204 Motor Carrier Load Tender

Functional Group SM

X12I Transportation Subcommittee

This X12 Transaction Set contains the format and establishes the data contents of the Motor Carrier Load Tender Transaction Set (204) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to allow shippers or other interested parties to offer (tender) a shipment to a full load (truckload) motor carrier including detailed scheduling, equipment requirements, commodities, and shipping instructions pertinent to a load tender. It is not to be used to provide a motor carrier with data relative to a Less-than-Truckload bill of lading, pickup notification, or manifest.

What is an EDI 204?

An EDI 204 Motor Carrier Load Tender communicates shipment requests to the freight industry from a freight broker to a carrier. It contains information about the shipment details, including the number of stops (S5 segment), the pickup and delivery dates (G62 segment), and the size of the shipment (AT8 segment).

How is an EDI 204 used?

For example, Broker A sends an EDI 204 Motor Carrier Load Tender to Carrier B requesting pallet pickup. Carrier B responds with an EDI 990 Response to Load Tender accepting the shipment. If Carrier B rejects the shipment, Broker A would then send the 204 to the next best carrier.

Heading

Position
Segment
Name
Max use
0100
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
0200
Beginning Segment for Shipment Information TransactionMandatory
Max 1
To transmit basic data relating to shipment information
0300
Set PurposeMandatory
Max 1
To allow for positive identification of transaction set purpose
0400
Currency IdentifierOptional
Max 1
To specify the currency being used in the transaction set
0800
Business Instructions and Reference NumberOptional
Max 99999
To specify instructions in this business relationship or a reference number
0900
Date/TimeOptional
Max 1
To specify pertinent dates and times
Segment G62 in header is used to convey the must-respond-by date and time when responding to a 204 transaction.
1000
Interline InformationOptional
Max 1
To identify the interline carrier and relevant data
0050 Loop
Repeat 99
1100
Bill of Lading Handling RequirementsMandatory
Max 1
To identify Bill of Lading handling and service requirements
1150
Currency IdentifierOptional
Max 1
To specify the currency being used in the transaction set
1200
Pallet Shipment InformationOptional
Max 1
To specify pallet information including quantity, exchange, and weight
1250
Hazardous CertificationOptional
Max 6
To specify the name of the person certifying that the shipment complies with the regulations and/or the actual certification
1300
Note/Special InstructionOptional
Max 10
To transmit information in a free-form format, if necessary, for comment or special instruction
0100 Loop
Repeat 5
1400
Party IdentificationMandatory
Max 1
To identify a party by type of organization, name, and code
Loop 0100 is used to convey name and address detail relative to bill-to, party controlling freight, or other shipment level name and address information. It is not used to convey ship from or ship to detail which should be handled within loop 0300 in table 2.
1600
Party LocationOptional
Max 2
To specify the location of the named party
1700
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
1800
Business Instructions and Reference NumberOptional
Max 1
To specify instructions in this business relationship or a reference number
1900
ContactOptional
Max 3
To identify a person or office to whom communications should be directed
0200 Loop
Repeat 10
2000
Equipment DetailsMandatory
Max 1
To identify the equipment
2030
Accessorial Equipment DetailsOptional
Max 1
To identify the accessorial equipment required to load or unload product
2050
Additional Equipment DetailsOptional
Max 1
To identify additional equipment details
2080
MeasurementsOptional
Max 1
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
2100
Seal NumbersOptional
Max 2
To record seal numbers used and the organization that applied the seals

