X12 210 Motor Carrier Freight Details and Invoice
This Draft Standard for Trial Use contains the format and establishes the data contents of the Motor Carrier Freight Details and Invoice Transaction Set (210) for use within the context of an Electronic Data Interchange (EDI) environment.
The transaction set can be used to provide detail information for charges for services rendered by a motor carrier. It is used both as a motor carrier invoice to request payment or as details pertaining to motor freight shipment(s) charges.
- ~ Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- IM
- Motor Carrier Freight Details and Invoice (210, 980)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 210
- Motor Carrier Freight Details and Invoice
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Carrier's Invoice
To transmit basic data relating to the carrier's invoice
Code defining relationship of this shipment with respect to other shipments given to the carrier at the same time
Not used by Default MercuryGate Importer
Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)
MercuryGate uses the Bill of Lading number with NO DASHES as the Shipment ID.
Code identifying payment terms for transportation charges
- CC
- Collect
- PP
- Prepaid (by Seller)
Code specifying the weight unit
Not used by Default MercuryGate Importer
Total charges to be paid by the receiver of this transaction set expressed in the standard monetary denomination for the currency specified
Not used by Default MercuryGate Importer
Code used to indicate that the transaction set contains information which corrects previous information
Not used by Default MercuryGate Importer
Date for delivery of cargo to final consignee or to next mode expressed in format CCYYMMDD
- On collect freight bills the data in B309 will be the actual delivery date. For the shipments invoiced prior to delivery, the B309 will be the estimated date of delivery.
Code specifying type of date or time, or both date and time
Not used by Default MercuryGate Importer
Code specifying the types of services for rating purposes
Not used by Default MercuryGate Importer
Code identifying the trade terms which apply to the shipment transportation responsibility
- If B314 is used, B304 will indicate the party or parties responsible for payment of the transportation terms identified in B314.
Not used by Default MercuryGate Importer
Date/Time
To specify pertinent dates and times
The G62 segment should be sent with a Date Qualifier of "11" followed
by the date shipped.
Code specifying type of date
MercuryGate requires code "11" specifying "shipped on this date
- 11
- Shipped on This Date
Code specifying the reported time
Not used by Default MercuryGate Importer
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Not used by Default MercuryGate Importer
Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow
Not used by Default MercuryGate Importer
- LT
- Local Time
Route Information - Motor
To specify carrier and routing sequences and details
Code describing the relationship of a carrier to a specific shipment movement
- B
- Origin/Delivery Carrier (Any Mode)
Free-form text for city name
- R303 is the station or city name at which carriers interchange shipments
Code specifying the method or type of transportation for the shipment
- A
- Air
- LT
- Less Than Trailer Load (LTL)
- M
- Motor (Common Carrier)
- MP
- Motor (Package Carrier)
- O
- Containerized Ocean
- R
- Rail
- X
- Intermodal (Piggyback)
Name
To identify a party by type of organization, name, and code
The N1-N4 loop should be sent twice. Once to identify the shipper and
once to identify the consignee
Code identifying an organizational entity, a physical location, property or an individual
- CN
- Consignee
Information relative to the destination of shipment.
Code designating the system/method of code structure used for Identification Code (67)
Not used by Default MercuryGate Importer
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Code describing entity relationship
- N105 and N106 further define the type of entity in N101.
Not used by Default MercuryGate Importer
Code identifying an organizational entity, a physical location, property or an individual
Not used by Default MercuryGate Importer
Additional Name Information
To specify additional names or those longer than 35 characters in length
Not used by Default MercuryGate Importer
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Code identifying type of location
Not used by Default MercuryGate Importer
Code which identifies a specific location
Not used by Default MercuryGate Importer
Name
To identify a party by type of organization, name, and code
The N1-N4 loop should be sent twice. Once to identify the shipper and
once to identify the consignee
Code identifying an organizational entity, a physical location, property or an individual
- SH
- Shipper
Code designating the system/method of code structure used for Identification Code (67)
Not used by Default MercuryGate Importer
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Code describing entity relationship
- N105 and N106 further define the type of entity in N101.
Not used by Default MercuryGate Importer
Code identifying an organizational entity, a physical location, property or an individual
Not used by Default MercuryGate Importer
Additional Name Information
To specify additional names or those longer than 35 characters in length
Not used by Default MercuryGate Importer
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Code identifying type of location
Not used by Default MercuryGate Importer
Code which identifies a specific location
Not used by Default MercuryGate Importer
Detail
Stop Off Details
To specify stop-off detail reference numbers and stop reason
- Loops 0300, 0305, 0310 and 0320 shall only be used to identify all stop-off locations and associated data for loading and unloading of freight with the exception of the original stop-off location (shipper) for truckload carriers.
The original stop-off location (shipper) shall be transmitted in loop 0100.
