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Motor Carrier Freight Details and Invoice
  • Specification
  • EDI Inspector
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X12 210 Motor Carrier Freight Details and Invoice

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Motor Carrier Freight Details and Invoice Transaction Set (210) for use within the context of an Electronic Data Interchange (EDI) environment.
The transaction set can be used to provide detail information for charges for services rendered by a motor carrier. It is used both as a motor carrier invoice to request payment or as details pertaining to motor freight shipment(s) charges.

Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI samples
  • Sample 210
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
010
Transaction Set Header
Max use 1
Required
B3
020
Beginning Segment for Carrier's Invoice
Max use 1
Required
N9
060
Reference Identification
Max use 6
Optional
G62
070
Date/Time
Max use 6
Optional
0100 Loop Bill To
detail
0400 Loop
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

Example
ISA-01
I01
Authorization Information Qualifier
Required

Code to identify the type of information in the Authorization Information

00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03
I03
Security Information Qualifier
Required

Code to identify the type of information in the Security Information

00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09
I08
Interchange Date
Required
YYMMDD format

Date of the interchange

ISA-10
I09
Interchange Time
Required
HHMM format

Time of the interchange

ISA-11
I10
Interchange Control Standards Identifier
Required

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required

This version number covers the interchange control segments

00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

>
Component Element Separator

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

Example
GS-01
479
Functional Identifier Code
Required

Code identifying a group of application related transaction sets

IM
Motor Carrier Freight Details and Invoice (210, 980)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04
373
Date
Required
CCYYMMDD format

Date expressed as CCYYMMDD

GS-05
337
Time
Required
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

004010
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

Example
ST-01
143
Transaction Set Identifier Code
Required

Code uniquely identifying a Transaction Set

  • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
210
Motor Carrier Freight Details and Invoice
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

B3
020
Heading > B3

Beginning Segment for Carrier's Invoice

RequiredMax use 1

To transmit basic data relating to the carrier's invoice

Example
B3-02
76
Invoice Number
Required
String (AN)
Min 1Max 22

Identifying number assigned by issuer

B3-03
145
Shipment Identification Number
Required
String (AN)
Min 1Max 30

Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)

B3-04
146
Shipment Method of Payment
Required

Code identifying payment terms for transportation charges

CC
Collect
PP
Prepaid (by Seller)
B3-05
188
Weight Unit Code
Required

Code specifying the weight unit

K
Kilograms
L
Pounds
B3-06
373
Date
Required
CCYYMMDD format

Date expressed as CCYYMMDD

  • B306 is the billing date.
B3-07
193
Net Amount Due
Required
Numeric (N2)
Min 1Max 12

Total charges to be paid by the receiver of this transaction set expressed in the standard monetary denomination for the currency specified

B3-09
32
Delivery Date
Required
CCYYMMDD format

Date for delivery of cargo to final consignee or to next mode expressed in format CCYYMMDD

  • On collect freight bills the data in B309 will be the actual delivery date. For the shipments invoiced prior to delivery, the B309 will be the estimated date of delivery.
B3-10
374
Date/Time Qualifier
Required

Code specifying type of date or time, or both date and time

035
Delivered
140
Actual
B3-11
140
Standard Carrier Alpha Code
Required
Identifier (ID)
Min 2Max 4

Standard Carrier Alpha Code

B3-12
373
Date
Optional
CCYYMMDD format

Date expressed as CCYYMMDD

N9
060
Heading > N9

Reference Identification

OptionalMax use 6

To transmit identifying information as specified by the Reference Identification Qualifier

Example
N9-01
128
Reference Identification Qualifier
Required

Code qualifying the Reference Identification

11
Account Number
BM
Bill of Lading Number
CR
Customer Reference Number
PO
Purchase Order Number
SI
Shipper's Identifying Number for Shipment (SID)
TT
Terminal Code
N9-02
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

PO#, Bill of Lading Number, or SID number

G62
070
Heading > G62

Date/Time

OptionalMax use 6

To specify pertinent dates and times

Example
G62-01
432
Date Qualifier
Required

Code specifying type of date

86
Actual Pickup Date
G62-02
373
Date
Required
CCYYMMDD format

Date expressed as CCYYMMDD

0100 Loop Bill To
OptionalMax >1
N1
110
Heading > 0100 Loop Bill To > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Example
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required

Code identifying an organizational entity, a physical location, property or an individual

BT
Bill-to-Party
N1-02
93
Name
Required
String (AN)
Min 1Max 60

Free-form name

N1-03
66
Identification Code Qualifier
Optional

Code designating the system/method of code structure used for Identification Code (67)

25
Carrier's Customer Code
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
N3
130
Heading > 0100 Loop Bill To > N3

Address Information

RequiredMax use 2

To specify the location of the named party

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55

Address information

N4
140
Heading > 0100 Loop Bill To > N4

Geographic Location

RequiredMax use 1

To specify the geographic place of the named party

Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Required
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3