Detail

Position
Segment
Name
Max use
0300 Loop
Repeat 999
0100
Stop-off DetailsMandatory
Max 1
To specify stop-off detail reference numbers and stop reason
0200
Business Instructions and Reference NumberOptional
Max 99999
To specify instructions in this business relationship or a reference number
0300
Date/TimeOptional
Max 3
To specify pertinent dates and times
Use G62 segment either in loop 0300 or loop 0350, but not both.
0400
Shipment Weight, Packaging and Quantity DataOptional
Max 1
To specify shipment details in terms of weight, and quantity of handling units
Segment AT8 in loop 0300 is intended for the transmitting of total weight, quantity, and volume relative to the specific stop-off. Should weight, quantity, and volume also be sent in segment AT8 in loop 0320 and tied to commodity detail, then the accumulated amounts of weight, quantity, and volume in the AT8 segment in loop 0320 should equal the amounts in the single AT8 occurrence in loop 0300.
0500
Lading DetailOptional
Max 99999
To transmit detailed lading data pertinent to a pickup or delivery
Use LAD segment either in loop 0300 or loop 0350, but not both.
0305 Loop
Repeat 99
0600
Bill of Lading Handling RequirementsMandatory
Max 1
To identify Bill of Lading handling and service requirements
0620
Currency IdentifierOptional
Max 1
To specify the currency being used in the transaction set
0630
Pallet Shipment InformationOptional
Max 1
To specify pallet information including quantity, exchange, and weight
0650
Note/Special InstructionOptional
Max 20
To transmit information in a free-form format, if necessary, for comment or special instruction
0310 Loop
Repeat 1
0700
Party IdentificationMandatory
Max 1
To identify a party by type of organization, name, and code
0900
Party LocationOptional
Max 2
To specify the location of the named party
1000
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
1200
ContactOptional
Max 3
To identify a person or office to whom communications should be directed
0320 Loop
Repeat 99999
1300
Description, Marks and NumbersMandatory
Max 1
To specify the line item in terms of description, quantity, packaging, and marks and numbers
1350
Shipment Weight, Packaging and Quantity DataOptional
Max 1
To specify shipment details in terms of weight, and quantity of handling units
0323 Loop
Repeat 99
1351
Bill of Lading Handling RequirementsMandatory
Max 1
To identify Bill of Lading handling and service requirements
1355
Currency IdentifierOptional
Max 1
To specify the currency being used in the transaction set
1356
Business Instructions and Reference NumberOptional
Max >1
To specify instructions in this business relationship or a reference number
1360
MeasurementsOptional
Max 10
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
1370
Administrative Communications ContactOptional
Max 1
To identify a person or office to whom administrative communications should be directed
The PER segment is used to specify the sales representative for the product shipped.
1375
MeasurementOptional
Max 1
To describe physical dimensions and quantities
0325 Loop
Repeat 99
1400
ContactMandatory
Max 1
To identify a person or office to whom communications should be directed
The G61 segment contains the person or company to be contacted by the carrier in case of emergency.
1410
Business Instructions and Reference NumberOptional
Max 5
To specify instructions in this business relationship or a reference number
The L11 segment contains the specific hazardous material reference numbers. Used in loop 0325 it pertains to all iterations of loop 0330 following.
1420
Hazardous CertificationOptional
Max 6
To specify the name of the person certifying that the shipment complies with the regulations and/or the actual certification
0330 Loop
Repeat 25
1430
Hazardous Identification InformationMandatory
Max 1
To specify the hazardous commodity identification reference number and quantity
1440
Hazardous Classification InformationOptional
Max 4
To specify the hazardous notation and endorsement information
1450
Hazardous Material Shipping Name InformationOptional
Max 10
To specify the hazardous material shipping name and additional descriptive requirements
1460
Free-form Hazardous Material InformationOptional
Max 20
To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments
1470
EPA Required DataOptional
Max 3
To specify the Environmental Protection Agency (EPA) information relating to shipments of hazardous material
1480
Canadian Dangerous RequirementsOptional
Max 1
To specify additional Transport Canada requirements covering transportation of dangerous goods in Canada
1490
Transborder Hazardous RequirementsOptional
Max 3
To specify the placard information required by the second government agency when shipment is to cross into another country
0350 Loop
Repeat 99999
1500
Order Information DetailMandatory
Max 1
To specify order information detail
Use loop 0350 for conveying seller's order/invoice level detail or buyer's purchase order level detail. If not using order level detail, this loop should not be used.
1600
Date/TimeOptional
Max 2
To specify pertinent dates and times
1800
Lading DetailOptional
Max 99999
To transmit detailed lading data pertinent to a pickup or delivery
0360 Loop
Repeat 99999
1900
Description, Marks and NumbersMandatory
Max 1
To specify the line item in terms of description, quantity, packaging, and marks and numbers
If sending order level detail within the 0350 loop, then use L5 and AT8 segments in loop 0360 to relay commodity detail. Otherwise, use L5 and AT8 segments within the 0320 loop to relay commodity detail. Use either loop 0320 or loop 0360, but not both.
1950
Shipment Weight, Packaging and Quantity DataOptional
Max 1
To specify shipment details in terms of weight, and quantity of handling units
Accumulated weights, quantities, and volumes sent in the AT8 segment in loop 0360 should total to the weight, quantity, and volume in the OID segment in loop 0350. Accumulated weights and quantities in the LAD segment in loop 0350 should total to the weight and quantity in the OID segment in loop 0350.
1955
MeasurementOptional
Max 1
To describe physical dimensions and quantities
0365 Loop
Repeat 99
2000
ContactMandatory
Max 1
To identify a person or office to whom communications should be directed
The G61 segment contains the person or company to be contacted by the carrier in case of emergency.
2010
Business Instructions and Reference NumberOptional
Max 5
To specify instructions in this business relationship or a reference number
The L11 segment contains the specific hazardous material reference numbers. Used in loop 0365 it pertains to all iterations of loop 0370 following.
2020
Hazardous CertificationOptional
Max 6
To specify the name of the person certifying that the shipment complies with the regulations and/or the actual certification
0370 Loop
Repeat 25
2030
Hazardous Identification InformationMandatory
Max 1
To specify the hazardous commodity identification reference number and quantity
2040
Hazardous Classification InformationOptional
Max 4
To specify the hazardous notation and endorsement information
2050
Hazardous Material Shipping Name InformationOptional
Max 10
To specify the hazardous material shipping name and additional descriptive requirements
2060
Free-form Hazardous Material InformationOptional
Max 20
To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments
2070
EPA Required DataOptional
Max 3
To specify the Environmental Protection Agency (EPA) information relating to shipments of hazardous material
2080
Canadian Dangerous RequirementsOptional
Max 1
To specify additional Transport Canada requirements covering transportation of dangerous goods in Canada
2090
Transborder Hazardous RequirementsOptional
Max 3
To specify the placard information required by the second government agency when shipment is to cross into another country
0380 Loop
Repeat 10
2100
Equipment DetailsMandatory
Max 1
To identify the equipment
2200
Accessorial Equipment DetailsOptional
Max 1
To identify the accessorial equipment required to load or unload product
2300
Additional Equipment DetailsOptional
Max 1
To identify additional equipment details
2400
MeasurementsOptional
Max 1
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
2500
Seal NumbersOptional
Max 2
To record seal numbers used and the organization that applied the seals

Summary

Position
Segment
Name
Max use
0100
Total Weight and ChargesOptional
Max 1
To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items
1000 Loop
Repeat 1
0150
Transaction Set Line NumberMandatory
Max 1
To reference a line number in a transaction set
0175
MeasurementOptional
Max 1
To describe physical dimensions and quantities
0200
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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