X12 850 Purchase Order
This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.
- ~ Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
- 01
- Duns (Dun & Bradstreet)
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
112084681T
112084681
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
- 01
- Duns (Dun & Bradstreet)
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- PO
- Purchase Order (850)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 850
- Purchase Order
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Purchase Order
To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates
Code specifying the type of Purchase Order
- CO
- Catalog Order
- DS
- Dropship
- OS
- Special Order
- PR
- Promotion
- RC
- Retailer Pre-commitment
Identifying number for Purchase Order assigned by the orderer/purchaser
Date expressed as CCYYMMDD
- BEG05 is the date assigned by the purchaser to purchase order.
Reference Identification 2P
To specify identifying information
Code qualifying the Reference Identification
- 2P
- Subdivision Identifier
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Wayfair Brand (Wayfair, Joss and Main, Dwell Studio, Birch Lane, All Modern etc..)
Joss and Main
Wayfair
Dwell Studio
Birch Lane
All Modern
Reference Identification Vendor
To specify identifying information
Code qualifying the Reference Identification
- VR
- Vendor ID Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Vendor ID Number
A free-form description to clarify the related data elements and their content
Warehouse Zip Code
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Code identifying the major duty or responsibility of the person or group named
- IC
- Information Contact
Free-form name
Name of supplier to fill this purchase order
Code identifying the type of communication number
- FX
- Facsimile
Complete communications number including country or area code when applicable
Supplier fax number
Code identifying the type of communication number
- TE
- Telephone
Complete communications number including country or area code when applicable
Supplier phone number
F.O.B. Related Instructions
To specify transportation instructions relating to shipment
Code identifying payment terms for transportation charges
- FOB01 indicates which party will pay the carrier.
- PC
- Prepaid but Charged to Customer
- PP
- Prepaid (by Seller)
- TP
- Third Party Pay
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
- A
- Allowance
Code identifying the service, promotion, allowance, or charge
Allowance code
Code indicating on what basis allowance or charge percent is calculated
- 4
- Discount/Net
Percent expressed as a percent
Percent indicated on this allowance (eg .02 = 2%)
Terms of Sale/Deferred Terms of Sale
To specify terms of sale
Terms
Code identifying type of payment terms
- If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.
- 01
- Basic
A free-form description to clarify the related data elements and their content
Date/Time Reference
To specify pertinent dates and times
Carrier Details (Routing Sequence/Transit Time)
To specify the carrier and sequence of routing and provide transit time information
Code designating the system/method of code structure used for Identification Code (67)
- When specifying a routing sequence to be used for the shipment movement in lieu of specifying each carrier within the movement, use TD502 to identify the party responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502.
- 2
- Standard Carrier Alpha Code (SCAC)
Code identifying a party or other code
Standard Carrier Alpha Code (SCAC)
Code specifying the method or type of transportation for the shipment
- ZZ
- Mutually defined
Free-form description of the routing or requested routing for shipment, or the originating carrier's identity
Speed of this shipment (Ship Speed)
Reference Identification
To transmit identifying information as specified by the Reference Identification Qualifier
Message Text
To provide a free-form format that allows the transmission of text information
Reference Identification
To transmit identifying information as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- TH
- Transportation Account Code (TAC)
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Message Text
To provide a free-form format that allows the transmission of text information
Name
To identify a party by type of organization, name, and code
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Code identifying the major duty or responsibility of the person or group named
- BJ
- Operations
Code identifying the type of communication number
- TE
- Telephone
Complete communications number including country or area code when applicable
Code identifying the type of communication number
- FX
- Facsimile
Complete communications number including country or area code when applicable
Code identifying the type of communication number
- EM
- Electronic Mail
Complete communications number including country or area code when applicable
Name
To identify a party by type of organization, name, and code
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- ST
- Ship To
Code designating the system/method of code structure used for Identification Code (67)
- 54
- Warehouse
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Warehouse Identification Code
Additional Name Information
To specify additional names or those longer than 35 characters in length
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Code which identifies a specific location
- C
- Commercial
- R
- Residential
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Code identifying the major duty or responsibility of the person or group named
- DC
- Delivery Contact
Code identifying the type of communication number
- TE
- Telephone
Complete communications number including country or area code when applicable
Code identifying the type of communication number
- FX
- Facsimile
Complete communications number including country or area code when applicable
Code identifying the type of communication number
- EM
- Electronic Mail
Complete communications number including country or area code when applicable
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- Z7
- Mark-for Party
Code designating the system/method of code structure used for Identification Code (67)
- 54
- Warehouse
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Warehouse Identification Code
Detail
Baseline Item Data
To specify basic and most frequently used line item data
- PO102 is required.
Alphanumeric characters assigned for differentiation within a transaction set
- PO101 is the line item identification.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- EA
- Each
Price per unit of product, service, commodity, etc.
Code identifying the type of unit price for an item
- PR
- Promotion
- WH
- Wholesale
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- VN
- Vendor's (Seller's) Item Number
Identifying number for a product or service
Vendor Part Number
Product/Item Description
To describe a product or process in coded or free-form format
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- F
- Free-form
A free-form description to clarify the related data elements and their content
Product Name
Reference Identification
To specify identifying information
Code qualifying the Reference Identification
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
A free-form description to clarify the related data elements and their content
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
- N
- No Allowance or Charge
Code identifying the service, promotion, allowance, or charge
- I530
- Volume Discount
Message Text
To provide a free-form format that allows the transmission of text information
Summary
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.
Total number of line items in the transaction set
Monetary Amount
To indicate the total monetary amount
- If AMT is used in the summary area, then AMT01 will = TT and AMT02 will indicate total transaction amount as calculated by the sender.
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
sample 2
REF*VR*SuID*Supplier Warehouse ZIP~
REF*2P*Brand~
PER*IC*Supplier Name*FX*Supplier Fax*TE*Supplier Telephone~
FOB*PC~
CTP**WHL~
SAC*A*Code****4*0.02~
ITD*01***********Terms~
DTM*010*20230110~
TD5**2*SCAC*ZZ*Ship Speed~
N9*PSM**Billing Info~
N9*TH*Ship Account Number~
MSG*Custom Comments (may repeat for each block of 264 characters)~
N1*BT*Bill To Name~
N3*Bill To Addr1*Bill To Addr2~
N4*Bill To City*CA*Bill to Zip*USA~
PER*BJ*BT*TE*Bill To Phone Number*FX*Bill to Fax Number*EM*Bill To Email~
N1*ST*Ship To Name*54*Location Code~
N2*Ship To Company Name~
N3*Ship To Addr1*Ship To Addr2~
N4*Ship To City*CA*Ship To Zip*USA*ZN*R~
PER*DC*ST*TE*Ship To Phone Number*FX*Ship To Fax Number*EM*Ship To Email~
N1*Z7**54*ID~
N1*LW*Customer Name~
N3*Customer Addr1*Customer Addr2~
N4*Customer City*CA*Customer Zip*USA~
PO1*Product Number*100*EA*100*WH*VN*Part Number~
PID*F****Product Name~
REF*QK*Event Name*Event End Date~
SAC*N*I530~
MSG*Custom Comments (may repeat for each block of 264 characters)~
CTT*1~
AMT*GV*10000~
Stedi is a registered trademark of Stedi, Inc. All names, logos, and brands of third parties listed on this page are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.