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Motor Carrier Freight Details and Invoice
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X12 210 Motor Carrier Freight Details and Invoice

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Motor Carrier Freight Details and Invoice Transaction Set (210) for use within the context of an Electronic Data Interchange (EDI) environment.
The transaction set can be used to provide detail information for charges for services rendered by a motor carrier. It is used both as a motor carrier invoice to request payment or as details pertaining to motor freight shipment(s) charges.

Delimiters
  • Segment
  • * Element
  • > Component
EDI sample
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    Overview
    ISA
    -
    Interchange Control Header
    Max use 1
    Required
    GS
    -
    Functional Group Header
    Max use 1
    Required
    heading
    ST
    010
    Transaction Set Header
    Max use 1
    Required
    B3
    020
    Beginning Segment for Carrier's Invoice
    Max use 1
    Required
    C3
    040
    Currency
    Max use 1
    Optional
    N9
    060
    Reference Identification
    Max use 300
    Optional
    G62
    070
    Date/Time
    Max use 6
    Optional
    R3
    080
    Route Information - Motor
    Max use 12
    Optional
    K1
    100
    Remarks
    Max use 10
    Optional
    Bill To Party
    Consignee
    GE
    -
    Functional Group Trailer
    Max use 1
    Required
    IEA
    -
    Interchange Control Trailer
    Max use 1
    Required
    ISA

    Interchange Control Header

    RequiredMax use 1

    To start and identify an interchange of zero or more functional groups and interchange-related control segments

    Example
    ISA-01
    I01
    Authorization Information Qualifier
    Required

    Code to identify the type of information in the Authorization Information

    00
    No Authorization Information Present (No Meaningful Information in I02)
    ISA-02
    I02
    Authorization Information
    Required
    Min 10Max 10

    Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

    ISA-03
    I03
    Security Information Qualifier
    Required

    Code to identify the type of information in the Security Information

    00
    No Security Information Present (No Meaningful Information in I04)
    ISA-04
    I04
    Security Information
    Required
    Min 10Max 10

    This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

    ISA-05
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-06
    I06
    Interchange Sender ID
    Required
    Min 15Max 15

    Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

    ISA-07
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-08
    I07
    Interchange Receiver ID
    Required
    Min 15Max 15

    Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

    ISA-09
    I08
    Interchange Date
    Required
    YYMMDD format

    Date of the interchange

    ISA-10
    I09
    Interchange Time
    Required
    HHMM format

    Time of the interchange

    ISA-11
    I10
    Interchange Control Standards Identifier
    Required

    Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

    U
    U.S. EDI Community of ASC X12, TDCC, and UCS
    ISA-12
    I11
    Interchange Control Version Number
    Required

    This version number covers the interchange control segments

    00401
    Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
    ISA-13
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    ISA-14
    I13
    Acknowledgment Requested
    Required
    Min 1Max 1

    Code sent by the sender to request an interchange acknowledgment (TA1)

    0
    No Acknowledgment Requested
    1
    Interchange Acknowledgment Requested
    ISA-15
    I14
    Usage Indicator
    Required
    Min 1Max 1

    Code to indicate whether data enclosed by this interchange envelope is test, production or information

    I
    Information
    P
    Production Data
    T
    Test Data
    ISA-16
    I15
    Component Element Separator
    Required
    Min 1Max 1

    Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

    >
    Component Element Separator

    Functional Group Header

    RequiredMax use 1

    To indicate the beginning of a functional group and to provide control information

    Example
    GS-01
    479
    Functional Identifier Code
    Required

    Code identifying a group of application related transaction sets

    IM
    Motor Carrier Freight Details and Invoice (210, 980)
    GS-02
    142
    Application Sender's Code
    Required
    Min 2Max 15

    Code identifying party sending transmission; codes agreed to by trading partners

    GS-03
    124
    Application Receiver's Code
    Required
    Min 2Max 15

    Code identifying party receiving transmission. Codes agreed to by trading partners

    GS-04
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    GS-05
    337
    Time
    Required
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    GS-06
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    GS-07
    455
    Responsible Agency Code
    Required
    Min 1Max 2

    Code used in conjunction with Data Element 480 to identify the issuer of the standard

    T
    Transportation Data Coordinating Committee (TDCC)
    X
    Accredited Standards Committee X12
    GS-08
    480
    Version / Release / Industry Identifier Code
    Required

    Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

    004010
    Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

    Heading

    ST
    010

    Transaction Set Header

    RequiredMax use 1

    To indicate the start of a transaction set and to assign a control number

    Example
    ST-01
    143
    Transaction Set Identifier Code
    Required

    Code uniquely identifying a Transaction Set

    • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
    210
    Motor Carrier Freight Details and Invoice
    ST-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    B3
    020

