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Purchase Order
  • Specification
  • EDI Inspector
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X12 850 Purchase Order

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.

Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI sample
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    Overview
    ISA
    -
    Interchange Control Header
    Max use 1
    Required
    GS
    -
    Functional Group Header
    Max use 1
    Required
    heading
    ST
    010
    Transaction Set Header
    Max use 1
    Required
    BEG
    020
    Beginning Segment for Purchase Order
    Max use 1
    Required
    REF
    050
    Reference Identification
    Max use 1
    Optional
    SAC Loop
    ITD
    130
    Terms of Sale/Deferred Terms of Sale
    Max use 1
    Optional
    DTM
    150
    Customer Order
    Max use 10
    Optional
    DTM
    150
    Delivery Requested
    Max use 10
    Optional
    DTM
    150
    Requested Ship
    Max use 10
    Optional
    TD5
    240
    Carrier Details (Routing Sequence/Transit Time)
    Max use 12
    Required
    Ship To
    GE
    -
    Functional Group Trailer
    Max use 1
    Required
    IEA
    -
    Interchange Control Trailer
    Max use 1
    Required
    ISA

    Interchange Control Header

    RequiredMax use 1

    To start and identify an interchange of zero or more functional groups and interchange-related control segments

    Example
    ISA-01
    I01
    Authorization Information Qualifier
    Required

    Code to identify the type of information in the Authorization Information

    00
    No Authorization Information Present (No Meaningful Information in I02)
    ISA-02
    I02
    Authorization Information
    Required
    String (AN)
    Min 10Max 10

    Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

    ISA-03
    I03
    Security Information Qualifier
    Required

    Code to identify the type of information in the Security Information

    00
    No Security Information Present (No Meaningful Information in I04)
    ISA-04
    I04
    Security Information
    Required
    String (AN)
    Min 10Max 10

    This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

    ISA-05
    I05
    Interchange ID Qualifier
    Required
    Identifier (ID)
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-06
    I06
    Interchange Sender ID
    Required
    String (AN)
    Min 15Max 15

    Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

    ISA-07
    I05
    Interchange ID Qualifier
    Required
    Identifier (ID)
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-08
    I07
    Interchange Receiver ID
    Required
    String (AN)
    Min 15Max 15

    Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

    ISA-09
    I08
    Interchange Date
    Required
    YYMMDD format

    Date of the interchange

    ISA-10
    I09
    Interchange Time
    Required
    HHMM format

    Time of the interchange

    ISA-11
    I10
    Interchange Control Standards Identifier
    Required

    Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

    U
    U.S. EDI Community of ASC X12, TDCC, and UCS
    ISA-12
    I11
    Interchange Control Version Number
    Required

    This version number covers the interchange control segments

    00401
    Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
    ISA-13
    I12
    Interchange Control Number
    Required
    Numeric (N0)
    Min 9Max 9

    A control number assigned by the interchange sender

    ISA-14
    I13
    Acknowledgment Requested
    Required
    Identifier (ID)
    Min 1Max 1

    Code sent by the sender to request an interchange acknowledgment (TA1)

    0
    No Acknowledgment Requested
    1
    Interchange Acknowledgment Requested
    ISA-15
    I14
    Usage Indicator
    Required
    Identifier (ID)
    Min 1Max 1

    Code to indicate whether data enclosed by this interchange envelope is test, production or information

    I
    Information
    P
    Production Data
    T
    Test Data
    ISA-16
    I15
    Component Element Separator
    Required
    String (AN)
    Min 1Max 1

    Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

    >
    Component Element Separator

    Functional Group Header

    RequiredMax use 1

    To indicate the beginning of a functional group and to provide control information

    Example
    GS-01
    479
    Functional Identifier Code
    Required

    Code identifying a group of application related transaction sets

    PO
    Purchase Order (850)
    GS-02
    142
    Application Sender's Code
    Required
    String (AN)
    Min 2Max 15

    Code identifying party sending transmission; codes agreed to by trading partners

    GS-03
    124
    Application Receiver's Code
    Required
    String (AN)
    Min 2Max 15

    Code identifying party receiving transmission. Codes agreed to by trading partners

