839 Project Cost Reporting

Functional Group PK

X12M Supply Chain Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Project Cost Reporting Transaction Set (839) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set provides the transmission of cost and schedule information to support performance measurement (earned value), program management reporting, and contract funds status reporting. This transaction set will also support the Department of Defense (DoD), Department of Energy (DoE), NASA, and other government agency Cost/Schedule Control Systems Criteria (C/SCSC) and funds status reporting requirements. It is designed to serve the needs of government agencies, prime contractors, and their subcontractors.

Heading

Position
Segment
Name
Max use
0100
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
0200
Beginning Segment for Project Cost ReportingMandatory
Max 1
To indicate the beginning of the Project Cost Reporting Transaction Set and provide information identifying a program name, number, contract type, and security classification
0300
Reference IdentificationOptional
Max >1
To specify identifying information
0400
Deliverable InformationOptional
Max >1
To identify the product to be delivered or the service to be performed
0500
Monetary AmountOptional
Max >1
To indicate the total monetary amount
0600
Percent AmountsOptional
Max >1
To qualify percent amounts and supply percent amounts
0700
Date/Time ReferenceOptional
Max >1
To specify pertinent dates and times
N1 Loop
Repeat >1
0800
NameMandatory
Max 1
To identify a party by type of organization, name, and code
At least one iteration of the N1 loop is required to identify the contractor.
1000
Address InformationOptional
Max 2
To specify the location of the named party
1100
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
1200
Administrative Communications ContactOptional
Max >1
To identify a person or office to whom administrative communications should be directed
1300
Reference IdentificationOptional
Max >1
To specify identifying information
1400
Date/Time ReferenceOptional
Max >1
To specify pertinent dates and times

Detail

Position
Segment
Name
Max use
CFT Loop
Repeat >1
0100
Cost Reporting Format TypeMandatory
Max 1
To identify the cost reporting type, type of units reported, and funds details for the Contract Funds Status Report (CFSR)
0200
CalendarOptional
Max >1
To identify the calendar and working shift details for the plan or schedule
0300
Reference IdentificationOptional
Max >1
To specify identifying information
BSD Loop
Repeat >1
0400
Breakdown Structure DescriptionMandatory
Max 1
To define discrete line items within industry or government reports
0500
Reference IdentificationOptional
Max >1
To specify identifying information
0600
Date/Time ReferenceOptional
Max >1
To specify pertinent dates and times
0700
Monetary AmountOptional
Max >1
To indicate the total monetary amount
0800
QuantityOptional
Max >1
To specify quantity information
0900
Period AmountOptional
Max >1
To indicate a quantity, and/or amount for an identified period
1000
Percent AmountsOptional
Max >1
To qualify percent amounts and supply percent amounts
1100
Rate Amounts or PercentsOptional
Max >1
To identify rate amounts or percents for a specific cost or other line item
1150
Administrative Communications ContactOptional
Max >1
To identify a person or office to whom administrative communications should be directed
1200
Message TextOptional
Max >1
To provide a free-form format that allows the transmission of text information
CLI Loop
Repeat >1
1300
Cost Line ItemMandatory
Max 1
To identify the cost line items associated with a specific reporting structure reference (i.e., a work breakdown structure) or summary project level reference
1400
Reference IdentificationOptional
Max >1
To specify identifying information
1500
Date/Time ReferenceOptional
Max >1
To specify pertinent dates and times
1600
Monetary AmountOptional
Max >1
To indicate the total monetary amount
1700
QuantityOptional
Max >1
To specify quantity information
1800
Period AmountOptional
Max >1
To indicate a quantity, and/or amount for an identified period
1900
Percent AmountsOptional
Max >1
To qualify percent amounts and supply percent amounts
2000
Rate Amounts or PercentsOptional
Max >1
To identify rate amounts or percents for a specific cost or other line item
2050
Administrative Communications ContactOptional
Max >1
To identify a person or office to whom administrative communications should be directed
2100
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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