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Ship Notice/Manifest
  • Specification
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X12 856 Ship Notice/Manifest

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Ship Notice/Manifest Transaction Set (856) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to list the contents of a shipment of goods as well as additional information relating to the shipment, such as order information, product description, physical characteristics, type of packaging, marking, carrier information, and configuration of goods within the transportation equipment. The transaction set enables the sender to describe the contents and configuration of a shipment in various levels of detail and provides an ordered flexibility to convey information.

The sender of this transaction is the organization responsible for detailing and communicating the contents of a shipment, or shipments, to one or more receivers of the transaction set. The receiver of this transaction set can be any organization having an interest in the contents of a shipment or information about the contents of a shipment.

Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI samples
  • Master Pallet/Pack
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
detail
HL Loop
HL
010
Hierarchical Level
Max use 1
Required
MEA
080
Measurements
Max use 40
Optional
TD5
120
Carrier Details (Routing Sequence/Transit Time)
Max use 12
Optional
TD3
130
Carrier Details (Equipment)
Max use 12
Optional
REF
150
Reference Identification
Max use 1
Optional
N1 Loop
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Authorization Information

00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Security Information

00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format

Date of the interchange

ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format

Time of the interchange

ISA-11
I10
Interchange Control Standards Identifier
Required
Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)

This version number covers the interchange control segments

00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

>
Component Element Separator

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)

Code identifying a group of application related transaction sets

SH
Ship Notice/Manifest (856)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

004010
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)

Code uniquely identifying a Transaction Set

  • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
856
Ship Notice/Manifest
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

BSN
020
Heading > BSN

Beginning Segment for Ship Notice

RequiredMax use 1

To transmit identifying numbers, dates, and other basic data relating to the transaction set

Usage notes

The segment is used to communicate the shipment ID number (SID). This shipment ID number represents the total contents of the materials from one destination to another destination. Often the Bill of Lading number is used, but it can be any number which is not repeated for 13 months by the supplier. The transaction purpose code associated indicates an original shipment. If a replacement ship notice is sent, then Deere requires the entire contents of the shipment data re-transmitted.

Example
BSN-01
353
Transaction Set Purpose Code
Required
Identifier (ID)

Code identifying purpose of transaction set

00
Original
01
Cancellation
05
Replace
BSN-02
396
Shipment Identification
Required
String (AN)
Min 2Max 30

A unique control number assigned by the original shipper to identify a specific shipment

Usage notes

John Deere requires a unique shipment ID for 13 months. John Deere uses only the 13 left most characters for the ship ID. If packlist references are not sent in a reference segment, the SID will be used as the invoice number for ERS.

Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

  • BSN03 is the date the shipment transaction set is created.
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

  • BSN04 is the time the shipment transaction set is created.
Usage notes

Use format of HHMMSSDD.

BSN-05
1005
Hierarchical Structure Code
Optional
Identifier (ID)

Code indicating the hierarchical application structure of a transaction set that utilizes the HL segment to define the structure of the transaction set

0003
Shipment, Packaging, Order, Item
DTM
040
Heading > DTM

Estimated Delivery

OptionalMax use 10

To specify pertinent dates and times

Usage notes

Deere requires at least one DTM segment to communicate the time of shipment or the estimated time of arrival at the ship to location.

Example
Variants (all may be used)
DTMShipped
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

017
Estimated Delivery
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

DTM-04
623
Time Code
Optional
Identifier (ID)
Min 2Max 2

Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow

DTM
040
Heading > DTM

Shipped

OptionalMax use 10

To specify pertinent dates and times

Usage notes

Deere requires at least one DTM segment to communicate the time of shipment or the estimated time of arrival at the ship to location.

Example
Variants (all may be used)
DTMEstimated Delivery
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

011
Shipped
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

DTM-04
623
Time Code
Optional
Identifier (ID)
Min 2Max 2

Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow

Heading end

Detail

HL Loop
RequiredMax >1
Usage notes

John Deere will use Shipment/Package/Order/Item hierarchical structure, and BSN 05 should reflect this ASN structure.