TRF - Transfer Charge
Name
To identify a party by type of organization, name, and code
Not used by Default MercuryGate Importer
The N1 is optional. It would contain the name information for the stop or
pickup
Code identifying an organizational entity, a physical location, property or an individual
Code designating the system/method of code structure used for Identification Code (67)
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Code describing entity relationship
- N105 and N106 further define the type of entity in N101.
Code identifying an organizational entity, a physical location, property or an individual
Geographic Location
To specify the geographic place of the named party
Not used by Default MercuryGate Importer
If the S5 segment is sent due to a special charge code of, SOC, , or TRF, the N4 segment must be sent specifying the city and state of the stop-off.
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Number assigned for differentiation within a transaction set
Line Item - Quantity and Weight
To specify quantity, weight, volume, and type of service for a line item including applicable "quantity/rate-as" data
Only one L0 segment should be sent for the entire Freight bill
Sequential line number for a lading item
The same number should be used for related lines in the L1 segment
Not used by Default MercuryGate Importer
Basis for rating (miles, value, volume, etc.); Note: Weight may be defined by either data element 220 or 81
Minimum weight, actual weight, or actual miles - whichever is applicable. This factor is used in the calculation of charges.
Not used by Default MercuryGate Importer
Code identifying the type of quantity or value on which the rate or item pricing is based
Basis for rate qualifier.
Not used by Default MercuryGate Importer
- DM
- Miles
- FR
- Flat Rate
- LC
- 100 Pounds
Numeric value of weight
Actual shipment weight in pounds.
The L004 (Weight) and L005 (Weight Qualifier) elements identify actual gross weight of the shipment and should be present regardless of how the freight bill is being charged
Code defining the type of weight
Gross weight of the shipment as stated on the Bill of Lading.
Not used by Default MercuryGate Importer
- G
- Gross Weight
Value of volumetric measure
Not used by Default MercuryGate Importer
Code identifying the volume unit
Not used by Default MercuryGate Importer
Number of units (pieces) of the lading commodity
- L008 is the number of handling units of the line item tendered to the carrier.
Material used to protect lading
Not used by Default MercuryGate Importer
Code specifying the weight unit
Indicates the weight specified in the L004 element stated in pounds.
Not used by Default MercuryGate Importer
- L
- Pounds
Code specifying extent of transportation service requested
Not used by Default MercuryGate Importer
Numeric value of quantity
- L013 can only be used if the code in L009 is PLT, SKD, or SLP.
- L013 is used to convey the total number of boxes, cartons, or pieces contained on a pallet, skid, or slip sheet for the line item.
Not used by Default MercuryGate Importer
Code for packaging form of the lading quantity
Not used by Default MercuryGate Importer
Code indicating a Yes or No condition or response
- L015 designates whether the carrier will be required to verify the number of units contained on a pallet, slip sheet or skid. Code "Y" indicates that the carrier will be required to verify. Code "N" indicates that the carrier will not be required to verify.
Not used by Default MercuryGate Importer
Rate and Charges
To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements
The L1 segment may be repeated up to 10 times, once for every line item charge on the bill. It must be sent at least once with the freight rate. It should be repeated for each separate special charge
Sequential line number for a lading item
The same number should be used for related line numbers in the L0 segment.
Not used by Default MercuryGate Importer
Rate that applies to the specific commodity
Rate or charge used in determining line haul or special charges. If a decimal point is required, it must be physically sent (this may be omitted for special charges).
Code qualifying how to extend charges or interpret value
If L003 = 'FR', then L103 = 'FR' or 'MN'.
If L003 = 'DM', then L103 = 'PM'.
If L003 = 'LC', then L103 = 'PH'. The L102 rate should be the rate per hundred pounds.
For special charges, this can be omitted or set to 'FR
- FR
- Flat Rate
- MN
- Minimum
- PH
- Per Hundred (of Basic Unit)
- PM
- Per Mile
For a line item: freight or special charge; for the total invoice: the total charges -- expressed in the standard monetary denomination for the currency specified
This field has 2 implied decimals. For example, a charge of
$500.00 would be sent as 50000.
Incidental charges occurring during transportation which are not generally considered to be freight charges (examples - stop charges, diversion and reconsignment, icing) expressed in the standard monetary denomination for the currency specified
Not used by Default MercuryGate Importer
Money paid at point of origin (usually by shipper) expressed in the standard monetary denomination for the currency specified
Not used by Default MercuryGate Importer
The code denoting the connecting station for a joint rate obtained by combining two or more published rates which are used for the calculation of transportation charges
Not used by Default MercuryGate Importer
Code identifying type of special charge or allowance
This field is required whenever there is a special charge code.