    Beginning Segment for Carrier's Invoice

    RequiredMax use 1

    To transmit basic data relating to the carrier's invoice

    Example
    If either Delivery Date (B3-09) or Date/Time Qualifier (B3-10) is present, then the other is required
    B3-01
    147
    Shipment Qualifier
    Optional

    Code defining relationship of this shipment with respect to other shipments given to the carrier at the same time

    B
    Bill of Lading for Individual Shipment
    C
    Consolidated Shipment
    F
    Stop-off Shipment
    B3-02
    76
    Invoice Number
    Required
    Min 1Max 22

    Identifying number assigned by issuer

    B3-03
    145
    Shipment Identification Number
    Required
    Min 1Max 30

    Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)

    Usage notes

    BOL Number

    B3-04
    146
    Shipment Method of Payment
    Required

    Code identifying payment terms for transportation charges

    CC
    Collect
    PP
    Prepaid (by Seller)
    TP
    Third Party Pay
    B3-05
    188
    Weight Unit Code
    Optional

    Code specifying the weight unit

    K
    Kilograms
    L
    Pounds
    B3-06
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    • B306 is the billing date.
    B3-07
    193
    Net Amount Due
    Required
    Min 1Max 12

    Total charges to be paid by the receiver of this transaction set expressed in the standard monetary denomination for the currency specified

    Usage notes

    A number with 2 decimal places. E.g., send $34.56 as a value of “3456".

    B3-08
    202
    Correction Indicator
    Optional

    Code used to indicate that the transaction set contains information which corrects previous information

    Usage notes

    BD = Balance Due Bill

    BD
    Balance Due Billing
    B3-09
    32
    Delivery Date
    Optional
    CCYYMMDD format

    Date for delivery of cargo to final consignee or to next mode expressed in format CCYYMMDD

    • On collect freight bills the data in B309 will be the actual delivery date. For the shipments invoiced prior to delivery, the B309 will be the estimated date of delivery.
    B3-10
    374
    Date/Time Qualifier
    Optional

    Code specifying type of date or time, or both date and time

    017
    Estimated Delivery
    035
    Delivered
    B3-11
    140
    Standard Carrier Alpha Code
    Required
    Min 2Max 4

    Standard Carrier Alpha Code

    B3-12
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD

    C3
    040

    Currency

    OptionalMax use 1

    To specify the currency being used in the transaction set

    Example
    C3-01
    100
    Currency Code
    Required

    Code (Standard ISO) for country in whose currency the charges are specified

    • C301 is the billing currency.
    CAD
    Canadian Dollar
    MXP
    Mexican Pesos
    USD
    US Dollar
    C3-02
    280
    Exchange Rate
    Optional
    Min 4Max 10

    Value to be used as a multiplier conversion factor to convert monetary value from one currency to another

    C3-03
    100
    Currency Code
    Optional
    Min 3Max 3

    Code (Standard ISO) for country in whose currency the charges are specified

    • C303 is the payment currency.
    C3-04
    100
    Currency Code
    Optional
    Min 3Max 3

    Code (Standard ISO) for country in whose currency the charges are specified

    • C304 is the rated currency.
    N9
    060

    Reference Identification

    OptionalMax use 300

    To transmit identifying information as specified by the Reference Identification Qualifier

    Example
    N9-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    PO
    Purchase Order Number
    N9-02
    127
    Reference Identification
    Required
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    G62
    070

    Date/Time

    OptionalMax use 6

    To specify pertinent dates and times

    Example
    If either Date Qualifier (G62-01) or Date (G62-02) is present, then the other is required
    G62-01
    432
    Date Qualifier
    Optional

    Code specifying type of date

    86
    Actual Pickup Date
    G62-02
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD

    R3
    080

    Route Information - Motor

    OptionalMax use 12

    To specify carrier and routing sequences and details

    Usage notes

    The R3 segment should only ever be sent for courier carriers that aren’t the original carrier. We do not process multiple stops at this time, so do not send multiple R3 loops.

    Example
    R3-01
    140
    Standard Carrier Alpha Code
    Required
    Min 2Max 4

    Standard Carrier Alpha Code

    R3-02
    133
    Routing Sequence Code
    Required

    Code describing the relationship of a carrier to a specific shipment movement

    B
    Origin/Delivery Carrier (Any Mode)
    O
    Origin Carrier (Air, Motor, or Ocean)
    S
    Origin Carrier, Shipper's Routing (Rail)
    R3-03
    19
    City Name
    Optional
    Min 2Max 30

    Free-form text for city name

    • R303 is the station or city name at which carriers interchange shipments
    K1
    100

    Remarks

    OptionalMax use 10

    To transmit information in a free-form format for comment or special instruction

    Usage notes

    Send only a single K1 segment per invoice, any subsequent K1 segments will overwrite the prior Description.

