Hudson's Bay
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Purchase Order Change Request - Buyer Initiated
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X12 860 Purchase Order Change Request - Buyer Initiated

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Change Request - Buyer Initiated Transaction Set (860) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide the information required for the customary and established business and industry practice relative to a purchase order change. This transaction can be used: (1) by a buyer to request a change to a previously submitted purchase order or (2) by a buyer to confirm acceptance of a purchase order change initiated by the seller or by mutual agreement of the two parties.

Delimiters
  • ~ Segment
  • * Element
  • > Component
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    Overview
    ISA
    -
    Interchange Control Header
    Max use 1
    Required
    GS
    -
    Functional Group Header
    Max use 1
    Required
    heading
    ST
    010
    Transaction Set Header
    Max use 1
    Required
    BCH
    020
    Beginning Segment for Purchase Order Change
    Max use 1
    Required
    CUR
    040
    Currency
    Max use 1
    Required
    REF
    050
    Department Number
    Max use 1
    Required
    REF
    050
    Internal Vendor Number
    Max use 1
    Required
    REF
    050
    Merchandise Type Code or Promotion/Deal Number
    Max use 1
    Required
    FOB
    080
    F.O.B. Related Instructions
    Max use 1
    Required
    CSH
    110
    Sales Requirements
    Max use 5
    Optional
    SAC Loop
    ITD
    130
    Terms of Sale/Deferred Terms of Sale
    Max use 5
    Required
    DTM
    150
    Do Not Deliver After
    Max use 10
    Required
    DTM
    150
    Do Not Deliver Before
    Max use 10
    Required
    TD5
    240
    Carrier Details (Routing Sequence/Transit Time)
    Max use 12
    Optional
    N9 Loop
    GE
    -
    Functional Group Trailer
    Max use 1
    Required
    IEA
    -
    Interchange Control Trailer
    Max use 1
    Required
    ISA

    Interchange Control Header

    RequiredMax use 1

    To start and identify an interchange of zero or more functional groups and interchange-related control segments

    Example
    ISA-01
    I01
    Authorization Information Qualifier
    Required

    Code to identify the type of information in the Authorization Information

    00
    No Authorization Information Present (No Meaningful Information in I02)
    ISA-02
    I02
    Authorization Information
    Required
    Min 10Max 10

    Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

    ISA-03
    I03
    Security Information Qualifier
    Required

    Code to identify the type of information in the Security Information

    00
    No Security Information Present (No Meaningful Information in I04)
    ISA-04
    I04
    Security Information
    Required
    Min 10Max 10

    This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

    ISA-05
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-06
    I06
    Interchange Sender ID
    Required
    Min 15Max 15

    Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

    ISA-07
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-08
    I07
    Interchange Receiver ID
    Required
    Min 15Max 15

    Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

    ISA-09
    I08
    Interchange Date
    Required
    YYMMDD format

    Date of the interchange

    ISA-10
    I09
    Interchange Time
    Required
    HHMM format

    Time of the interchange

    ISA-11
    I10
    Interchange Control Standards Identifier
    Required

    Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

    U
    U.S. EDI Community of ASC X12, TDCC, and UCS
    ISA-12
    I11
    Interchange Control Version Number
    Required

    This version number covers the interchange control segments

    00401
    Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
    ISA-13
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    ISA-14
    I13
    Acknowledgment Requested
    Required
    Min 1Max 1

    Code sent by the sender to request an interchange acknowledgment (TA1)

    0
    No Acknowledgment Requested
    1
    Interchange Acknowledgment Requested
    ISA-15
    I14
    Usage Indicator
    Required
    Min 1Max 1

    Code to indicate whether data enclosed by this interchange envelope is test, production or information

    I
    Information
    P
    Production Data
    T
    Test Data
    ISA-16
    I15
    Component Element Separator
    Required
    Min 1Max 1

    Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

    >
    Component Element Separator

    Functional Group Header

    RequiredMax use 1

    To indicate the beginning of a functional group and to provide control information

    Example
    GS-01
    479
    Functional Identifier Code
    Required

    Code identifying a group of application related transaction sets

    PC
    Purchase Order Change Request - Buyer Initiated (860)
    GS-02
    142
    Application Sender's Code
    Required
    Min 2Max 15

    Code identifying party sending transmission; codes agreed to by trading partners

    GS-03
    124
    Application Receiver's Code
    Required
    Min 2Max 15

    Code identifying party receiving transmission. Codes agreed to by trading partners

    GS-04
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    GS-05
    337
    Time
    Required
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    GS-06
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    GS-07
    455
    Responsible Agency Code
    Required
    Min 1Max 2

    Code used in conjunction with Data Element 480 to identify the issuer of the standard

    T
    Transportation Data Coordinating Committee (TDCC)
    X
    Accredited Standards Committee X12
    GS-08
    480
    Version / Release / Industry Identifier Code
    Required

    Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

    004010
    Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

    Heading

    ST
    010

    Transaction Set Header

    RequiredMax use 1

    To indicate the start of a transaction set and to assign a control number

    Example
    ST-01
    143
    Transaction Set Identifier Code
    Required

    Code uniquely identifying a Transaction Set

    • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
    860
    Purchase Order Change Request - Buyer Initiated
    ST-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    BCH
    020

    Beginning Segment for Purchase Order Change

    RequiredMax use 1

    To indicate the beginning of the Purchase Order Change Transaction Set and transmit identifying numbers and dates

    Usage notes

    Example: BCH01SA4687032059620200110***20200116

    Example
    BCH-01
    353
    Transaction Set Purpose Code
    Required

    Code identifying purpose of transaction set

    01
    Cancellation
    04
    Change
    BCH-02
    92
    Purchase Order Type Code
    Required

    Code specifying the type of Purchase Order

    RE
    Reorder

    Auto-Replenishment

    SA
    Stand-alone Order
    BCH-03
    324
    Purchase Order Number
    Required
    Min 1Max 22

    Identifying number for Purchase Order assigned by the orderer/purchaser

    Usage notes

    Bay PO is 11-digits (PO + Receiving Location Code). Major Home Fashion PO is 7-digits.

    BCH-06
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    • BCH06 is the date assigned by the purchaser to purchase order.
    BCH-11
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    • BCH11 is the date of the purchase order change request.
    CUR
    040

    Currency

    RequiredMax use 1

    To specify the currency (dollars, pounds, francs, etc.) used in a transaction

    Usage notes

    Example: CURBYCAD

    Example
    CUR-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    BY
    Buying Party (Purchaser)
    CUR-02
    100
    Currency Code
    Required

    Code (Standard ISO) for country in whose currency the charges are specified

    CAD
    Canadian Dollar
    USD
    US Dollar
    REF
    050

    Department Number

    RequiredMax use >1

    To specify identifying information

    Usage notes

    Example: REFDP0288*288 FRAGRANCES

    Example
    Variants (all may be used)
    REFInternal Vendor NumberREFMerchandise Type Code or Promotion/Deal Number
    REF-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    DP
    Department Number
    REF-02
    127
    Reference Identification
    Required
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    Usage notes

    Category Number

    REF-03
    352
    Description
    Required
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    Usage notes

    Division

    REF
    050

    Internal Vendor Number

    RequiredMax use >1

    To specify identifying information

    Usage notes

    Example: REFIA079999

    Example
    REF-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    IA
    Internal Vendor Number
    REF-02
    127
    Reference Identification
    Required
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    Usage notes

    Vendor Number

    REF
    050

    Merchandise Type Code or Promotion/Deal Number

    RequiredMax use >1

    To specify identifying information

    Usage notes

    Example: REFMR01*General

    Example
    REF-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    MR
    Merchandise Type Code
    PD
    Promotion/Deal Number
    REF-02
    127
    Reference Identification
    Required
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    Usage notes

    Event Number or Order Type Code

    REF-03
    352
    Description
    Required
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    Usage notes

    Event Number or Order Type Description

    FOB
    080

    F.O.B. Related Instructions

    RequiredMax use >1

    To specify transportation instructions relating to shipment

    Usage notes

    Example: FOBPPZZ*Distribution Ce

    Example
    FOB-01
    146
    Shipment Method of Payment
    Required

    Code identifying payment terms for transportation charges

    • FOB01 indicates which party will pay the carrier.
    CC
    Collect
    PP
    Prepaid (by Seller)
    FOB-02
    309
    Location Qualifier
    Required
    Min 1Max 2

    Code identifying type of location

    • FOB02 is the code specifying transportation responsibility location.
    FOB-03
    352
    Description
    Required
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    CSH
    110

    Sales Requirements

    OptionalMax use 5

    To specify general conditions or requirements of the sale

    Usage notes

    Example: CSH*Y

    Example
    CSH-01
    563
    Sales Requirement Code
    Optional

    Code to identify a specific requirement or agreement of sale

    Y
    Back Order if Out of Stock

    Back Orders Accepted

    SAC Loop
    OptionalMax >1
    SAC
    120

    Service, Promotion, Allowance, or Charge Information

    RequiredMax use 1

    To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

    Usage notes

    Example: SACAC690*VI******02Special

    Example
    At least one of Service, Promotion, Allowance, or Charge Code (SAC-02) or Agency Qualifier Code (SAC-03) is required
    If Reference Identification (SAC-13) is present, then at least one of Service, Promotion, Allowance, or Charge Code (SAC-02) or Agency Service, Promotion, Allowance, or Charge Code (SAC-04) is required
    If either Allowance/Charge Percent Qualifier (SAC-06) or Percent (SAC-07) is present, then the other is required
    SAC-01
    248
    Allowance or Charge Indicator
    Required

    Code which indicates an allowance or charge for the service specified

    • If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
    A
    Allowance
    C
    Charge
    SAC-02
    1300
    Service, Promotion, Allowance, or Charge Code
    Optional