Code identifying the country

0100 Loop Bill To end
0100 Loop Consignee
OptionalMax >1
Variants (all may be used)
0100 Loop Bill To0100 Loop Shipper
N1
110
Heading > 0100 Loop Consignee > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Example
N1-01
98
Entity Identifier Code
Required

Code identifying an organizational entity, a physical location, property or an individual

CN
Consignee
N1-02
93
Name
Required
String (AN)
Min 1Max 60

Free-form name

N3
130
Heading > 0100 Loop Consignee > N3

Address Information

RequiredMax use 2

To specify the location of the named party

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55

Address information

N4
140
Heading > 0100 Loop Consignee > N4

Geographic Location

RequiredMax use 1

To specify the geographic place of the named party

Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Required
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3

Code identifying the country

0100 Loop Consignee end
0100 Loop Shipper
OptionalMax >1
Variants (all may be used)
0100 Loop Bill To0100 Loop Consignee
N1
110
Heading > 0100 Loop Shipper > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Example
N1-01
98
Entity Identifier Code
Required

Code identifying an organizational entity, a physical location, property or an individual

SH
Shipper
N1-02
93
Name
Required
String (AN)
Min 1Max 60

Free-form name

N3
130
Heading > 0100 Loop Shipper > N3

Address Information

RequiredMax use 2

To specify the location of the named party

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55

Address information

N4
140
Heading > 0100 Loop Shipper > N4

Geographic Location

RequiredMax use 1

To specify the geographic place of the named party

Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Required
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3

Code identifying the country

0100 Loop Shipper end
0200 Loop
OptionalMax >1
N7
160
Heading > 0200 Loop > N7

Equipment Details

RequiredMax use 1

To identify the equipment

Example
N7-01
206
Equipment Initial
Required
String (AN)
Min 1Max 4

Prefix or alphabetic part of an equipment unit's identifying number

  • N701 is mandatory for rail transactions.
N7-02
207
Equipment Number
Required
String (AN)
Min 1Max 10

Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)

N7-11
40
Equipment Description Code
Required

Code identifying type of equipment used for shipment

TF
Trailer, Dry Freight
N7-15
567
Equipment Length
Required
Numeric (N0)
Min 4Max 5

Length (in feet and inches) of equipment ordered or used to transport shipment (The format is FFFII where FFF is feet and II is inches; the range for II is 00 through 11)

N7-22
24
Equipment Type
Required
Identifier (ID)
Min 4Max 4

Code identifying equipment type

0200 Loop end
Heading end

Detail

0400 Loop
RequiredMax >1
LX
120
Detail > 0400 Loop > LX

Assigned Number

RequiredMax use 1

To reference a line number in a transaction set

Example
LX-01
554
Assigned Number
Required
Numeric (N0)
Min 1Max 6

Number assigned for differentiation within a transaction set

L5
140
Detail > 0400 Loop > L5

Description, Marks and Numbers

OptionalMax use 30

To specify the line item in terms of description, quantity, packaging, and marks and numbers

Example
L5-01
213
Lading Line Item Number
Required
Numeric (N0)
Min 1Max 3

Sequential line number for a lading item

L5-02
79
Lading Description
Required
String (AN)
Min 1Max 50

Description of an item as required for rating and billing purposes

  • L502 may be used to send quantity information as part of the product description.
H1
150
Detail > 0400 Loop > H1

Hazardous Material

OptionalMax use 3

To specify information relative to hazardous material

Example
H1-01
62
Hazardous Material Code
Required
String (AN)
Min 4Max 10

Code relating to hazardous material code qualifier for regulated hazardous materials

H1-02
209
Hazardous Material Class Code
Required
String (AN)
Min 1Max 4

Code specifying the kind of hazard for a material

H1-03
208
Hazardous Material Code Qualifier
Required

Code which qualifies the Hazardous Material Class Code (209)

U
United Nations
H1-04
64
Hazardous Material Description
Required
String (AN)
Min 2Max 30

Material name, special instructions, and phone number if any

H1-09
254
Packing Group Code
Required
Identifier (ID)
Min 1Max 3

Code indicating degree of danger in terms of Roman number I, II or III

L0
170
Detail > 0400 Loop > L0

Line Item - Quantity and Weight

OptionalMax use 10

To specify quantity, weight, volume, and type of service for a line item including applicable "quantity/rate-as" data

Example
L0-01
213
Lading Line Item Number
Required
Numeric (N0)
Min 1Max 3

Sequential line number for a lading item

L0-04
81
Weight
Required
Decimal number (R)
Min 1Max 10

Numeric value of weight

L0-05
187
Weight Qualifier
Required

Code defining the type of weight

G
Gross Weight
L0-08
80
Lading Quantity
Required
Numeric (N0)
Min 1Max 7

Number of units (pieces) of the lading commodity

  • L008 is the number of handling units of the line item tendered to the carrier.
L0-09
211
Packaging Form Code
Required

Code for packaging form of the lading quantity

PCS
Pieces
L0-11
188
Weight Unit Code
Required

Code specifying the weight unit

L
Pounds
L1
180
Detail > 0400 Loop > L1

Rate and Charges

OptionalMax use 10

To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements

Example
If either Freight Rate (L1-02) or Rate/Value Qualifier (L1-03) is present, then the other is required
L1-01
213
Lading Line Item Number
Required
Numeric (N0)
Min 1Max 3