    GS-04
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    GS-05
    337
    Time
    Required
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    GS-06
    28
    Group Control Number
    Required
    Numeric (N0)
    Min 1Max 9

    Assigned number originated and maintained by the sender

    GS-07
    455
    Responsible Agency Code
    Required
    Identifier (ID)
    Min 1Max 2

    Code used in conjunction with Data Element 480 to identify the issuer of the standard

    T
    Transportation Data Coordinating Committee (TDCC)
    X
    Accredited Standards Committee X12
    GS-08
    480
    Version / Release / Industry Identifier Code
    Required

    Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

    004010
    Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

    Heading

    ST
    010
    Heading > ST

    Transaction Set Header

    RequiredMax use 1

    To indicate the start of a transaction set and to assign a control number

    Example
    ST-01
    143
    Transaction Set Identifier Code
    Required

    Code uniquely identifying a Transaction Set

    • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
    850
    Purchase Order
    ST-02
    329
    Transaction Set Control Number
    Required
    Numeric (N)
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    BEG
    020
    Heading > BEG

    Beginning Segment for Purchase Order

    RequiredMax use 1

    To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates

    Example
    BEG-01
    353
    Transaction Set Purpose Code
    Required

    Code identifying purpose of transaction set

    00
    Original
    BEG-02
    92
    Purchase Order Type Code
    Required

    Code specifying the type of Purchase Order

    SA
    Stand-alone Order
    BEG-03
    324
    Purchase Order Number
    Required
    String (AN)
    Min 1Max 22

    Identifying number for Purchase Order assigned by the orderer/purchaser

    Usage notes

    This will be used as the main key and needs to be returned on all corresponding documents.

    BEG-05
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    • BEG05 is the date assigned by the purchaser to purchase order.
    Usage notes

    Date the purchase order was remitted.

    REF
    050
    Heading > REF

    Reference Identification

    OptionalMax use >1

    To specify identifying information

    Usage notes

    CO (Customer Order Number) - Indicates the end user's order number, typically provided on the packing slip.

    ST (Store Number) - used to identify the store where the order will get shipped for customer pickup. Will also be used to differentiate between D2S and D2C.

    IA (Internal Vendor Number) - this is the number assigned by the merchant to identify the supplier.

    PD (Promotion/Deal Number) - this is used to show the end users discount code for the order; typically required on the packing slip.

    X9 (Internal Control Number) - this is the internal order number within the merchant's system; typically required on the packing slip.

    IT (Internal Customer Number) - End User's customer ID; typically used on the packing slip.

    ZZ (Mutually Defined) - will be used to indicate gift wrap. "1" will be entered in REF02 to indicate the wrapping.

    Example
    REF-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    CO
    Customer Order Number
    IA
    Internal Vendor Number
    IT
    Internal Customer Number
    PD
    Promotion/Deal Number
    ST
    Store Number
    X9
    Internal Control Number
    ZZ
    Mutually Defined
    REF-02
    127
    Reference Identification
    Optional
    String (AN)
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    SAC Loop
    OptionalMax >1
    SAC
    120
    Heading > SAC Loop > SAC

    Service, Promotion, Allowance, or Charge Information

    RequiredMax use 1

    To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

    Usage notes

    A (Allowance) = used to indicate an allowance to be applied to the purchase order total.

    C (Charge) = used to indicate a charge to be applied to the purchase order total.

    N (No Allowance or Charge) = used to show the end customer's charges or allowances. These will typically be used on the packing slip.

    **C310 (Discount) will be the only code using "A" (Allowance) in SAC01.

    **ZZZZ (Mutually Defined) will be used as a miscellaneous charge.

    Example
    SAC-01
    248
    Allowance or Charge Indicator
    Required

    Code which indicates an allowance or charge for the service specified

    • If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
    A
    Allowance
    C
    Charge
    N
    No Allowance or Charge
    SAC-02
    1300
    Service, Promotion, Allowance, or Charge Code
    Optional

    Code identifying the service, promotion, allowance, or charge

    C310
    Discount
    G821
    Shipping
    H850
    Tax
    ZZZZ
    Mutually Defined
    SAC-05
    610
    Amount
    Optional
    Numeric (N2)
    Min 1Max 15

