Ross
/
Stores Motor Carrier Load Tender
  • Specification
  • EDI Inspector
Import guide into your account
Stedi maintains this guide based on public documentation from Ross. Contact Ross for official EDI specifications. To report any errors in this guide, please contact us.
Go to Stedi Network
Ross logo

X12 204 Stores Motor Carrier Load Tender

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Motor Carrier Load Tender Transaction Set (204) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to allow shippers or other interested parties to offer (tender) a shipment to a full load (truckload) motor carrier including detailed scheduling, equipment requirements, commodities, and shipping instructions pertinent to a load tender. It is not to be used to provide a motor carrier with data relative to a Less-than-Truckload bill of lading, pick-up notification, or manifest.

Delimiters
  • | Segment
  • ~ Element
  • > Component
EDI samples
    View the latest version of this implementation guide as an interactive webpage
    Powered by
    Build EDI implementation guides at stedi.com
    Overview
    ISA
    -
    Interchange Control Header
    Max use 1
    Required
    GS
    -
    Functional Group Header
    Max use 1
    Required
    heading
    ST
    010
    Transaction Set Header
    Max use 1
    Required
    B2
    020
    Beginning Segment for Shipment Information Transaction
    Max use 1
    Required
    B2A
    030
    Set Purpose
    Max use 1
    Required
    L11
    080
    Business Instructions and Reference Number
    Max use 50
    Optional
    G62
    090
    Date/Time
    Max use 1
    Optional
    MS3
    100
    Interline Information
    Max use 1
    Optional
    AT5
    110
    Bill of Lading Handling Requirements
    Max use 6
    Optional
    PLD
    120
    Pallet Information
    Max use 1
    Optional
    NTE
    130
    Note/Special Instruction
    Max use 10
    Optional
    0200 Loop
    detail
    0300 Loop
    GE
    -
    Functional Group Trailer
    Max use 1
    Required
    IEA
    -
    Interchange Control Trailer
    Max use 1
    Required
    ISA

    Interchange Control Header

    RequiredMax use 1

    To start and identify an interchange of zero or more functional groups and interchange-related control segments

    Example
    ISA-01
    I01
    Authorization Information Qualifier
    Required

    Code to identify the type of information in the Authorization Information

    00
    No Authorization Information Present (No Meaningful Information in I02)
    ISA-02
    I02
    Authorization Information
    Required
    Min 10Max 10

    Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

    ISA-03
    I03
    Security Information Qualifier
    Required

    Code to identify the type of information in the Security Information

    00
    No Security Information Present (No Meaningful Information in I04)
    ISA-04
    I04
    Security Information
    Required
    Min 10Max 10

    This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

    ISA-05
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-06
    I06
    Interchange Sender ID
    Required
    Min 15Max 15

    Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

    ISA-07
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-08
    I07
    Interchange Receiver ID
    Required
    Min 15Max 15

    Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

    ISA-09
    I08
    Interchange Date
    Required
    YYMMDD format

    Date of the interchange

    ISA-10
    I09
    Interchange Time
    Required
    HHMM format

    Time of the interchange

    ISA-11
    I10
    Interchange Control Standards Identifier
    Required

    Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

    U
    U.S. EDI Community of ASC X12, TDCC, and UCS
    ISA-12
    I11
    Interchange Control Version Number
    Required

    This version number covers the interchange control segments

    00401
    Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
    ISA-13
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    ISA-14
    I13
    Acknowledgment Requested
    Required
    Min 1Max 1

    Code sent by the sender to request an interchange acknowledgment (TA1)

    0
    No Acknowledgment Requested
    1
    Interchange Acknowledgment Requested
    ISA-15
    I14
    Usage Indicator
    Required
    Min 1Max 1

    Code to indicate whether data enclosed by this interchange envelope is test, production or information

    I
    Information
    P
    Production Data
    T
    Test Data
    ISA-16
    I15
    Component Element Separator
    Required
    Min 1Max 1

    Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

    >
    Component Element Separator

    Functional Group Header

    RequiredMax use 1

    To indicate the beginning of a functional group and to provide control information