    Code identifying the service, promotion, allowance, or charge

    A400
    Allowance Non-performance

    Markdown

    C000
    Defective Allowance
    C300
    Discount - Special

    None of the Above

    C320
    Display Allowance

    Fixture

    E740
    New Store Allowance

    New Stores

    E800
    No Return Credit Allowance

    No Return Policy

    G590
    Salvage

    Write Off

    G690
    Select Charge

    Special

    I170
    Trade Discount
    I570
    Warehouse
    SAC-03
    559
    Agency Qualifier Code
    Required
    Min 2Max 2

    Code identifying the agency assigning the code values

    Usage notes

    VICS Agency Code

    SAC-04
    1301
    Agency Service, Promotion, Allowance, or Charge Code
    Required
    Min 1Max 10

    Agency maintained code identifying the service, promotion, allowance, or charge

    • SAC04 may be used to uniquely identify the service, promotion, allowance, or charge. In addition, it may be used in conjunction to further the code in SAC02.
    Usage notes

    VICS Service Code

    SAC-05
    610
    Amount
    Optional
    Min 1Max 15

    Monetary amount

    • SAC05 is the total amount for the service, promotion, allowance, or charge.
    • If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
    SAC-06
    378
    Allowance/Charge Percent Qualifier
    Optional
    Min 1Max 1

    Code indicating on what basis allowance or charge percent is calculated

    SAC-07
    332
    Percent
    Optional
    Min 1Max 6

    Percent expressed as a percent

    SAC-12
    331
    Allowance or Charge Method of Handling Code
    Required

    Code indicating method of handling for an allowance or charge

    02
    Off Invoice
    SAC-13
    127
    Reference Identification
    Required
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    • SAC13 is used in conjunction with SAC02 or SAC04 to provide a specific reference number as identified by the code used.
    Usage notes

    New Store Code

    SAC-15
    352
    Description
    Required
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    ITD
    130

    Terms of Sale/Deferred Terms of Sale

    RequiredMax use 5

    To specify terms of sale

    Usage notes

    Example: ITD012*****30

    Example
    ITD-01
    336
    Terms Type Code
    Required

    Code identifying type of payment terms

    • If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.
    01
    Basic
    02
    End of Month (EOM)
    05
    Discount Not Applicable
    08
    Basic Discount Offered
    12
    10 Days After End of Month (10 EOM)
    ITD-02
    333
    Terms Basis Date Code
    Required

    Code identifying the beginning of the terms period

    2
    Delivery Date
    ITD-03
    338
    Terms Discount Percent
    Optional
    Min 1Max 6

    Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date

    ITD-05
    351
    Terms Discount Days Due
    Optional
    Min 1Max 3

    Number of days in the terms discount period by which payment is due if terms discount is earned

    ITD-07
    386
    Terms Net Days
    Required
    Min 1Max 3

    Number of days until total invoice amount is due (discount not applicable)

    ITD-13
    765
    Day of Month
    Optional
    Min 1Max 2

    The numeric value of the day of the month between 1 and the maximum day of the month being referenced

    DTM
    150

    Do Not Deliver After

    RequiredMax use 10

    To specify pertinent dates and times

    Usage notes

    Example: DTM06320200811

    Example
    Variants (all may be used)
    DTMDo Not Deliver Before
    DTM-01
    374
    Date/Time Qualifier
    Required

    Code specifying type of date or time, or both date and time

    063
    Do Not Deliver After
    DTM-02
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    DTM
    150

    Do Not Deliver Before

    RequiredMax use 10

    To specify pertinent dates and times

    Usage notes

    Example: DTM06420200804

    Example
    Variants (all may be used)
    DTMDo Not Deliver After
    DTM-01
    374
    Date/Time Qualifier
    Required

    Code specifying type of date or time, or both date and time

    064
    Do Not Deliver Before
    DTM-02
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    TD5
    240

    Carrier Details (Routing Sequence/Transit Time)

    OptionalMax use 12

    To specify the carrier and sequence of routing and provide transit time information

    Usage notes

    Example: TD5192*DYNAMIC

    Example
    TD5-01
    133
    Routing Sequence Code
    Required
    Min 1Max 2

    Code describing the relationship of a carrier to a specific shipment movement

    TD5-02
    66
    Identification Code Qualifier
    Required

    Code designating the system/method of code structure used for Identification Code (67)

    • When specifying a routing sequence to be used for the shipment movement in lieu of specifying each carrier within the movement, use TD502 to identify the party responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502.
    92
    Assigned by Buyer or Buyer's Agent
    TD5-03
    67
    Identification Code
    Required
    Min 2Max 80

    Code identifying a party or other code

    N9 Loop
    RequiredMax >1
    N9
    285

    Reference Identification

    RequiredMax use 1

    To transmit identifying information as specified by the Reference Identification Qualifier

    Usage notes

    Example: N9AH49336520596

    Example
    N9-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    AH
    Agreement Number
    N9-02
    127
    Reference Identification
    Required
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    Usage notes