The only special charge codes accepted by MercuryGate are:
- 405
- Fuel Surcharge
- CLN
- Cleaning Charge
- CUA
- Currency Adjustment
- DTU
- Detention Unloading
- EXM
- Excess Mileage Charge
- LAY
- Layover Charges
- MIL
- Special Mileage Movements
- SOC
- Stop-off Charge
- TAY
- Governmental Tax
- TER
- Terminal Charge
- TRF
- Transfer Charge
- TTL
- Local Tax
- UND
- Unloading
Code identifying specifically designated class of goods; Note: For international air shipments, see IATA Resolution 600k
Not used by Default MercuryGate Importer
Code identifying entitlement party
Not used by Default MercuryGate Importer
Code defining method of payment
Not used by Default MercuryGate Importer
Identification of special charge; this data element is used whenever an applicable code cannot be found in data element 150
Not used by Default MercuryGate Importer
Code indicating to which traffic a tariff applies
Not used by Default MercuryGate Importer
Monetary assigned value expressed in the standard monetary denomination for the currency specified
Not used by Default MercuryGate Importer
Code qualifying how to extend charges or interpret value
Not used by Default MercuryGate Importer
Code identifying limits of liability
Not used by Default MercuryGate Importer
Basis for rating (miles, value, volume, etc.); Note: Weight may be defined by either data element 220 or 81
Not used by Default MercuryGate Importer
Code identifying the type of quantity or value on which the rate or item pricing is based
Not used by Default MercuryGate Importer
Percentage expressed as a decimal
- L119 is the percent used to determine the charge in L104.
Not used by Default MercuryGate Importer
Code (Standard ISO) for country in whose currency the charges are specified
- L120, if used, indicates the currency for all monetary amounts in this L1 segment.
- CAD
- Canadian Dollar
- USD
- US Dollar
Monetary amount
- L121 is the origin rated as charge amount.
Not used by Default MercuryGate Importer
Summary
Total Weight and Charges
To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items
Code defining the type of weight
Not used by Default MercuryGate Importer
- B
- Billed Weight
- G
- Gross Weight
- M
- Minimum Weight (for rate)
Rate that applies to the specific commodity
Rate for entire freight bill
Not used by Default MercuryGate Importer
Code qualifying how to extend charges or interpret value
Not used by Default MercuryGate Importer
- FR
- Flat Rate
- PH
- Per Hundred (of Basic Unit)
- PM
- Per Mile
For a line item: freight or special charge; for the total invoice: the total charges -- expressed in the standard monetary denomination for the currency specified
- L305 is the total charges.
Incidental charges occurring during transportation which are not generally considered to be freight charges (examples - stop charges, diversion and reconsignment, icing) expressed in the standard monetary denomination for the currency specified
Not used by Default MercuryGate Importer
Money paid at point of origin (usually by shipper) expressed in the standard monetary denomination for the currency specified
Not used by Default MercuryGate Importer
Code identifying type of special charge or allowance
Not used by Default MercuryGate Importer
Value of volumetric measure
Not used by Default MercuryGate Importer
Code identifying the volume unit
Not used by Default MercuryGate Importer
Number of units (pieces) of the lading commodity
Not used by Default MercuryGate Importer
Code specifying the weight unit
Not used by Default MercuryGate Importer
Standard tariff number for the tariff which governs the rates applied to the commodity item(s)
Not used by Default MercuryGate Importer
Monetary assigned value expressed in the standard monetary denomination for the currency specified
Not used by Default MercuryGate Importer
Code qualifying how to extend charges or interpret value
Not used by Default MercuryGate Importer
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Sample from Mercury Gate - 1
G62*11*20101112
R3*SCAC*B**M
N1*SH*MERCURYGATE - DRY
N3*ATTN JOHN DOE
N4*AURORA*IL*605061076*US
N1*CN*MERCURYGATE FT WORTH- DRY
N3*90 TRADE WIND DR E
N4*FORTH WORTH*TX*76177*US
S5*1*CU
N1*CN*MERCURYGATE FT WORTH – DRY
N4*FORT WORTH*TX*76177
LX*1
L0*1*915*DM*37124*G******L
L1*1*1.76*PM*161040
LX*2
L1*2***28365****405****FUEL SURCHARGE
LX*3
L1*3***3696****405****FUEL SURCHARGE
L3*37124*G*1.76*PM*193101*******L
Sample from Mercury Gate - 2
G62*11*20101209~
R3*SCAC*B**LT~
N1*SH*MERCURYGATE ~
N3*6710 OAKLEY INDUSTRIAL~
N4*UNION CITY*GA*30291*USA~
N1*CN*INTERNATIONAL TRADERS~
N3*2699 HIGHWOOD BLVD~
N4*SMYRNA*TN*37167*USA~
LX*1~
L0*1*2626*FR*2626*G******L~
L1*1*4.88*FR*15000********GROCERY/DRY PRODUCTS~
LX*2~
L0*2*150*FR*150*G******L~
L1*2*19*FR*2850****405****FUEL SURCHARGE~
L3*2626*G***17850~
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