    Example
    GS-01
    479
    Functional Identifier Code
    Required

    Code identifying a group of application related transaction sets

    SM
    Motor Carrier Load Tender (204)
    GS-02
    142
    Application Sender's Code
    Required
    Min 2Max 15

    Code identifying party sending transmission; codes agreed to by trading partners

    GS-03
    124
    Application Receiver's Code
    Required
    Min 2Max 15

    Code identifying party receiving transmission. Codes agreed to by trading partners

    GS-04
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    GS-05
    337
    Time
    Required
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    GS-06
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    GS-07
    455
    Responsible Agency Code
    Required
    Min 1Max 2

    Code used in conjunction with Data Element 480 to identify the issuer of the standard

    T
    Transportation Data Coordinating Committee (TDCC)
    X
    Accredited Standards Committee X12
    GS-08
    480
    Version / Release / Industry Identifier Code
    Required

    Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

    004010
    Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

    Heading

    ST
    010

    Transaction Set Header

    RequiredMax use 1

    To indicate the start of a transaction set and to assign a control number

    Example
    ST-01
    143
    Transaction Set Identifier Code
    Required

    Code uniquely identifying a Transaction Set

    • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
    204
    Motor Carrier Load Tender
    ST-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    B2
    020

    Beginning Segment for Shipment Information Transaction

    RequiredMax use 1

    To transmit basic data relating to shipment information

    Example
    B2-02
    140
    Standard Carrier Alpha Code
    Required
    Min 2Max 4

    Standard Carrier Alpha Code

    • B202 contains the Standard Carrier Alpha Code (SCAC) of the carrier that will receive the bill of lading.
    • B202 is mandatory for transaction set 204.
    Usage notes

    Ross Stores requires this data element. This element is required for the B101 element of the 990 and the B1003 element of the 214.

    B2-04
    145
    Shipment Identification Number
    Required
    Min 1Max 30

    Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)

    Usage notes

    Ross Stores requires this data element. This value must be returned in the B102 element of the 990 and the B1002 element of the 214.

    B2-06
    146
    Shipment Method of Payment
    Required

    Code identifying payment terms for transportation charges

    CC
    Collect
    B2A
    030

    Set Purpose

    RequiredMax use 1

    To allow for positive identification of transaction set purpose

    Example
    B2A-01
    353
    Transaction Set Purpose Code
    Required

    Code identifying purpose of transaction set

    00
    Original
    01
    Cancellation
    05
    Replace
    L11
    080

    Business Instructions and Reference Number

    OptionalMax use 50

    To specify instructions in this business relationship or a reference number

    Example
    L11-01
    127
    Reference Identification
    Required
    Min 1Max 40

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    L11-02
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    MB
    Master Bill of Lading
    RE
    Release Number
    SS
    Split Shipment Number
    TT
    Terminal Code
    V3
    Voyage Number
    VA
    Vessel Agent Number
    ZZ
    Mutually Defined
    G62
    090

    Date/Time

    OptionalMax use 1

    To specify pertinent dates and times

    • Segment G62 in header is used to convey the must-respond-by date and time when responding to a 204 transaction.
    Usage notes

    G62 segment with G6201 = ‘64’ provides the latest date/time for the carrier to acceptance or reject the tender offer by transmitting the corresponding EDI 990. Load will be tendered to another carrier
    after this date and time. The time is presented as local time for stop 1.

    This segment is always sent when B2A is different than ‘01’ for cancellation.
    This Segment is only used for Inbound shipments

    Example
    G62-01
    432
    Date Qualifier
    Required

    Code specifying type of date

    64
    Must Respond By
    G62-02
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    G62-03
    176
    Time Qualifier
    Required

    Code specifying the reported time

    1
    Must Respond By
    G62-04
    337
    Time
    Required
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    G62-05
    623
    Time Code
    Optional
    Min 2Max 2

    Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow

    MS3
    100

    Interline Information

    OptionalMax use 1

    To identify the interline carrier and relevant data

    Example
    MS3-01
    140
    Standard Carrier Alpha Code
    Required
    Min 2Max 4

