EDI 511 Requisition

Functional Group RN

X12M Supply Chain Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Requisition Transaction Set (511) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to requisition needed material and equipment from a supply distribution system for immediate consumption or stockage against projected requirements. The originator can also use this transaction set to inquire about the status of, amend, or terminate the original requisition. This transaction set may be used to convey a description and quantity of the required material, delivery and billing information, and other logistics information necessary to evaluate and meet the material needs of the originator. This transaction set is not used to establish a contractual relationship between trading partners, and may preceed the use of a purchase order.

Heading

Position
Segment
Name
Max use
  1. To indicate the start of a transaction set and to assign a control number

  2. To indicate the beginning of a material management transaction and to transmit identifying numbers and dates

  3. To identify a person or office to whom communications should be directed

  4. To transmit information in a free-form format, if necessary, for comment or special instruction

  5. LM Loop Optional
    Repeat 50
    1. To transmit standard code list identification information

      The LM loop identifies logistic data common to the entire transaction set.
    2. Code to transmit standard industry codes

  6. N1 Loop Mandatory
    Repeat 20
    1. To identify a party by type of organization, name and code

      The N1 loop identifies name and or address information common to the entire transaction set.
    2. To specify additional names or those longer than 35 characters in length

    3. To specify the location of the named party

    4. To specify the geographic place of the named party

Detail

Position
Segment
Name
Max use
  1. LX Loop Mandatory
    Repeat 200
    1. To reference a line number in a transaction set.

    2. To specify pertinent dates and times

      The G62 segment identifies the Requisition Control Date.
    3. PO1 Loop Mandatory
      Repeat 2000
      1. To specify basic and most frequently used line item data

      2. To transmit identifying numbers and descriptive information as specified by the reference number qualifier

      3. To transmit financial accounting data

      4. To identify the type and transmission of paperwork or supporting information

      5. To describe the type of demand and the intended use of material

      6. To specify information related to furnished material, equipment, property, information, and services.

      7. To specify pertinent dates and times

      8. To indicate identifying marks and numbers for shipping containers

      9. To specify basic item identification data.

        If the LIN segment is used, do not use LIN01.
      10. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001.)

      11. To describe an item in free-form format

      12. To transmit information in a free-form format, if necessary, for comment or special instruction

      13. LM Loop Optional
        Repeat 50
        1. To transmit standard code list identification information

          The LM loop identifies logistic management data unique to each use of the PO1 loop.
        2. Code to transmit standard industry codes

      14. QTY Loop Optional
        Repeat 25
        1. To specify quantity information.

          Each iteration of the QTY loop qualifies a portion of the total quanity ordered with particular logistics information codes.
        2. LM Loop Optional
          Repeat 50
          1. To transmit standard code list identification information

          2. Code to transmit standard industry codes

      15. N1 Loop Optional
        Repeat 100
        1. To identify a party by type of organization, name and code

          The N1 loop identifies the name and address information unique to each use of the PO1 loop.
        2. To specify additional names or those longer than 35 characters in length

        3. To specify the location of the named party

        4. To specify the geographic place of the named party

        5. To identify a person or office to whom communications should be directed

      16. REF Loop Optional
        Repeat 5000
        1. To specify identifying numbers.

          The REF loop conveys serial and lot number inventory data or status information when the transaction set is a follow-up transaction.
        2. To specify pertinent dates and times

        3. To transmit identifying numbers and descriptive information as specified by the reference number qualifier

        4. To identify a party by type of organization, name and code

        5. Contractual or operational port or point relevant to the movement of the cargo.

          The R4 segment is used when the REF loop is used to provide any available status information in a follow-up transaction set.
        6. LM Loop Optional
          Repeat 50
          1. To transmit standard code list identification information

          2. Code to transmit standard industry codes

  2. To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).

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