X12 860 Purchase Order Change Request - Buyer Initiated
This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Change Request - Buyer Initiated Transaction Set (860) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide the information required for the customary and established business and industry practice relative to a purchase order change. This transaction can be used: (1) by a buyer to request a change to a previously submitted purchase order or (2) by a buyer to confirm acceptance of a purchase order change initiated by the seller or by mutual agreement of the two parties.
- ~ Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- PC
- Purchase Order Change Request - Buyer Initiated (860)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 860
- Purchase Order Change Request - Buyer Initiated
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Purchase Order Change
To indicate the beginning of the Purchase Order Change Transaction Set and transmit identifying numbers and dates
PO Change Conditions
• For PO Cancellations (BCH01 = “01”), the only other segments that will be included in the 860 are REFRV, REFCM [conditionally], and CTT.
Example BCHs
BCH04SA74573220140623*20140831 – PO Replacement
BCH01*SA74573220140623**20140831 – PO Cancellation
Code identifying purpose of transaction set
- 01
- Cancellation
- 04
- Change
Code specifying the type of Purchase Order
- SA
- Stand-alone Order
Identifying number for Purchase Order assigned by the orderer/purchaser
Format 999999
Date expressed as CCYYMMDD
- BCH06 is the date assigned by the purchaser to purchase order.
Date expressed as CCYYMMDD
- BCH11 is the date of the purchase order change request.
Reference Identification
To specify identifying information
REFRV1
REFCMREDUCE PAIRS OF COLOR BLACK
REFTC6403919045
REFRY6.00
REFDY6.00
REFDU.90
REFFC.55
REFOT.25
REFZZSC
Code qualifying the Reference Identification
- CM
- Comments on PO revisions
The REF*CM segment will be included for all PO Changes, for trading partners who have requested to receive a brief, free-form description for what is being changed (as entered by the Shoe Carnival Buying Department).
- DU
- Duty Unit Cost
The REF*DU segment will be included for any first cost orders with a duty unit cost, and where that rate was changed for items from the previous revision of the PO.
- DY
- Duty Percent
The REF*DY segment will be included for any first cost orders with a duty percent, and where that rate was changed for items from the previous revision of the PO.
- FC
- Freight Unit Cost
The REF*FC segment will be included for any first cost orders with a freight unit cost, and where that rate was changed for items from the previous revision of the PO.
- OT
- Other Unit Cost
The REF*OT segment will be included for any first cost orders with a miscellaneous unit cost, and where that rate was changed for items from the previous revision of the PO.
- RV
- Revision Level/Number
The REF*RV segment will always be included for any PO Changes.
- RY
- Royalty Percent
The REF*RY segment will be included for any first cost orders where this is a royalty being paid, and where that rate was changed for items from the previous revision of the PO.
The REFRY segment will only be sent for the above condition if the royalty information is not sent in the SACC*G580, as agreed upon with the trading partner.
- TC
- Tariff Code
The REF*TC segment will be included for any first cost orders where the tariff code was changed for items from the previous revision if the PO.
- ZZ
- Banner Code
Only provided upon request. Indicates buyer banner (Shoe Carnival or Shoe Station).
Possible REF-02 values:
“SS” - Shoe Station
“SC” - Shoe CarnivalThe REF*ZZ segment will always be sent, if it has been requested, even if no other change to the purchase order is made
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
F.O.B. Related Instructions
To specify transportation instructions relating to shipment
Used only for first cost orders
The FOB segment will only be sent if the first cost shipping port or country of origin was changed from the previous revision of the PO.
Example FOB
FOBCCFFSHZ01FCAFF*SHZ
Code identifying payment terms for transportation charges
- FOB01 indicates which party will pay the carrier.
- CC
- Collect
Code identifying type of location
- FOB02 is the code specifying transportation responsibility location.