    Standard Carrier Alpha Code

    • MS301 is the Standard Carrier Alpha Code (SCAC) of the interline carrier.
    MS3-02
    133
    Routing Sequence Code
    Required

    Code describing the relationship of a carrier to a specific shipment movement

    Z
    Mutually Defined
    MS3-04
    91
    Transportation Method/Type Code
    Required

    Code specifying the method or type of transportation for the shipment

    LT
    Less Than Trailer Load (LTL)
    M
    Motor (Common Carrier)
    X
    Intermodal (Piggyback)
    ZZ
    Mutually defined
    AT5
    110

    Bill of Lading Handling Requirements

    OptionalMax use 6

    To identify Bill of Lading handling and service requirements

    Usage notes

    This segment is optional. Information will be sent if there is a need to communicate specific handling requirements. One or more AT5 segments can be sent.

    Example
    AT5-01
    152
    Special Handling Code
    Required

    Code specifying special transportation handling instructions

    HZD
    Hazardous Cargo On Deck
    LEC
    Less Than Container
    MOT
    Other
    MRF
    Refrigerated
    PYS
    Priority Service
    TT
    Team Track Delivery
    PLD
    120

    Pallet Information

    OptionalMax use 1

    To specify pallet information including quantity, exchange, and weight

    Usage notes

    This segment is optional. Information will be sent if there is a need to communicate pallet count for the shipment.

    Example
    PLD-01
    406
    Quantity of Pallets Shipped
    Required
    Min 1Max 3

    Number of pallets shipped

    NTE
    130

    Note/Special Instruction

    OptionalMax use 10

    To transmit information in a free-form format, if necessary, for comment or special instruction

    Usage notes

    When NTE01 = “SPH”, NTE02 will provide details on the special handling service requested for transportation like below examples:
    • DIR (Dray movements only)
    • CON (Dray movements only)
    • SOLO (TL)
    • TEAM (TL)
    • STANDARD (IMDL)

    Example
    NTE-01
    363
    Note Reference Code
    Required

    Code identifying the functional area or purpose for which the note applies

    OTH
    Other Instructions
    SPH
    Special Handling
    NTE-02
    352
    Description
    Required
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    0200 Loop
    OptionalMax 10
    N7
    200

    Equipment Details

    RequiredMax use 1

    To identify the equipment

    Example
    N7-01
    206
    Equipment Initial
    Optional
    Min 1Max 4

    Prefix or alphabetic part of an equipment unit's identifying number

    • N701 is mandatory for rail transactions.
    N7-02
    207
    Equipment Number
    Required
    Min 1Max 10

    Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)

    Usage notes

    Ross Stores sends Trailer number or Container number in this field when available if trailer number is not available, the value ‘0’ is sent

    N7-11
    40
    Equipment Description Code
    Optional

    Code identifying type of equipment used for shipment

    CN
    Container
    CZ
    Refrigerated Container
    TF
    Trailer, Dry Freight
    TW
    Trailer, Refrigerated
    N7-12
    140
    Standard Carrier Alpha Code
    Optional
    Min 2Max 4

    Standard Carrier Alpha Code

    • N712 is the owner of the equipment.
    N7-15
    567
    Equipment Length
    Optional
    Min 4Max 5

    Length (in feet and inches) of equipment ordered or used to transport shipment (The format is FFFII where FFF is feet and II is inches; the range for II is 00 through 11)

    Usage notes

    2000 : 20 FOOT TRAILER
    4000 : 40 FOOT TRAILER
    4500 : 45 FOOT TRAILER
    4800 : 48 FOOT TRAILER
    5300 : 53 FOOT TRAILER

    N7-22
    24
    Equipment Type
    Optional
    Min 4Max 4

    Code identifying equipment type

    MEA
    208

    Measurements

    OptionalMax use 1

    To specify physical measurements or counts, including dimensions, tolerances, variances, and weights

    (See Figures Appendix for example of use of C001)

    Example
    MEA-01
    737
    Measurement Reference ID Code
    Required

    Code identifying the broad category to which a measurement applies

    GL
    Guidelines
    MEA-02
    738
    Measurement Qualifier
    Optional

    Code identifying a specific product or process characteristic to which a measurement applies

