845 Price Authorization Acknowledgment/Status

Functional Group PA

X12M Supply Chain Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data content of the Price Authorization Acknowledgment/Status Transaction Set (845) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used by a vendor or manufacturer to transmit specific data relative to the status of or changes to outstanding price authorizations.

Heading

Position
Segment
Name
Max use
0100
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
0200
Beginning Segment for Price Authorization Acknowledgment/StatusMandatory
Max 1
To identify the beginning of a Price Authorization Acknowledgment/Status Transaction Set
0250
CurrencyOptional
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
0300
Note/Special InstructionOptional
Max 10
To transmit information in a free-form format, if necessary, for comment or special instruction
0400
Reference IdentificationOptional
Max 12
To specify identifying information
0500
Administrative Communications ContactOptional
Max 3
To identify a person or office to whom administrative communications should be directed
0600
Date/Time ReferenceOptional
Max 10
To specify pertinent dates and times
N1 Loop
Repeat 10000
0700
NameMandatory
Max 1
To identify a party by type of organization, name, and code
0900
Address InformationOptional
Max 2
To specify the location of the named party
1000
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
1100
Reference IdentificationOptional
Max 12
To specify identifying information
1200
Administrative Communications ContactOptional
Max 3
To identify a person or office to whom administrative communications should be directed
1300
Date/Time ReferenceOptional
Max 10
To specify pertinent dates and times

Detail

Position
Segment
Name
Max use
CON Loop
Repeat 10000
0100
Contract Number DetailMandatory
Max 1
To specify contract or reference number and status
0200
Reference IdentificationOptional
Max >1
To specify identifying information
0300
Administrative Communications ContactOptional
Max 3
To identify a person or office to whom administrative communications should be directed
0400
Date/Time ReferenceOptional
Max 10
To specify pertinent dates and times
0450
Restrictions/ConditionsOptional
Max 10
To specify restrictions/conditions (such as shipping, ordering)
N1 Loop
Repeat >1
0500
NameMandatory
Max 1
To identify a party by type of organization, name, and code
0700
Address InformationOptional
Max 2
To specify the location of the named party
0800
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
0900
Reference IdentificationOptional
Max 12
To specify identifying information
1000
Administrative Communications ContactOptional
Max 3
To identify a person or office to whom administrative communications should be directed
1100
Date/Time ReferenceOptional
Max 2
To specify pertinent dates and times
1150
Restrictions/ConditionsOptional
Max 25
To specify restrictions/conditions (such as shipping, ordering)
PAD Loop
Repeat >1
1200
Product Adjustment DetailMandatory
Max 1
To specify the product transfer type, and/or line item number
1300
Restrictions/ConditionsOptional
Max 10
To specify restrictions/conditions (such as shipping, ordering)
1400
Product/Item DescriptionOptional
Max 200
To describe a product or process in coded or free-form format
1500
MeasurementsOptional
Max 40
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
1600
Unit DetailOptional
Max 20
To specify item unit data
1700
QuantityOptional
Max 5
To specify quantity information
1800
Monetary AmountOptional
Max 5
To indicate the total monetary amount
The AMT segment is to be used only in cases where the amount cannot be computed from other detail.
1900
CurrencyOptional
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
2000
Special ServicesOptional
Max 1
To specify special conditions or services associated with the purchased product
2100
Shipped/Received InformationOptional
Max 1
To specify shipment and/or receipt information
2200
Date/Time ReferenceOptional
Max 2
To specify pertinent dates and times
LIN Loop
Repeat 1
2300
Item IdentificationMandatory
Max 1
To specify basic item identification data
2350
Maintenance TypeOptional
Max 1
To identify the specific type of item maintenance
2400
Subline Item DetailOptional
Max 100
To specify product subline detail item data
N1 Loop
Repeat 10000
2500
NameMandatory
Max 1
To identify a party by type of organization, name, and code
2700
Address InformationOptional
Max 2
To specify the location of the named party
2800
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
2900
Date/Time ReferenceOptional
Max 10
To specify pertinent dates and times
3000
Restrictions/ConditionsOptional
Max 25
To specify restrictions/conditions (such as shipping, ordering)
CTP Loop
Repeat >1
3100
Pricing InformationMandatory
Max 1
To specify pricing information
3200
Date/Time ReferenceOptional
Max 10
To specify pertinent dates and times
3300
Restrictions/ConditionsOptional
Max 25
To specify restrictions/conditions (such as shipping, ordering)
N1 Loop
Repeat 10000
3400
NameMandatory
Max 1
To identify a party by type of organization, name, and code
3600
Address InformationOptional
Max 2
To specify the location of the named party
3700
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
3800
Date/Time ReferenceOptional
Max 10
To specify pertinent dates and times
3900
Restrictions/ConditionsOptional
Max 25
To specify restrictions/conditions (such as shipping, ordering)

Summary

Position
Segment
Name
Max use
0100
Transaction TotalsMandatory
Max 1
To transmit a hash total for a specific element in the transaction set
Number of line items (CTT01) is the accumulation of the number of CON segments. If used, hash total (CTT02) is the sum of the quantities (QTY02) for each QTY segment.
0200
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference and Mapping Guides are provided for marketing purposes and are free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.