X12 810 Invoice
This Draft Standard for Trial Use contains the format and establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the billing for goods and services provided.
- ~ Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- IN
- Invoice Information (810,819)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 810
- Invoice
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Invoice
To indicate the beginning of an invoice transaction set and transmit identifying numbers and dates
Example:
BIG2004070125734820040630123456789***DR\
810 TURN AROUND INFORMATION:
The Purchase Order transmitted in the BEG-03 of the 850 PO must be returned in the BIG-04 field of the 810 invoice.
Identifying number assigned by issuer
Lowe's Payables system can only handle a 10-digit invoice number. If you send more than 10 digits the invoice number will be truncated.
Date expressed as CCYYMMDD
- BIG03 is the date assigned by the purchaser to purchase order.
Identifying number for Purchase Order assigned by the orderer/purchaser
Lowe's purchase order number can be up to 9 digits.
Code specifying the type of transaction
- BIG07 is used only to further define the type of invoice when needed.
If no value is sent, we will default to DR.
- CR
- Credit Memo
- DR
- Debit Memo
- ME
- Memorandum
Note/Special Instruction
To transmit information in a free-form format, if necessary, for comment or special instruction
Example:
NTEGEN1ZE445120311631005\
Currency
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
The currency code used is the three letter ISO 4217 international standard code (USD/CAD/MXN).
Example:
CURSEUSD\
810 TURN AROUND INFORMATION:
You must return the CUR segment, just as you receive it, in the 850 purchase order on the 810 invoice.
Name
To identify a party by type of organization, name, and code
Example:
N1ST**92960
N1MA**92701
N1RI**9412345\
810 TURN AROUND INFORMATION:
In the first N1 segment you must return the N1-01 and N1-04 element of the 850 PO in the N1-01 and N1-04 of the 810 invoice. However, the N1-03 will have different qualifiers sent in the 810 invoice than what was received in the 850 PO.
Code identifying an organizational entity, a physical location, property or an individual
**Cross Dock Orders - Your incoming purchase order will reflect the
ship to store (ST) and the store that the goods are intended for (MA). On your 810 document to Lowe's, only send the N1 segment with the MA qualifier. If two N1 segments are transmitted (MA and ST), the N1 segment with the MA in N1-01 must be the second in the sequence of N1's.
N1ST**92960 (ship to RDC)
N1MA**92701 (ultimate store destination)
***If transmitted with the ST last, our invoice will pick up store #960 and the invoice will be kicked back for invalid store number.
- MA
- Party for whom Item is Ultimately Intended
- RI
- Remit To
- ST
- Ship To
Code designating the system/method of code structure used for Identification Code (67)
- 92
- Assigned by Buyer or Buyer's Agent
- 94
- Code assigned by the organization that is the ultimate destination of the transaction set
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Lowe's store number can be up to 5 digits
Address Information
To specify the location of the named party
Example:
N3*street address\
810 TURN AROUND INFORMATION:
You must turn around the N3 segment, as received in the 850 PO, in the N3 segment of the 810 invoice.
Geographic Location
To specify the geographic place of the named party
If country code specified in N404 is CAN, then the Canadian Standard Postal Format must be used. The postal code should be in upper case and expressed in the format of ANA NAN, where A = alpha and N =numeric. It should have one space between the first three and last three positions.
The country code used is the three letter ISO 3166 international standard code (USA/CAN/MEX).
Example:
N4citystate/provincepostal codecountry\
810 TURN AROUND INFORMATION:
You must turn around the N4 segment, as received in the 850 PO, in the N4 segment of the 810 invoice.
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Terms of Sale/Deferred Terms of Sale
To specify terms of sale
When providing discount terms, ITD01=08, ITD02=3, ITD03 must be given with a value greater than zero, either ITD04 or ITD05 must be given, either ITD06 or ITD07 must be given, ITD08 must be given with a value greater than zero, and ITD12 must be given.
When there are no discount terms, ITD01=05, ITD02=3, either ITD06 or ITD07 must be given, and ITD12 must be given.
Example with Discount:
ITD08321516144****2% 15 NET 16\
Example with No Discount:
ITD05316No Discount Offered\
Code identifying type of payment terms
- If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.
- 05
- Discount Not Applicable
- 08
- Basic Discount Offered
Code identifying the beginning of the terms period
- 3
- Invoice Date
Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date
If the discount is 2% this field should contain '2'.
