The identification code consists of a 9-digit DUNS number for the party followed by a 4-character suffix defined by the party.
- ZZ
- Mutually Defined
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
D-U-N-S number with four character suffix. if N1_01 = "VN", VN identifies which office manages the purchase order.
Additional Name Information
To specify additional names or those longer than 35 characters in length
Free-form name
When the N1_01 = 'VN', then this segment will be included and it will contain the HEB Vendor ID.
It will either be a 8 digit Bicep for whse (E.G. 44070272 - 2 digit fac + 6 digit Bicep) or a DSD AP number (E.G. D0017349).
Address Information
To specify the location of the named party
Use segments N2 - N4 only if address information for the referenced organization or company in the N1 segment cannot be derived from the code in N1_04.
Geographic Location
To specify the geographic place of the named party
Use segments N2 - N4 only if address information for the referenced organization or company in the N1 segment cannot be derived from the code in N104.
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Code identifying the country
N04_04 see appendix for code source.
Code identifying type of location
- CA
- Country of Origin
Code which identifies a specific location
Country
Carrier Details (Routing Sequence/Transit Time)
To specify the carrier and sequence of routing and provide transit time information
Code specifying the method or type of transportation for the shipment
- S
- Ocean
Detail
Baseline Item Data
To specify basic and most frequently used line item data
- PO102 is required.
Alphanumeric characters assigned for differentiation within a transaction set
- PO101 is the line item identification.
PO1_01 is used to assign a sequential number to the corresponding line items (e.g. 11, 12).
Quantity ordered
Up to a 5 digit real number / no decimal spaces.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CA
- Case
- EA
- Each
- LB
- Pound
Price per unit of product, service, commodity, etc.
Up to a 8 digit real number / up to 4 decimal places.
Code identifying the type of unit price for an item
- CP
- Current Price (Subject to Change)
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
If the PO1_06 is sent then the PO1_07 must be sent as well.
- UA
- U.P.C./EAN Case Code (2-5-5)
A 12-digit Universal Product Code which uniquely
identifies each consumer unit.Code is formatted as:
*1 digit number system character (U.S. Grocery
and general Merchandise = 0, 6, or 7; U.S.
Drug = 3)
*5 digit manufacturer identification number
*5 digit item number
*1 digit check digit - UP
- U.P.C. Consumer Package Code (1-5-5-1)
A 12-digit Universal Product Code which uniquely identifies each consumer unit.
Code is formatted as:
*1 digit number system character (U.S.
Grocery and General Merchandise = 0, 6
or 7; U.S. Drug = 3)
*5 digit manufacturer identification number
*5 digit item number
*1 digit check digit
Identifying number for a product or service
Case Code ( 2-5-5 )
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- VN
- Vendor's (Seller's) Item Number
Identifying number for a product or service
U.P.C. or N.D.C. Code
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- IN
- Buyer's Item Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- UA
- U.P.C./EAN Case Code (2-5-5)
A 12-digit number identifying the manufacturers shipping unit.
Code is formated as:
*2 digit number system character (U.S. Grocery
and General Merchandise = 00, 06, or 07; U.S.
Drug = 03) (EAN = 2 digit county flag);
*5 digit manufacturer identification number
*5 digit item number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- ZZ
- Mutually Defined
Identifying number for a product or service
SP: Inner Pack Dimensions vs. NSP: Case Pack Dimensions of the PO4.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- IZ
- Buyer's Size Code
Identifying number for a product or service
HEB's Size Description
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- CL
- Color
Identifying number for a product or service
Color of Item
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- CH
- Country of Origin Code
Identifying number for a product or service
Country
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- BL
- Brand/Label
Identifying number for a product or service
H.E.Buddy, School Style, Chef Style, etc...
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- UK
- U.P.C./EAN Shipping Container Code (1-2-5-5-1)
A 14-digit code that uniquely identifies the
manufacturer's shipping unit, including the packaging indicator and check digit; the first digit is the packaging indicator, the next two digits are the number system characters, the next five digits are the manufacturer ID number, the second five digits are the item code, and the final digit is the check digit.
Identifying number for a product or service
If PO1_24 = UK and PO1_25 = 14 digit Case UPC (1-2-5-5-1 format).
Additional Item Detail
To specify additional item-related data involving variations in normal price/quantity structure
Code specifying the reason for price or quantity change
- AQ
- Alternate Quantity and Unit of Measure
Code identifying pricing specification
- UCP
- Unit cost price
Item List Cost
Price per unit of product, service, commodity, etc.