    Usage notes

    This data element is sent only when MAE04 = ‘DH’

    DT
    Distance From Base Point
    MEA-03
    739
    Measurement Value
    Optional
    Min 1Max 15

    The value of the measurement

    MEA-04
    C001
    Composite Unit of Measure
    To identify a composite unit of measure (See Figures Appendix for examples of use)
    C001-01
    355
    Unit or Basis for Measurement Code
    Required

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    DH
    Miles
    M7
    210

    Seal Numbers

    OptionalMax use 2

    To record seal numbers used and the organization that applied the seals

    Usage notes

    This Segment is only used for Outbound shipments

    Example
    M7-01
    225
    Seal Number
    Required
    Min 2Max 15

    Unique number on seal used to close a shipment

    M7-02
    225
    Seal Number
    Optional
    Min 2Max 15

    Unique number on seal used to close a shipment

    M7-05
    98
    Entity Identifier Code
    Optional
    Min 2Max 3

    Code identifying an organizational entity, a physical location, property or an individual

    • M705 indicates the name of the organization which applied the seal(s).

    Detail

    0300 Loop
    RequiredMax 999
    S5
    010

    Stop Off Details

    RequiredMax use 1

    To specify stop-off detail reference numbers and stop reason

    Usage notes

    The description element S509 is used to provide information about the distance between two consecutive stops in Miles. S509 is not sent for Stop 1.

    Example
    S5-01
    165
    Stop Sequence Number
    Required
    Min 1Max 3

    Identifying number for the specific stop and the sequence in which the stop is to be performed

    S5-02
    163
    Stop Reason Code
    Required

    Code specifying the reason for the stop

    LD
    Load
    UL
    Unload
    S5-09
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    • S509 is the stop reason description.
    G62
    030

    Date/Time

    OptionalMax use 2

    To specify pertinent dates and times

    • Use G62 segment either in loop 0300 or loop 0350, but not both.
    Usage notes

    Qualifiers EP and LP will be sent for both pickup and delivery stops to communicate earliest and latest pickup/arrival.
    G6203, G6204, & G6205 will be sent with Outbound shipments only*

    Example
    At least one of Date Qualifier (G62-01) or Time Qualifier (G62-03) is required
    If either Time Qualifier (G62-03) or Time (G62-04) is present, then the other is required
    G62-01
    432
    Date Qualifier
    Required

    Code specifying type of date

    EP
    Earliest Pickup Date
    LP
    Latest Pickup Date
    G62-02
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    G62-03
    176
    Time Qualifier
    Optional

    Code specifying the reported time

    U
    Scheduled Pick Up Time
    X
    Scheduled Delivery Time
    G62-04
    337
    Time
    Optional
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    G62-05
    623
    Time Code
    Optional
    Min 2Max 2

    Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow

    AT8
    040

    Shipment Weight, Packaging and Quantity Data

    OptionalMax use 1

    To specify shipment details in terms of weight, and quantity of handling units

    • Segment AT8 in loop 0300 is intended for the transmitting of total weight, quantity, and volume relative to the specific stop-off. Should weight, quantity, and volume also be sent in segment AT8 in loop 0320 and tied to commodity detail, then the accumulated amounts of weight, quantity, and volume in the AT8 segment in loop 0320 should equal the amounts in the single AT8 occurrence in loop 0300.
    Example
    If either Weight Qualifier (AT8-01), Weight Unit Code (AT8-02) or Weight (AT8-03) are present, then the others are required
    If either Volume Unit Qualifier (AT8-06) or Volume (AT8-07) is present, then the other is required
    AT8-01
    187
    Weight Qualifier
    Optional

    Code defining the type of weight

    G
    Gross Weight
    AT8-02
    188
    Weight Unit Code
    Optional

    Code specifying the weight unit

    L
    Pounds
    AT8-03
    81
    Weight
    Optional
    Min 1Max 10

    Numeric value of weight

    AT8-04
    80
    Lading Quantity
    Optional
    Min 1Max 7

    Number of units (pieces) of the lading commodity

    • AT804 is the quantity of handling units that are not unitized (for example a carton). When added to the quantity in AT805, it is the total quantity of handling units in the shipment.
    Usage notes