Sequential line number for a lading item

L1-02
60
Freight Rate
Optional
Decimal number (R)
Min 1Max 9

Rate that applies to the specific commodity

L1-03
122
Rate/Value Qualifier
Optional

Code qualifying how to extend charges or interpret value

FR
Flat Rate
L1-04
58
Charge
Optional
Numeric (N2)
Min 1Max 12

For a line item: freight or special charge; for the total invoice: the total charges -- expressed in the standard monetary denomination for the currency specified

L1-08
150
Special Charge or Allowance Code
Optional

Code identifying type of special charge or allowance

405
Fuel Surcharge
MSC
Other Accessorial Service Charge
L1-12
276
Special Charge Description
Optional
String (AN)
Min 2Max 25

Identification of special charge; this data element is used whenever an applicable code cannot be found in data element 150

L7
200
Detail > 0400 Loop > L7

Tariff Reference

OptionalMax use 10

To reference details of the tariff used to arrive at applicable rates or charge

Example
L7-01
213
Lading Line Item Number
Required
Numeric (N0)
Min 1Max 3

Sequential line number for a lading item

L7-07
59
Freight Class Code
Required
String (AN)
Min 2Max 5

Code indicating generalized classification that applies to one or more items in the shipment, i.e., class 70, 77.5, etc.

0400 Loop end
Detail end

Summary

L3
010
Summary > L3

Total Weight and Charges

OptionalMax use 1

To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items

Example
L3-01
81
Weight
Required
Decimal number (R)
Min 1Max 10

Numeric value of weight

L3-02
187
Weight Qualifier
Required

Code defining the type of weight

G
Gross Weight
L3-05
58
Charge
Required
Numeric (N2)
Min 1Max 12

For a line item: freight or special charge; for the total invoice: the total charges -- expressed in the standard monetary denomination for the currency specified

  • L305 is the total charges.
L3-11
80
Lading Quantity
Required
Numeric (N0)
Min 1Max 7

Number of units (pieces) of the lading commodity

L3-12
188
Weight Unit Code
Required

Code specifying the weight unit

K
Kilograms
L
Pounds
SE
020
Summary > SE

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Summary end

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5

A count of the number of functional groups included in an interchange

IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

EDI Samples

Sample 210

ISA*00* *00* *02*WCHT *02*RNLO *230308*0738*U*00401*000003167*0*P*>
GS*IM*WCHT*RNLO*20230308*0738*3167*X*004010
ST*210*031670179
B3**I618690222*400058853*CC*L*20230224*11875**20230224*035*WCHT*20230224
N9*PO*PO NUMBER
N9*SI*551201634
N9*BM*BILL OF MATERIAL IF AVAILABLE
G62*86*20230224
N1*SH*HOLLYWOOD BED & SPRING MFG CO
N3*5959 CORVETTE ST
N4*COMMERCE*CA*90040*US
N1*CN*JOAN CUAREAMA
N3*3409 FIGUEROA DR
N4*SAN LEANDRO*CA*94578*US
N1*BT*R&L CARRIERS INC*25*RNLO
N3*600 GILLAM RD
N4*WILMINGTON*OH*45177*US
LX*1
L5*1*ITEM 081320 RUNNING BOARDS
L0*1***182*G***1*PCS**L
LX*2
L5*2*SUBTOTAL WEIGHT CHARGE
L0*2***182*G***1*PCS**L
LX*3
L5*3*DISCOUNTED TO MINIMUM
LX*4
L1*4*******405****FUEL SURCHARGE
L3*182*G***5029******1*L
SE*27*031670179
GE*1*3167
IEA*1*000003167

Sample 210 (2)

ISA*00* *00* *02*WCHT *02*RNLO *230308*0738*U*00401*000003167*0*P*>
GS*IM*WCHT*RNLO*20230308*0738*3167*X*004010
ST*210*031670227
B3**I492802119*400060113*PP*L*20230308*6140**20230307*140*WCHT*20230306
N9*11*000000-9431
N9*CR*94310202282023150581
N9*TT*MHT
N9*BM*NONE
G62*86*20230306
N1*SH*SHIPPER NAME
N3*SHIPPER ADDRESS
N4*SHIPPER CITY*ST*99999*US
N1*CN*CONSIGNEE NAME
N3*CONSIGNEE ADDRESS
N4*CONSIGNEE CITY*ST*00000*US
N1*BT*R&L CARRIERS INC*25*RNLO
N3*600 GILLAM RD
N4*WILMINGTON*OH*45177*US
N7*B*15253*********TF****5300*******LTLX
LX*1
L5*1*UN1263, PAINT INCLUDING PAINT
H1*UN1263*3*U*PAINT RELATED MATERIAL INCLUDI*****III
L0*1***180*G***2*PCS**L
L1*1*16295*FR*16295
L7*1******55
LX*2
L5*2*UN1263, PAINT INCLUDING PAINT
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