    Example
    K1-01
    61
    Free-Form Message
    Required
    Min 1Max 30

    Free-form information

    K1-02
    61
    Free-Form Message
    Optional
    Min 1Max 30

    Free-form information

    0100 Bill To Party
    OptionalMax 10
    Variants (all may be used)
    0100Consignee0100Shipper
    N1
    110

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Example
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    BT
    Bill-to-Party
    N1-02
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Optional

    Code designating the system/method of code structure used for Identification Code (67)

    ZZ
    Mutually Defined
    N1-04
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    Usage notes

    If N103 = ZZ, then N104 = Bill To Account Number

    N3
    130

    Address Information

    OptionalMax use 2

    To specify the location of the named party

    Example
    N3-01
    166
    Address Information
    Required
    Min 1Max 55

    Address information

    N3-02
    166
    Address Information
    Optional
    Min 1Max 55

    Address information

    N4
    140

    Geographic Location

    OptionalMax use 1

    To specify the geographic place of the named party

    Example
    N4-01
    19
    City Name
    Required
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Required
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Required
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    N4-04
    26
    Country Code
    Optional

    Code identifying the country

    CA
    Canada
    MX
    Mexico
    US
    United States of America (the)
    N9
    150

    Reference Identification

    OptionalMax use 5

    To transmit identifying information as specified by the Reference Identification Qualifier

    Example
    N9-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    BM
    Bill of Lading Number
    CO
    Company Number
    CONVEYANCE
    Conveyance
    CR
    Customer ID
    DI
    Delivery Notes
    EQUIPTYPE
    Equipment Type
    IK
    Reference 1
    IT
    Account Number
    LF
    Lineal Foot
    MD
    Rate Mode
    MI
    Miles
    PO
    Purchase Order Number
    Q1
    Quote Number

    If pricing is applied to a shipment outside of client specific pricing document or the carrier’s rules tariff, a quote indicator must be sent.

    QQ
    Division ID
    RATEAMT
    Rate Amount
    RATETYPE
    Rate Type
    RATEUNIT
    RateUnit
    RT
    Route ID
    SKIDS
    Number of Skids
    SO
    Sales Order Number
    SQ
    Spot Quote
    SV
    Service Level
    TOTEQWGT
    Total Equipment Weight
    TOTVOLUME
    Total Equipment Volume
    N9-02
    127
    Reference Identification
    Required
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    0100 Consignee
    RequiredMax 10
    Variants (all may be used)
    0100Bill To Party0100Shipper
    N1
    110

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Example
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    CN
    Consignee
    N1-02
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Optional

    Code designating the system/method of code structure used for Identification Code (67)

    ZZ
    Mutually Defined
    N1-04
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    Usage notes

    If N103 = ZZ, then N104 = Bill To Account Number

    N3
    130

    Address Information

    OptionalMax use 2

    To specify the location of the named party

    Example
    N3-01
    166
    Address Information
    Required
    Min 1Max 55

    Address information

    N3-02
    166
    Address Information
    Optional
    Min 1Max 55

    Address information

    N4
    140

    Geographic Location

    OptionalMax use 1

    To specify the geographic place of the named party

    Example
    N4-01
    19
    City Name
    Required
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Required
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Required
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    N4-04
    26
    Country Code
    Optional

    Code identifying the country

    CA
    Canada
    MX
    Mexico
    US
    United States of America (the)
    N9
    150

    Reference Identification

    OptionalMax use 5

    To transmit identifying information as specified by the Reference Identification Qualifier

    Example
    N9-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    BM
    Bill of Lading Number
    CO
    Company Number
    CONVEYANCE
    Conveyance
    CR
    Customer ID
    DI
    Delivery Notes
    EQUIPTYPE
    Equipment Type
    IK
    Reference 1
    IT
    Account Number
    LF
    Lineal Foot
    MD
    Rate Mode
    MI
    Miles
    PO
    Purchase Order Number
    Q1
    Quote Number

    If pricing is applied to a shipment outside of client specific pricing document or the carrier’s rules tariff, a quote indicator must be sent.