- FF
- Foreign Freight Forwarder Location
A free-form description to clarify the related data elements and their content
Consolidation Port Code
Code identifying the source of the transportation terms
- 01
- Incoterms
Code identifying the trade terms which apply to the shipment transportation responsibility
- FCA
- Free Carrier
Code identifying type of location
- FOB06 is the code specifying the title passage location.
- FF
- Foreign Freight Forwarder Location
A free-form description to clarify the related data elements and their content
Consolidation Port Code
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
SACCB310*38
SAC*CG580**37
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
- C
- Charge
Code identifying the service, promotion, allowance, or charge
- B310
- Commission Amount
Only used when there is a Commission on a vendor account
The SACCB310 will only be sent if the commission percentage was changed from the previous revision of the PO.
- G580
- Royalties
Only used when there is a Royalty on a vendor account and REF*RY is not used
The SACCG580 segment will be included for any first cost orders where this is a royalty being paid, and where that rate was changed for items from the previous revision of the PO.
The SACCG580 segment will only be sent for the above condition if the royalty information is not sent in the REF*RY, as agreed upon with the trading partner.
Code indicating on what basis allowance or charge percent is calculated
- 3
- Discount/Gross
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
Only used when there is a Damage Allowance on a vendor account
PO Change Conditions
• The SACAB950 segment will only be sent if the damage allowance was changed from the previous revision of the PO.
Example SAC
SACAB950***31
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
- A
- Allowance
Code identifying the service, promotion, allowance, or charge
- B950
- Damaged Merchandise
Code indicating on what basis allowance or charge percent is calculated
- 3
- Discount/Gross
Percent expressed as a percent
Damage Allowance Percent
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
Only used when Shoe Carnival does not supply ticketing
The 3-digit date code is calculated from the expected shipment arrival month. The first two digits are the twodigit month; the last number is the last digit of the year. So, for our example, “055”, this shipment is expected to arrive at Shoe Carnival in May (5th month) in 2015.
PO Change Conditions
• The SAC*N segment will only be sent if the estimated arrival date was changed from the previous revision of the PO.
Example SAC
SACN**VITC*********055
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
- N
- No Allowance or Charge
Code identifying the agency assigning the code values
- VI
- Voluntary Inter-Industry Commerce Standard (VICS) EDI
Agency maintained code identifying the service, promotion, allowance, or charge
- SAC04 may be used to uniquely identify the service, promotion, allowance, or charge. In addition, it may be used in conjunction to further the code in SAC02.
- TC
- Ticketing Service
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- SAC13 is used in conjunction with SAC02 or SAC04 to provide a specific reference number as identified by the code used.
3-digit date code
Terms of Sale/Deferred Terms of Sale
To specify terms of sale
Only one ITD segment will be used, but will appear differently for Landed orders versus First Cost orders
ITD14 is only used when 850 is for a First Cost order.
PO Change Conditions
• The ITD segment will only be sent if PO Terms/Due Days was changed from the previous revision of the PO.
Example ITD (Landed)
ITD053*****30
Example ITD (First Cost)
ITD051530*L – Letter of Credit issued for payment
ITD05*15**********T – Wire Transfer (Open Account) issued for payment
Code identifying type of payment terms
- If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.
- 05
- Discount Not Applicable
Code identifying the beginning of the terms period
- 3
- Invoice Date
- 15
- Receipt of Goods
Number of days until total invoice amount is due (discount not applicable)
Number of days until total invoice amount is due
Code identifying type of payment procedures
- L
- Letter of Credit
- T
- Wire Transfer
Ship Range: End
To specify pertinent dates and times
PO Change Conditions
• The DTM*038|AA4 segment will only be sent if the start-ship date was changed from the previous revision of the PO.
Example DTM (Landed)
DTM03820100215
Example DTM (First Cost)
DTMAA420100118
Ship Range: Start
To specify pertinent dates and times
PO Change Conditions
• The DTM*037|AA6 segment will only be sent if the start-ship date was changed from the previous revision of the PO.
