312 Arrival Notice (Ocean)

Functional Group IO

X12I Transportation Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Arrival Notice (Ocean) Transaction Set (312) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide all the information necessary for a consignee to receive a shipment including customs, payments due, and estimated arrival date and time of shipment.

Heading

Position
Segment
Name
Max use
0100
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
0200
Beginning Segment for Carrier's InvoiceMandatory
Max 1
To transmit basic data relating to the carrier's invoice
0300
AuthenticationOptional
Max 2
To specify the authority for authorizing an action and the date authentication is made
0400
Arrival DetailsMandatory
Max 1
To specify estimated arrival date and shipment method of payment
0500
CurrencyOptional
Max 1
To specify the currency being used in the transaction set
0600
Shipment Type InformationOptional
Max 1
To specify the General Commodity (GC) code and any required special indicators for the shipment
0700
Beyond RoutingOptional
Max 1
To specify routing of a beyond point
0800
Route InformationOptional
Max 13
To specify carrier and routing sequences and details
0900
Reference IdentificationOptional
Max 15
To transmit identifying information as specified by the Reference Identification Qualifier
1000
Vessel IdentificationMandatory
Max 2
To provide vessel details and voyage number
N1 Loop
Repeat 10
1100
NameMandatory
Max 1
To identify a party by type of organization, name, and code
1300
Address InformationOptional
Max 2
To specify the location of the named party
1400
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
R4 Loop
Repeat 20
1500
Port or TerminalMandatory
Max 1
Contractual or operational port or point relevant to the movement of the cargo
1600
Date/Time ReferenceOptional
Max 15
To specify pertinent dates and times
1700
Special Handling InstructionsOptional
Max 6
To specify special handling instructions in coded or free-form format
1800
Description, Marks and NumbersOptional
Max 1
To specify the line item in terms of description, quantity, packaging, and marks and numbers

Detail

Position
Segment
Name
Max use
LX Loop
Repeat 999
0100
Assigned NumberMandatory
Max 1
To reference a line number in a transaction set
N7 Loop
Repeat 999
0200
Equipment DetailsMandatory
Max 1
To identify the equipment
0250
QuantityOptional
Max 1
To specify quantity information
0300
Equipment EnvironmentOptional
Max 1
To describe the operating environment of the equipment
0400
Seal NumbersOptional
Max 5
To record seal numbers used and the organization that applied the seals
0500
Equipment and TemperatureOptional
Max 1
To relate equipment type and required temperatures
0600
MeasurementOptional
Max 1
To describe physical dimensions and quantities
H1 Loop
Repeat 2
0700
Hazardous MaterialMandatory
Max 1
To specify information relative to hazardous material
0800
Additional Hazardous Material DescriptionOptional
Max 10
To specify free-form hazardous material descriptive data in addition to the information provided in the H1 segment
LH1 Loop
Repeat 100
0810
Hazardous Identification InformationMandatory
Max 1
To specify the hazardous commodity identification reference number and quantity
0820
Hazardous Classification InformationOptional
Max 4
To specify the hazardous notation and endorsement information
0830
Hazardous Material Shipping NameOptional
Max 10
To specify the hazardous material shipping name and additional descriptive requirements
0840
Freeform Hazardous Material InformationOptional
Max 25
To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments
0850
EPA Required DataOptional
Max 3
To specify the Environmental Protection Agency (EPA) information relating to shipments of hazardous material
0860
Canadian Dangerous RequirementsOptional
Max 1
To specify additional Transport Canada requirements covering transportation of dangerous goods in Canada
0870
Transborder Hazardous RequirementsOptional
Max 3
To specify the placard information required by the second government agency when shipment is to cross into another country
0880
Hazardous Material Identifying Reference NumbersOptional
Max 5
To transmit specific hazardous material reference numbers
0890
Administrative Communications ContactOptional
Max 5
To identify a person or office to whom administrative communications should be directed
L0 Loop
Repeat 120
0900
Line Item - Quantity and WeightMandatory
Max 1
To specify quantity, weight, volume, and type of service for a line item including applicable "quantity/rate-as" data
1000
Description, Marks and NumbersOptional
Max 999
To specify the line item in terms of description, quantity, packaging, and marks and numbers
L1 Loop
Repeat 20
1100
Rate and ChargesMandatory
Max 1
To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements
1200
CurrencyOptional
Max 1
To specify the currency being used in the transaction set
1300
Tariff ReferenceOptional
Max 1
To reference details of the tariff used to arrive at applicable rates or charge
H1 Loop
Repeat 2
1400
Hazardous MaterialMandatory
Max 1
To specify information relative to hazardous material
1500
Additional Hazardous Material DescriptionOptional
Max 10
To specify free-form hazardous material descriptive data in addition to the information provided in the H1 segment
LH1 Loop
Repeat 100
1510
Hazardous Identification InformationMandatory
Max 1
To specify the hazardous commodity identification reference number and quantity
1520
Hazardous Classification InformationOptional
Max 4
To specify the hazardous notation and endorsement information
1530
Hazardous Material Shipping NameOptional
Max 10
To specify the hazardous material shipping name and additional descriptive requirements
1540
Freeform Hazardous Material InformationOptional
Max 25
To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments
1550
EPA Required DataOptional
Max 3
To specify the Environmental Protection Agency (EPA) information relating to shipments of hazardous material
1560
Canadian Dangerous RequirementsOptional
Max 1
To specify additional Transport Canada requirements covering transportation of dangerous goods in Canada
1570
Transborder Hazardous RequirementsOptional
Max 3
To specify the placard information required by the second government agency when shipment is to cross into another country
1580
Hazardous Material Identifying Reference NumbersOptional
Max 5
To transmit specific hazardous material reference numbers
1590
Administrative Communications ContactOptional
Max 5
To identify a person or office to whom administrative communications should be directed

Summary

Position
Segment
Name
Max use
0100
Event DetailOptional
Max 10
To specify information about a specific event
0200
Total Weight and ChargesMandatory
Max 1
To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items
L1 Loop
Repeat 20
0300
Rate and ChargesMandatory
Max 1
To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements
0400
CurrencyOptional
Max 1
To specify the currency being used in the transaction set
0500
RemarksOptional
Max 999
To transmit information in a free-form format for comment or special instruction
0600
Business Instructions and Reference NumberOptional
Max 1
To specify instructions in this business relationship or a reference number
0700
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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