    QQ
    Division ID
    RATEAMT
    Rate Amount
    RATETYPE
    Rate Type
    RATEUNIT
    RateUnit
    RT
    Route ID
    SKIDS
    Number of Skids
    SO
    Sales Order Number
    SQ
    Spot Quote
    SV
    Service Level
    TOTEQWGT
    Total Equipment Weight
    TOTVOLUME
    Total Equipment Volume
    N9-02
    127
    Reference Identification
    Required
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    0100 Shipper
    RequiredMax 10
    Variants (all may be used)
    0100Bill To Party0100Consignee
    N1
    110

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Example
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    SH
    Shipper
    N1-02
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Optional

    Code designating the system/method of code structure used for Identification Code (67)

    ZZ
    Mutually Defined
    N1-04
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    Usage notes

    If N103 = ZZ, then N104 = Bill To Account Number

    N3
    130

    Address Information

    OptionalMax use 2

    To specify the location of the named party

    Example
    N3-01
    166
    Address Information
    Required
    Min 1Max 55

    Address information

    N3-02
    166
    Address Information
    Optional
    Min 1Max 55

    Address information

    N4
    140

    Geographic Location

    OptionalMax use 1

    To specify the geographic place of the named party

    Example
    N4-01
    19
    City Name
    Required
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Required
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Required
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    N4-04
    26
    Country Code
    Optional

    Code identifying the country

    CA
    Canada
    MX
    Mexico
    US
    United States of America (the)
    N9
    150

    Reference Identification

    OptionalMax use 5

    To transmit identifying information as specified by the Reference Identification Qualifier

    Example
    N9-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    BM
    Bill of Lading Number
    CO
    Company Number
    CONVEYANCE
    Conveyance
    CR
    Customer ID
    DI
    Delivery Notes
    EQUIPTYPE
    Equipment Type
    IK
    Reference 1
    IT
    Account Number
    LF
    Lineal Foot
    MD
    Rate Mode
    MI
    Miles
    PO
    Purchase Order Number
    Q1
    Quote Number

    If pricing is applied to a shipment outside of client specific pricing document or the carrier’s rules tariff, a quote indicator must be sent.

    QQ
    Division ID
    RATEAMT
    Rate Amount
    RATETYPE
    Rate Type
    RATEUNIT
    RateUnit
    RT
    Route ID
    SKIDS
    Number of Skids
    SO
    Sales Order Number
    SQ
    Spot Quote
    SV
    Service Level
    TOTEQWGT
    Total Equipment Weight
    TOTVOLUME
    Total Equipment Volume
    N9-02
    127
    Reference Identification
    Required
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    0200 Loop
    OptionalMax 10
    N7
    160

    Equipment Details

    RequiredMax use 1

    To identify the equipment

    Example
    N7-11
    40
    Equipment Description Code
    Required
    Min 2Max 2

    Code identifying type of equipment used for shipment

    Detail

    0300 Loop
    OptionalMax 999
    S5
    010

    Stop Off Details

    RequiredMax use 1

    To specify stop-off detail reference numbers and stop reason

    • Loops 0300, 0305, 0310 and 0320 shall only be used to identify all stop-off locations and associated data for loading and unloading of freight with the exception of the original stop-off location (shipper) for truckload carriers.
      The original stop-off location (shipper) shall be transmitted in loop 0100.
    Example
    If either Weight (S5-03) or Weight Unit Code (S5-04) is present, then the other is required
    If either Number of Units Shipped (S5-05) or Unit or Basis for Measurement Code (S5-06) is present, then the other is required
    S5-01
    165
    Stop Sequence Number
    Required
    Min 1Max 3

    Identifying number for the specific stop and the sequence in which the stop is to be performed

    S5-02
    163
    Stop Reason Code
    Required
    Min 2Max 2

    Code specifying the reason for the stop

    S5-03
    81
    Weight
    Optional
    Min 1Max 10

    Numeric value of weight

    S5-04
    188
    Weight Unit Code
    Optional

    Code specifying the weight unit

    K
    Kilograms
    L
    Pounds
    S5-05
    382
    Number of Units Shipped
    Optional
    Min 1Max 10

    Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set

    S5-06
    355
    Unit or Basis for Measurement Code
    Optional
    Min 2Max 2

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    S5-09
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    • S509 is the stop reason description.
    N9
    020

    Reference Identification

    OptionalMax use 10

    To transmit identifying information as specified by the Reference Identification Qualifier

    Usage notes

    If pricing is applied to a shipment outside of client specific pricing document or a carrier’s rules tariff, a quote indicator must be sent.

    Example
    N9-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    BM
    Bill of Lading Number
    CO
    Company Number
    CONVEYANCE
    Conveyance
    CR
    Customer ID
    DI
    Delivery Notes
    EQUIPTYPE
    Equipment Type
    IK
    Reference 1
    IT
    Account Number
    LF
    Lineal Foot
    MD
    Rate Mode
    MI
    Miles
    PO
    Purchase Order Number
    Q1
    Quote Number

    If pricing is applied to a shipment outside of client specific pricing document or a carrier’s rules tariff, a quote indicator must be sent.

