EDI 210 Motor Carrier Freight Details and Invoice

Functional Group IM

X12I Transportation Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Motor Carrier Freight Details and Invoice Transaction Set (210) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide detail information for charges for services rendered by a motor carrier. It is used both as a motor carrier invoice to request payment or as details pertaining to motor freight shipment(s) charges.

What is an EDI 210?

An EDI 210 Motor Carrier Freight Details and Invoice communicates invoicing details for an EDI 204 Motor Carrier Load Tender from a carrier to a freight broker. It contains the total invoicing cost for the shipment (L3 segment), any accessorial charges related to the shipment per stop (L1 segment) and proof of delivery data (POD segment).

How is an EDI 210 used?

The EDI 210 is used to close the loop on a shipment that was created via an EDI 204 Motor Carrier Load Tender.

Heading

1. 010 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 020 · B3 · Beginning Segment for Carrier's Invoice · Max 1 · Mandatory

   To transmit basic data relating to the carrier's invoice

3. 025 · B2A · Set Purpose · Max 1 · Mandatory

   To allow for positive identification of transaction set purpose

4. 030 · C2 · Bank ID · Max 1 · Optional

   To specify data required for electronic payment

5. 040 · C3 · Currency · Max 1 · Optional

   To specify the currency being used in the transaction set

6. 050 · ITD · Terms of Sale/Deferred Terms of Sale · Max 1 · Optional

   To specify terms of sale

7. 060 · N9 · Reference Identification · Max 300 · Optional

   To transmit identifying information as specified by the Reference Identification Qualifier

8. 070 · G62 · Date/Time · Max 6 · Optional

   To specify pertinent dates and times

9. 080 · R3 · Route Information - Motor · Max 12 · Optional

   To specify carrier and routing sequences and details

10. 090 · H3 · Special Handling Instructions · Max 6 · Optional

    To specify special handling instructions in coded or free-form format

11. 100 · K1 · Remarks · Max 10 · Optional

    To transmit information in a free-form format for comment or special instruction

12. 0100 Loop Optional Repeat 10

    1. 110 · N1 · Name · Max 1 · Mandatory

       To identify a party by type of organization, name, and code

    2. 120 · N2 · Additional Name Information · Max 1 · Optional

       To specify additional names or those longer than 35 characters in length

    3. 130 · N3 · Address Information · Max 2 · Optional

       To specify the location of the named party

    4. 140 · N4 · Geographic Location · Max 1 · Optional

       To specify the geographic place of the named party

    5. 150 · N9 · Reference Identification · Max 5 · Optional

       To transmit identifying information as specified by the Reference Identification Qualifier

13. 0200 Loop Optional Repeat 10

    1. 160 · N7 · Equipment Details · Max 1 · Mandatory

       To identify the equipment

    2. 170 · M7 · Seal Numbers · Max 2 · Optional

       To record seal numbers used and the organization that applied the seals

14. 0250 Loop Optional Repeat 999999

    1. 180 · SPO · Shipment Purchase Order Detail · Max 1 · Mandatory

       To specify the purchase order details for a shipment

    2. 185 · SDQ · Destination Quantity · Max 10 · Optional

       To specify destination and quantity detail

Detail

1. 0300 Loop Optional Repeat 999

   1. 010 · S5 · Stop Off Details · Max 1 · Mandatory

      To specify stop-off details in terms of weight, quantity and volume

      Loops 0300, 0305, 0310 and 0320 shall only be used to identify all stop-off locations and associated data for loading and unloading of freight with the exception of the original stop-off location (shipper) for truckload carriers. The original stop-off location (shipper) shall be transmitted in loop 0100.

   2. 020 · N9 · Reference Identification · Max 10 · Optional

      To transmit identifying information as specified by the Reference Identification Qualifier

   3. 030 · G62 · Date/Time · Max 10 · Optional

      To specify pertinent dates and times

   4. 040 · H3 · Special Handling Instructions · Max 6 · Optional

      To specify special handling instructions in coded or free-form format

   5. 0305 Loop Optional Repeat 999999

      1. 045 · SPO · Shipment Purchase Order Detail · Max 1 · Mandatory

         To specify the purchase order details for a shipment

      2. 047 · SDQ · Destination Quantity · Max 10 · Optional

         To specify destination and quantity detail

   6. 0310 Loop Optional Repeat 2

      1. 050 · N1 · Name · Max 1 · Mandatory

         To identify a party by type of organization, name, and code

      2. 060 · N2 · Additional Name Information · Max 1 · Optional

         To specify additional names or those longer than 35 characters in length

      3. 070 · N3 · Address Information · Max 2 · Optional

         To specify the location of the named party

      4. 080 · N4 · Geographic Location · Max 1 · Optional

         To specify the geographic place of the named party

      5. 090 · N9 · Reference Identification · Max 5 · Optional

         To transmit identifying information as specified by the Reference Identification Qualifier