    This data element is used for Total number of units (Pieces)

    AT8-06
    184
    Volume Unit Qualifier
    Optional

    Code identifying the volume unit

    E
    Cubic Feet
    AT8-07
    183
    Volume
    Optional
    Min 1Max 8

    Value of volumetric measure

    LAD
    050

    Lading Detail

    OptionalMax use 999

    To transmit detailed lading data pertinent to a pickup or delivery

    • Use LAD segment either in loop 0300 or loop 0350, but not both.
    Example
    If either Packaging Form Code (LAD-01) or Lading Quantity (LAD-02) is present, then the other is required
    LAD-01
    211
    Packaging Form Code
    Optional

    Code for packaging form of the lading quantity

    CTN
    Carton
    PLT
    Pallet
    LAD-02
    80
    Lading Quantity
    Optional
    Min 1Max 7

    Number of units (pieces) of the lading commodity

    NTE
    065

    Note/Special Instruction

    OptionalMax use 20

    To transmit information in a free-form format, if necessary, for comment or special instruction

    Example
    NTE-01
    363
    Note Reference Code
    Optional

    Code identifying the functional area or purpose for which the note applies

    OTH
    Other Instructions
    NTE-02
    352
    Description
    Required
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    0310 Loop
    OptionalMax 1
    N1
    070

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Example
    At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    EL
    Established Location
    N1-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Optional
    Min 1Max 2

    Code designating the system/method of code structure used for Identification Code (67)

    N1-04
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    N2
    080

    Additional Name Information

    OptionalMax use 1

    To specify additional names or those longer than 35 characters in length

    Example
    N2-01
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    N2-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    N3
    090

    Address Information

    OptionalMax use 2

    To specify the location of the named party

    Example
    N3-01
    166
    Address Information
    Required
    Min 1Max 55

    Address information

    N3-02
    166
    Address Information
    Optional
    Min 1Max 55

    Address information

    N4
    100

    Geographic Location

    OptionalMax use 1

    To specify the geographic place of the named party

    Example
    N4-01
    19
    City Name
    Optional
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Optional
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Optional
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    N4-04
    26
    Country Code
    Optional
    Min 2Max 3

    Code identifying the country

    G61
    120

    Contact

    OptionalMax use 3

    To identify a person or office to whom communications should be directed

    Example
    If either Communication Number Qualifier (G61-03) or Communication Number (G61-04) is present, then the other is required
    G61-01
    366
    Contact Function Code
    Required

    Code identifying the major duty or responsibility of the person or group named

    IC
    Information Contact
    G61-02
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    G61-03
    365
    Communication Number Qualifier
    Optional

    Code identifying the type of communication number

    • G6103 qualifies G6104.
    EM
    Electronic Mail
    TE
    Telephone
    G61-04
    364
    Communication Number
    Optional
    Min 1Max 80

    Complete communications number including country or area code when applicable

    0350 Loop
    OptionalMax 999
    OID
    150

    Order Identification Detail

    RequiredMax use 1

    To specify order identification detail

    • Use loop 0350 for conveying seller's order/invoice level detail or buyer's purchase order level detail. If not using order level detail, this loop should not be used.
    Usage notes

    This Segment is only used for Inbound shipments

    Example
    OID-01
    127
    Reference Identification
    Required
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    • OID01 is the seller's order identification number.
    Usage notes

    This data element is used for Ross Stores Purchase Order Number

    OID-02
    324
    Purchase Order Number
    Required
    Min 1Max 22

    Identifying number for Purchase Order assigned by the orderer/purchaser

    Usage notes

    This data element is used for Ross Stores Purchase Order Number

    OID-03
    127
    Reference Identification
    Required
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    • OID03 is the number assigned by the consignee to further define the purchase order number.
    Usage notes

    This data element is for Vendor Name

    OID-04
    355
    Unit or Basis for Measurement Code
    Optional
    Min 2Max 2