    QQ
    Division ID
    RATEAMT
    Rate Amount
    RATETYPE
    Rate Type
    RATEUNIT
    RateUnit
    RT
    Route ID
    SKIDS
    Number of Skids
    SO
    Sales Order Number
    SQ
    Spot Quote
    SV
    Service Level
    TOTEQWGT
    Total Equipment Weight
    TOTVOLUME
    Total Equipment Volume
    N9-02
    127
    Reference Identification
    Required
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    G62
    030

    Date/Time

    OptionalMax use 10

    To specify pertinent dates and times

    Example
    If either Date Qualifier (G62-01) or Date (G62-02) is present, then the other is required
    G62-01
    432
    Date Qualifier
    Optional

    Code specifying type of date

    86
    Actual Pickup Date
    G62-02
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD

    0310 Bill To Party
    OptionalMax 2
    Variants (all may be used)
    0310Consignee0310Shipper
    N1
    050

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Example
    At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    BT
    Bill-to-Party
    N1-02
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Optional

    Code designating the system/method of code structure used for Identification Code (67)

    Usage notes

    Used only for BT type for the Bill To Account number.
    Use ZZ (Mutually Defined) to send the Bill To Account Number

    ZZ
    Mutually Defined
    N1-04
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    N3
    070

    Address Information

    RequiredMax use 2

    To specify the location of the named party

    Example
    N3-01
    166
    Address Information
    Required
    Min 1Max 55

    Address information

    N3-02
    166
    Address Information
    Optional
    Min 1Max 55

    Address information

    N4
    080

    Geographic Location

    RequiredMax use 1

    To specify the geographic place of the named party

    Example
    N4-01
    19
    City Name
    Required
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Required
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Required
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    N4-04
    26
    Country Code
    Required
    Min 2Max 3

    Code identifying the country

    N9
    090

    Reference Identification

    OptionalMax use 5

    To transmit identifying information as specified by the Reference Identification Qualifier

    Usage notes

    If pricing is applied to a shipment outside of a client specific pricing document or a carrier’s rules tariff, a quote indicator must be sent.

    Example
    N9-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    BM
    Bill of Lading Number
    CO
    Company Number
    CONVEYANCE
    Conveyance
    CR
    Customer ID
    DI
    Delivery Notes
    EQUIPTYPE
    Equipment Type
    IK
    Reference 1
    IT
    Account Number
    LF
    Lineal Foot
    MD
    Rate Mode
    MI
    Miles
    PO
    Purchase Order Number
    Q1
    Quote Number

    If pricing is applied to a shipment outside of a client specific pricing document or a carrier’s rules tariff, a quote indicator must be sent.

    QQ
    Division ID
    RATEAMT
    Rate Amount
    RATETYPE
    Rate Type
    RATEUNIT
    RateUnit
    RT
    Route ID
    SKIDS
    Number of Skids
    SO
    Sales Order Number
    SQ
    Spot Quote
    SV
    Service Level
    TOTEQWGT
    Total Equipment Weight
    TOTVOLUME
    Total Equipment Volume
    N9-02
    127
    Reference Identification
    Required
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    0310 Consignee
    RequiredMax 2
    Variants (all may be used)
    0310Bill To Party0310Shipper
    N1
    050

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Example
    At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    CN
    Consignee
    N1-02
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Optional

    Code designating the system/method of code structure used for Identification Code (67)

    Usage notes

    Used only for BT type for the Bill To Account number.
    Use ZZ (Mutually Defined) to send the Bill To Account Number

    ZZ
    Mutually Defined
    N1-04
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    N3
    070

    Address Information

    RequiredMax use 2

    To specify the location of the named party

    Example
    N3-01
    166
    Address Information
    Required
    Min 1Max 55

    Address information

    N3-02
    166
    Address Information
    Optional
    Min 1Max 55

    Address information

    N4
    080

    Geographic Location

    RequiredMax use 1

    To specify the geographic place of the named party

    Example
    N4-01
    19
    City Name
    Required
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Required
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Required
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    N4-04
    26
    Country Code
    Required
    Min 2Max 3

    Code identifying the country

    N9
    090

    Reference Identification

    OptionalMax use 5

    To transmit identifying information as specified by the Reference Identification Qualifier

    Usage notes

    If pricing is applied to a shipment outside of a client specific pricing document or a carrier’s rules tariff, a quote indicator must be sent.

