870 Order Status Report

Functional Group RS

X12M Supply Chain Subcommittee

This standard provides the format and establishes the data contents of an order status report transaction set. The order status report transaction set provides the ability to report on the current status of an entire purchase order, selected line items on a purchase order, selected products/services on a purchase order, or purchase orders for a specific customer in their entirety or on a selection basis. The report format allows for the inclusion of ``reasons'' relative to the status of the purchase order(s). This transaction set may also be used to update the supplier's scheduled shipment or delivery date(s). This transaction set can result from either an inquiry (via the Order Status Inquiry Transaction Set [869]) or a prearranged schedule agreed to by the trading partners.

Heading

Position
Segment
Name
Max use
  1. To indicate the start of a transaction set and to assign a control number

  2. To indicate the beginning of an Order Status Report.

  3. To transmit information in a free-form format, if necessary, for comment or special instruction

  4. To specify identifying numbers.

  5. N1 Loop Optional
    Repeat 200
    1. To identify a party by type of organization, name and code

    2. To specify additional names or those longer than 35 characters in length

    3. To specify the location of the named party

    4. To specify the geographic place of the named party

    5. To specify identifying numbers.

    6. To identify a person or office to whom administrative communications should be directed

  6. To specify pertinent dates and times

Detail

Position
Segment
Name
Max use
  1. HL Loop Mandatory
    Repeat 1000
    1. To identify dependencies among and the content of hierarchically related groups of data segments.

    2. To provide reference to a specific purchase order

    3. ISR Loop Optional
      Repeat 104
      1. To specify detailed purchase order/item status.

      2. To describe a product or process in coded or free-form format

      3. To specify quantity information.

    4. To specify identifying numbers.

    5. To identify a person or office to whom administrative communications should be directed

    6. To specify pertinent dates and times

    7. N1 Loop Optional
      Repeat 200
      1. To identify a party by type of organization, name and code

      2. To specify additional names or those longer than 35 characters in length

      3. To specify the location of the named party

      4. To specify the geographic place of the named party

      5. To specify identifying numbers.

      6. To identify a person or office to whom administrative communications should be directed

    8. PO1 Loop Optional
      Repeat 1000
      1. To specify basic and most frequently used purchase order line item data

      2. To specify product subline detail item data

      3. To specify additional item related data involving variations in normal price/quantity structure.

      4. To describe a product or process in coded or free-form format

      5. To specify physical measurements, including dimensions, tolerances, weights and counts.

      6. To describe marking, packaging, loading and unloading requirements.

      7. ISR Loop Optional
        Repeat 104
        1. To specify detailed purchase order/item status.

        2. To describe a product or process in coded or free-form format

        3. To specify quantity information.

        4. To specify pertinent dates and times

        5. To identify a party by type of organization, name and code

        6. To specify the transportation details relative to commodity, weight and quantity.

        7. To specify the carrier, sequence of routing and to provide transit time information

        8. To specify transportation details relating to the equipment used by the carrier.

        9. To specify transportation special handling requirements and hazardous materials information

        10. To specify identifying numbers.

Summary

Position
Segment
Name
Max use
  1. To transmit a hash total for a specific element in the transaction set

    The number of line items (CTT01) is the accumulation of the number of HL segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.
  2. To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).

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