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    LAD
    180

    Lading Detail

    OptionalMax use 999

    To transmit detailed lading data pertinent to a pickup or delivery

    Example
    If either Packaging Form Code (LAD-01) or Lading Quantity (LAD-02) is present, then the other is required
    LAD-01
    211
    Packaging Form Code
    Optional

    Code for packaging form of the lading quantity

    CTN
    Carton
    PLT
    Pallet
    LAD-02
    80
    Lading Quantity
    Optional
    Min 1Max 7

    Number of units (pieces) of the lading commodity

    0360 Loop
    OptionalMax 99
    L5
    190

    Description, Marks and Numbers

    RequiredMax use 1

    To specify the line item in terms of description, quantity, packaging, and marks and numbers

    • If sending order level detail within the 0350 loop, then use L5 and AT8 segments in loop 0360 to relay commodity detail. Otherwise, use L5 and AT8 segments within the 0320 loop to relay commodity detail. Use either loop 0320 or loop 0360, but not both.
    Example
    If either Commodity Code (L5-03) or Commodity Code Qualifier (L5-04) is present, then the other is required
    If Marks and Numbers Qualifier (L5-07) is present, then Marks and Numbers (L5-06) is required
    If either Commodity Code Qualifier (L5-08) or Commodity Code (L5-09) is present, then the other is required
    L5-01
    213
    Lading Line Item Number
    Required
    Min 1Max 3

    Sequential line number for a lading item

    L5-02
    79
    Lading Description
    Optional
    Min 1Max 50

    Description of an item as required for rating and billing purposes

    • L502 may be used to send quantity information as part of the product description.
    Usage notes

    This data element includes the Shipping Order Number entered by the Vendor (Vendor pickup number)

    L5-03
    22
    Commodity Code
    Optional
    Min 1Max 30

    Code describing a commodity or group of commodities

    Usage notes

    This data element includes D for Domestic, V for POE, I for International, X for Outbound

    L5-04
    23
    Commodity Code Qualifier
    Optional

    Code identifying the commodity coding system used for Commodity Code

    Z
    Mutually defined
    ZZ
    L5-05
    103
    Packaging Code
    Optional
    Min 3Max 10

    Code identifying the type of packaging; Part 1: Packaging Form, Part 2: Packaging Material; if the Data Element is used, then Part 1 is always required

    L5-06
    87
    Marks and Numbers
    Optional
    Min 1Max 48

    Marks and numbers used to identify a shipment or parts of a shipment

    Usage notes

    This data element includes the Tracer Number / TMS Ready to Ship Number

    L5-07
    88
    Marks and Numbers Qualifier
    Optional

    Code specifying the application or source of Marks and Numbers (87)

    ZZ
    Mutually Defined
    L5-08
    23
    Commodity Code Qualifier
    Optional

    Code identifying the commodity coding system used for Commodity Code

    Z
    Mutually defined
    L5-09
    22
    Commodity Code
    Optional
    Min 1Max 30

    Code describing a commodity or group of commodities

    Usage notes

    This data element includes the Hazardous Materials Code if the order has
    Hazardous Materials products.

    AT8
    195

    Shipment Weight, Packaging and Quantity Data

    OptionalMax use 1

    To specify shipment details in terms of weight, and quantity of handling units

    • Accumulated weights, quantities, and volumes sent in the AT8 segment in loop 0360 should total to the weight, quantity, and volume in the OID segment in loop 0350. Accumulated weights and quantities in the LAD segment in loop 0350 should total to the weight and quantity in the OID segment in loop 0350.
    Example
    If either Weight Qualifier (AT8-01), Weight Unit Code (AT8-02) or Weight (AT8-03) are present, then the others are required
    If either Volume Unit Qualifier (AT8-06) or Volume (AT8-07) is present, then the other is required
    AT8-01
    187
    Weight Qualifier
    Optional