      6. 0320 Loop Optional Repeat 10

         1. 100 · N7 · Equipment Details · Max 1 · Mandatory

            To identify the equipment

         2. 110 · M7 · Seal Numbers · Max 2 · Optional

            To record seal numbers used and the organization that applied the seals

2. 0400 Loop Optional Repeat 9999

   1. 120 · LX · Assigned Number · Max 1 · Mandatory

      To reference a line number in a transaction set

   2. 130 · N9 · Reference Identification · Max 5 · Optional

      To transmit identifying information as specified by the Reference Identification Qualifier

   3. 135 · CSD · Consolidated Shipment Invoice Data · Max 20 · Optional

      To specify the data relative to carrier invoices on consolidated shipments

   4. 137 · POD · Proof of Delivery · Max 1 · Optional

      To provide proof of delivery

   5. 140 · L5 · Description, Marks and Numbers · Max 30 · Optional

      To specify the line item in terms of description, quantity, packaging, and marks and numbers

   6. 150 · H1 · Hazardous Material · Max 3 · Optional

      To specify information relative to hazardous material

   7. 160 · H2 · Additional Hazardous Material Description · Max 2 · Optional

      To specify free-form hazardous material descriptive data in addition to the information provided in the H1 segment

   8. 170 · L0 · Line Item - Quantity and Weight · Max 10 · Optional

      To specify quantity, weight, volume, and type of service for a line item including applicable "quantity/rate-as" data

   9. 180 · L1 · Rate and Charges · Max 10 · Optional

      To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements

   10. 190 · L4 · Measurement · Max 10 · Optional

       To describe physical dimensions and quantities

   11. 200 · L7 · Tariff Reference · Max 10 · Optional

       To reference details of the tariff used to arrive at applicable rates or charge

   12. 210 · K1 · Remarks · Max 10 · Optional

       To transmit information in a free-form format for comment or special instruction

   13. 0430 Loop Optional Repeat 999999

       1. 220 · SPO · Shipment Purchase Order Detail · Max 1 · Mandatory

          To specify the purchase order details for a shipment

       2. 230 · SDQ · Destination Quantity · Max 10 · Optional

          To specify destination and quantity detail

   14. 0460 Loop Optional Repeat 999999

       1. 240 · N1 · Name · Max 1 · Mandatory

          To identify a party by type of organization, name, and code

          Loops 0460 and 0463 shall be used to identify all small package carrier details related to the consignee (delivery location) and the related shipment. The shipper shall be identified in loop 0100.
          Loops 0460 and 0465 shall be used to identify consolidation shipment data. Code CO shall be used in B2A02 to indicate that the above conditions are present in the transaction set.

       2. 250 · N2 · Additional Name Information · Max 1 · Optional

          To specify additional names or those longer than 35 characters in length

       3. 260 · N3 · Address Information · Max 2 · Optional

          To specify the location of the named party

       4. 270 · N4 · Geographic Location · Max 1 · Optional

          To specify the geographic place of the named party

       5. 280 · N9 · Reference Identification · Max 10 · Optional

          To transmit identifying information as specified by the Reference Identification Qualifier

       6. 290 · CSD · Consolidated Shipment Invoice Data · Max 20 · Optional

          To specify the data relative to carrier invoices on consolidated shipments

       7. 0463 Loop Optional Repeat 999999

          1. 300 · CD3 · Carton (Package) Detail · Max 1 · Mandatory

             To transmit identifying codes, weights, and other related information related to an individual carton (package)

          2. 310 · N9 · Reference Identification · Max 20 · Optional

             To transmit identifying information as specified by the Reference Identification Qualifier

          3. 320 · H6 · Special Services · Max 10 · Optional

             To identify forms of unitization, liability issues, and special services

          4. 330 · L9 · Charge Detail · Max 10 · Optional

             To specify special charge code and the associated monetary amount

          5. 335 · POD · Proof of Delivery · Max 1 · Optional

             To provide proof of delivery

          6. 340 · G62 · Date/Time · Max 1 · Optional

             To specify pertinent dates and times

       8. 0465 Loop Optional Repeat 999999

          1. 350 · SPO · Shipment Purchase Order Detail · Max 1 · Mandatory

             To specify the purchase order details for a shipment

          2. 360 · SDQ · Destination Quantity · Max 10 · Optional

             To specify destination and quantity detail

Summary

1. 010 · L3 · Total Weight and Charges · Max 1 · Optional

   To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items

2. 020 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)