The first 'Hierarchical Level - Shipment' is number 1, and all segments until the next HL, segment relate to the header information; all information applies to the entire content of the shipment.

HL
010
Detail > HL Loop > HL

Hierarchical Level

RequiredMax use 1

To identify dependencies among and the content of hierarchically related groups of data segments

  • The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12

A unique number assigned by the sender to identify a particular data segment in a hierarchical structure

  • HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)

Code defining the characteristic of a level in a hierarchical structure

  • HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
S
Shipment
HL-04
736
Hierarchical Child Code
Optional
Identifier (ID)

Code indicating if there are hierarchical child data segments subordinate to the level being described

  • HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
1
Additional Subordinate HL Data Segment in This Hierarchical Structure.
MEA
080
Detail > HL Loop > MEA

Measurements

OptionalMax use 40

To specify physical measurements or counts, including dimensions, tolerances, variances, and weights

(See Figures Appendix for example of use of C001)

Usage notes

This is an optional segment at the shipment level containing total weight of the total shipment quantity.

Example
MEA-01
737
Measurement Reference ID Code
Optional
Identifier (ID)

Code identifying the broad category to which a measurement applies

PD
Physical Dimensions
MEA-02
738
Measurement Qualifier
Optional
Identifier (ID)

Code identifying a specific product or process characteristic to which a measurement applies

G
Gross Weight
N
Actual Net Weight
MEA-03
739
Measurement Value
Optional
Decimal number (R)
Min 1Max 15

The value of the measurement

MEA-04
C001
Composite Unit of Measure
OptionalMax use 1
To identify a composite unit of measure (See Figures Appendix for examples of use)
C001-01
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

01
Actual Pounds

Only used by Worldwide Logistics.

24
Theoretical Pounds

Only used by Worldwide Logistics.

50
Actual Kilograms

Only used by Worldwide Logistics.

53
Theoretical Kilograms

Only used by Worldwide Logistics.

KG
Kilogram
LB
Pound
TD5
120
Detail > HL Loop > TD5

Carrier Details (Routing Sequence/Transit Time)

OptionalMax use 12

To specify the carrier and sequence of routing and provide transit time information

Usage notes

John Deere uses segment at the shipment level only.

The primary information Deere requires from this segment is the code for the transportation company moving the material.

Example
If Identification Code Qualifier (TD5-02) is present, then Identification Code (TD5-03) is required
If Location Qualifier (TD5-07) is present, then Location Identifier (TD5-08) is required
TD5-01
133
Routing Sequence Code
Optional
Identifier (ID)

Code describing the relationship of a carrier to a specific shipment movement

B
Origin/Delivery Carrier (Any Mode)
TD5-02
66
Identification Code Qualifier
Optional
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

  • When specifying a routing sequence to be used for the shipment movement in lieu of specifying each carrier within the movement, use TD502 to identify the party responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502.
2
Standard Carrier Alpha Code (SCAC)
TD5-03
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

Usage notes

SCAC code of carrier.

TD5-04
91
Transportation Method/Type Code
Optional
Identifier (ID)
Min 1Max 2

Code specifying the method or type of transportation for the shipment

TD5-05
387
Routing
Optional
String (AN)
Min 1Max 35

Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

TD5-07
309
Location Qualifier
Optional
Identifier (ID)

Code identifying type of location

OR
Origin (Shipping Point)
PP
Pool Point
TD5-08
310
Location Identifier
Optional
String (AN)
Min 1Max 30

Code which identifies a specific location

TD3
130
Detail > HL Loop > TD3

Carrier Details (Equipment)

OptionalMax use 12

To specify transportation details relating to the equipment used by the carrier

Usage notes

John Deere uses segment at the shipment level only.