    Monetary amount

    • SAC05 is the total amount for the service, promotion, allowance, or charge.
    • If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
    SAC Loop end
    ITD
    130
    Heading > ITD

    Terms of Sale/Deferred Terms of Sale

    OptionalMax use >1

    To specify terms of sale

    Example
    ITD-01
    336
    Terms Type Code
    Required

    Code identifying type of payment terms

    • If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.
    14
    Previously agreed upon
    ITD-02
    333
    Terms Basis Date Code
    Optional

    Code identifying the beginning of the terms period

    ZZ
    Mutually Defined
    ITD-03
    338
    Terms Discount Percent
    Optional
    Decimal number (R)
    Min 1Max 6

    Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date

    ITD-05
    351
    Terms Discount Days Due
    Optional
    Numeric (N0)
    Min 1Max 3

    Number of days in the terms discount period by which payment is due if terms discount is earned

    ITD-07
    386
    Terms Net Days
    Optional
    Numeric (N0)
    Min 1Max 3

    Number of days until total invoice amount is due (discount not applicable)

    ITD-08
    362
    Terms Discount Amount
    Optional
    Numeric (N2)
    Min 1Max 10

    Total amount of terms discount

    DTM-01
    374
    Date/Time Qualifier
    Required

    Code specifying type of date or time, or both date and time

    806
    Customer Order
    DTM-02
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD

    DTM
    150
    Heading > DTM

    Delivery Requested

    OptionalMax use 10

    To specify pertinent dates and times

    Usage notes

    002 (Delivery Requested) - Will be used to show the date the purchase order is to be delivered in full.

    Example
    Variants (all may be used)
    DTMCustomer OrderDTMRequested Ship
    DTM-01
    374
    Date/Time Qualifier
    Required

    Code specifying type of date or time, or both date and time

    002
    Delivery Requested
    DTM-02
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD

    DTM
    150
    Heading > DTM

    Requested Ship

    OptionalMax use 10

    To specify pertinent dates and times

    Usage notes

    010 (Requested Ship Date) - will be used to show the latest the date an order can be shipped.

    Example
    Variants (all may be used)
    DTMCustomer OrderDTMDelivery Requested
    DTM-01
    374
    Date/Time Qualifier
    Required

    Code specifying type of date or time, or both date and time

    010
    Requested Ship
    DTM-02
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD

    TD5
    240
    Heading > TD5

    Carrier Details (Routing Sequence/Transit Time)

    RequiredMax use 12

    To specify the carrier and sequence of routing and provide transit time information

    Usage notes

    TD503 Identification (Carrier Code) - this is the Standard Carrier Alpha Code (SCAC). If you are using your own custom shipping methods, these are set-up on the "Shipment Settings" page in the portal, the Carrier Code will automatically populate based on the Class Code (TD505) submitted.

    TD505 Routing (Class code) - This is the field that will be a combination of both SCAC and Service Level. If you map this to your partner's, the Carrier Code (TD503) and the Service Level Code (TD512) will automatically populate accordingly. This will allow you to only keep track of one code (Class Code) rather then 3. This should always be returned on the Shipment (856).

    TD512 Service Level Code (Service Level Code) - If you are using your own custom shipping methods, these are set-up on the "Shipment Settings" page in the portal, the Service Level Code (TD512) will automatically populate based on the Class Code (TD505) submitted.

    Example
    If Identification Code Qualifier (TD5-02) is present, then Identification Code (TD5-03) is required
    TD5-02
    66
    Identification Code Qualifier
    Optional

    Code designating the system/method of code structure used for Identification Code (67)

    • When specifying a routing sequence to be used for the shipment movement in lieu of specifying each carrier within the movement, use TD502 to identify the party responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502.
    2
    Standard Carrier Alpha Code (SCAC)
    TD5-03
    67
    Identification Code
    Optional
    String (AN)
    Min 2Max 80

    Code identifying a party or other code

    TD5-05
    387
    Routing
    Required
    String (AN)
    Min 1Max 35

    Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

    TD5-12
    284
    Service Level Code
    Optional
    Identifier (ID)
    Min 2Max 2

    Code indicating the level of transportation service or the billing service offered by the transportation carrier

    N9 Loop
    OptionalMax >1
    N9
    295
    Heading > N9 Loop > N9

    Reference Identification

    RequiredMax use 1

    To transmit identifying information as specified by the Reference Identification Qualifier

    Usage notes

    N902 (Reference Identification) - "GFT" will be submitted to identify that a gift message will be supplied in the MSG segment.