    Purchase Order Number

    MSG
    290

    Message Text

    RequiredMax use 1000

    To provide a free-form format that allows the transmission of text information

    Usage notes

    Examples:
    MSG* BAY PO
    MSG* TRASupplier's Truck: CAMION DU FOURNISSEUR.
    MSG* POUP - JPG

    Example
    MSG-01
    933
    Free-Form Message Text
    Required
    Min 1Max 264

    Free-form message text

    N1 Consolidator
    OptionalMax >1
    Variants (all may be used)
    N1Ship To
    N1
    300

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Usage notes

    Example: N1CSDAMCO

    Example
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    CS
    Consolidator
    N1-02
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    Usage notes

    Consolidator Name

    N1 Ship To
    RequiredMax >1
    Variants (all may be used)
    N1Consolidator
    N1
    300

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Usage notes

    Example: N1ST**920596

    Example
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    ST
    Ship To
    N1-03
    66
    Identification Code Qualifier
    Required

    Code designating the system/method of code structure used for Identification Code (67)

    92
    Assigned by Buyer or Buyer's Agent
    N1-04
    67
    Identification Code
    Required
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    Usage notes

    Ship-to Location Code

    Detail

    POC Loop
    OptionalMax >1
    POC
    010

    Line Item Change

    RequiredMax use 1

    To specify changes to a line item

    Usage notes

    Example:
    POC1QI37EAUP400001263517ITABC40446IN91008575BOBLACKIZ*NO SIZE

    Example
    If either Product/Service ID Qualifier (POC-10) or Product/Service ID (POC-11) is present, then the other is required
    If either Product/Service ID Qualifier (POC-12) or Product/Service ID (POC-13) is present, then the other is required
    If either Product/Service ID Qualifier (POC-14) or Product/Service ID (POC-15) is present, then the other is required
    If either Product/Service ID Qualifier (POC-16) or Product/Service ID (POC-17) is present, then the other is required
    If Quantity Ordered (POC-03) is present, then Quantity Left to Receive (POC-04) and Composite Unit of Measure (POC-05) are required
    POC-01
    350
    Assigned Identification
    Required
    Min 1Max 20

    Alphanumeric characters assigned for differentiation within a transaction set

    • POC01 is the purchase order line item identification.
    POC-02
    670
    Change or Response Type Code
    Required

    Code specifying the type of change to the line item

    AI
    Add Additional Item(s)
    CE
    Changes To Item Level Allowance/Charges
    DI
    Delete Item(s)
    PC
    Price Change
    QD
    Quantity Decrease
    QI
    Quantity Increase
    POC-03
    330
    Quantity Ordered
    Optional
    Min 1Max 15

    Quantity ordered

    POC-04
    671
    Quantity Left to Receive
    Optional
    Min 1Max 9

    Quantity left to receive as qualified by the unit of measure

    POC-05
    C001
    Composite Unit of Measure
    To identify a composite unit of measure (See Figures Appendix for examples of use)
    C001-01
    355
    Unit or Basis for Measurement Code
    Required
    Min 2Max 2

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    POC-08
    235
    Product/Service ID Qualifier
    Required

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    EN
    European Article Number (EAN) (2-5-5-1)
    UP
    U.P.C. Consumer Package Code (1-5-5-1)
    POC-09
    234
    Product/Service ID
    Required
    Min 1Max 48

    Identifying number for a product or service

    POC-10
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    IT
    Buyer's Style Number
    POC-11
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    POC-12
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    IN
    Buyer's Item Number
    POC-13
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    POC-14
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    BO
    Buyers Color
    POC-15
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    POC-16
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    IZ
    Buyer's Size Code
    POC-17
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    CTP
    040

    Resale

    RequiredMax use >1

    To specify pricing information

    Usage notes

    There may be up to 4 occurrence for each line item. The first occurrence of unit price will be the original price. The second occurrence will be the new unit price. The first occurrence of retail price will be the original retail. The second occurrence will be the new retail.

    Examples:
    CTPRES*24
    CTP
    RES*32

    Example
    Variants (all may be used)
    CTPUnit cost price
    CTP-02
    236
    Price Identifier Code
    Required

    Code identifying pricing specification

    RES
    Resale
    CTP-03
    212
    Unit Price
    Required
    Min 1Max 15

    Price per unit of product, service, commodity, etc.

    • See Figures Appendix for an example detailing the use of CTP03 and CTP04.
    • See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.
    CTP
    040

    Unit cost price

    RequiredMax use >1

    To specify pricing information

    Usage notes

    There may be up to 4 occurrence for each line item. The first occurrence of unit price will be the original price. The second occurrence will be the new unit price. The first occurrence of retail price will be the original retail. The second occurrence will be the new retail.

    Examples:
    CTPUCP*12
    CTP
    UCP*16

    Example
    Variants (all may be used)
    CTPResale
    CTP-02
    236
    Price Identifier Code
    Required

    Code identifying pricing specification

    UCP
    Unit cost price
    CTP-03
    212
    Unit Price
    Required
    Min 1Max 15

    Price per unit of product, service, commodity, etc.