The trailer number (or other ID number of the carrier) is provided here within the equipment number field. If trailer number is not available, do not use the TD3 segment.

Example
If Equipment Initial (TD3-02) is present, then Equipment Number (TD3-03) is required
TD3-01
40
Equipment Description Code
Optional
Identifier (ID)
Min 2Max 2

Code identifying type of equipment used for shipment

TD3-02
206
Equipment Initial
Optional
String (AN)
Min 1Max 4

Prefix or alphabetic part of an equipment unit's identifying number

Usage notes

John Deere expects the SCAC code of the Carrier.

TD3-03
207
Equipment Number
Optional
String (AN)
Min 1Max 10

Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)

REF
150
Detail > HL Loop > REF

Reference Identification

OptionalMax use >1

To specify identifying information

Usage notes

John Deere requires the "2I" at the Shipment level for the shipment's logistic provider tracking number.

Other information related to the shipment may also be provided in additional Shipment level REF segments.

Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

2I
Tracking Number
AW
Air Waybill Number
BM
Bill of Lading Number

This number must not repeat within 13 months.

FR
Freight Bill Number
IK
Invoice Number

Manufacturer's invoice number for vehicle/component.

Required by Deere Mexican units at header-level or item-level location depending on shipment makeup for invoice matching.

OC
Ocean Container Number
PK
Packing List Number

This number must not repeat within 13 months.

SN
Seal Number
REF-02
127
Reference Identification
Optional
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

N1 Loop
OptionalMax >1
N1
220
Detail > HL Loop > N1 Loop > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Usage notes

John Deere uses segment at the shipment level only to communicate business partner or location information.

There will be an associated DUNS number or another Deere unique number to cross reference entity information.

Example
At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

CS
Consolidator
SF
Ship From
ST
Ship To
SU
Supplier/Manufacturer
Optional
String (AN)
Min 1Max 60

Free-form name

N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

1
D-U-N-S Number, Dun & Bradstreet
92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
REF
260
Detail > HL Loop > N1 Loop > REF

Reference Identification

OptionalMax use 12

To specify identifying information

Usage notes

John Deere uses this optional segment at the shipment level for N1 loop.

This REF segment is used to communicate the dock code "DK" if the ordering transaction included corresponding dock information.

Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

DK
Dock Number
REF-02
127
Reference Identification
Optional
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

N1 Loop end
SAC Loop
OptionalMax >1
SAC
320
Detail > HL Loop > SAC Loop > SAC

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

Usage notes

John Deere uses this optional segment at the shipment level only for special charges related to the shipment.

Example
SAC-01
248
Allowance or Charge Indicator
Required
Identifier (ID)

Code which indicates an allowance or charge for the service specified

  • If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
C
Charge
SAC-02
1300
Service, Promotion, Allowance, or Charge Code
Optional
Identifier (ID)

Code identifying the service, promotion, allowance, or charge

C040
Delivery
D240
Freight
D500
Handling
G760
Set-up
H550
Surcharge
I260
Transportation Direct Billing
I280
Transportation Vendor Provided
SAC-05
610
Amount
Optional
Numeric (N2)
Min 1Max 15

Monetary amount

  • SAC05 is the total amount for the service, promotion, allowance, or charge.
  • If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
SAC Loop end
HL Loop
RequiredMax >1
Usage notes

If BSN 05 indicates Shipment/Package/Order/Item hierarchical structure, then the first 'Hierarchical Level - Pallet/Master Package' occurrence will start with 2 and all segments until the next Package level HL relate to the outer-most container/carton or pallet.