Date payment is due if discount is to be earned expressed in format CCYYMMDD
If Lowe's receives a Terms discount, the Terms Discount Due Date(ITD04) or Terms Discount Days (ITD05) must be used. Do not use both.
Number of days in the terms discount period by which payment is due if terms discount is earned
If Lowe's receives a Terms discount, use the number of days from invoice date to discount due date. Terms Discount Due Date (ITD04) can be used instead. Do not use both
Date when total invoice amount becomes due expressed in format CCYYMMDD
Use Terms Net Due Date (ITD06) or Terms Net Days Due (ITD07), Do not use both. One of these elements MUST be present on ALL invoices.
Number of days until total invoice amount is due (discount not applicable)
Use number of days from invoice date (BIG01) to due date. Terms NetDue Date (ITD06) can be used instead. Do not use both.
Total amount of terms discount
Total amount of terms discount. If you offer Lowe's a terms discount, the amount of the discount must be present.
A free-form description to clarify the related data elements and their content
Date/Time Reference
To specify pertinent dates and times
Example:
DTM01120040701
DTM00820040630\
810 TURN AROUND INFORMATION:
The information received from the 850 DTM is not automatically returned in the 810 invoice. The qualifiers change from the 850 to the 810 invoice.
F.O.B. Related Instructions
To specify transportation instructions relating to shipment
Example:
FOB*PC\
810 TURN AROUND INFORMATION:
Please return the FOB segment, just as you received it, in the FOB segment of the 850 purchase order.
Code identifying payment terms for transportation charges
- FOB01 indicates which party will pay the carrier.
Code should match the code received on Lowe's PO. If 'PC' is used, there must be a SAC segment containing the freight charges. Freight charges CANNOT be transmitted to Lowe's as a line item. If 'CF' is used, there must be a SAC segment containing the freight allowance.
- CC
- Collect
- CF
- Collect, Freight Credited Back to Customer
- PC
- Prepaid but Charged to Customer
- PP
- Prepaid (by Seller)
Detail
Baseline Item Data (Invoice)
To specify the basic and most frequently used line item data for the invoice and related transactions
Example:
IT1120EA3.25CB40971UK*00123456789012\
810 TURN AROUND INFORMATION:
We prefer that you return the same information that you received in the PO1 segment of the 850 in the IT1 segment of the 810. However, the only fields that are mandatory in the 810 are the first seven fields,
through the Lowe's item number.
Depending on the country you are shipping the product to, remember any one item number could have multiple model numbers. Please remember to fill the order using your model number and invoice Lowe'susing Lowe's item number.
If you are not receiving any model numbers on your EDI POs, contact Lowe's EDI Analyst. If you have a model number missing or incorrect, your salesperson should contact Lowe's Merchandising to get your model number entered or corrected.
Alphanumeric characters assigned for differentiation within a transaction set
- IT101 is the purchase order line item identification.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Unit of measure should match the unit of measure indicated on the purchase order.
Price per unit of product, service, commodity, etc.
Please be sure you understand pricing for your product before you begin sending your production invoices.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- IT106 through IT125 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- CB
- Buyer's Catalog Number
Identifying number for a product or service
Always use the Lowe's SKU that is provided on the Lowe's purchase order.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- VC
- Vendor's (Seller's) Catalog Number
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- UK
- U.P.C./EAN Shipping Container Code (1-2-5-5-1)
Product/Item Description
To describe a product or process in coded or free-form format
The EDI 850 PIDF segment includes the Item Description and must be echoed back in the EDI 810 Invoice(PID01=F).
PIDF****LIGHT BULBS\
An additional PID segment (PID01=X) is required for Environmental Protection Agency (EPA) formaldehyde compliance reporting. The following are the options and PID syntax examples.
These are the six formaldehyde compliance options:
Non-Compliant
PIDX**VIGM04COMPFE*0\
Phase 1 Compliant (California Air Resources Board (CARB) Act of 2009 - Phase 1) PIDX**VIGM04COMPFE*1\
Phase 2 Compliant (California Air Resources Board (CARB) Act of 2010 - Phase 2) PIDX**VIGM04COMPFE*2\
No Added Formaldehyde
PIDX**VIGM04COMPFE*3\
Ultra low Emission Formaldehyde Use (ULEF)
PIDX**VIGM04COMPFE*4\
TSCA (Toxic Substances Control Act) Title VI pertains to the Formaldehyde Standards for Composite Wood Products Act PIDX**VIGM04COMPTS*5\
When a product is formaldehyde compliant for both CARB Act of 2010 - Phase 2 and TSCA EPA rulings, send
PIDX**VIGM04COMPTS*5\
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- F
- Free-form
- X
- Semi-structured (Code and Text)
Code identifying the agency assigning the code values
- Use PID03 to indicate the organization that publishes the code list being referred to.