Code identifying the type of unit price for an item
- CP
- Current Price (Subject to Change)
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- PO307 defines the unit of measure for PO306.
The unit or basis for measurement code is used to qualify the contents of various data elements. It will vary depending on the data element it qualifies and the convention within industry groups.
A free-form description to clarify the related data elements and their content
Product/Item Description
To describe a product or process in coded or free-form format
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- F
- Free-form
Use free-form text to report brand name and other characteristics associated with the product/item that cannot be captured using structured text from an industry code list.
Code identifying the general class of a product or process characteristic
- 08
- Product
- AGE
- Age
The period during which, after distillation and before bottling, distilled spirits have been stored in oak containers.
Use the format MM or YR (e.g. 24MM or 12YR).
- B8
- Bureau of Alcohol, Tobacco and Firearms Class Code
Categories of broad definitions and characteristics for different compositions or "classes" of alcoholic beverages (i.e., Whiskey, Brandy, Vodka).
- BCC
- Beverage Contents Characteristics, (e.g., Kosher, No Sulfites, etc. (Industry List)
- BEV
- Beverage Category
A description to designate the category the beverage falls into, e.g., blends, bourbons, scotch, vodka, gin.
- BND
- Brand Group
Products similar in name only, but of different size, age, proof, quality and flavour.
- FLV
- Flavor
Distinctions from the base product that result in
different taste or flavour, e.g., citrus, pepper. - FQ
- Quality
The base product that results in a different grade; also known as a product line, e.g., Cognac can be
Classico, V.S., VSOP, or XO. - P6
- Percentage of Alcohol
The percentage of alcohol as measured against the total volume of a product such as cordials, liqueurs, cocktails, highballs, bitters and other such specialty alcoholic beverages.
- PRI
- Grape Variety
The grape that comprises the largest percentage of the ingredients used in wine production, e.g., Merlot.
- R3
- Proof
Strength of a liquor as measured in proof spirit where 50% alcohol by volume is equal to 100 proof.
- VI
- Vintage
The harvest year of the grapes that are part of the composition of a particular wine.
- WF
- Wine Fruit
The fruit used as a base to produce a wine, e.g.,
apple, blackberry.
A free-form description to clarify the related data elements and their content
Item Physical Details
To specify the physical qualities, packaging, weights, and dimensions relating to the item
The number of inner containers, or number of eaches if there are no inner containers, per outer container
Numeric value of gross weight per pack
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- LB
- Pound
The unit or basis for measurement code is used to qualify the contents of various data elements. It will vary depending on the data element it qualifies and the convention within industry groups.
Numeric value of gross volume per pack
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CF
- Cubic Feet
The unit or basis for measurement code is used to qualify the contents of various data elements. It will vary depending on the data element it qualifies and the convention within industry groups.
Largest horizontal dimension of an object measured when the object is in the upright position
Shorter measurement of the two horizontal dimensions measured with the object in the upright position
Vertical dimension of an object measured when the object is in the upright position
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- PO413 defines the unit of measure for PO410, PO411, and PO412.
- IN
- Inch
The unit or basis for measurement code is used to qualify the contents of various data elements. It will vary depending on the data element it qualifies and the convention within industry groups.
The number of eaches per inner container
1=Inner Pack
1= Case Pack
Alphanumeric characters assigned for differentiation within a transaction set
- PO416 is the package identifier or the beginning package identifier in a range of identifiers.
Container Size to be used for transport of product by carrier (CFS, FCL40).
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
SAC09 and SAC10 are required when SAC08 is used and, SAC09 and SAC10 are different than item detail in PO102 and PO103.
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
- A
- Allowance
- C
- Charge
Code identifying the service, promotion, allowance, or charge
- B872
- Customs Duty
- C310
- Discount
Rate expressed in the standard monetary denomination for the currency specified
- SAC08 is the allowance or charge rate per unit.
Up to a 5 digit real number / up to 4 decimal places.
If SAC_01 = A and SAC_02 = B872 then SAC_08 is for Customs only.
Code indicating method of handling for an allowance or charge
F.O.B. Related Instructions
To specify transportation instructions relating to shipment
Code identifying payment terms for transportation charges
- FOB01 indicates which party will pay the carrier.
For all air shipments, use code in IATA rule 650.
For Warehouse Transaction Set usage only.
Code identifying type of location
- FOB02 is the code specifying transportation responsibility location.