Example DTM (Landed)
DTM03720100201
Example DTM (First Cost)
DTMAA620100104
Name
To identify a party by type of organization, name, and code
First Cost orders only
The N1*CT segment will only be sent if the first cost country of origin was changed from the previous revision of the PO.
Example N1
N1CT**38CN
Code identifying an organizational entity, a physical location, property or an individual
- CT
- Country of Origin
Code designating the system/method of code structure used for Identification Code (67)
- 38
- Country Code
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
ISO Country Code
Name
To identify a party by type of organization, name, and code
The N1*ST loop is only sent for Trading Partners who have requested to receive the ship-to location information, and if the street address may have changed for the ship-to location from the previous PO revision to the current
PO Change Conditions
• The EDI 860 PO Change document will never be used if the ship-to location on a PO is changed. Instead, the existing PO will be cancelled and then a new PO will be written (and a new PO number assigned).
• Additionally, the N1*ST loop will only be sent if the address for the ship-to location may have changed in the time from the previous revision of the PO, and only for those Trading Partners who have requested to receive the ship-to address on the PO EDI transmissions.
Example N1
N1ST**9298
Code identifying an organizational entity, a physical location, property or an individual
- ST
- Ship To
Code designating the system/method of code structure used for Identification Code (67)
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Store Number assigned by Buyer
Additional Name Information
To specify additional names or those longer than 35 characters in length
N2SHOE CARNIVAL # 123WYOMING VILLAGE
Address Information
To specify the location of the named party
N3* 1220 28TH STREET, S.W.*STE 123
Geographic Location
To specify the geographic place of the named party
N404 is only passed on First Cost orders, for Trading Partners who have requested ship-to location information.
N4GRAND RAPIDSMI*49509
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Name
To identify a party by type of organization, name, and code
First Cost orders only
The N1*SU segment will only be sent if the first cost production factory was changed from the previous revision of the PO.
Example N1
N1SUSHOE FACTORY COMPANY NAME92002
Code identifying an organizational entity, a physical location, property or an individual
- SU
- Supplier/Manufacturer
Code designating the system/method of code structure used for Identification Code (67)
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Factory Number (internal to Shoe Carnival)
Detail
Line Item Change
To specify changes to a line item
POC10 through POC25 can be flexible in regard to element location, qualifier, and presence. Those listed above are preferred by Shoe Carnival and are ultimately at our discretion, but agreed upon between us and each of our trading partners. POC20 through POC23 will only be included if this segment is describing a “solid” case and not a “size run”. The data found in POC20 through POC23will be included in SLN11 through SLN14 for size run cases.
PO Change Conditions
POC02 = “AI”
• If an item was not on the previous revision of the PO, then “AI” will be used in POC02 to indicate to ‘Add Item’.
• If POC02 = “AI”, then all conditional elements of the POC segment corresponding to that item will be sent.
Example POC (POC02 = “AI”)
POC1.00AI036EA10*UP737974935921
POC02 = “CA”
• If an item has more than one change made from the previous revision of the PO, or a single change is made that is not encompassed by the other types of change (Add, Delete, Price/Cost, Quantity Decrease|Increase), then “CA” will be used in POC02 as a ‘Catch All’ change type code.
• If POC02 = “CA”, then only the elements that are changed, or which are necessary in order to communicate the product information to the trading partner will be sent.
• The previous and current ordered quantities will be sent with the “CA” change type code in order to confirm whether a quantity change was part of the “CA” change logic.
• It is possible that a change is made to product detail (i.e. style number or color code) that isn’t included in the details of the 860. In these cases, the “CA” qualifier will be used in POC02, but there may be no other product details included on the 860 to determine what was actually changed. This scenario would be an unavoidable instance, and email contact with Shoe Carnival’s EDI Department may be necessary in order to decipher what the change being communicated should be.