HL
010
Detail > HL Loop > HL Loop > HL

Hierarchical Level

RequiredMax use 1

To identify dependencies among and the content of hierarchically related groups of data segments

  • The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12

A unique number assigned by the sender to identify a particular data segment in a hierarchical structure

  • HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12

Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to

  • HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)

Code defining the characteristic of a level in a hierarchical structure

  • HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
P
Pack
HL-04
736
Hierarchical Child Code
Optional
Identifier (ID)

Code indicating if there are hierarchical child data segments subordinate to the level being described

  • HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
1
Additional Subordinate HL Data Segment in This Hierarchical Structure.
MEA
080
Detail > HL Loop > HL Loop > MEA

Measurements

OptionalMax use 40

To specify physical measurements or counts, including dimensions, tolerances, variances, and weights

(See Figures Appendix for example of use of C001)

Usage notes

This is an optional segment containing total weight of the shipped quantity for the container/carton.

Example
MEA-01
737
Measurement Reference ID Code
Optional
Identifier (ID)

Code identifying the broad category to which a measurement applies

PD
Physical Dimensions
MEA-02
738
Measurement Qualifier
Optional
Identifier (ID)

Code identifying a specific product or process characteristic to which a measurement applies

G
Gross Weight
N
Actual Net Weight
WT
Weight
MEA-03
739
Measurement Value
Optional
Decimal number (R)
Min 1Max 15

The value of the measurement

MEA-04
C001
Composite Unit of Measure
OptionalMax use 1
To identify a composite unit of measure (See Figures Appendix for examples of use)
C001-01
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

01
Actual Pounds

Only used by Worldwide Logistics.

24
Theoretical Pounds

Only used by Worldwide Logistics.

50
Actual Kilograms

Only used by Worldwide Logistics.

53
Theoretical Kilograms

Only used by Worldwide Logistics.

KG
Kilogram
LB
Pound
REF
150
Detail > HL Loop > HL Loop > REF

Invoice Number

OptionalMax use >1

To specify identifying information

Usage notes

This optional segment at the Package level may be included to provide additional information depending on the makeup of the shipment.

Example
Variants (all may be used)
REFPacking List Number
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

IK
Invoice Number

Manufacturer's invoice number for vehicle/component.

Required by Deere Mexican units at header-level or item-level location depending on shipment makeup for invoice matching.

REF-02
127
Reference Identification
Optional
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

REF
150
Detail > HL Loop > HL Loop > REF

Packing List Number

OptionalMax use >1

To specify identifying information

Usage notes

This optional segment at the Package level may be included to provide additional information depending on the makeup of the shipment.

Example
Variants (all may be used)
REFInvoice Number
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

PK
Packing List Number

This number must not repeat within 13 months.

REF-02
127
Reference Identification
Optional
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

The packing list reference, when provided, will be used as the invoice number ERS.

CLD Loop
OptionalMax >1
CLD
170
Detail > HL Loop > HL Loop > CLD Loop > CLD

Load Detail

RequiredMax use 1

To specify the number of material loads shipped

Usage notes

A Package level CLD segment is required when identifying a container/carton of shippable items, an outermost container/carton, or pallet with sub containers/cartons.

The Package level CLD number of loads must be 1 and the quantity equal either the number of shippable items or number of sub containers/cartons in the case of outer packaging or pallet.

Example
CLD-01
622
Number of Loads
Required
Numeric (N0)
Min 1Max 5

Number of customer-defined loads shipped by the supplier

CLD-02
382
Number of Units Shipped
Required
Decimal number (R)
Min 1Max 10

Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set

REF
180
Detail > HL Loop > HL Loop > CLD Loop > REF

Container/Packaging Specification Number

OptionalMax use 200

To specify identifying information

Usage notes

John Deere uses a Packaging level REF to provide additional references for each container/carton.

The "98" qualifier replaces the TD101 Packaging Code. If the containers loaded have an associated cost within Deere unit systems, the containers are paid with the material payment when the ERS process is in effect. The external packaging value is required when the shipment is a mix or master pallet/pack.

Example
Variants (all may be used)
REFShipping Label Serial Number
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

98
Container/Packaging Specification Number

A numeric or alphanumeric identification assigned to a unique packaging/container configuration.

Used to communicate Deere packaging code.

