EDI 845 Price Authorization Acknowledgment/Status

Functional Group PA

X12M Supply Chain Subcommittee

This standard provides the format and establishes the data content of a price authorization acknowledgment/status transaction set. The price authorization acknowledgment/status transaction set is used by a vendor or manufacturer to transmit specific data relative to the status of or changes to outstanding price authorizations.

Heading

1. 1 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 2 · BPA · Beginning Segment for Price Authorization Acknowledgment/Status · Max 1 · Mandatory

   To identify the beginning of a Price Authorization Acknowledgment/Status transaction set.

3. 10 · NTE · Note/Special Instruction · Max 10 · Optional

   To transmit information in a free-form format, if necessary, for comment or special instruction

4. 20 · REF · Reference Numbers · Max 12 · Optional

   To transmit identifying numbers

5. 30 · PER · Administrative Communications Contact · Max 3 · Optional

   To identify a person or office to whom administrative communications should be directed

6. 40 · DTM · Date/Time Reference · Max 10 · Optional

   To specify pertinent dates and times

7. N1 Loop Optional Repeat 50

   1. 50 · N1 · Name · Max 1 · Mandatory

      To identify a party by type of organization, name and code

      The N1 loop is optional but, if used, segment N1 is mandatory.

   2. 60 · N2 · Additional Name Information · Max 2 · Optional

      To specify additional names or those longer than 35 characters in length

   3. 70 · N3 · Address Information · Max 2 · Optional

      To specify the location of the named party

   4. 80 · N4 · Geographic Location · Max 1 · Optional

      To specify the geographic place of the named party

   5. 90 · REF · Reference Numbers · Max 12 · Optional

      To transmit identifying numbers

   6. 100 · PER · Administrative Communications Contact · Max 3 · Optional

      To identify a person or office to whom administrative communications should be directed

Detail

1. CON Loop Mandatory Repeat 10000

   1. 110 · CON · Contract Number Detail · Max 1 · Mandatory

      To specify contract or reference number and status.

   2. 120 · REF · Reference Numbers · Max 12 · Optional

      To transmit identifying numbers

   3. 130 · PER · Administrative Communications Contact · Max 3 · Optional

      To identify a person or office to whom administrative communications should be directed

   4. 140 · DTM · Date/Time Reference · Max 10 · Optional

      To specify pertinent dates and times

   5. N1 Loop Optional Repeat 50

      1. 150 · N1 · Name · Max 1 · Mandatory

         To identify a party by type of organization, name and code

         The N1 loop is optional but, if used, segment N1 is mandatory.

      2. 160 · N2 · Additional Name Information · Max 2 · Optional

         To specify additional names or those longer than 35 characters in length

      3. 170 · N3 · Address Information · Max 2 · Optional

         To specify the location of the named party

      4. 180 · N4 · Geographic Location · Max 1 · Optional

         To specify the geographic place of the named party

      5. 190 · REF · Reference Numbers · Max 12 · Optional

         To transmit identifying numbers

      6. 200 · PER · Administrative Communications Contact · Max 3 · Optional

         To identify a person or office to whom administrative communications should be directed

      7. 210 · DTM · Date/Time Reference · Max 2 · Optional

         To specify pertinent dates and times

   6. PAD Loop Optional Repeat 1000

      1. 220 · PAD · Product Adjustment Detail · Max 1 · Mandatory

         To specify the product transfer type and/or line item number.

         The PAD loop is optional but, if used, segment PAD is mandatory.

      2. 230 · PRN · Product ID Numbers · Max 1 · Optional

         To supply identification numbers.

      3. 240 · PID · Product/Item Description · Max 200 · Optional

         To describe a product in coded or free-form format

      4. 250 · MEA · Measurements · Max 40 · Optional

         To specify physical measurements, including dimensions, tolerances, weights and counts.

      5. 260 · UIT · Unit Detail · Max 5 · Optional

         To specify item unit data

      6. 270 · QTY · Quantity · Max 5 · Optional

         To specify quantity information.

      7. 280 · AMT · Monetary Amount · Max 5 · Optional

         To indicate the total monetary amount.

         The AMT segment is to be used only in cases where the amount cannot be computed from other detail.

      8. 290 · CUR · Currency · Max 1 · Optional

         To specify the currency (dollars, pounds, francs, etc.) used in a transaction

      9. 300 · SSS · Special Services · Max 1 · Optional

         To specify special conditions or services associated with the purchased product

      10. 310 · SHP · Shipped/Received Information · Max 1 · Optional

          To specify shipment and/or receipt information

      11. 320 · DTM · Date/Time Reference · Max 2 · Optional

          To specify pertinent dates and times

Summary

1. 330 · CTT · Transaction Totals · Max 1 · Mandatory

   To transmit a hash total for a specific element in the transaction set

   Number of line items (CTT01) is the number of CON segments. If used, hash total (CTT02) is the sum of the quantities (QTY02).

2. 340 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).