    MSG01 (Message Text) - Header gift message, will be used on the packing slip if one is required.

    Example
    N9-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    L1
    Letters or Notes
    N9-02
    127
    Reference Identification
    Optional
    String (AN)
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    MSG
    300
    Heading > N9 Loop > MSG

    Message Text

    OptionalMax use 1000

    To provide a free-form format that allows the transmission of text information

    Example
    MSG-01
    933
    Free-Form Message Text
    Required
    String (AN)
    Min 1Max 264

    Free-form message text

    N9 Loop end
    N1 Bill-to-Party
    OptionalMax >1
    Variants (all may be used)
    Ordered ByShip To
    N1
    310
    Heading > Bill-to-Party > N1

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Example
    At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    BT
    Bill-to-Party
    N1-02
    93
    Name
    Required
    String (AN)
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Optional

    Code designating the system/method of code structure used for Identification Code (67)

    92
    Assigned by Buyer or Buyer's Agent
    N1-04
    67
    Identification Code
    Optional
    String (AN)
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    N2
    320
    Heading > Bill-to-Party > N2

    Additional Name Information

    OptionalMax use 2

    To specify additional names or those longer than 35 characters in length

    Example
    N2-01
    93
    Name
    Required
    String (AN)
    Min 1Max 60

    Free-form name

    N2-02
    93
    Name
    Optional
    String (AN)
    Min 1Max 60

    Free-form name

    N3
    330
    Heading > Bill-to-Party > N3

    Address Information

    RequiredMax use 2

    To specify the location of the named party

    Example
    N3-01
    166
    Address Information
    Required
    String (AN)
    Min 1Max 55

    Address information

    N3-02
    166
    Address Information
    Optional
    String (AN)
    Min 1Max 55

    Address information

    N4
    340
    Heading > Bill-to-Party > N4

    Geographic Location

    RequiredMax use >1

    To specify the geographic place of the named party

    Example
    N4-01
    19
    City Name
    Required
    String (AN)
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Required
    Identifier (ID)
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Required
    Identifier (ID)
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    N4-04
    26
    Country Code
    Optional
    Identifier (ID)
    Min 2Max 3

    Code identifying the country

    PER
    360
    Heading > Bill-to-Party > PER

    Administrative Communications Contact

    OptionalMax use >1

    To identify a person or office to whom administrative communications should be directed

    Example
    If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
    If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required
    PER-01
    366
    Contact Function Code
    Required

    Code identifying the major duty or responsibility of the person or group named

    BD
    Buyer Name or Department
    PER-02
    93
    Name
    Optional
    String (AN)
    Min 1Max 60

    Free-form name

    PER-03
    365
    Communication Number Qualifier
    Optional

    Code identifying the type of communication number

    EM
    Electronic Mail
    TE
    Telephone
    PER-04
    364
    Communication Number
    Optional
    String (AN)
    Min 1Max 80

    Complete communications number including country or area code when applicable

    PER-05
    365
    Communication Number Qualifier
    Optional

    Code identifying the type of communication number

    EM
    Electronic Mail
    TE
    Telephone
    PER-06
    364
    Communication Number
    Optional
    String (AN)
    Min 1Max 80

    Complete communications number including country or area code when applicable

    N1 Bill-to-Party end
    N1 Ordered By
    OptionalMax >1
    Variants (all may be used)
    Bill-to-PartyShip To
    N1
    310
    Heading > Ordered By > N1

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Example
    At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    OB
    Ordered By
    N1-02
    93
    Name
    Required
    String (AN)
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Optional

    Code designating the system/method of code structure used for Identification Code (67)

    92
    Assigned by Buyer or Buyer's Agent
    N1-04
    67
    Identification Code
    Optional
    String (AN)
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    N2
    320
    Heading > Ordered By > N2