    • See Figures Appendix for an example detailing the use of CTP03 and CTP04.
    • See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.
    PID Loop
    OptionalMax >1
    PID
    050

    Product/Item Description

    RequiredMax use 1

    To describe a product or process in coded or free-form format

    Usage notes

    May include up to 5 occurrences of PID segment for each line item.

    Example: PIDF***MATTRESS

    Example
    PID-01
    349
    Item Description Type
    Required

    Code indicating the format of a description

    • If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
    F
    Free-form
    PID-05
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    PO4
    090

    Item Physical Details

    OptionalMax use >1

    To specify the physical qualities, packaging, weights, and dimensions relating to the item

    Usage notes

    Example: PO42************2

    Example
    PO4-01
    356
    Pack
    Required
    Min 1Max 6

    The number of inner containers, or number of eaches if there are no inner containers, per outer container

    PO4-14
    810
    Inner Pack
    Required
    Min 1Max 6

    The number of eaches per inner container

    SAC Loop
    OptionalMax >1
    SAC
    130

    Service, Promotion, Allowance, or Charge Information

    RequiredMax use 1

    To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

    Usage notes

    Example: SACN**VITC091102***********RETAILTICKETREQ

    Example
    At least one of Service, Promotion, Allowance, or Charge Code (SAC-02) or Agency Qualifier Code (SAC-03) is required
    If Reference Identification (SAC-13) is present, then at least one of Service, Promotion, Allowance, or Charge Code (SAC-02) or Agency Service, Promotion, Allowance, or Charge Code (SAC-04) is required
    If either Allowance/Charge Percent Qualifier (SAC-06) or Percent (SAC-07) is present, then the other is required
    SAC-01
    248
    Allowance or Charge Indicator
    Required
    Min 1Max 1

    Code which indicates an allowance or charge for the service specified

    • If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
    SAC-02
    1300
    Service, Promotion, Allowance, or Charge Code
    Optional
    Min 4Max 4

    Code identifying the service, promotion, allowance, or charge

    SAC-03
    559
    Agency Qualifier Code
    Required
    Min 2Max 2

    Code identifying the agency assigning the code values

    SAC-04
    1301
    Agency Service, Promotion, Allowance, or Charge Code
    Required
    Min 1Max 10

    Agency maintained code identifying the service, promotion, allowance, or charge

    • SAC04 may be used to uniquely identify the service, promotion, allowance, or charge. In addition, it may be used in conjunction to further the code in SAC02.
    SAC-05
    610
    Amount
    Optional
    Min 1Max 15

    Monetary amount

    • SAC05 is the total amount for the service, promotion, allowance, or charge.
    • If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
    SAC-06
    378
    Allowance/Charge Percent Qualifier
    Optional
    Min 1Max 1

    Code indicating on what basis allowance or charge percent is calculated

    SAC-07
    332
    Percent
    Optional
    Min 1Max 6

    Percent expressed as a percent

    SAC-13
    127
    Reference Identification
    Optional
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    • SAC13 is used in conjunction with SAC02 or SAC04 to provide a specific reference number as identified by the code used.
    SAC-15
    352
    Description
    Required
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    SDQ
    190

    Destination Quantity

    OptionalMax use 500

    To specify destination and quantity detail

    Usage notes

    As many as 10 locations may be included within the SDQ segment. For store addresses, please refer to the store and DC list available at hbcediextranet.hbc.com/.

    Example:
    SDQEA92VT11013VT11043VT11063VT11073VV11083VT11093VV11113TW11123TW11133CX11143

    Example
    If either Identification Code (SDQ-05) or Quantity (SDQ-06) is present, then the other is required
    If either Identification Code (SDQ-07) or Quantity (SDQ-08) is present, then the other is required
    If either Identification Code (SDQ-09) or Quantity (SDQ-10) is present, then the other is required
    If either Identification Code (SDQ-11) or Quantity (SDQ-12) is present, then the other is required
    If either Identification Code (SDQ-13) or Quantity (SDQ-14) is present, then the other is required
    If either Identification Code (SDQ-15) or Quantity (SDQ-16) is present, then the other is required
    If either Identification Code (SDQ-17) or Quantity (SDQ-18) is present, then the other is required
    If either Identification Code (SDQ-19) or Quantity (SDQ-20) is present, then the other is required
    If either Identification Code (SDQ-21) or Quantity (SDQ-22) is present, then the other is required
    SDQ-01
    355
    Unit or Basis for Measurement Code
    Required

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    CA
    Case
    EA
    Each
    SDQ-02
    66
    Identification Code Qualifier
    Required

    Code designating the system/method of code structure used for Identification Code (67)

    • SDQ02 is used only if different than previously defined in the transaction set.
    92
    Assigned by Buyer or Buyer's Agent
    SDQ-03
    67
    Identification Code
    Required
    Min 2Max 80