Example POC (POC02 = “CA”)
POC1.00CA3636EA10*UP737974935938CBBRANDVNKG123-AITSWEET FEETVE401BOCOBALTIZ6ZZM
POC02 = “DI”
• If an item was on the previous revision of the PO, but is removed from the current revision, then “DI” will be used in POC02 to indicate to ‘Delete Item’.
• Only the elements used to communicate the previous and current ordered quantities will be sent when POC02 = “DI”, in addition to any other elements necessary to communicate the product information to the trading partner.
Example POC (POC02 = “DI”)
POC1.00DI360EA*UP737974935921
POC02 = “PC”
• If the only change made to an item from the previous revision is a change in price (a.k.a. the “cost” that Shoe Carnival will pay the trading partner—NOT the resale price), then “PC” will be used in POC02 to indicate the ‘Price Change’.
• The previous and current ordered quantities will also be sent in order for some trading partners to be able to calculate any PO-level price/cost totals.
• Any elements necessary to communicate the product information to the trading partner will also be sent.
Example POC (POC02 = “PC”)
POC1.00PC3636EA10*UP737974935921
POC02 = “QD” or “QI”
• If the only change made to an item from the previous revision is an increase or decrease in the ordered quantity, then “QD” or “QI” will be used in POC02 to either indicate a ‘Quantity Decrease’ or ‘Quantity Increase’.
• The previous ordered quantity will be sent in POC03, and the current ordered quantity will be sent in POC04. Some organizations choose to interpret the POC03|04 as the previously ordered quantity and the delta/change quantity. For example, if an additional 12 units are ordered, in addition to the previously ordered 6 units, then Shoe Carnival will send 618, and not 612. This is in an effort to reduce confusion and maintain consistency when any quantities are changed or not changed when there are multiple changes made to an item.
Any elements necessary to communicate the product information to the trading partner will also be sent.
Example POC (POC02 = “QD”)
POC1.00QD3624EA*UP737974935921
Example POC (POC02 = “QI”)
POC1.00QI1236EA*UP737974935921
Alphanumeric characters assigned for differentiation within a transaction set
- POC01 is the purchase order line item identification.
Code specifying the type of change to the line item
- AI
- Add Additional Item(s)
- CA
- Changes To Line Items
- DI
- Delete Item(s)
- PC
- Price Change
- QD
- Quantity Decrease
- QI
- Quantity Increase
Quantity ordered
Previously ordered quantity
Quantity left to receive as qualified by the unit of measure
Current ordered quantity
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CA
- Case
Used for Casepacks
- EA
- Each
Used for Solids
Price per unit of product, service, commodity, etc.
This is the agreed upon amount Shoe Carnival is paying. The buying price is sent with a decimal point only when needed, i.e., $15.95 would be “15.95” and $29.00 would be “29”.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- SC
- Shoe Carnival-issued UPC
- SZ
- Size Run Code (Casepacks only)
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
Identifying number for a product or service
Product Number (UPC) Size Run Code
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- BO
- Buyers Color
- CB
- Buyer's Catalog Number
- IN
- Buyer's Item Number
- IT
- Buyer's Style Number
- IZ
- Buyer's Size Code
- VE
- Vendor Color
- VN
- Vendor's (Seller's) Item Number
- ZZ
- Buyer’s Width Code
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- BO
- Buyers Color
- CB
- Buyer's Catalog Number
- IN
- Buyer's Item Number
- IT
- Buyer's Style Number
- IZ
- Buyer's Size Code
- VE
- Vendor Color
- VN
- Vendor's (Seller's) Item Number
- ZZ
- Buyer’s Width Code
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- BO
- Buyers Color
- CB
- Buyer's Catalog Number
- IN
- Buyer's Item Number
- IT
- Buyer's Style Number
- IZ
- Buyer's Size Code
- VE
- Vendor Color
- VN
- Vendor's (Seller's) Item Number
- ZZ
- Buyer’s Width Code
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- BO
- Buyers Color
- CB
- Buyer's Catalog Number
- IN
- Buyer's Item Number