- VI
- Voluntary Inter-Industry Commerce Standard (VICS) EDI
A code from an industry code list which provides specific data about a product characteristic
- PID04 should be used for industry-specific product description codes.
PID04 Code Breakdown
Positions 1-2: GM=General Merchandise
Positions 3-4: 04=Format/Option Code
Positions 5-8: COMP=Regulatory Compliance
Positions 9-10: FE=CARB or TS=TSCA
A free-form description to clarify the related data elements and their content
Summary
Total Monetary Value Summary
To specify the total invoice discounts and amounts
Example:
TDS*7175\
Monetary amount
- TDS01 is the total amount of invoice (including charges, less allowances) before terms discount (if discount is applicable).
Total invoice amount due. This total should include any allowance or charge amounts, but will not reflect any terms discounts given in the ITD (payment terms) segment.
Tax Information
To specify tax information
The TXI segment is used for Canada and Mexico tax.
Canada
When TXI01=CG, TXI02=Canada GST tax.
When TXI01=OH, TXI02=Quebec Canada QST tax.
When TXI01=PG, TXI02=Canada Provincial tax.
When TXI01=ZZ. TXI02=Canada HST tax.
Mexico
When TXI01=VA, TXI02=Mexico IVA (VAT tax).
The TXI-02 must be sent as no more than 18 whole number positions and up to 2 decimals.
These elements are only applicable for Canada: TXI03, TXI04, TXI05, and TXI09.
Example:
TXICG3.905*123456789 - GST
TXIOH*7.34.25****1234567890 - QST
TXIPG1.847.6VDAB*123456789012345 - PST
TXIZZ*9.1012.18*****123456789 - HST
TXIVA*8.35\ - VAT
Code specifying the type of tax
- CG
- Federal Value-added Tax (GST) on Goods
- OH
- Other Taxes
- PG
- State or Provincial Tax on Goods
- VA
- Value Added Tax
- ZZ
- Mutually Defined
Percentage expressed as a decimal
- TXI03 is the tax percent expressed as a decimal.
XI03 is only applicable for Canada. This field should include the tax rate percent.
For example, a 5% tax should be expressed as 5 and 7.6% tax should be expressed as 7.6.
Code identifying the source of the data used in tax jurisdiction code
TXI04 is only applicable for Canada.
When TXI01=PG, TXI04 and TXI05 must be populated (only PST).
When TXI01=CG, OH, or ZZ, TXI04 and TXI05 should not be sent.
When TXI04=VD, TXI05 must be included. Only a value of VD can be sent in TXI04.
- VD
- Vendor defined
Code identifying the taxing jurisdiction
TXI05 is only applicable for Canada.
TXI05=2 character postal abbreviation for the Canadian Province:
AB=Alberta
BC=British Columbia
MB=Manitoba
NB=New Brunswick
NL=Newfoundland and Labrador
NT=Northwest Territories
NS=Nova Scotia
NU=Nunavut
ON=Ontario
PE=Prince Edward Island
SK=Saskatchewan
YT=Yukon
- AB
- Alberta
- BC
- British Columbia
- MB
- Manitoba
- NB
- New Brunswick
- NL
- Newfoundland and Labrador
- NS
- Nova Scotia
- NT
- Northwest Territories
- NU
- Nunavut
- ON
- Ontario
- PE
- Prince Edward Island
- SK
- Saskatchewan
- YT
- Yukon
Number assigned to a purchaser (buyer, orderer) by a taxing jurisdiction (state, county, etc.); often called a tax exemption number or certificate number
TXI09 is only applicable for Canada.
If item is taxable (TXI02 is not 0), the tax registration ID is required.
The Tax Registration ID is only required for GST, HST, and QST taxes. The Tax ID is optional for PST.
When TXI01=CG (GST) or ZZ (HST), TXI09 should include a 9-digit number.
When TXI01=OH (QST), TXI09 should include a 10-digit number.
When TXI01=PG (PST), TXI09 should include a 15-digit number.