    Code identifying a party or other code

    • SDQ03 is the store number.
    Usage notes

    Bay Alphanumeric Store Code

    SDQ-04
    380
    Quantity
    Required
    Min 1Max 15

    Numeric value of quantity

    SDQ-05
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    Usage notes

    Bay Alphanumeric Store Code

    SDQ-06
    380
    Quantity
    Optional
    Min 1Max 15

    Numeric value of quantity

    SDQ-07
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    Usage notes

    Bay Alphanumeric Store Code

    SDQ-08
    380
    Quantity
    Optional
    Min 1Max 15

    Numeric value of quantity

    SDQ-09
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    Usage notes

    Bay Alphanumeric Store Code

    SDQ-10
    380
    Quantity
    Optional
    Min 1Max 15

    Numeric value of quantity

    SDQ-11
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    Usage notes

    Bay Alphanumeric Store Code

    SDQ-12
    380
    Quantity
    Optional
    Min 1Max 15

    Numeric value of quantity

    SDQ-13
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    Usage notes

    Bay Alphanumeric Store Code

    SDQ-14
    380
    Quantity
    Optional
    Min 1Max 15

    Numeric value of quantity

    SDQ-15
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    Usage notes

    Bay Alphanumeric Store Code

    SDQ-16
    380
    Quantity
    Optional
    Min 1Max 15

    Numeric value of quantity

    SDQ-17
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    Usage notes

    Bay Alphanumeric Store Code

    SDQ-18
    380
    Quantity
    Optional
    Min 1Max 15

    Numeric value of quantity

    SDQ-19
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    Usage notes

    Bay Alphanumeric Store Code

    SDQ-20
    380
    Quantity
    Optional
    Min 1Max 15

    Numeric value of quantity

    SDQ-21
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    Usage notes

    Bay Alphanumeric Store Code

    SDQ-22
    380
    Quantity
    Optional
    Min 1Max 15

    Numeric value of quantity

    SLN Loop
    OptionalMax >1
    SLN
    460

    Subline Item Detail

    RequiredMax use 1

    To specify product subline detail item data

    Usage notes

    This segment is mandatory for Purchase Orders with prepacks. Vendor must return all components on the ASN as specified on the PO.

    Example:
    SLN1**O1EA*UP999999999999*ITVENDORSTYLEIN99999999BOBLKIZS

    Example
    If either Product/Service ID Qualifier (SLN-11) or Product/Service ID (SLN-12) is present, then the other is required
    If either Product/Service ID Qualifier (SLN-13) or Product/Service ID (SLN-14) is present, then the other is required
    If either Product/Service ID Qualifier (SLN-15) or Product/Service ID (SLN-16) is present, then the other is required
    If either Product/Service ID Qualifier (SLN-17) or Product/Service ID (SLN-18) is present, then the other is required
    SLN-01
    350
    Assigned Identification
    Required
    Min 1Max 20

    Alphanumeric characters assigned for differentiation within a transaction set

    • SLN01 is the identifying number for the subline item.
    • SLN01 is related to (but not necessarily equivalent to) the baseline item number. Example: 1.1 or 1A might be used as a subline number to relate to baseline number 1.
    SLN-03
    662
    Relationship Code
    Required
    Min 1Max 1

    Code indicating the relationship between entities

    • SLN03 is the configuration code indicating the relationship of the subline item to the baseline item.
    SLN-04
    380
    Quantity
    Required
    Min 1Max 15

    Numeric value of quantity

    SLN-05
    C001
    Composite Unit of Measure
    To identify a composite unit of measure (See Figures Appendix for examples of use)
    C001-01
    355
    Unit or Basis for Measurement Code
    Required

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    DZ
    Dozen
    EA
    Each
    SLN-09
    235
    Product/Service ID Qualifier
    Required

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    • SLN09 through SLN28 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
    EN
    European Article Number (EAN) (2-5-5-1)
    UP
    U.P.C. Consumer Package Code (1-5-5-1)
    SLN-10
    234
    Product/Service ID
    Required
    Min 1Max 48

    Identifying number for a product or service

    SLN-11
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    IT
    Buyer's Style Number
    SLN-12
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    SLN-13
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    IN
    Buyer's Item Number
    SLN-14
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    SLN-15
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    BO
    Buyers Color
    SLN-16
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    SLN-17
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    IZ
    Buyer's Size Code
    SLN-18
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    CTP
    512

    Pricing Information

    OptionalMax use 25

    To specify pricing information

    Usage notes

    Example: CTP*RES100

    Example
    CTP-02
    236
    Price Identifier Code
    Required

    Code identifying pricing specification

    RES
    Resale
    CTP-03
    212
    Unit Price
    Required
    Min 1Max 15

    Price per unit of product, service, commodity, etc.