- OV
- On Vessel (Free On Board [FOB] point)
Pickup Point Identifier
A free-form description to clarify the related data elements and their content
Name of Pickup Point
Code identifying the source of the transportation terms
- 01
- Incoterms
Code identifying the trade terms which apply to the shipment transportation responsibility
3 Character Identifier EX: FOB
Code identifying type of location
- FOB06 is the code specifying the title passage location.
A free-form description to clarify the related data elements and their content
Code specifying where responsibility for risk of loss passes
- FOB08 is the code specifying the point at which the risk of loss transfers.
This may be different than the location specified in FOB02/FOB03 and FOB06/FOB07.
A free-form description to clarify the related data elements and their content
Commodity
To identify a commodity or a group of commodities or a tariff page commodity
Code identifying the commodity coding system used for Commodity Code
- A
- Harmonized Tariff Schedule of the United States Annotated
Classification of imported merchandise for rate of
duty and statistical purposes.
Code describing a commodity or group of commodities
Commodity Code - HTS (Harmonized Tariff Schedule) Code.
Message Text
To provide a free-form format that allows the transmission of text information
Marking, Packaging, Loading
To describe marking, packaging, loading, and unloading requirements
Code indicating the format of a description
- If PKG01 equals "F", then PKG05 is used. If PKG01 equals "S", then PKG04 is used. If PKG01 equals "X", then both PKG04 and PKG05 are used.
- F
- Free-form
Code specifying the marking, packaging, loading and related characteristics being described
- 10
- Shipping Package Labeling
A free-form description to clarify the related data elements and their content
- Special marking or tagging data can be given in PKG05 (description).
Specific Wording for the Carton
Name
To identify a party by type of organization, name, and code
Use this segment with a code in N1_04 whenever possible. This will eliminate the need to send complete name and address information in the N2 - N4 segments.
This segment is only used on multi-point purchase orders when it is necessary to link reference numbers such as stop sequence numbers or store purchase order numbers to a ship-to previously identified in the SDQ segment.
The ship-to location is identified in the N1_04 segment and the reference numbers are indicated in the REF segment contained within this loop.
Code identifying an organizational entity, a physical location, property or an individual
- MP
- Manufacturing Plant
Code designating the system/method of code structure used for Identification Code (67)
- 92
- Assigned by Buyer or Buyer's Agent
Code may be used to identify payer's internal
identification number.
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
HEB Factory ID
Address Information
To specify the location of the named party
Use segments N2 - N4 only if address information for the referenced organization or company in the N1 segment cannot be derived from the code in N1_04.
Geographic Location
To specify the geographic place of the named party
Factory Geographical Location
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Factory City
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Factory State
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Factory Zip
Code identifying the country
Factory Country
Code identifying type of location
- CA
- Country of Origin
Code which identifies a specific location
Factory Country
Location ID Component
To define types and values of a geographic location
Code qualifying the type of address component
- 08
- State Name
- 20
- County
Address information
Factory County or Factory State name.
Code identifying the county within a state
Certification
To specify identifying information
Reference numbers identified in this segment are linked to the ship-to identified in the SDQ segment by indicating the ship-to location in the N1 at the beginning of this loop.
Code qualifying the Reference Identification
- KW
- Certification
A number, taken from an acquisition regulation, which represents a specific certification that must be made by a prospective vendor before a contract or order can be placed with that vendor.
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Factory Remark and HEB internal codes A = Active and I = Inactive - factory status.
- A
- Active
- I
- Inactive
A free-form description to clarify the related data elements and their content
Type of Comment
To specify identifying information
Reference numbers identified in this segment are linked to the ship-to identified in the SDQ segment by indicating the ship-to location in the N1 at the beginning of this loop.
Code qualifying the Reference Identification
- TOC
- Type of Comment
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Factory Remark and HEB internal codes A = Active and I = Inactive - factory status.