    Example
    N9-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    BM
    Bill of Lading Number
    CO
    Company Number
    CONVEYANCE
    Conveyance
    CR
    Customer ID
    DI
    Delivery Notes
    EQUIPTYPE
    Equipment Type
    IK
    Reference 1
    IT
    Account Number
    LF
    Lineal Foot
    MD
    Rate Mode
    MI
    Miles
    PO
    Purchase Order Number
    Q1
    Quote Number

    If pricing is applied to a shipment outside of a client specific pricing document or a carrier’s rules tariff, a quote indicator must be sent.

    QQ
    Division ID
    RATEAMT
    Rate Amount
    RATETYPE
    Rate Type
    RATEUNIT
    RateUnit
    RT
    Route ID
    SKIDS
    Number of Skids
    SO
    Sales Order Number
    SQ
    Spot Quote
    SV
    Service Level
    TOTEQWGT
    Total Equipment Weight
    TOTVOLUME
    Total Equipment Volume
    N9-02
    127
    Reference Identification
    Required
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    0310 Shipper
    RequiredMax 2
    Variants (all may be used)
    0310Bill To Party0310Consignee
    N1
    050

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Example
    At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    SH
    Shipper
    N1-02
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Optional

    Code designating the system/method of code structure used for Identification Code (67)

    Usage notes

    Used only for BT type for the Bill To Account number.
    Use ZZ (Mutually Defined) to send the Bill To Account Number

    ZZ
    Mutually Defined
    N1-04
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    N3
    070

    Address Information

    RequiredMax use 2

    To specify the location of the named party

    Example
    N3-01
    166
    Address Information
    Required
    Min 1Max 55

    Address information

    N3-02
    166
    Address Information
    Optional
    Min 1Max 55

    Address information

    N4
    080

    Geographic Location

    RequiredMax use 1

    To specify the geographic place of the named party

    Example
    N4-01
    19
    City Name
    Required
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Required
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Required
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    N4-04
    26
    Country Code
    Required
    Min 2Max 3

    Code identifying the country

    N9
    090

    Reference Identification

    OptionalMax use 5

    To transmit identifying information as specified by the Reference Identification Qualifier

    Usage notes

    If pricing is applied to a shipment outside of a client specific pricing document or a carrier’s rules tariff, a quote indicator must be sent.

    Example
    N9-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    BM
    Bill of Lading Number
    CO
    Company Number
    CONVEYANCE
    Conveyance
    CR
    Customer ID
    DI
    Delivery Notes
    EQUIPTYPE
    Equipment Type
    IK
    Reference 1
    IT
    Account Number
    LF
    Lineal Foot
    MD
    Rate Mode
    MI
    Miles
    PO
    Purchase Order Number
    Q1
    Quote Number

    If pricing is applied to a shipment outside of a client specific pricing document or a carrier’s rules tariff, a quote indicator must be sent.

    QQ
    Division ID
    RATEAMT
    Rate Amount
    RATETYPE
    Rate Type
    RATEUNIT
    RateUnit
    RT
    Route ID
    SKIDS
    Number of Skids
    SO
    Sales Order Number
    SQ
    Spot Quote
    SV
    Service Level
    TOTEQWGT
    Total Equipment Weight
    TOTVOLUME
    Total Equipment Volume
    N9-02
    127
    Reference Identification
    Required
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    0400 Loop
    RequiredMax 9999
    LX
    120

    Assigned Number

    RequiredMax use 1

    To reference a line number in a transaction set

    Example
    LX-01
    554
    Assigned Number
    Required
    Min 1Max 6

    Number assigned for differentiation within a transaction set

    N9
    130

    Reference Identification

    OptionalMax use 5

    To transmit identifying information as specified by the Reference Identification Qualifier

    Example
    N9-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    BM
    Bill of Lading Number
    CO
    Company Number
    CONVEYANCE
    Conveyance
    CR
    Customer ID
    DI
    Delivery Notes
    EQUIPTYPE
    Equipment Type
    IK
    Reference 1
    IT
    Account Number
    LF
    Lineal Foot
    MD
    Rate Mode
    MI
    Miles
    PO
    Purchase Order Number
    Q1
    Quote Number

    If pricing is applied to a shipment outside of a client specific pricing document or a carrier’s rules tariff, a quote indicator must be sent.