    • See Figures Appendix for an example detailing the use of CTP03 and CTP04.
    • See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.
    Usage notes

    Retail

    PO4
    514

    Item Physical Details

    OptionalMax use 1

    To specify the physical qualities, packaging, weights, and dimensions relating to the item

    Usage notes

    Used for inner pack information.

    Example: PO4*2

    Example
    PO4-01
    356
    Pack
    Required
    Min 1Max 6

    The number of inner containers, or number of eaches if there are no inner containers, per outer container

    Summary

    CTT Loop
    OptionalMax >1
    CTT
    010

    Transaction Totals

    RequiredMax use 1

    To transmit a hash total for a specific element in the transaction set

    • Number of line items (CTT01) is the accumulation of the number of POC segments.
      If used, hash total (CTT02) is the sum of the value of quantities ordered (POC03) for each POC segment.
    Usage notes

    Example: CTT*12

    Example
    CTT-01
    354
    Number of Line Items
    Required
    Min 1Max 6

    Total number of line items in the transaction set

    Usage notes

    Number of POC segments.

    SE
    030

    Transaction Set Trailer

    RequiredMax use 1

    To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

    Example
    SE-01
    96
    Number of Included Segments
    Required
    Min 1Max 10

    Total number of segments included in a transaction set including ST and SE segments

    SE-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    Functional Group Trailer

    RequiredMax use 1

    To indicate the end of a functional group and to provide control information

    Example
    GE-01
    97
    Number of Transaction Sets Included
    Required
    Min 1Max 6

    Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

    GE-02
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    Interchange Control Trailer

    RequiredMax use 1

    To define the end of an interchange of zero or more functional groups and interchange-related control segments

    Example
    IEA-01
    I16
    Number of Included Functional Groups
    Required
    Min 1Max 5

    A count of the number of functional groups included in an interchange

    IEA-02
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    EDI Samples

    Add Additional Item

    ST*860*401006563
    BCH*04*SA*44070590596***20191127*****20191217
    CUR*BY*CAD
    REF*DP*0425*425 KIDS
    REF*MR*01*General
    REF*IA*012345
    FOB*CC*ZZ*Factory
    ITD*01*2*****60
    DTM*064*20200113
    DTM*063*20200117
    N9*AH*44070590596
    MSG* BAY PO
    N1*ST**92*0596
    POC*1*AI*31*31*CA***UP*999994828217*IT*468992*IN*91482821*BO*NO COLOR*IZ*NO SIZE
    CTP**UCP*0
    CTP**UCP*48
    CTP**RES*0
    PO4*1*************1
    SAC*N**VI*TC091102***********RETAILTICKETREQ
    SDQ*CA*92*VT1101*2*TW1112*1*CX1116*1*EY1125*2*TR1517*1*TR1519*1*TR1560*2*TQ1601*2*TQ1612*1*TR1963*18
    SLN*1**I*1*EA****UP*999951993441*IT*468992*IN*91448543*BO*MOD PINK*IZ*S7
    CTP**RES*20
    PO4*1
    SLN*1**I*2*EA****UP*999951993458*IT*468992*IN*91448544*BO*MOD PINK*IZ*M8/10
    CTP**RES*20
    PO4*2
    SLN*1**I*2*EA****UP*999951993465*IT*468992*IN*91448545*BO*MOD PINK*IZ*L12/14
    CTP**RES*20
    PO4*2
    SLN*1**I*1*EA****UP*999951993472*IT*468992*IN*91448546*BO*MOD PINK*IZ*XL16
    CTP**RES*20
    PO4*1
    CTT*1
    SE*34*401006563

    Cancel Request

    ST*860*401004141
    BCH*01*SA*46870320596***20200110*****20200116
    CUR*BY*CAD
    REF*DP*0779*779 ACCESSORIES
    REF*PD*B004A* B004A - WEEKLONG FLYER
    REF*IA*012345
    FOB*PP*ZZ*Distribution Ce
    ITD*08*2*4**25**70
    DTM*064*20200202
    DTM*063*20200207
    N9*AH*46870320596
    MSG* BAY PO
    MSG*TRASupplier's Truck: CAMION DU FOURNISSEUR.
    MSG* POUP - 000000000000000
    N1*ST**92*0596
    CTT*0
    SE*17*401004141

    Delete Item

    ST*860*401000423
    BCH*04*SA*46447850596***20191216*****20191220
    CUR*BY*USD
    REF*DP*0383*383 MENS DENIM
    REF*MR*01*General
    REF*IA*012345
    FOB*CC*CI*City Of Origin
    ITD*01*2*****30
    DTM*064*20200302
    DTM*063*20200312
    N9*AH*46447850596
    MSG* BAY PO
    N1*ST**92*0596
    POC*1*DI***EA***UP*999993368628*IT*MED20S1223C8NA*IN*91402070*BO*NAT*IZ*30
    CTP**UCP*98
    CTP**RES*300
    PO4*1*************1
    POC*2*DI***EA***UP*999993368703*IT*MED20S1223C8NA*IN*91402072*BO*NAT*IZ*32
    CTP**UCP*98
    CTP**RES*300
    PO4*1*************1
    POC*3*DI***EA***UP*999993368734*IT*MED20S1223C8NA*IN*91402073*BO*NAT*IZ*33
    CTP**UCP*98
    CTP**RES*300
    PO4*1*************1
    POC*4*DI***EA***UP*999993368826*IT*MED20S1223C8NA*IN*91402074*BO*NAT*IZ*34
    CTP**UCP*98
    CTP**RES*300
    PO4*1*************1
    POC*5*DI***EA***UP*999993368864*IT*MED20S1223C8NA*IN*91402076*BO*NAT*IZ*36
    CTP**UCP*98
    CTP**RES*300
    PO4*1*************1
    CTT*5
    SE*35*401000423