- A
- Active
- I
- Inactive
A free-form description to clarify the related data elements and their content
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Code identifying the major duty or responsibility of the person or group named
- PL
- Manufacturing Plant Contact
Code identifying the type of communication number
- TE
- Telephone
Complete communications number including country or area code when applicable
Unformatted Telephone Number
Code identifying the type of communication number
- FX
- Facsimile
Complete communications number including country or area code when applicable
Unformatted Fax Number
Code identifying the type of communication number
- EM
- Electronic Mail
Complete communications number including country or area code when applicable
Factory Contact E-mail Address
Additional reference number or description to clarify a contact number
Subline Item Detail
To specify product subline detail item data
Effective with the UCS version coinciding with the UCC-published sunset date (2005) for the discontinuation of the use of 12-digit product identifiers, the qualifier UA (U.P.C./EAN Case Code) (2-5-5) in DE235 will be marked as not used and will be replaced with the qualifier UK (U.P.C./EAN shipping container code) (1-2-5-5-1). The corresponding 14 digit product code will be relected in DE234. this parallels the global transition to the 14-digit UCC/EAC-14 product identification numbering structure. In preparation for this transition, the UK qualifier and the corresponding 14-digit product code should be communicated in SLN11 and SLN12, respectively.
Alphanumeric characters assigned for differentiation within a transaction set
- SLN01 is the identifying number for the subline item.
- SLN01 is related to (but not necessarily equivalent to) the baseline item number. Example: 1.1 or 1A might be used as a subline number to relate to baseline number 1.
Code indicating the relationship between entities
- SLN03 is the configuration code indicating the relationship of the subline item to the baseline item.
- I
- Included
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- EA
- Each
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- SLN09 through SLN28 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
A 12-digit Universal Product Code which uniquely
identifies each consumer unit.Code is formatted as:
*1 digit number system character (U.S. Grocery
and General Merchandise = 0, 6 or 7; U.S. Drug
= 3)
*5 digit manufacturer identification number
*5 digit item number
*1 digit check digit
Identifying number for a product or service
Item UPC
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- IN
- Buyer's Item Number
Identifying number for a product or service
HEB Item Code
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- VN
- Vendor's (Seller's) Item Number
Identifying number for a product or service
Vendor's Item Code
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- IZ
- Buyer's Size Code
Identifying number for a product or service
HEB's Size Description
Message Text
To provide a free-form format that allows the transmission of text information
A field to be used for the control of the line feed of the receiving printer
- MSG02 is not related to the specific characteristics of a printer, but identifies top of page, advance a line, etc.
A generic number
- MSG03 is the number of lines to advance before printing.
- If MSG02 is "AA - Advance the specified number of lines before print" then MSG03 is required.
Product/Item Description
To describe a product or process in coded or free-form format
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- F
- Free-form
Code identifying the general class of a product or process characteristic
- 09
- Sub-product
Code identifying the agency assigning the code values
- Use PID03 to indicate the organization that publishes the code list being referred to.
A code from an industry code list which provides specific data about a product characteristic
- PID04 should be used for industry-specific product description codes.
A free-form description to clarify the related data elements and their content
Code indicating the product surface, layer or position that is being described
- Use PID06 when necessary to refer to the product surface or layer being described in the segment.
A reference that indicates the table or text maintained by the Source Qualifier
- PID07 specifies the individual code list of the agency specified in PID03.
Code indicating a Yes or No condition or response
- PID08 describes the physical characteristics of the product identified in PID04. A "Y" indicates that the specified attribute applies to this item; an "N" indicates it does not apply. Any other value is indeterminate.
Code designating the language used in text, from a standard code list maintained by the International Standards Organization (ISO 639)
- PID09 is used to identify the language being used in PID05.
Commodity
To identify a commodity or a group of commodities or a tariff page commodity
Code identifying the commodity coding system used for Commodity Code
Code describing a commodity or group of commodities
Commodity Code - HTS (Harmonized Tariff Schedule) Code.
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
- A
- Allowance
- C
- Charge
Code identifying the service, promotion, allowance, or charge
- B872
- Customs Duty
Rate expressed in the standard monetary denomination for the currency specified
- SAC08 is the allowance or charge rate per unit.
Up to a 5 digit real number / up to 4 decimal places. If SAC_01 and SAC_02 = B872 then SAC_08 is for Customs Only.
Code indicating method of handling for an allowance or charge
Monetary Amount
To indicate the total monetary amount
Summary
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.
Total number of line items in the transaction set
Numeric value of weight
Up to a 6 digit real number / up to 2 decimal places.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- LB
- Pound
- OZ
- Ounce - Av
- UN
- Unit
Value of volumetric measure
Up to a 5 digit real number / up to 3 decimal places.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CF
- Cubic Feet
Monetary Amount
To indicate the total monetary amount
- If AMT is used in the summary area, then AMT01 will = TT and AMT02 will indicate total transaction amount as calculated by the sender.
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Stedi is a registered trademark of Stedi, Inc. All names, logos, and brands of third parties listed on this page are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.