    QQ
    Division ID
    RATEAMT
    Rate Amount
    RATETYPE
    Rate Type
    RATEUNIT
    RateUnit
    RT
    Route ID
    SKIDS
    Number of Skids
    SO
    Sales Order Number
    SQ
    Spot Quote
    SV
    Service Level
    TOTEQWGT
    Total Equipment Weight
    TOTVOLUME
    Total Equipment Volume
    N9-02
    127
    Reference Identification
    Required
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    POD
    137

    Proof of Delivery

    OptionalMax use 1

    To provide proof of delivery

    Example
    POD-01
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    POD-02
    337
    Time
    Optional
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    POD-03
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    L5
    140

    Description, Marks and Numbers

    OptionalMax use 30

    To specify the line item in terms of description, quantity, packaging, and marks and numbers

    Usage notes

    1 – L502 may be used to send quantity information as part of the product description.
    2 – One L5 record, which describes the good shipped, should be included per invoice.

    Example
    If either Commodity Code (L5-03) or Commodity Code Qualifier (L5-04) is present, then the other is required
    L5-01
    213
    Lading Line Item Number
    Optional
    Min 1Max 3

    Sequential line number for a lading item

    L5-02
    79
    Lading Description
    Optional
    Min 1Max 50

    Description of an item as required for rating and billing purposes

    • L502 may be used to send quantity information as part of the product description.
    L5-03
    22
    Commodity Code
    Optional
    Min 1Max 30

    Code describing a commodity or group of commodities

    L5-04
    23
    Commodity Code Qualifier
    Optional

    Code identifying the commodity coding system used for Commodity Code

    N
    National Motor Freight Classification (NMFC)
    L0
    170

    Line Item - Quantity and Weight

    OptionalMax use 10

    To specify quantity, weight, volume, and type of service for a line item including applicable "quantity/rate-as" data

    Usage notes

    L013 is used to convey the total number of boxes, cartons, or pieces contained on a pallet, skid, or slip sheet for the line item.

    Example
    If either Lading Quantity (L0-08) or Packaging Form Code (L0-09) is present, then the other is required
    If Weight Unit Code (L0-11) is present, then Weight (L0-04) is required
    If either Weight (L0-04) or Weight Qualifier (L0-05) is present, then the other is required
    If either Quantity (L0-13) or Yes/No Condition or Response Code (L0-15) is present, then the other is required
    L0-01
    213
    Lading Line Item Number
    Required
    Min 1Max 3

    Sequential line number for a lading item

    L0-04
    81
    Weight
    Optional
    Min 1Max 10

    Numeric value of weight

    Usage notes

    Required on non-accessorial. Send as a decimal.

    L0-05
    187
    Weight Qualifier
    Optional

    Code defining the type of weight

    A1
    Dimensional Weight
    A2
    Reweighed By Carrier
    A3
    Shippers Weight
    B
    Billed Weight
    G
    Gross Weight
    N
    Actual Net Weight
    L0-08
    80
    Lading Quantity
    Optional
    Min 1Max 7

    Number of units (pieces) of the lading commodity

    • L008 is the number of handling units of the line item tendered to the carrier.
    Usage notes

    Required on non-accessorial.

    L0-09
    211
    Packaging Form Code
    Optional

    Code for packaging form of the lading quantity

    Usage notes

    Required on non-accessorial.

    CTN
    Carton
    PCS
    Pieces
    PLT
    Pallet
    SKD
    Skid
    SLP
    Slip Sheet
    L0-11
    188
    Weight Unit Code
    Optional

    Code specifying the weight unit

    K
    Kilograms
    L
    Pounds
    L0-13
    380
    Quantity
    Optional
    Min 1Max 15

    Numeric value of quantity

    • L013 can only be used if the code in L009 is PLT, SKD, or SLP.
    • L013 is used to convey the total number of boxes, cartons, or pieces contained on a pallet, skid, or slip sheet for the line item.
    L0-14
    211
    Packaging Form Code
    Optional

    Code for packaging form of the lading quantity

    CAS
    Case
    CTN
    Carton
    PLT
    Pallet
    SKD
    Skid
    L0-15
    1073
    Yes/No Condition or Response Code
    Optional
    Min 1Max 1

    Code indicating a Yes or No condition or response

    • L015 designates whether the carrier will be required to verify the number of units contained on a pallet, slip sheet or skid. Code "Y" indicates that the carrier will be required to verify. Code "N" indicates that the carrier will not be required to verify.
    L1
    180

    Rate and Charges

    OptionalMax use 10

    To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements

    Example
    L1-01
    213
    Lading Line Item Number
    Required
    Min 1Max 3

    Sequential line number for a lading item

    L1-02
    60
    Freight Rate
    Optional
    Min 1Max 9

    Rate that applies to the specific commodity

    L1-03
    122
    Rate/Value Qualifier
    Optional
    Min 2Max 2

    Code qualifying how to extend charges or interpret value

    L1-04
    58
    Charge
    Optional
    Min 1Max 12

    For a line item: freight or special charge; for the total invoice: the total charges -- expressed in the standard monetary denomination for the currency specified