- IT
- Buyer's Style Number
- IZ
- Buyer's Size Code
- VE
- Vendor Color
- VN
- Vendor's (Seller's) Item Number
- ZZ
- Buyer’s Width Code
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- BO
- Buyers Color
- CB
- Buyer's Catalog Number
- IN
- Buyer's Item Number
- IT
- Buyer's Style Number
- IZ
- Buyer's Size Code
- VE
- Vendor Color
- VN
- Vendor's (Seller's) Item Number
- ZZ
- Buyer’s Width Code
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- BO
- Buyers Color
- CB
- Buyer's Catalog Number
- IN
- Buyer's Item Number
- IT
- Buyer's Style Number
- IZ
- Buyer's Size Code
- VE
- Vendor Color
- VN
- Vendor's (Seller's) Item Number
- ZZ
- Buyer’s Width Code
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- BO
- Buyers Color
- CB
- Buyer's Catalog Number
- IN
- Buyer's Item Number
- IT
- Buyer's Style Number
- IZ
- Buyer's Size Code
- VE
- Vendor Color
- VN
- Vendor's (Seller's) Item Number
- ZZ
- Buyer’s Width Code
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- BO
- Buyers Color
- CB
- Buyer's Catalog Number
- IT
- Buyer's Style Number
- IZ
- Buyer's Size Code
- VE
- Vendor Color
- VN
- Vendor's (Seller's) Item Number
- ZZ
- Buyer’s Width Code
Identifying number for a product or service
Pricing Information
To specify pricing information
This segment is not used if the trading partner will not apply a sticker with price to the product before shipment
This segment will be sent if POC02 = “AI”, or if POC02 = “CA” and the resale price was changed from the previous revision of the PO.
Example CTP
CTP*RES29.98
Code identifying pricing specification
- RES
- Resale
Price per unit of product, service, commodity, etc.
- See Figures Appendix for an example detailing the use of CTP03 and CTP04.
- See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.
This is the price at which Shoe Carnival dictates each pair of shoes in the preceding PO1 segment be marked. The selling price is sent with a decimal point only when needed, i.e., $15.95 would be “15.95” and $29.00 would be “29”.
Item Physical Details
To specify the physical qualities, packaging, weights, and dimensions relating to the item
This segment is only used for Solid packs, or whenever a trading partner needs any casepacks communicated with a combination of POC/PO4 segments
This segment will be sent if any one of the following conditions is met:
• POC02 = “AI”
• POC02 = “CA” and the pack factor was changed and the trading partner is set up to receive the pack factor and the item represented in the POC segment is a “solid pack”
• POC02 != “DI” and the PO4 segment is being used in conjunction with the POC segment to communicate a casepack
Example PO4
PO4*12
The number of inner containers, or number of eaches if there are no inner containers, per outer container
Number of pairs packed per case
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
Only used when Shoe Carnival supplies all or part of the ticketing
This segment will only be sent if there is a change in the estimated arrival date for the order or the type of ticketing supplied by Shoe Carnival changes or if POC02 = “AI”.
Example SAC
SACNI060VITC03
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
- N
- No Allowance or Charge
Code identifying the service, promotion, allowance, or charge
- I060
- Ticketing Service
Code identifying the agency assigning the code values
- VI
- Voluntary Inter-Industry Commerce Standard (VICS) EDI
Agency maintained code identifying the service, promotion, allowance, or charge
- SAC04 may be used to uniquely identify the service, promotion, allowance, or charge. In addition, it may be used in conjunction to further the code in SAC02.
- TC02
- Hang Tag
- TC03
- Gummed Label
- TC05
- String Tag
Destination Quantity
To specify destination and quantity detail
Only used for ship-to-DC/mark-for-store orders
• For ship-to-DC/mark-for-store orders, the following considerations are made:
• The SDQ segment(s) will be included only if POC02 = “AI” or if there are any changes to the distribution of the ordered quantity—including any changes to the quantity being ordered (POC02 = “QD” or “QI”).