    Additional Name Information

    OptionalMax use 2

    To specify additional names or those longer than 35 characters in length

    Example
    N2-01
    93
    Name
    Required
    String (AN)
    Min 1Max 60

    Free-form name

    N2-02
    93
    Name
    Optional
    String (AN)
    Min 1Max 60

    Free-form name

    N3
    330
    Heading > Ordered By > N3

    Address Information

    RequiredMax use 2

    To specify the location of the named party

    Example
    N3-01
    166
    Address Information
    Required
    String (AN)
    Min 1Max 55

    Address information

    N3-02
    166
    Address Information
    Optional
    String (AN)
    Min 1Max 55

    Address information

    N4
    340
    Heading > Ordered By > N4

    Geographic Location

    RequiredMax use >1

    To specify the geographic place of the named party

    Example
    N4-01
    19
    City Name
    Required
    String (AN)
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Required
    Identifier (ID)
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Required
    Identifier (ID)
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    N4-04
    26
    Country Code
    Optional
    Identifier (ID)
    Min 2Max 3

    Code identifying the country

    PER
    360
    Heading > Ordered By > PER

    Administrative Communications Contact

    OptionalMax use >1

    To identify a person or office to whom administrative communications should be directed

    Example
    If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
    If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required
    PER-01
    366
    Contact Function Code
    Required

    Code identifying the major duty or responsibility of the person or group named

    BD
    Buyer Name or Department
    PER-02
    93
    Name
    Optional
    String (AN)
    Min 1Max 60

    Free-form name

    PER-03
    365
    Communication Number Qualifier
    Optional

    Code identifying the type of communication number

    EM
    Electronic Mail
    TE
    Telephone
    PER-04
    364
    Communication Number
    Optional
    String (AN)
    Min 1Max 80

    Complete communications number including country or area code when applicable

    PER-05
    365
    Communication Number Qualifier
    Optional

    Code identifying the type of communication number

    EM
    Electronic Mail
    TE
    Telephone
    PER-06
    364
    Communication Number
    Optional
    String (AN)
    Min 1Max 80

    Complete communications number including country or area code when applicable

    N1 Ordered By end
    N1 Ship To
    RequiredMax >1
    Variants (all may be used)
    Bill-to-PartyOrdered By
    N1
    310
    Heading > Ship To > N1

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Example
    At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    ST
    Ship To
    N1-02
    93
    Name
    Required
    String (AN)
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Optional

    Code designating the system/method of code structure used for Identification Code (67)

    92
    Assigned by Buyer or Buyer's Agent
    N1-04
    67
    Identification Code
    Optional
    String (AN)
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    N2
    320
    Heading > Ship To > N2

    Additional Name Information

    OptionalMax use 2

    To specify additional names or those longer than 35 characters in length

    Example
    N2-01
    93
    Name
    Required
    String (AN)
    Min 1Max 60

    Free-form name

    N2-02
    93
    Name
    Optional
    String (AN)
    Min 1Max 60

    Free-form name

    N3
    330
    Heading > Ship To > N3

    Address Information

    RequiredMax use 2

    To specify the location of the named party

    Example
    N3-01
    166
    Address Information
    Required
    String (AN)
    Min 1Max 55

    Address information

    N3-02
    166
    Address Information
    Optional
    String (AN)
    Min 1Max 55

    Address information

    N4
    340
    Heading > Ship To > N4

    Geographic Location

    RequiredMax use >1

    To specify the geographic place of the named party

    Example
    N4-01
    19
    City Name
    Required
    String (AN)
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Required
    Identifier (ID)
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Required
    Identifier (ID)
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    N4-04
    26
    Country Code
    Optional
    Identifier (ID)
    Min 2Max 3

    Code identifying the country

    PER
    360
    Heading > Ship To > PER

    Administrative Communications Contact

    OptionalMax use >1

    To identify a person or office to whom administrative communications should be directed

    Example
    If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
    If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required
    PER-01
    366
    Contact Function Code
    Required

    Code identifying the major duty or responsibility of the person or group named

    BD
    Buyer Name or Department
    PER-02
    93
    Name
    Optional
    String (AN)
    Min 1Max 60

    Free-form name

    PER-03
    365
    Communication Number Qualifier
    Optional

    Code identifying the type of communication number

    EM
    Electronic Mail
    TE
    Telephone
    PER-04
    364
    Communication Number
    Optional
    String (AN)
    Min 1Max 80