    L1-08
    150
    Special Charge or Allowance Code
    Optional
    Min 3Max 3

    Code identifying type of special charge or allowance

    Usage notes

    Required on accessorial charges only

    L1-09
    121
    Rate Class Code
    Optional
    Min 1Max 3

    Code identifying specifically designated class of goods; Note: For international air shipments, see IATA Resolution 600k

    L1-12
    276
    Special Charge Description
    Optional
    Min 2Max 25

    Identification of special charge; this data element is used whenever an applicable code cannot be found in data element 150

    L4
    190

    Measurement

    OptionalMax use 10

    To describe physical dimensions and quantities

    Example
    L4-01
    82
    Length
    Required
    Min 1Max 8

    Largest horizontal dimension of an object measured when the object is in the upright position

    L4-02
    189
    Width
    Required
    Min 1Max 8

    Shorter measurement of the two horizontal dimensions measured with the object in the upright position

    L4-03
    65
    Height
    Required
    Min 1Max 8

    Vertical dimension of an object measured when the object is in the upright position

    L4-04
    90
    Measurement Unit Qualifier
    Required

    Code specifying the linear dimensional unit

    C
    Centimeters
    E
    Feet
    N
    Inches
    X
    Meters
    L4-05
    380
    Quantity
    Optional
    Min 1Max 15

    Numeric value of quantity

    L7
    200

    Tariff Reference

    OptionalMax use 10

    To reference details of the tariff used to arrive at applicable rates or charge

    Example
    L7-01
    213
    Lading Line Item Number
    Required
    Min 1Max 3

    Sequential line number for a lading item

    L7-07
    59
    Freight Class Code
    Required
    Min 2Max 5

    Code indicating generalized classification that applies to one or more items in the shipment, i.e., class 70, 77.5, etc.

    L7-13
    294
    Tariff Distance
    Optional
    Min 1Max 5

    Distance on which the rate for a shipment is based

    Summary

    L3
    010

    Total Weight and Charges

    OptionalMax use 1

    To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items

    Example
    If either Volume (L3-09) or Volume Unit Qualifier (L3-10) is present, then the other is required
    If either Weight (L3-01) or Weight Qualifier (L3-02) is present, then the other is required
    L3-01
    81
    Weight
    Optional
    Min 1Max 10

    Numeric value of weight

    L3-02
    187
    Weight Qualifier
    Optional

    Code defining the type of weight

    B
    Billed Weight
    G
    Gross Weight
    N
    Actual Net Weight
    L3-05
    58
    Charge
    Optional
    Min 1Max 12

    For a line item: freight or special charge; for the total invoice: the total charges -- expressed in the standard monetary denomination for the currency specified

    • L305 is the total charges.
    L3-09
    183
    Volume
    Optional
    Min 1Max 8

    Value of volumetric measure

    L3-10
    184
    Volume Unit Qualifier
    Optional
    Min 1Max 1

    Code identifying the volume unit

    L3-11
    80
    Lading Quantity
    Optional
    Min 1Max 7

    Number of units (pieces) of the lading commodity

    SE
    020

    Transaction Set Trailer

    RequiredMax use 1

    To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

    Example
    SE-01
    96
    Number of Included Segments
    Required
    Min 1Max 10

    Total number of segments included in a transaction set including ST and SE segments

    SE-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    Functional Group Trailer

    RequiredMax use 1

    To indicate the end of a functional group and to provide control information

    Example
    GE-01
    97
    Number of Transaction Sets Included
    Required
    Min 1Max 6

    Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

    GE-02
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    Interchange Control Trailer

    RequiredMax use 1

    To define the end of an interchange of zero or more functional groups and interchange-related control segments

    Example
    IEA-01
    I16
    Number of Included Functional Groups
    Required
    Min 1Max 5

    A count of the number of functional groups included in an interchange

    IEA-02
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    EDI Samples

    Sample from Ratelinx - BellSports

    B3**12345*2468*CC**20190412*12500**20190415*017*SCAC
    C3*USD
    N9*PO*A5619
    G62*86*20190410
    N1*CN*Consignee
    N3*1234 TEST ST
    N4*CRANBURY*NJ*08512
    N1*SH*SHIPPER
    N3*456 MAIN ST
    N4*BATAVIA*IL*60510
    N1*BT*BILL TO
    N3*PO BOX 77065
    N4*MADISON*WI*53707
    LX*1
    L5*1*PRODUCT DESCRIPTION*15234001*N
    L0*1***360*N***1*PLT**L**14*CAS*W
    L1*1*12500*PH*999
    L7*1******55
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