X12 850 Purchase Order
This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.
- ~ Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- PO
- Purchase Order (850)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 850
- Purchase Order
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Purchase Order
To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates
BEG00SA1599999999**200310310034567899
Code specifying the type of Purchase Order
- SA
- Stand-alone Order
Identifying number for Purchase Order assigned by the orderer/purchaser
This element contains The Home Depot purchase order number.
This element is required to be included in the packing slip if you are creating your own.
Date expressed as CCYYMMDD
- BEG05 is the date assigned by the purchaser to purchase order.
This element contains the issue date of the purchase order.
This element is required to be included in the packing slip if you are creating your own.
Contract number
This element contains the alternate Home Depot 'M' number with 2 preceding zeros.
Reference Identification
To specify identifying information
REFX9117719840
REFIA60075490
REFCOW073335394
REFDP029
Multiple REF segments may be sent in The Home Depot purchase order.
The REFCO segment is guaranteed to be included in every purchase order.
The REFDP segment is not guaranteed to be included in every purchase order, but The Home Depot does have the ability to send this data.
The REFIA segment is guaranteed to be included in every purchase order.
The REFX9 segment is guaranteed to be included in every purchase order.
Code qualifying the Reference Identification
The IA and X9 qualifiers are always used
- CO
- Customer Order Number
This qualifier indicates that the REF02 contains the customer order number.
- DP
- Department Number
This qualifier indicates that the REF02 contains
The Home Depot's department/site id - IA
- Internal Vendor Number
The Home Depot assigned vendor number
- X9
- Internal Control Number
This qualifier indicates that the REF02 contains a CommerceHub assigned control number.
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Depending on the qualifier used in the REF01, this element will contain the corresponding value.
The REF02 CO qualified element is required to be included in the order.
A free-form description to clarify the related data elements and their content
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
SACNH151*************Get well soon!
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
- N
- No Allowance or Charge
For packslip messages
Code identifying the service, promotion, allowance, or charge
- H151
- Special Services
This qualifier indicates that an order level message is contained in the SAC15.
A free-form description to clarify the related data elements and their content
This element contains an order level message.
This element is required to be included in the packing slip if you are creating your own.
Date/Time Reference
To specify pertinent dates and times
DTM01020130227
Code specifying type of date or time, or both date and time
This qualifier indicates that the DTM02 contains the date that The Home
Depot expects the shipment to be completed by.
- 010
- Requested Ship
Date expressed as CCYYMMDD
This element contains the date that The Home Depot expects the shipment to be completed by.
Carrier Details (Routing Sequence/Transit Time)
To specify the carrier and sequence of routing and provide transit time information
TD5*UNSP_CG***ET
Free-form description of the routing or requested routing for shipment, or the originating carrier's identity
This element will contain a The Home Depot specific code that indicates who the shipper is and what the service level is. Contact CommerceHub to obtain a complete list of codes that apply to your relationship with The Home Depot.
This element is required to be included in the packing slip if you are creating your own
Code indicating the level of transportation service or the billing service offered by the transportation carrier
Presence of 'ET' will indicate that a signature is required
- ET
- Proof of Delivery (POD) with Signature
Reference Identification
To transmit identifying information as specified by the Reference Identification Qualifier
N9SD8119
Code qualifying the Reference Identification
- SD
- Subday Number
This qualifier indicates that the N902 contains the Sales Division or Store ID.
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
This element contains a 4 digit numeric The Home Depot assigned store ID that indicates where the order originated from. Will always be 8119.
Name
To identify a party by type of organization, name, and code
N1BTJENNIFER LEWIS
N1STJOANNE WELLS93123456789
N1SOJENNIFER LEWIS
N1POJOANNE WELLS93123456789
Code identifying an organizational entity, a physical location, property or an individual
The ST qualifier will always be used
- BT
- Bill-to-Party
This qualifier indicates that this loop contains the Bill To party information.
- PO
- Party to Receive Invoice for Goods or Services
This qualifier indicates that this loop contains Invoice To information.
- SO
- Sold To If Different From Bill To
This qualifier indicates that this N1 loop contains the Sold To party information.
- ST
- Ship To
This qualifier indicates that this loop contains the Ship To party information.
Free-form name
ST Loop: Ship-to party's Full Name
SO Loop: Full name of Customer Party who placed order
PO Loop: Invoice-to party's Full Name Party to whom invoice will be submitted.
BT Loop: Bill-to party's Full Name
This element is required to be included in the packing slip if you are creating your own.
Code designating the system/method of code structure used for Identification Code (67)
- 92
- Assigned by Buyer or Buyer's Agent
Code 92 is used for N1 entity of "PO" only
- 93
- Code assigned by the organization originating the transaction set
Code 93 is used for all N1 entities except "PO"
and "SF"
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
This element will contain a store number.
Address Information
To specify the location of the named party
N3425 Central Park WestApt. 7A
N3 segments will be included in the Bill-To and Ship-To loops.
The Ship-to and Bill-to Address Line 1 data elements of the PO message will be populated with a BOSS value sent by The Home Depot. This enhancement will effectively shift the street address data for BOSS orders into the Address Line 2 field for both the Ship-to Address and Bill-to Address in the data set. In the example below, the Street Address data is now shifted to the Address Line 2 field.
Note: For ship to store orders, the ship to store information will be in address1
Note: For ship to store orders, the normal address ( which would normally be in address1 ) will now be in address2
Geographic Location
To specify the geographic place of the named party
N4CLIFTON PARKNY120658763USA
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
This element is required to be included in the packing slip if you are creating your own.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
This element is required to be included in the packing slip if you are creating your own.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
This element is required to be included in the packing slip if you are creating your own.