    Complete communications number including country or area code when applicable

    PER-05
    365
    Communication Number Qualifier
    Optional

    Code identifying the type of communication number

    EM
    Electronic Mail
    TE
    Telephone
    PER-06
    364
    Communication Number
    Optional
    String (AN)
    Min 1Max 80

    Complete communications number including country or area code when applicable

    N1 Ship To end
    Heading end

    Detail

    PO1 Loop
    RequiredMax >1
    PO1
    010
    Detail > PO1 Loop > PO1

    Baseline Item Data

    RequiredMax use 1

    To specify basic and most frequently used line item data

    • PO102 is required.
    Example
    If Basis of Unit Price Code (PO1-05) is present, then Unit Price (PO1-04) is required
    If either Product/Service ID Qualifier (PO1-06) or Product/Service ID (PO1-07) is present, then the other is required
    If either Product/Service ID Qualifier (PO1-08) or Product/Service ID (PO1-09) is present, then the other is required
    If either Product/Service ID Qualifier (PO1-10) or Product/Service ID (PO1-11) is present, then the other is required
    PO1-01
    350
    Assigned Identification
    Required
    String (AN)
    Min 1Max 20

    Alphanumeric characters assigned for differentiation within a transaction set

    • PO101 is the line item identification.
    PO1-02
    330
    Quantity Ordered
    Required
    Decimal number (R)
    Min 1Max 15

    Quantity ordered

    PO1-03
    355
    Unit or Basis for Measurement Code
    Required

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    EA
    Each
    PO1-04
    212
    Unit Price
    Required
    Decimal number (R)
    Min 1Max 15

    Price per unit of product, service, commodity, etc.

    PO1-05
    639
    Basis of Unit Price Code
    Optional

    Code identifying the type of unit price for an item

    TE
    Contract Price per Each
    PO1-06
    235
    Product/Service ID Qualifier
    Required

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    • PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
    VN
    Vendor's (Seller's) Item Number
    PO1-07
    234
    Product/Service ID
    Optional
    String (AN)
    Min 1Max 48

    Identifying number for a product or service

    PO1-08
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    IN
    Buyer's Item Number
    PO1-09
    234
    Product/Service ID
    Optional
    String (AN)
    Min 1Max 48

    Identifying number for a product or service

    PO1-10
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    UP
    U.P.C. Consumer Package Code (1-5-5-1)
    PO1-11
    234
    Product/Service ID
    Optional
    String (AN)
    Min 1Max 48

    Identifying number for a product or service

    CTP Loop
    OptionalMax >1
    CTP
    040
    Detail > PO1 Loop > CTP Loop > CTP

    Pricing Information

    RequiredMax use 1

    To specify pricing information

    Usage notes

    RTL (Retail Price) - this will be the price paid by the end customer. Will be used on the packing slip if mandatory.

    Example
    CTP-02
    236
    Price Identifier Code
    Optional

    Code identifying pricing specification

    RTL
    Retail
    CTP-03
    212
    Unit Price
    Optional
    Decimal number (R)
    Min 1Max 15

    Price per unit of product, service, commodity, etc.

    • See Figures Appendix for an example detailing the use of CTP03 and CTP04.
    • See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.
    CTP Loop end
    PID Loop
    OptionalMax >1
    PID
    050
    Detail > PO1 Loop > PID Loop > PID

    Product/Item Description

    RequiredMax use 1

    To describe a product or process in coded or free-form format

    Usage notes

    08 (Product) - General Product description. Will be used on the packing slip if mandatory.

    SIZ (Sizing) - Size attribute of the product. Will be used on the packing slip if mandatory.

    35 (Color) - Color attribute of the product. Will be used on the packing slip if mandatory.

    ZZ (Mutually Defined) - Any additional product attributes will be submitted here.

