511 Requisition

Functional Group RN

X12M Supply Chain Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Requisition Transaction Set (511) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to requisition needed material and equipment from a supply distribution system for immediate consumption or stockage against projected requirements. The originator can also use this transaction set to inquire about the status of, amend, or terminate the original requisition. This transaction set may be used to convey a description and quantity of the required material, delivery and billing information, and other logistics information necessary to evaluate and meet the material needs of the originator. This transaction set is not used to establish a contractual relationship between trading partners, and may precede the use of a purchase order.

Heading

Position
Segment
Name
Max use
  1. To indicate the start of a transaction set and to assign a control number

  2. To indicate the beginning of a material management transaction and transmit identifying numbers and dates

  3. To specify pertinent dates and times

  4. To transmit information in a free-form format, if necessary, for comment or special instruction

  5. LM Loop Optional
    Repeat 50
    1. To transmit standard code list identification information

      The LM loop identifies logistic data common to the entire transaction set.
    2. Code to transmit standard industry codes

  6. N1 Loop Mandatory
    Repeat 20
    1. To identify a party by type of organization, name, and code

      The N1 loop identifies name and or address information common to the entire transaction set.
    2. To specify additional names or those longer than 35 characters in length

    3. To specify the location of the named party

    4. To specify the geographic place of the named party

    5. To identify a person or office to whom communications should be directed

Detail

Position
Segment
Name
Max use
  1. LX Loop Optional
    Repeat >1
    1. To reference a line number in a transaction set

    2. To transmit identifying information as specified by the Reference Identification Qualifier

    3. To specify basic and most frequently used line item data

    4. To identify the type or transmission or both of paperwork or supporting information

    5. To describe the type of demand and the intended use of material

    6. To specify information related to furnished material, equipment, property, information, and services

    7. To specify pertinent dates and times

    8. To indicate identifying marks and numbers for shipping containers

    9. To specify basic item identification data

    10. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

    11. To describe an item in free-form format

    12. To transmit information in a free-form format, if necessary, for comment or special instruction

    13. LM Loop Optional
      Repeat 50
      1. To transmit standard code list identification information

      2. Code to transmit standard industry codes

    14. QTY Loop Optional
      Repeat >1
      1. To specify quantity information

        Each iteration of the QTY loop qualifies a portion of the total quanity ordered with particular logistics information codes.
      2. LM Loop Optional
        Repeat 50
        1. To transmit standard code list identification information

        2. Code to transmit standard industry codes

    15. N1 Loop Optional
      Repeat 100
      1. To identify a party by type of organization, name, and code

        The N1 loop identifies the name and address information unique to each use of the LX loop.
      2. To specify additional names or those longer than 35 characters in length

      3. To specify the location of the named party

      4. To specify the geographic place of the named party

      5. To identify a person or office to whom communications should be directed

    16. REF Loop Optional
      Repeat >1
      1. To specify identifying information

        The REF loop conveys serial and lot number inventory data.
      2. To specify pertinent dates and times

      3. To transmit identifying information as specified by the Reference Identification Qualifier

      4. To identify a party by type of organization, name, and code

      5. Contractual or operational port or point relevant to the movement of the cargo

      6. LM Loop Optional
        Repeat 50
        1. To transmit standard code list identification information

        2. Code to transmit standard industry codes

    17. FA1 Loop Optional
      Repeat >1
      1. To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation

      2. To specify the detailed accounting data

  2. To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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