• When the SDQ segment(s) is included, all store locations on the immediate previous and the current PO revisions and their distributed quantities will be listed—regardless of whether the individual quantities per store have been changed from the previous revision of the PO.
• The total distributed quantities listed in the SDQ segment(s) will equal the total ordered quantity in POC04.
Example SDQ
SDQEA9271198717612121290130413152322235614011
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- EA
- Each
Code designating the system/method of code structure used for Identification Code (67)
- SDQ02 is used only if different than previously defined in the transaction set.
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- SDQ03 is the store number.
Subline Item Detail
To specify product subline detail item data
Used only for casepacks; optionally suppressed if PrePack UPC is used in POC segment
SLN11 through SLN14 can be flexible in regard to element location, qualifier, and presence. Those listed above are preferred by Shoe Carnival and are ultimately at our discretion, but agreed upon between us and each of our trading partners.
PO Change Conditions
• The SLN segments will be included whenever the item represented in the POC segment is for a casepack. SLN06 will only be included if there is a change in the price/cost to Shoe Carnival or if POC02 = “AI”.
Example SLNs
SLN1.01**I2EA10*UP737974935921*IZ6ZZM
SLN1.02**I2EA10*UP737974935945*IZ7ZZM
SLN1.03**I3EA10*UP737974935969*IZ8ZZM
SLN1.04**I3EA10*UP737974935983*IZ9ZZM
SLN1.05**I2EA10*UP737974936003*IZ10ZZM
Alphanumeric characters assigned for differentiation within a transaction set
- SLN01 is the identifying number for the subline item.
- SLN01 is related to (but not necessarily equivalent to) the baseline item number. Example: 1.1 or 1A might be used as a subline number to relate to baseline number 1.
Code indicating the relationship between entities
- SLN03 is the configuration code indicating the relationship of the subline item to the baseline item.
- I
- Included
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- EA
- Each
Price per unit of product, service, commodity, etc.
This is the agreed upon amount Shoe Carnival is paying the trading partner for each pair. The buying price is sent with a decimal point only when needed, i.e., $15.95 would be “15.95” and $29.00 would be “29”.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- SLN09 through SLN28 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- SC
- Shoe Carnival-issued UPC
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
Identifying number for a product or service
UPC
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- IZ
- Buyer's Size Code
Identifying number for a product or service
U.S. Size
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- ZZ
- Buyer’s Width Code
Identifying number for a product or service
Width
Summary
CTT*8
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- Number of line items (CTT01) is the accumulation of the number of POC segments.
If used, hash total (CTT02) is the sum of the value of quantities ordered (POC03) for each POC segment.