REF-02
127
Reference Identification
Optional
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

REF
180
Detail > HL Loop > HL Loop > CLD Loop > REF

Shipping Label Serial Number

OptionalMax use 200

To specify identifying information

Usage notes

John Deere uses a Packaging level REF to provide additional references for each container/carton.

The "LA" qualifier identifies the Shipping Label (License plate) for the container/carton. At the Pack level this "LA" refers to the outermost License Plate Number for the Master or Mix container.

Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

LA
Shipping Label Serial Number
REF-02
127
Reference Identification
Optional
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

CLD Loop end
HL Loop
RequiredMax >1
Usage notes

If BSN 05 indicates Shipment/Package/Order/Item hierarchical structure, then the first 'Hierarchical Level - Order' occurrence will start with 3 and all segments until the next Order level HL identifies an order.

HL
010
Detail > HL Loop > HL Loop > HL Loop > HL

Hierarchical Level

RequiredMax use 1

To identify dependencies among and the content of hierarchically related groups of data segments

  • The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12

A unique number assigned by the sender to identify a particular data segment in a hierarchical structure

  • HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12

Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to

  • HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)

Code defining the characteristic of a level in a hierarchical structure

  • HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
O
Order
HL-04
736
Hierarchical Child Code
Optional
Identifier (ID)

Code indicating if there are hierarchical child data segments subordinate to the level being described

  • HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
1
Additional Subordinate HL Data Segment in This Hierarchical Structure.
PRF
050
Detail > HL Loop > HL Loop > HL Loop > PRF

Purchase Order Reference

OptionalMax use 1

To provide reference to a specific purchase order

Usage notes

This segment contains the Deere purchase order number for the material being shipped. John Deere requires this segment at the HL order level.

Example
PRF-01
324
Purchase Order Number
Required
String (AN)
Min 1Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

HL Loop
RequiredMax >1
Usage notes

If BSN 05 indicates Shipment/Package/Order/Item hierarchical structure, then the first 'Hierarchical Level - Item' occurrence will start with 4 and all segments until the next HL relate to an item.

HL
010
Detail > HL Loop > HL Loop > HL Loop > HL Loop > HL

Hierarchical Level

RequiredMax use 1

To identify dependencies among and the content of hierarchically related groups of data segments

  • The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12

A unique number assigned by the sender to identify a particular data segment in a hierarchical structure

  • HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12

Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to

  • HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)

Code defining the characteristic of a level in a hierarchical structure

  • HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
I
Item
HL-04
736
Hierarchical Child Code
Optional
Identifier (ID)

Code indicating if there are hierarchical child data segments subordinate to the level being described

  • HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
0
No Subordinate HL Segment in This Hierarchical Structure.
LIN
020
Detail > HL Loop > HL Loop > HL Loop > HL Loop > LIN

Item Identification

OptionalMax use 1

To specify basic item identification data

Usage notes

This segment contains the Deere material number being shipped. John Deere requires this segment at the item level.

The Purchase Order Line Number is required. The value can be retrieved from the 830 LIN01, the 850 PO101 or the 862 LIN segment in one of the value/pair segments with a "PL" qualifier. The Purchase Order Line Number is sent in one of the 856 LIN value/pair segments with a "PL" qualifier.

Paired elements starting at LIN02/LIN03 can be sent in any order. The qualifier identifies the business relevance of the value.