    Price Change

    ST*860*401013902
    BCH*04*SA*46484360596***20191217*****20200118
    CUR*BY*CAD
    REF*DP*0828*828 INTIMATE APPAREL
    REF*MR*01*General
    REF*IA*012345
    FOB*PP*ZZ*Distribution Ce
    ITD*08*2*2**30**30
    DTM*064*20200203
    DTM*063*20200207
    N9*AH*46484360596
    MSG* BAY PO
    N1*ST**92*0596
    POC*1*PC***EA***UP*843953351092*IT*SP0215*IN*91437551*BO*NK ANIMAL*IZ*XSMALL
    CTP**UCP*12
    CTP**UCP*16
    CTP**RES*24
    CTP**RES*32
    PO4*1*************1
    POC*2*PC***EA***UP*843953351108*IT*SP0215*IN*91437552*BO*NK ANIMAL*IZ*SMALL
    CTP**UCP*12
    CTP**UCP*16
    CTP**RES*24
    CTP**RES*32
    SE*25*401013902

    Quantity Decrease

    ST*860*401000604
    BCH*04*SA*46807930596***20200107*****20200118
    CUR*BY*USD
    REF*DP*0121*121 THE ROOM D89
    REF*MR*01*General
    REF*IA*012345
    FOB*CC*CI*City Of Origin
    ITD*01*2*****30
    DTM*064*20200107
    DTM*063*20200122
    N9*AH*46807930596
    MSG* BAY PO
    N1*ST**92*0596
    POC*1*QD**1*EA***UP*400913499470*IT*EXTRA FABRIC*IN*91349947*BO*DARK GREY*IZ*NO SIZE
    CTP**UCP*165
    CTP**RES*0
    PO4*1*************1
    SDQ*EA*92*TR1560*0
    CTT*1
    SE*20*401000604

    Quantity Increase

    ST*860*304025177
    BCH*04*SA*41736150596***20190609*****20190614
    CUR*BY*CAD
    REF*DP*0522*522 HANDBAGS
    REF*MR*01*General
    REF*IA*012345
    FOB*CC*ZZ*Factory
    ITD*08*2*2**30**75
    DTM*064*20190708
    DTM*063*20190719
    N9*AH*41736150596
    MSG* BAY PO
    N1*ST**92*0596
    POC*1*QI**37*EA***UP*400001263517*IT*ABC40446*IN*91008575*BO*BLACK*IZ*NO SIZE
    CTP**UCP*24
    CTP**RES*60
    PO4*1*************1
    SDQ*EA*92*VV1111*2*TW1112*2*TW1113*2*TW1117*2*TW1120*2*EY1125*5*VT1131*2*CX1136*2*VT1142*9*EY1145*2
    SDQ*EA*92*CX1148*2*VT1149*2*VV1161*2*TR1518*9*TQ1523*2*TQ1524*2*TR1527*2*TR1543*2*TR1546*8*TQ1550*4
    SDQ*EA*92*TQ1554*5*TR1573*2*TQ1576*2*TQ1601*13*TR1604*2*TR1606*2*TQ1612*4*TR1613*4*TR1616*2*TQ1618*2
    SDQ*EA*92*TR1633*2*TR1634*2*TR1637*2*TR1646*2*TR1647*2
    POC*2*QI**33*EA***UP*400001263531*IT*ABC40446*IN*91008576*BO*BLUE*IZ*NO SIZE
    CTP**UCP*24
    CTP**RES*60
    PO4*1*************1
    SDQ*EA*92*VT1101*4*VT1104*2*VV1111*2*TW1112*2*TW1120*2*VT1131*2*CX1136*2*EY1137*2*EY1145*2*CX1148*2
    SDQ*EA*92*VT1149*2*VV1161*2*TQ1523*2*TQ1524*2*TR1530*2*TQ1535*2*TR1543*2*TR1546*9*TQ1550*4*TQ1554*4
    SDQ*EA*92*TR1573*2*TQ1576*2*TQ1601*12*TR1604*2*TR1606*2*TR1616*2*TQ1618*2*TR1633*2*TR1634*2*TR1637*2
    SDQ*EA*92*TR1646*2*TR1647*2
    CTT*2
    SE*31*304025177

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