845 Price Authorization Acknowledgment/Status

Functional Group PA

X12M Supply Chain Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data content of the Price Authorization Acknowledgment/Status Transaction Set (845) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used by a vendor or manufacturer to transmit specific data relative to the status of or changes to outstanding price authorizations.

Heading

Position
Segment
Name
Max use
  1. To indicate the start of a transaction set and to assign a control number

  2. To identify the beginning of a Price Authorization Acknowledgment/Status Transaction Set

  3. To specify the currency (dollars, pounds, francs, etc.) used in a transaction

  4. To transmit information in a free-form format, if necessary, for comment or special instruction

  5. To specify identifying information

  6. To identify a person or office to whom administrative communications should be directed

  7. To specify pertinent dates and times

  8. N1 Loop Optional
    Repeat 10000
    1. To identify a party by type of organization, name, and code

    2. To specify additional names

    3. To specify the location of the named party

    4. To specify the geographic place of the named party

    5. To specify identifying information

    6. To identify a person or office to whom administrative communications should be directed

    7. To specify pertinent dates and times

Detail

Position
Segment
Name
Max use
  1. CON Loop Mandatory
    Repeat 10000
    1. To specify contract or reference number and status

    2. To specify identifying information

    3. To identify a person or office to whom administrative communications should be directed

    4. To specify pertinent dates and times

    5. To specify restrictions/conditions (such as shipping, ordering)

    6. To specify terms of sale

    7. N1 Loop Optional
      Repeat 10000
      1. To identify a party by type of organization, name, and code

      2. To specify additional names

      3. To specify the location of the named party

      4. To specify the geographic place of the named party

      5. To specify identifying information

      6. To identify a person or office to whom administrative communications should be directed

      7. To specify pertinent dates and times

      8. To specify restrictions/conditions (such as shipping, ordering)

    8. PAD Loop Optional
      Repeat >1
      1. To specify the product transfer type, and/or line item number

      2. To specify restrictions/conditions (such as shipping, ordering)

      3. To describe a product or process in coded or free-form format

      4. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

      5. To specify item unit data

      6. To specify quantity information

      7. To indicate the total monetary amount

        The AMT segment is to be used only in cases where the amount cannot be computed from other detail.
      8. To specify the currency (dollars, pounds, francs, etc.) used in a transaction

      9. To specify special conditions or services associated with the purchased product

      10. To specify shipment and/or receipt information

      11. To specify pertinent dates and times

      12. LIN Loop Optional
        Repeat 1
        1. To specify basic item identification data

        2. To identify the specific type of item maintenance

        3. To specify product subline detail item data

      13. N1 Loop Optional
        Repeat 10000
        1. To identify a party by type of organization, name, and code

        2. To specify additional names

        3. To specify the location of the named party

        4. To specify the geographic place of the named party

        5. To specify pertinent dates and times

        6. To specify restrictions/conditions (such as shipping, ordering)

      14. CTP Loop Optional
        Repeat 25
        1. To specify pricing information

        2. To specify pertinent dates and times

        3. To specify restrictions/conditions (such as shipping, ordering)

        4. N1 Loop Optional
          Repeat 10000
          1. To identify a party by type of organization, name, and code

          2. To specify additional names

          3. To specify the location of the named party

          4. To specify the geographic place of the named party

          5. To specify pertinent dates and times

          6. To specify restrictions/conditions (such as shipping, ordering)

Summary

Position
Segment
Name
Max use
  1. To transmit a hash total for a specific element in the transaction set

    Number of line items (CTT01) is the accumulation of the number of CON segments. If used, hash total (CTT02) is the sum of the quantities (QTY02) for each QTY segment.
  2. To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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