    Example
    PID-01
    349
    Item Description Type
    Required

    Code indicating the format of a description

    • If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
    F
    Free-form
    PID-02
    750
    Product/Process Characteristic Code
    Optional

    Code identifying the general class of a product or process characteristic

    08
    Product
    35
    Color
    SIZ
    Sizing
    ZZ
    Mutually Defined
    PID-05
    352
    Description
    Optional
    String (AN)
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    PID Loop end
    PO4
    090
    Detail > PO1 Loop > PO4

    Item Physical Details

    OptionalMax use >1

    To specify the physical qualities, packaging, weights, and dimensions relating to the item

    Usage notes

    PO406 (Weight) - Weight of 1 unit of product.

    Example
    If either Gross Weight per Pack (PO4-06) or Unit or Basis for Measurement Code (PO4-07) is present, then the other is required
    PO4-06
    384
    Gross Weight per Pack
    Optional
    Decimal number (R)
    Min 1Max 9

    Numeric value of gross weight per pack

    PO4-07
    355
    Unit or Basis for Measurement Code
    Optional

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    LB
    Pound
    REF
    100
    Detail > PO1 Loop > REF

    Reference Identification

    OptionalMax use >1

    To specify identifying information

    Usage notes

    ZZ (Mutually Defined) - will be used to indicate gift wrap. "1" will be entered in REF02 to indicate the wrapping.

    Example
    REF-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    ZZ
    Mutually Defined
    REF-02
    127
    Reference Identification
    Optional
    String (AN)
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    SAC Loop
    OptionalMax >1
    SAC
    130
    Detail > PO1 Loop > SAC Loop > SAC

    Service, Promotion, Allowance, or Charge Information

    RequiredMax use 1

    To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

    Usage notes

    A (Allowance) = used to indicate an allowance to be applied to the purchase order total.

    C (Charge) = used to indicate a charge to be applied to the purchase order total.

    N (No Allowance or Charge) = used to show the end customer's charges or allowances. These will typically be used on the packing slip.

    **C310 (Discount) will be the only code using "A" (Allowance) in SAC01.

    **ZZZZ (Mutually Defined) will be used as a miscellaneous charge.

    Example
    SAC-01
    248
    Allowance or Charge Indicator
    Required

    Code which indicates an allowance or charge for the service specified

    • If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
    A
    Allowance
    C
    Charge
    N
    No Allowance or Charge
    SAC-02
    1300
    Service, Promotion, Allowance, or Charge Code
    Required

    Code identifying the service, promotion, allowance, or charge

    C310
    Discount
    G821
    Shipping
    H850
    Tax
    ZZZZ
    Mutually Defined
    SAC-05
    610
    Amount
    Optional
    Numeric (N2)
    Min 1Max 15

    Monetary amount

    • SAC05 is the total amount for the service, promotion, allowance, or charge.
    • If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
    SAC Loop end
    MSG
    289
    Detail > PO1 Loop > MSG

    Message Text

    OptionalMax use >1

    To provide a free-form format that allows the transmission of text information

    Example
    MSG-01
    933
    Free-Form Message Text
    Required
    String (AN)
    Min 1Max 264

    Free-form message text

    N9 Loop
    OptionalMax >1
    N9
    330
    Detail > PO1 Loop > N9 Loop > N9

    Reference Identification

    RequiredMax use 1

    To transmit identifying information as specified by the Reference Identification Qualifier

    Usage notes

    N902 (Reference Identification) - "Special Instructions" will be entered here to identify that there are special customizations or notes required for the product. These notes will be entered in the MSG segment.

    N902 (Reference Identification) - "GFT" will be submitted to identify that an item level gift message will be supplied in the MSG segment.

    Example
    N9-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    L1
    Letters or Notes
    ZZ
    Mutually Defined
    N9-02
    127
    Reference Identification
    Optional
    String (AN)
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    MSG
    340
    Detail > PO1 Loop > N9 Loop > MSG

    Message Text

    OptionalMax use 1000

    To provide a free-form format that allows the transmission of text information

    Usage notes

    MSG01 (Message Text) - Free form text describing special notes or customizations for the product.