Carrier Detail
To specify transportation details for the transaction
Example:
CAD*ABCF
CAD**ABC FREIGHT LINES\
810 TURN AROUND INFORMATION:
The TD5 segment of the 850 is an optional segment. If received in the 850 PO, you must return the SCAC code in the TD5-03 in the CAD-04 of the 810. If the TD5 isn't present in the 850, you must still supply the SCAC code in the CAD-04 or the carrier name in the CAD-05 of the 810 invoice because the CAD segment is mandatory on the 810 invoice.
Standard Carrier Alpha Code
Standard Carrier Alpha Code (4 letter alpha code assigned to all freight carriers).
Free-form description of the routing or requested routing for shipment, or the originating carrier's identity
Name of carrier trucking company. Not necessary if SCAC code is given in CAD04.
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
Example:
SACCD240675*06FREIGHT CHARGE\
810 TURN AROUND INFORMATION:
The information received from the 850 SAC is not automatically returned in the 810 invoice. The new store qualifier (SAC02) is just one of many codes that can be returned in the SAC of the 810 invoice.
Additional Information:
SAC02=H850 conveys Excise Tax for Hawaii and Alaska only.
SAC02=G090 conveys California Carpet Stewardship Assessment Fees.
For Special Order Sales POs, only the following SAC codes are permitted for the Invoice. If other SACcodes are submitted, the Invoice will reject.
- C680 Environmental Protection Service
- G090 California Carpet Stewardship Assessment Fee
- H850 Excise Tax for Hawaii and Alaska only
The vendor’s SOS item should have all charges built into the cost of goods as approved by Lowe’sMerchandising Team. Upon receipt of a Lowe’s SOS PO, the vendor should ensure each line item on the PO encompasses all costs before submitting an order status. If an additional charge is realized, the vendor may contact the store to review the SOS PO or submit an Invalid Item data exception in the order status. When a data exception is submitted, the original PO must be canceled and a new PO released if the additional costs are approved by the store/customer.
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
An 'A' will indicate a reduction in the invoice amount. A 'C' will indicate a charge, or an increase in the invoice amount.
- A
- Allowance
- C
- Charge
Code identifying the service, promotion, allowance, or charge
- A260
- Advertising Allowance
- A720
- Broken Package Charge
- B940
- Cutting Charge
- C000
- Defective Allowance
- C680
- Environmental Protection Service
- D240
- Freight
- D270
- Fuel Surcharge
- D500
- Handling
- D530
- Hazardous Cargo Charge
- E740
- New Store Allowance
- F180
- Pallet
- G090
- Recovery Fee
- G470
- Restocking Charge
- G870
- Shrink-Wrap Charge
- H000
- Special Allowance
- H850
- Tax
Monetary amount
- SAC05 is the total amount for the service, promotion, allowance, or charge.
- If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
Amount of allowance or charge.
Code indicating method of handling for an allowance or charge
If SAC 01 = 'A' the code here will be '02'.
If SAC 01 = 'C' the code here will be '06'.
- 02
- Off Invoice
- 06
- Charge to be Paid by Customer
A free-form description to clarify the related data elements and their content
Description of allowance or charge.
Invoice Shipment Summary
To specify summary details of total items shipped in terms of quantity, weight, and volume
Example:
ISS1PL
ISS2CA\
Above is an example of a shipment containing 1 pallet plus 2 cases.
Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CA
- Case
- PL
- Pallet/Unit Load
- S9
- Slip Sheet
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- Number of line items (CTT01) is the accumulation of the number of IT1 segments.
If used, hash total (CTT02) is the sum of the value of quantities invoiced (IT102) for each IT1 segment.
Example:
CTT*1\
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
sample
BIG*20040701*257348*20040630*123456789***DR
NTE*GEN*1ZE445120311631005
CUR*SE*USD
N1*ST**92*960
N1*MA**92*701
N1*RI**94*12345
N3*street address
N4*NEY YORK*NY*11223*US
ITD*08*3*2**15**16*144****2% 15 NET 16
DTM*011*20040701
DTM*008*20040630
FOB*PC
IT1*1*20*EA*3.25**CB*40971***UK*00123456789012
PID*X**VI*GM04COMPFE*0
TDS*7175
TXI*CG*3.90*5******123456789
TXI*OH*7.34*.25******1234567890
TXI*PG*1.84*7.6*VD*AB****123456789012345
TXI*ZZ*9.10*12.18******123456789
TXI*VA*8.35
CAD****ABCF
SAC*C*D240***675*******06***FREIGHT CHARGE
ISS*1*PL
CTT*1
SE*23*2275
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