210 Motor Carrier Freight Details and Invoice

Functional Group IM

X12I Transportation Subcommittee

This X12 Transaction Set contains the format and establishes the data contents of the Motor Carrier Freight Details and Invoice Transaction Set (210) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide detail information for charges for services rendered by a motor carrier. It is used both as a motor carrier invoice to request payment or as details pertaining to motor freight shipment(s) charges.

What is an EDI 210?

An EDI 210 Motor Carrier Freight Details and Invoice communicates invoicing details for an EDI 204 Motor Carrier Load Tender from a carrier to a freight broker. It contains the total invoicing cost for the shipment (L3 segment), any accessorial charges related to the shipment per stop (L1 segment) and proof of delivery data (POD segment).

How is an EDI 210 used?

The EDI 210 is used to close the loop on a shipment that was created via an EDI 204 Motor Carrier Load Tender.

Heading

Position
Segment
Name
Max use
0100
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
0200
Beginning Segment for Carrier's InvoiceMandatory
Max 1
To transmit basic data relating to the carrier's invoice
0300
Bank IDOptional
Max 1
To specify data required for electronic payment
0400
Currency IdentifierOptional
Max 1
To specify the currency being used in the transaction set
0600
Business Instructions and Reference NumberOptional
Max 300
To specify instructions in this business relationship or a reference number
0700
Date/TimeOptional
Max 6
To specify pertinent dates and times
0800
Route Information - MotorOptional
Max 12
To specify carrier and routing sequences and details
0900
Special Handling InstructionsOptional
Max 6
To specify special handling instructions in coded or free-form format
1000
RemarksOptional
Max 10
To transmit information in a free-form format for comment or special instruction
0100 Loop
Repeat 10
1100
Party IdentificationMandatory
Max 1
To identify a party by type of organization, name, and code
1300
Party LocationOptional
Max 2
To specify the location of the named party
1400
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
1500
Business Instructions and Reference NumberOptional
Max 5
To specify instructions in this business relationship or a reference number
0200 Loop
Repeat 10
1600
Equipment DetailsMandatory
Max 1
To identify the equipment
1700
Seal NumbersOptional
Max 2
To record seal numbers used and the organization that applied the seals
0250 Loop
Repeat 999999
1800
Order Information DetailMandatory
Max 1
To specify order information detail
1850
Destination QuantityOptional
Max 10
To specify destination and quantity detail

Detail

Position
Segment
Name
Max use
0300 Loop
Repeat 999
0100
Stop-off DetailsMandatory
Max 1
To specify stop-off detail reference numbers and stop reason
Loops 0300, 0305, 0310 and 0320 shall only be used to identify locations and associated data for loading and unloading of freight.
0200
Business Instructions and Reference NumberOptional
Max 10
To specify instructions in this business relationship or a reference number
0300
Date/TimeOptional
Max 10
To specify pertinent dates and times
0400
Special Handling InstructionsOptional
Max 6
To specify special handling instructions in coded or free-form format
0305 Loop
Repeat 999999
0450
Order Information DetailMandatory
Max 1
To specify order information detail
0470
Destination QuantityOptional
Max 10
To specify destination and quantity detail
0310 Loop
Repeat 2
0500
Party IdentificationMandatory
Max 1
To identify a party by type of organization, name, and code
0700
Party LocationOptional
Max 2
To specify the location of the named party
0800
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
0900
Business Instructions and Reference NumberOptional
Max 5
To specify instructions in this business relationship or a reference number
0320 Loop
Repeat 10
1000
Equipment DetailsMandatory
Max 1
To identify the equipment
1100
Seal NumbersOptional
Max 2
To record seal numbers used and the organization that applied the seals
0400 Loop
Repeat >1
1200
Transaction Set Line NumberMandatory
Max 1
To reference a line number in a transaction set
1300
Business Instructions and Reference NumberOptional
Max 20
To specify instructions in this business relationship or a reference number
1400
Description, Marks and NumbersOptional
Max 30
To specify the line item in terms of description, quantity, packaging, and marks and numbers
1500
Hazardous MaterialOptional
Max 3
To specify information relative to hazardous material
1600
Additional Hazardous Material DescriptionOptional
Max 2
To specify free-form hazardous material descriptive data in addition to the information provided in the H1 segment
1700
Line Item - Quantity and WeightOptional
Max 10
To specify quantity, weight, volume, and type of service for a line item including applicable "quantity/rate-as" data
1800
Rate and ChargesOptional
Max 50
To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements
1900
MeasurementOptional
Max 10
To describe physical dimensions and quantities
2000
Tariff ReferenceOptional
Max 10
To reference details of the tariff used to arrive at applicable rates or charge
2100
RemarksOptional
Max 10
To transmit information in a free-form format for comment or special instruction
0430 Loop
Repeat 999999
2200
Order Information DetailMandatory
Max 1
To specify order information detail
2300
Destination QuantityOptional
Max 10
To specify destination and quantity detail
0460 Loop
Repeat 999999
2400
Party IdentificationMandatory
Max 1
To identify a party by type of organization, name, and code
Loops 0460 and 0463 shall be used to identify all small package carrier details related to the consignee (delivery location) and the related shipment. The shipper shall be identified in loop 0100.
2600
Party LocationOptional
Max 2
To specify the location of the named party
2700
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
2800
Business Instructions and Reference NumberOptional
Max 10
To specify instructions in this business relationship or a reference number
0463 Loop
Repeat 999999
3000
Carton (Package) DetailMandatory
Max 1
To transmit identifying codes, weights, and other related information related to an individual carton (package)
3100
Business Instructions and Reference NumberOptional
Max 20
To specify instructions in this business relationship or a reference number
3200
Special ServicesOptional
Max 10
To identify forms of unitization, liability issues, and special services
3300
Charge DetailOptional
Max 50
To specify special charge code and the associated monetary amount
3350
Proof of DeliveryOptional
Max 1
To provide proof of delivery
3400
Date/TimeOptional
Max 1
To specify pertinent dates and times
0465 Loop
Repeat 999999
3500
Order Information DetailMandatory
Max 1
To specify order information detail
3600
Destination QuantityOptional
Max 10
To specify destination and quantity detail

Summary

Position
Segment
Name
Max use
0100
Total Weight and ChargesOptional
Max 1
To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items
0200
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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