Example
If either Product/Service ID Qualifier (LIN-04) or Product/Service ID (LIN-05) is present, then the other is required
If either Product/Service ID Qualifier (LIN-06) or Product/Service ID (LIN-07) is present, then the other is required
LIN-01
350
Assigned Identification
Optional
String (AN)
Min 1Max 20

Alphanumeric characters assigned for differentiation within a transaction set

  • LIN01 is the line item identification
LIN-02
235
Product/Service ID Qualifier
Required
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

  • LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
BP
Buyer's Part Number
CH
Country of Origin Code
PL
Purchaser's Order Line Number
SN
Serial Number
LIN-03
234
Product/Service ID
Required
String (AN)
Min 1Max 48

Identifying number for a product or service

LIN-04
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

BP
Buyer's Part Number
CH
Country of Origin Code
PL
Purchaser's Order Line Number
SN
Serial Number
LIN-05
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

LIN-06
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

BP
Buyer's Part Number
CH
Country of Origin Code
PL
Purchaser's Order Line Number
SN
Serial Number
LIN-07
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

SN1
030
Detail > HL Loop > HL Loop > HL Loop > HL Loop > SN1

Item Detail (Shipment)

OptionalMax use 1

To specify line-item detail relative to shipment

Usage notes

John Deere requires this segment at the item level.

The total shipped quantity is specified, along with the unit of measure. The segment is required of each part number (LIN segment). If this quantity does not agree with the total of all load quantities below, an EDI 824 error message is generated to the supplier and the lesser of the two quantities is assumed to be correct.

Example
SN1-02
382
Number of Units Shipped
Required
Decimal number (R)
Min 1Max 10

Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set

SN1-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
Min 2Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

  • SN103 defines the unit of measurement for both SN102 and SN104.
SLN
040
Detail > HL Loop > HL Loop > HL Loop > HL Loop > SLN

Subline Item Detail

OptionalMax use 1000

To specify product subline detail item data

Usage notes

Deere uses this segment for communicating configurable options on a base whole good machines identified at the line-item. Quantities, part number and descriptions should always be sent. Option pricing may be included in this segment, but the item price should include these costs.

Example
If either Product/Service ID Qualifier (SLN-09) or Product/Service ID (SLN-10) is present, then the other is required
If either Product/Service ID Qualifier (SLN-11) or Product/Service ID (SLN-12) is present, then the other is required
SLN-01
350
Assigned Identification
Required
String (AN)
Min 1Max 20

Alphanumeric characters assigned for differentiation within a transaction set

  • SLN01 is the identifying number for the subline item.
  • SLN01 is related to (but not necessarily equivalent to) the baseline item number. Example: 1.1 or 1A might be used as a subline number to relate to baseline number 1.
SLN-02
350
Assigned Identification
Optional
String (AN)
Min 1Max 20

Alphanumeric characters assigned for differentiation within a transaction set

  • SLN02 is the identifying number for the subline level. The subline level is analogous to the level code used in a bill of materials.
SLN-03
662
Relationship Code
Required
Identifier (ID)

Code indicating the relationship between entities

  • SLN03 is the configuration code indicating the relationship of the subline item to the baseline item.
A
Add
SLN-04
380
Quantity
Optional
Decimal number (R)
Min 1Max 15

Numeric value of quantity

SLN-05
C001
Composite Unit of Measure
OptionalMax use 1
To identify a composite unit of measure (See Figures Appendix for examples of use)
C001-01
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
Min 2Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

SLN-09
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

  • SLN09 through SLN28 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
BP
Buyer's Part Number
PD
Part Number Description
SLN-10
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

SLN-11
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

BP
Buyer's Part Number
PD
Part Number Description
SLN-12
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

MEA
080
Detail > HL Loop > HL Loop > HL Loop > HL Loop > MEA

Measurements

OptionalMax use 40

To specify physical measurements or counts, including dimensions, tolerances, variances, and weights

(See Figures Appendix for example of use of C001)

Usage notes

This is an optional segment containing total weight of the shipped quantity for the line item.

Example
MEA-01
737
Measurement Reference ID Code
Optional
Identifier (ID)

Code identifying the broad category to which a measurement applies

PD
Physical Dimensions
MEA-02
738
Measurement Qualifier
Optional
Identifier (ID)

Code identifying a specific product or process characteristic to which a measurement applies

G
Gross Weight
N
Actual Net Weight
WT
Weight
MEA-03
739
Measurement Value
Optional
Decimal number (R)
Min 1Max 15

The value of the measurement

MEA-04
C001
Composite Unit of Measure
OptionalMax use 1
To identify a composite unit of measure (See Figures Appendix for examples of use)
C001-01
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

01
Actual Pounds

Only used by Worldwide Logistics.

