210 Motor Carrier Freight Details and Invoice

Functional Group IM

X12I Transportation Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Motor Carrier Freight Details and Invoice Transaction Set (210) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide detail information for charges for services rendered by a motor carrier. It is used both as a motor carrier invoice to request payment or as details pertaining to motor freight shipment(s) charges.

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What is an EDI 210?

An EDI 210 Motor Carrier Freight Details and Invoice communicates invoicing details for an EDI 204 Motor Carrier Load Tender from a carrier to a freight broker. It contains the total invoicing cost for the shipment (L3 segment), any accessorial charges related to the shipment per stop (L1 segment) and proof of delivery data (POD segment).

How is an EDI 210 used?

The EDI 210 is used to close the loop on a shipment that was created via an EDI 204 Motor Carrier Load Tender.

Heading

Position
Segment
Name
Max use

  1. To indicate the start of a transaction set and to assign a control number

  2. To transmit basic data relating to the carrier's invoice

  3. To allow for positive identification of transaction set purpose

  4. To specify data required for electronic payment

  5. To specify the currency being used in the transaction set

  6. To specify terms of sale

  7. To transmit identifying information as specified by the Reference Identification Qualifier

  8. To specify pertinent dates and times

  9. To specify carrier and routing sequences and details

  10. To specify special handling instructions in coded or free-form format

  11. To transmit information in a free-form format for comment or special instruction

  12. 0100 Loop Optional
    Repeat 10

    1. To identify a party by type of organization, name, and code

    2. To specify additional names or those longer than 35 characters in length

    3. To specify the location of the named party

    4. To specify the geographic place of the named party

    5. To transmit identifying information as specified by the Reference Identification Qualifier

  13. 0200 Loop Optional
    Repeat 10

    1. To identify the equipment

    2. To record seal numbers used and the organization that applied the seals

  14. 0250 Loop Optional
    Repeat 999999

    1. To specify the purchase order details for a shipment

    2. To specify destination and quantity detail

Detail

Position
Segment
Name
Max use
  1. 0300 Loop Optional
    Repeat 999

    1. To specify stop-off details in terms of weight, quantity and volume

      Loops 0300, 0305, 0310 and 0320 shall only be used to identify all stop-off locations and associated data for loading and unloading of freight with the exception of the original stop-off location (shipper) for truckload carriers. The original stop-off location (shipper) shall be transmitted in loop 0100.

    2. To transmit identifying information as specified by the Reference Identification Qualifier

    3. To specify pertinent dates and times

    4. To specify special handling instructions in coded or free-form format

    5. 0305 Loop Optional
      Repeat 999999

      1. To specify the purchase order details for a shipment

      2. To specify destination and quantity detail

    6. 0310 Loop Optional
      Repeat 2

      1. To identify a party by type of organization, name, and code

      2. To specify additional names or those longer than 35 characters in length

      3. To specify the location of the named party

      4. To specify the geographic place of the named party

      5. To transmit identifying information as specified by the Reference Identification Qualifier

      6. 0320 Loop Optional
        Repeat 10

        1. To identify the equipment

        2. To record seal numbers used and the organization that applied the seals

  2. 0400 Loop Optional
    Repeat 9999

    1. To reference a line number in a transaction set

    2. To transmit identifying information as specified by the Reference Identification Qualifier

    3. To specify the data relative to carrier invoices on consolidated shipments

    4. To provide proof of delivery

    5. To specify the line item in terms of description, quantity, packaging, and marks and numbers

    6. To specify information relative to hazardous material

    7. To specify free-form hazardous material descriptive data in addition to the information provided in the H1 segment

    8. To specify quantity, weight, volume, and type of service for a line item including applicable "quantity/rate-as" data

    9. To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements

    10. To describe physical dimensions and quantities

    11. To reference details of the tariff used to arrive at applicable rates or charge

    12. To transmit information in a free-form format for comment or special instruction

    13. 0430 Loop Optional
      Repeat 999999

      1. To specify the purchase order details for a shipment

      2. To specify destination and quantity detail

    14. 0460 Loop Optional
      Repeat 999999

      1. To identify a party by type of organization, name, and code

        Loops 0460 and 0463 shall be used to identify all small package carrier details related to the consignee (delivery location) and the related shipment. The shipper shall be identified in loop 0100.
        Loops 0460 and 0465 shall be used to identify consolidation shipment data. Code CO shall be used in B2A02 to indicate that the above conditions are present in the transaction set.

      2. To specify additional names or those longer than 35 characters in length

      3. To specify the location of the named party

      4. To specify the geographic place of the named party

      5. To transmit identifying information as specified by the Reference Identification Qualifier

      6. To specify the data relative to carrier invoices on consolidated shipments

      7. 0463 Loop Optional
        Repeat 999999

        1. To transmit identifying codes, weights, and other related information related to an individual carton (package)

        2. To transmit identifying information as specified by the Reference Identification Qualifier

        3. To identify forms of unitization, liability issues, and special services

        4. To specify special charge code and the associated monetary amount

        5. To provide proof of delivery

        6. To specify pertinent dates and times

      8. 0465 Loop Optional
        Repeat 999999

        1. To specify the purchase order details for a shipment

        2. To specify destination and quantity detail

Summary

Position
Segment
Name
Max use

  1. To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items

  2. To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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