    Example
    MSG-01
    933
    Free-Form Message Text
    Required
    String (AN)
    Min 1Max 264

    Free-form message text

    N9 Loop end
    PO1 Loop end
    Detail end

    Summary

    CTT Loop
    RequiredMax >1
    CTT
    010
    Summary > CTT Loop > CTT

    Transaction Totals

    RequiredMax use 1

    To transmit a hash total for a specific element in the transaction set

    • The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.
    Example
    CTT-01
    354
    Number of Line Items
    Required
    Numeric (N0)
    Min 1Max 6

    Total number of line items in the transaction set

    CTT Loop end
    SE
    030
    Summary > SE

    Transaction Set Trailer

    RequiredMax use 1

    To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

    Example
    SE-01
    96
    Number of Included Segments
    Required
    Numeric (N0)
    Min 1Max 10

    Total number of segments included in a transaction set including ST and SE segments

    SE-02
    329
    Transaction Set Control Number
    Required
    Numeric (N)
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    Summary end

    Functional Group Trailer

    RequiredMax use 1

    To indicate the end of a functional group and to provide control information

    Example
    GE-01
    97
    Number of Transaction Sets Included
    Required
    Numeric (N0)
    Min 1Max 6

    Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

    GE-02
    28
    Group Control Number
    Required
    Numeric (N0)
    Min 1Max 9

    Assigned number originated and maintained by the sender

    Interchange Control Trailer

    RequiredMax use 1

    To define the end of an interchange of zero or more functional groups and interchange-related control segments

    Example
    IEA-01
    I16
    Number of Included Functional Groups
    Required
    Numeric (N0)
    Min 1Max 5

    A count of the number of functional groups included in an interchange

    IEA-02
    I12
    Interchange Control Number
    Required
    Numeric (N0)
    Min 9Max 9

    A control number assigned by the interchange sender

    EDI Samples

    Sample 850

    ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *191216*1836*U*00401*000000123*0*T*>~
    GS*PO*SENDER*RECEIVER*20191216*1836*124*X*004010~
    ST*850*0001~
    BEG*00*SA*1599999999**20131031~
    REF*CO*002152252~
    REF*IA*V12345~
    REF*PD*0001883~
    REF*ST*12345~
    REF*X9*ORD555444~
    REF*IT*444~
    REF*ZZ*1~
    SAC*A*C310***500~
    SAC*N*C310***1313~
    SAC*N*G821***500~
    SAC*N*H850***500~
    SAC*N*ZZZZ***999~
    SAC*C*G821***15~
    SAC*C*H850***300~
    SAC*C*ZZZZ***1212~
    ITD*14*ZZ*1**10**30~
    DTM*010*20151106~
    DTM*002*20151107~
    DTM*806*20161114~
    TD5**2*UPSN**UPSN_CG*******CG~
    N9*L1*GFT~
    MSG*Get well soon!~
    N1*BT*Merchant Co*92*1234567890~
    N2*Jerry*Only~
    N3*111 Merchant Lane*Apt 1~
    N4*Yonkers*NY*10704*US~
    PER*BD*Merchant Co*EM*Merchant@co.com*TE*111-222-3333~
    N1*ST*Merchant Co*92*1234567890~
    N2*Jerry*Only~
    N3*111 Merchant Lane*Apt 1~
    N4*Yonkers*NY*10704*US~
    PER*BD*Jerry Only*TE*111-222-3333~
    N1*OB*Merchant Co*92*1234567890~
    N2*Jerry*Only~
    N3*111 Merchant Lane*Apt 1~
    N4*Yonkers*NY*10704*US~
    PER*BD**EM*Merchant@co.com*TE*111-222-3333~
    PO1*1*5*EA*31.02*TE*VN*49-98760*IN*J07874*UP*123456789012~
    CTP**RTL*47.98~
    PID*F*08***BLOUSE~
    PID*F*SIZ***SIZE 15~
    PID*F*35***Blue~
    PID*F*ZZ***SK000001~
    PO4******11*LB~
    REF*ZZ*1~
    SAC*A*C310***5~
    SAC*C*H850***320~
    SAC*C*G821***3~
    SAC*C*ZZZZ***1010~
    SAC*N*C310***1190~
    SAC*N*G821***291~
    SAC*N*H850***345~
    SAC*N*ZZZZ***100~
    MSG*MONOGRAM = DAS~
    N9*L1*GFT~
    MSG*Get well soon!~
    N9*ZZ*Special Instructions~
    MSG*Mark as FRAGILE~
    CTT*1~
    SE*62*0001~
    GE*1*124~
    IEA*1*000000123~

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