Total number of line items in the transaction set
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Add quantities of sizes not previously ordered for existing style/color (Add Item)
GS*PC*SENDERGS*RECEIVERGS*20231103*024712*000000001*X*004010
ST*860*0008
BCH*04*SA*601013***20140717*****20140717
REF*RV*8
REF*CM*ADD MORE BLACK
POC*3.00*AI*0*12*EA*28.21**UP*737974273681*IN*1457981***VN*416355
CTP**RES*64.99
SDQ*EA*92*98*12
POC*3.00*AI*0*12*EA*28.21**UP*737974269936*IN*1457977***VN*416355
CTP**RES*64.99
SDQ*EA*92*98*12
POC*3.00*AI*0*24*EA*28.21**UP*737974272189*IN*1457979***VN*416355
CTP**RES*64.99
SDQ*EA*92*98*24
CTT*3
SE*15*0008
GE*1*000000001
IEA*1*000000001
Change shipping window (which also affected “date code” in SAC header segment)
GS*PC*SENDERGS*RECEIVERGS*20231103*024721*000000001*X*004010
ST*860*0001
BCH*04*SA*601007***20140623*****20140824
REF*RV*1
REF*CM*CHANGE DATES BUT NOT DISTRO
SAC*N**VI*TC*********084
DTM*037*20140808
DTM*038*20140812
CTT*0
SE*9*0001
GE*1*000000001
IEA*1*000000001
Change UPC for one item
GS*PC*SENDERGS*RECEIVERGS*20231103*024731*000000001*X*004010
ST*860*0001
BCH*04*SA*601013***20140717*****20140726
REF*RV*13
REF*CM*CHANGE UPC
POC*1.00*CA*60*60*EA***UP*737974257544*IN*1457973***VN*416355
SDQ*EA*92*98*60
CTT*1
SE*8*0001
GE*1*000000001
IEA*1*000000001
Decrease Sticker Price
GS*PC*SENDERGS*RECEIVERGS*20231103*024741*000000001*X*004010
ST*860*0006
BCH*04*SA*601013***20140717*****20140717
REF*RV*6
REF*CM*DECREASE STICKER
POC*1.00*CA*12*12*EA***UP*737974257520*IN*1457971***VN*416355
CTP**RES*64.99
SDQ*EA*92*98*12
POC*1.00*CA*24*24*EA***UP*737974257537*IN*1457972***VN*416355
CTP**RES*64.99
SDQ*EA*92*98*24
POC*1.00*CA*48*48*EA***UP*737974257643*IN*1457974***VN*416355
CTP**RES*64.99
SDQ*EA*92*98*48
POC*1.00*CA*36*36*EA***UP*737974263651*IN*1457976***VN*416355
CTP**RES*64.99
SDQ*EA*92*98*36
CTT*4
SE*18*0006
GE*1*000000001
IEA*1*000000001
Delete Item
GS*PC*SENDERGS*RECEIVERGS*20231103*024754*000000001*X*004010
ST*860*0003
BCH*04*SA*601013***20140717*****20140717
REF*RV*3
REF*CM*DELETE SIZE
POC*1.00*DI*12*0*EA***UP*737974257544*IN*1457973***VN*416355
SDQ*EA*92*98*0
CTT*1
SE*8*0003
GE*1*000000001
IEA*1*000000001
Extend Cancel Date
GS*PC*SENDERGS*RECEIVERGS*20231103*024804*000000001*X*004010
ST*860*0005
BCH*04*SA*601013***20140717*****20140717
REF*RV*5
REF*CM*EXTEND CANCEL DATE
DTM*038*20140808
CTT*0
SE*7*0005
GE*1*000000001
IEA*1*000000001
Multiple Changes – Add Item, Delete Item
GS*PC*SENDERGS*RECEIVERGS*20231103*024814*000000001*X*004010
ST*860*0004
BCH*04*SA*601013***20140717*****20140717
REF*RV*4
REF*CM*MULTIPLE CHANGES
POC*1.00*AI*0*36*EA*28.21**UP*737974263651*IN*1457976***VN*416355
CTP**RES*65
SDQ*EA*92*98*36
POC*2.00*DI*12*0*EA***UP*737974290947*IN*1457990***VN*416355
SDQ*EA*92*98*0
POC*2.00*DI*6*0*EA***UP*737974291067*IN*1457991***VN*416355
SDQ*EA*92*98*0
POC*2.00*DI*18*0*EA***UP*737974291098*IN*1457992***VN*416355
SDQ*EA*92*98*0
POC*2.00*DI*6*0*EA***UP*737974291135*IN*1457993***VN*416355
SDQ*EA*92*98*0
CTT*5
SE*17*0004
GE*1*000000001
IEA*1*000000001
Multiple Changes – Change shipping window, ...