    Code defining the type of weight

    G
    Gross Weight
    AT8-02
    188
    Weight Unit Code
    Optional

    Code specifying the weight unit

    L
    Pounds
    AT8-03
    81
    Weight
    Optional
    Min 1Max 10

    Numeric value of weight

    AT8-04
    80
    Lading Quantity
    Optional
    Min 1Max 7

    Number of units (pieces) of the lading commodity

    • AT804 is the quantity of handling units that are not unitized (for example a carton). When added to the quantity in AT805, it is the total quantity of handling units in the shipment.
    Usage notes

    This field is used for Total number of units (Pieces)

    AT8-06
    184
    Volume Unit Qualifier
    Optional

    Code identifying the volume unit

    E
    Cubic Feet
    AT8-07
    183
    Volume
    Optional
    Min 1Max 8

    Value of volumetric measure

    Summary

    L3
    010

    Total Weight and Charges

    OptionalMax use 1

    To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items

    Example
    L3-01
    81
    Weight
    Required
    Min 1Max 10

    Numeric value of weight

    L3-02
    187
    Weight Qualifier
    Required

    Code defining the type of weight

    G
    Gross Weight
    L3-05
    58
    Charge
    Optional
    Min 1Max 12

    For a line item: freight or special charge; for the total invoice: the total charges -- expressed in the standard monetary denomination for the currency specified

    • L305 is the total charges.
    L3-06
    191
    Advances
    Optional
    Min 1Max 9

    Incidental charges occurring during transportation which are not generally considered to be freight charges (examples - stop charges, diversion and reconsignment, icing) expressed in the standard monetary denomination for the currency specified

    L3-09
    183
    Volume
    Required
    Min 1Max 8

    Value of volumetric measure

    L3-10
    184
    Volume Unit Qualifier
    Required

    Code identifying the volume unit

    E
    Cubic Feet
    L3-11
    80
    Lading Quantity
    Required
    Min 1Max 7

    Number of units (pieces) of the lading commodity

    L3-12
    188
    Weight Unit Code
    Required

    Code specifying the weight unit

    L
    Pounds
    SE
    020

    Transaction Set Trailer

    RequiredMax use 1

    To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

    Example
    SE-01
    96
    Number of Included Segments
    Required
    Min 1Max 10

    Total number of segments included in a transaction set including ST and SE segments

    SE-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    Functional Group Trailer

    RequiredMax use 1

    To indicate the end of a functional group and to provide control information

    Example
    GE-01
    97
    Number of Transaction Sets Included
    Required
    Min 1Max 6

    Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

    GE-02
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    Interchange Control Trailer

    RequiredMax use 1

    To define the end of an interchange of zero or more functional groups and interchange-related control segments

    Example
    IEA-01
    I16
    Number of Included Functional Groups
    Required
    Min 1Max 5

    A count of the number of functional groups included in an interchange

    IEA-02
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    EDI Samples

    Sample from Ross Stores

    ISA~00~0000000001~00~~ZZ~ROSSSTORESTEST ~ZZ~CARRIER1 ~160322~0450~U~00400~000000001~0~T~^
    GS~SM~ ROSSSTORESTEST~CARRIER1~20160322~104400~1~X~004010
    ST~204~0001
    B2~~ABCD~~CS00000300~~CC
    B2A~00
    G62~64~20160625~1~1450
    MS3~ABCD~Z~~LT
    AT5~MRF
    NTE~OTH~OUR FREIGHT TERMS ARE SHIPPER LOAD AND COUNT.
    NTE~OTH~- IF THIS SHIPMENT IS AN LTL THE VENDOR MUST SHIP ON PALLETS.
    NTE~OTH~- OUR CARRIER WILL CONTACT VENDOR TO ARRANGE ACTUAL PICKUP DATE/TIME
    NTE~OTH~- Please make certain the delivery address on your BOL matches the delivery
    NTE~OTH~ address outlined below under "PLEASE NOTE DELIVERY ADDRESS."
    NTE~OTH~- The Bill of Lading must be marked as "Ross" or "dd's" freight.
    NTE~OTH~- Please include the Ross/dd’s BILL OF LADING number on your Bill of Lading.
    NTE~OTH~- Please provide the driver with 2 copies of the Bill of Lading.
    S5~1~LD
    G62~EP~20160629
    G62~LP~20160630
    AT8~G~L~1710.78~1764~~E~282.51
    LAD~CTN~814
    LAD~PLT~50
    N1~EL~vendor name~ZZ~facility id
    N3~address line
    N4~city~CA~90670
    G61~IC~contact name~TE~1-888-444-5555
    OID~6082081~6082081~vendor name
    LAD~CTN~814
    LAD~PLT~50
    L5~1~1233456~I~ZZ~159599861~ZZ
    AT8~G~L~1710.78~1764~~E~282.51
    S5~2~UL~~~~~~~150
    G62~EP~20160629
    G62~LP~20160630
    AT8~G~L~1710.78~1764~~E~282.51
    LAD~CTN~814
    LAD~PLT~50
    N1~EL~TRIANGLE CONSOL~ZZ~GLTN
    N3~12818 SHOEMAKER AVE
    N4~SANTA FE SPRINGS~CA~90670
    G61~IC~ John Smith~TE~1-333-444-5555
    OID~6082081~6082081~vendor name
    L3~1710.78~G~~~195000~~~~282.51~E~1764~L
    SE~44~0001
    GE~1~00001
    IEA~1~000000001