24
Theoretical Pounds

Only used by Worldwide Logistics.

50
Actual Kilograms

Only used by Worldwide Logistics.

53
Theoretical Kilograms

Only used by Worldwide Logistics.

KG
Kilogram
LB
Pound
REF
150
Detail > HL Loop > HL Loop > HL Loop > HL Loop > REF

Reference Identification

OptionalMax use >1

To specify identifying information

Usage notes

This optional segment at the item level may be included to provide additional information/references for the identified material.

Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

DP
Department Number
IK
Invoice Number

Manufacturer's invoice number for vehicle/component.

Required by Deere Mexican units at header-level or item-level location depending on shipment makeup for invoice matching.

KB
Beginning Kanban Serial Number
LF
Assembly Line Feed Location
PK
Packing List Number

This number must not repeat within 13 months.

SE
Serial Number

Used for whole good or component serial numbers.

REF-02
127
Reference Identification
Optional
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

The packing list reference, when provided, will be used as the invoice number ERS.

CLD Loop
OptionalMax >1
CLD
170
Detail > HL Loop > HL Loop > HL Loop > HL Loop > CLD Loop > CLD

Load Detail

RequiredMax use 1

To specify the number of material loads shipped

Usage notes

Each containers/cartons should be referenced in a CLD segment with the sum of those CLD quantities equaling the SN1 quantity.

Use one CLD loop for each license plate number.

Example
CLD-01
622
Number of Loads
Required
Numeric (N0)
Min 1Max 5

Number of customer-defined loads shipped by the supplier

CLD-02
382
Number of Units Shipped
Required
Decimal number (R)
Min 1Max 10

Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set

REF
180
Detail > HL Loop > HL Loop > HL Loop > HL Loop > CLD Loop > REF

Reference Identification

OptionalMax use 200

To specify identifying information

Usage notes

This segment may be included to provide additional detail information.

The "KB" qualifier indicates the Kanban serial number for the load. If part is on Controlled Delivery (862 Shipping Schedule), a 'KB' (trigger number) qualifier in the REF segment is required for each load or container and cannot be duplicated. If used at this level the quantity in the CLD equals trigger quantity.

The "98" qualifier replaces the CLD03 Packaging Code. The internal packaging value is required for each CLD.

The "LA" qualifier identifies the Shipping Label (License plate) for the container/carton and is required for each CLD.

Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

97
Package Number

A serial number indicating unit shipped.

98
Container/Packaging Specification Number
CR
Customer Reference Number
IK
Invoice Number

Manufacturer's invoice number for vehicle/component.

Required by Deere Mexican units at header-level or item-level location depending on shipment makeup for invoice matching.

KB
Beginning Kanban Serial Number
LA
Shipping Label Serial Number
LT
Lot Number
PC
Production Code
RS
Returnable Container Serial Number
REF-02
127
Reference Identification
Optional
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

CLD Loop end
HL Loop end
HL Loop end
HL Loop end
HL Loop end
Detail end

Summary

CTT
010
Summary > CTT

Transaction Totals

RequiredMax use 1

To transmit a hash total for a specific element in the transaction set

  • Number of line items (CTT01) is the accumulation of the number of HL segments.
    If used, hash total (CTT02) is the sum of the value of units shipped (SN102) for each SN1 segment.
Usage notes

John Deere requires CTT segment, the count all hierarchical levels used.

Example
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6

Total number of line items in the transaction set

Usage notes

Number of line items (CTT01) is the accumulation of the number of HL segments.

CTT-02
347
Hash Total
Optional
Decimal number (R)
Min 1Max 10

Sum of values of the specified data element. All values in the data element will be summed without regard to decimal points (explicit or implicit) or signs. Truncation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element.