GS*PC*SENDERGS*RECEIVERGS*20231103*024824*000000001*X*004010
ST*860*0010
BCH*04*SA*601013***20140717*****20140718
REF*RV*10
REF*CM*MANY MANY CHANGES
SAC*A*B950****3*.5
DTM*037*20140716
DTM*038*20140815
POC*1.00*AI*0*12*EA*28.21**UP*737974257650*IN*1457975***VN*416355
CTP**RES*64.99
SDQ*EA*92*98*12
POC*1.00*QD*36*24*EA***UP*737974263651*IN*1457976***VN*416355
SDQ*EA*92*98*24
POC*2.00*QI*6*12*EA***UP*737974290947*IN*1457990***VN*416355
SDQ*EA*92*98*12
POC*2.00*QD*18*12*EA***UP*737974291067*IN*1457991***VN*416355
SDQ*EA*92*98*12
POC*3.00*DI*24*0*EA***UP*737974129556*IN*1127112***VN*313138
SDQ*EA*92*98*0
CTT*5
SE*20*0010
GE*1*000000001
IEA*1*000000001
Quantity Decrease
GS*PC*SENDERGS*RECEIVERGS*20231103*024834*000000001*X*004010
ST*860*0002
BCH*04*SA*601013***20140717*****20140717
REF*RV*2
REF*CM*REDUCE WHITE
POC*2.00*QD*24*6*EA***UP*737974291135*IN*1457993***VN*416355
SDQ*EA*92*98*6
CTT*1
SE*8*0002
GE*1*000000001
IEA*1*000000001
Quantity Increase
GS*PC*SENDERGS*RECEIVERGS*20231103*024846*000000001*X*004010
ST*860*0001
BCH*04*SA*601013***20140717*****20140717
REF*RV*1
REF*CM*CHANGE QTY
POC*1.00*QI*36*48*EA***UP*737974257643*IN*1457974***VN*416355
SDQ*EA*92*98*48
CTT*1
SE*8*0001
GE*1*000000001
IEA*1*000000001
Reinstate a previously cancelled style/color (Add Item)
GS*PC*SENDERGS*RECEIVERGS*20231103*024855*000000001*X*004010
ST*860*0007
BCH*04*SA*601013***20140717*****20140717
REF*RV*7
REF*CM*REINSTATE LINE 2
POC*2.00*AI*0*12*EA*28.21**UP*737974290930*IN*1457989***VN*416355
CTP**RES*64.99
SDQ*EA*92*98*12
POC*2.00*AI*0*6*EA*28.21**UP*737974290947*IN*1457990***VN*416355
CTP**RES*64.99
SDQ*EA*92*98*6
POC*2.00*AI*0*18*EA*28.21**UP*737974291067*IN*1457991***VN*416355
CTP**RES*64.99
SDQ*EA*92*98*18
POC*2.00*AI*0*24*EA*28.21**UP*737974291098*IN*1457992***VN*416355
CTP**RES*64.99
SDQ*EA*92*98*24
CTT*4
SE*18*0007
GE*1*000000001
IEA*1*000000001
Replace style/color (Add Item + Delete Item)
GS*PC*SENDERGS*RECEIVERGS*20231103*024907*000000001*X*004010
ST*860*0009
BCH*04*SA*601013***20140717*****20140717
REF*RV*9
REF*CM*WRONG STYLE FOR BLACK COLOR ON
POC*3.00*AI*0*12*EA*28.21**UP*737974129570*IN*1127114***VN*313138
CTP**RES*64.99
SDQ*EA*92*98*12
POC*3.00*AI*0*12*EA*28.21**UP*737974129402*IN*1127110***VN*313138
CTP**RES*64.99
SDQ*EA*92*98*12
POC*3.00*AI*0*24*EA*28.21**UP*737974129556*IN*1127112***VN*313138
CTP**RES*64.99
SDQ*EA*92*98*24
POC*3.00*DI*12*0*EA***UP*737974273681*IN*1457981***VN*416355
SDQ*EA*92*98*0
POC*3.00*DI*12*0*EA***UP*737974269936*IN*1457977***VN*416355
SDQ*EA*92*98*0
POC*3.00*DI*24*0*EA***UP*737974272189*IN*1457979***VN*416355
SDQ*EA*92*98*0
CTT*6
SE*21*0009
GE*1*000000001
IEA*1*000000001
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