    Sample from Ross Stores - 2

    ISA~00~0000000001~00~~ZZ~ROSSSTORESTEST ~ZZ~CARRIER1 ~160322~0450~U~00400~000000001~0~T~^
    GS~SM~ ROSSSTORESTEST~CARRIER1~20160322~104400~1~X~004010
    ST~204~0001
    B2~~ABCD~~CS00000237~~CC
    B2A~00
    L11~MOLU15455013547~MB
    L11~OOCL LUXEMBOURG~VA
    L11~037E~V3
    L11~TRANSPAC CONT SVS (WIL 136/139)~TT
    L11~Steamshipline~SS
    L11~20160120~ZZ
    G62~64~20160625~1~1450
    MS3~ABCD~Z~~ZZ
    AT5~PYS
    NTE~OTH~OUR FREIGHT TERMS ARE SHIPPER LOAD AND COUNT.
    NTE~OTH~- IF THIS SHIPMENT IS AN LTL THE VENDOR MUST SHIP ON PALLETS.
    NTE~OTH~- OUR CARRIER WILL CONTACT VENDOR TO ARRANGE ACTUAL PICKUP DATE/TIME
    NTE~OTH~- Please make certain the delivery address on your BOL matches the delivery
    NTE~OTH~ address outlined below under "PLEASE NOTE DELIVERY ADDRESS."
    NTE~OTH~- The Bill of Lading must be marked as "Ross" or "dd's" freight.
    NTE~OTH~- Please include the Ross/dd’s BILL OF LADING number on your Bill of Lading.
    NTE~OTH~- Please provide the driver with 2 copies of the Bill of Lading.
    N7~ABCD~0709902~~~~~~~~~CN~4000
    MEA~GL~DT~1520~DH
    S5~1~LD
    G62~EP~20160629
    G62~LP~20160630
    AT8~G~L~1950.00~5400~~E~2577.97
    LAD~CTN~525
    N1~EL~Los Angeles~ZZ~LAS
    N3~LA Port
    N4~San Pedro~CA~90733
    G61~IC~John Smith~TE~1-333-444-5555
    OID~6063207~6063207~6063207
    LAD~CTN~525
    L5~1~1233456~I~ZZ~159599861~ZZ~ZZ
    AT8~G~L~1950.00~5400~~E~2577.97
    S5~2~UL~~~~~~~150
    G62~EP~20160629
    G62~LP~20160630
    AT8~G~L~1950.00~5400~~E~2577.97
    LAD~CTN~525
    N1~EL~South West DC~ZZ~SWDC
    N3~3404 Indian Avenue
    N4~Perris~CA~92572
    G61~IC~ John Smith~TE~1-333-444-5555
    OID~6063207~6063207~vendor name
    L3~11962.26~G~~~195000~~~~2577.97~E~5400~L
    SE~43~0001
    GE~1~00001
    IEA~1~000000001

    Stedi is a registered trademark of Stedi, Inc. All names, logos, and brands of third parties listed on this page are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.