## Example:
-.0018 First occurrence of value being hashed.
.18 Second occurrence of value being hashed.
1.8 Third occurrence of value being hashed.
18.01 Fourth occurrence of value being hashed.

1855 Hash total prior to truncation.
855 Hash total after truncation to three-digit field.

Usage notes

Hash Total (CTT02) is the sum of the value of units shipped (SN102) for each SN1 segment.

SE
020
Summary > SE

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Summary end

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5

A count of the number of functional groups included in an interchange

IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

EDI Samples

Master Pallet/Pack

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231106*1252*U*00401*000000001*0*T*>
GS*SH*SENDERGS*RECEIVERGS*20231106*125251*000000001*X*004010
ST*856*0021
BSN*00*3660239*20190308*13450196*0003
DTM*011*20190306*13380000
HL*1**S
REF*2I*JDGV1234567
N1*ST*RYDER INTEGRATED LOGISTICS*1*964475974
HL*2*1*P
CLD*1*3
REF*98*PALLET1
REF*LA* DESUPPLIERID000A0641
HL*3*2*O
PRF*5500000002
HL*4*3*I
LIN**BP*Part345*PL*0020
SN1**30*PC
REF*DP*LSC
REF*PK*30601
CLD*1*10
REF*98*BOX25
REF*RS*RC123
REF*LA* DESUPPLIERID000A0642
CLD*1*10
REF*98*BOX25
REF*LA* DESUPPLIERID000A0643
CLD*1*10
REF*98*BOX25
REF*LA* DESUPPLIERID000A0644
CTT*1
SE*29*0021
GE*1*000000001
IEA*1*000000001

Mixed Pallet/Pack

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231106*1253*U*00401*000000001*0*T*>
GS*SH*SENDERGS*RECEIVERGS*20231106*125301*000000001*X*004010
ST*856*0021
BSN*00*3660239*20190308*13450196*0003
DTM*011*20190306*13380000
HL*1**S
REF*2I*JDGV1234567
N1*ST*RYDER INTEGRATED LOGISTICS*1*964475974
HL*2*1*P
CLD*1*2
REF*98*PALLET3
REF*LA* DESUPPLIERID000A0645
HL*3*2*O
PRF*5500000003
HL*4*3*I
LIN**BP*Part678*PL*00010
SN1**15*PC
REF*DP*LSC
REF*PK*30601
CLD*1*15
REF*98*BOX90
REF*LA* DESUPPLIERID000A0646
HL*5*2*O
PRF*5500000004
HL*6*5*I
LIN**BP*Part901*PL*00020
SN1**10*PC
REF*DP*LSC
REF*PK*30601
CLD*1*10
REF*98*BOX25
REF*LA* DESUPPLIERID000A0647
CTT*2
SE*32*0021
GE*1*000000001
IEA*1*000000001

Single Order

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231106*1253*U*00401*000000001*0*T*>
GS*SH*SENDERGS*RECEIVERGS*20231106*125314*000000001*X*004010
ST*856*0021
BSN*00*3660239*20190308*13450196*0003
DTM*011*20190306*13380000
HL*1**S
MEA*PD*G*22*KG
TD5*B*2*IDENTIFICATIONCODE
TD3*TL*XXXX*XXXXXXXXXX
REF*2I*JDGV1234567
N1*ST*RYDER INTEGRATED LOGISTICS*1*964475974
HL*2*1*P
CLD*1*1
HL*3*2*O
PRF*5500000001
HL*4*3*I
LIN**BP*Part123*PL*0010
SN1**5*PC
REF*DP*LSC
REF*PK*30601
CLD*1*5
REF*98*CB101008
REF*KB*00000000001
REF*LA*DESUPPLIERID000A0640
REF*RS*PD6776
CTT*1
SE*25*0021
GE*1*000000001
IEA*1*000000001

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