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
PERBD**TE5555555555
PERICJack Beanstalk
Code identifying the major duty or responsibility of the person or group named
- BD
- Buyer Name or Department
This qualifier indicates that the PER02 contains a company name.
- IC
- Information Contact
This qualifier indicates that the PER02 contains the attention line for the N1 loop.
Free-form name
When PER01 = "BD" : Optional Company name for mailing address.
When PER01 = "IC" : Optional Attention line for mailing address.
Code identifying the type of communication number
- TE
- Telephone
Complete communications number including country or area code when applicable
This element contains a phone number.
This element is required to be included in the packing slip if you are
creating your own.
Code identifying the type of communication number
This qualifier indicates that the PER04 contains a night phone number.
Complete communications number including country or area code when applicable
This element contains a night phone number.
Detail
Baseline Item Data
To specify basic and most frequently used line item data
- PO102 is required.
PO1041EA32.78TESK477631VN024131910809UP024131910809
PI*10007733
Alphanumeric characters assigned for differentiation within a transaction set
- PO101 is the line item identification.
This element contains The Home Depot purchase order line number. It
is critical that this information is captured and returned to CommerceHub correctly in the shipment confirmation.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Price per unit of product, service, commodity, etc.
This element contains the unit cost that The Home Depot expects to be billed for each unit fulfilled.
Code identifying the type of unit price for an item
- TE
- Contract Price per Each
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
This qualifier indicates that the PO107 contains The Home Depot SKU for the product.
- SK
- Stock Keeping Unit (SKU)
This qualifier indicates that the PO107 contains
The Home Depot SKU for the product
Identifying number for a product or service
This element contains a non-unique 'Settlement SKU' assigned by Home Depot on a per product category or department basis for a given supplier.
The supplier is not required to capture or return this SKU.
Product/Service ID Qualifier.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
This qualifier indicates that the PO109 contains the vendors SKU for the
product.
- VN
- Vendor's (Seller's) Item Number
This qualifier indicates that the PO109 contains the vendors SKU for the product.
Identifying number for a product or service
This element contains the vendors SKU for the product.
This element is required to be included in the packing slip if you are creating your own.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
This qualifier indicates that the PO112 contains the UPC for the product.
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
This qualifier indicates that the PO113 contains the UPC for the product.
Identifying number for a product or service
This element contains the UPC for the product.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
This qualifier indicates that the PO117 contains OMS ID for the product.
- PI
- Purchaser's Item Code
This qualifier indicates that the PO117 contains
OMS ID for the product.
Identifying number for a product or service
This element contains the OMS ID for the product.
The 'OMS ID' is the unique product identifier in The Home Depot Purchase Orders. It is also used as the unique product identifier in Home Depot Link.
This element is required to be included in the packing slip if you are creating your own.
Product/Item Description
To describe a product or process in coded or free-form format
PIDF08***Bollard 18 In. Polished Chrome Towel Bar
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- F
- Free-form
Code identifying the general class of a product or process characteristic
- 08
- Product
A free-form description to clarify the related data elements and their content
This element contains the description of the product.
This element is required to be included in the packing slip if you are creating your own.
Date/Time Reference
To specify pertinent dates and times
DTM03820080925
Code specifying type of date or time, or both date and time
This qualifier indicates that the DTM02 contains the expected ship date
- 038
- Ship No Later
Expected ship by date
Date expressed as CCYYMMDD
This element contains the expected ship date.
Carrier Details (Routing Sequence/Transit Time)
To specify the carrier and sequence of routing and provide transit time information
TD5*UNSP_CG***ET
Free-form description of the routing or requested routing for shipment, or the originating carrier's identity
This element will contain a The Home Depot specific code that indicates who the shipper is and what the service level is. Contact CommerceHub to obtain a complete list of codes that apply to your relationship with The Home Depot.
This element is required to be included in the packing slip if you are creating your own.
Code indicating the level of transportation service or the billing service offered by the transportation carrier
- ET
- Proof of Delivery (POD) with Signature
Summary
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.
CTT*1
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Sample
BEG*00*SA*1599999999**20031031*0034567899
REF*X9*117719840
REF*IA*60075490
REF*CO*W073335394
REF*DP*029
SAC*N*H151*************Get well soon!
DTM*010*20130227
TD5*****UNSP_CG*******ET
N9*SD*8119
N1*BT*JENNIFER LEWIS
N3*425 Central Park West*Apt. 7A
N4*CLIFTON PARK*NY*120658763*USA
N1*ST*JOANNE WELLS*93*123456789
N3*425 Central Park West*Apt. 7A
N4*CLIFTON PARK*NY*120658763*USA
N1*SO*JENNIFER LEWIS
N3*425 Central Park West*Apt. 7A
N4*CLIFTON PARK*NY*120658763*USA
N1*PO*JOANNE WELLS*93*123456789
N3*425 Central Park West*Apt. 7A
N4*CLIFTON PARK*NY*120658763*USA
PER*BD**TE*5555555555
PER*IC*Jack Beanstalk
PO1*04*1*EA*32.78*TE*SK*477631*VN*024131910809***UP*024131910809***PI*10007733
PID*F*08***Bollard 18 In. Polished Chrome Towel Bar
DTM*038*20080925
TD5*****UNSP_CG*******ET
CTT*1
SE*30*0001
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