838 Trading Partner Profile

Functional Group TD

X12M Supply Chain Subcommittee

This X12 Transaction Set contains the format and establishes the data contents of the Trading Partner Profile Transaction Set (838) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to request, change, verify or transmit business profile information to or from a trading partner. This information can be used by the receiver to facilitate the processing of the sender's business transactions. The transaction set may be used to convey government survey information, business classification, general survey information, summary supplier ratings, changes in the EDI environment information, tax information, entity relationships, and general business profile information to update automated information data bases between trading partners.

Heading

Position
Segment
Name
Max use
0100
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
0200
Beginning Segment For Trading Partner ProfileMandatory
Max 1
To indicate the type and purpose of the profile data
0210
Request InformationOptional
Max 1
To identify the requested limitations and the corresponding response actions of an inquiry
0250
Administrative Communications ContactOptional
Max 1
To identify a person or office to whom administrative communications should be directed
0270
Specification IdentifierOptional
Max >1
To provide a description of the included specification or technical data items
0280
Date/Time ReferenceOptional
Max >1
To specify pertinent dates and times
LX Loop
Repeat >1
0290
Transaction Set Line NumberMandatory
Max 1
To reference a line number in a transaction set
0300
Place or LocationOptional
Max 1
To indicate action to be taken for the location specified and to qualify the location specified
For each occurrence of the PLA segment within the LX loop, the sum of FBB03 for separately identified countries cannot exceed 100.
0400
Place/Location DescriptionOptional
Max >1
To further define and describe a place or location
0500
Item IdentificationOptional
Max >1
To specify basic item identification data
N1 Loop
Repeat >1
0600
Party IdentificationMandatory
Max 1
To identify a party by type of organization, name, and code
0800
Party LocationOptional
Max 2
To specify the location of the named party
0900
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
0950
Equipment, Shipment, or Real Property LocationOptional
Max 1
To specify the location of a piece of equipment, a shipment, or real property in terms of city and state or longitude and latitude or postal code
The MS1 segment is used to pass the latitude and longitude of the party identified in the N1 loop.
1000
Extended Reference InformationOptional
Max >1
To transmit identifying information as specified by the Reference Identification Qualifier
1100
Administrative Communications ContactOptional
Max >1
To identify a person or office to whom administrative communications should be directed
1200
CurrencyOptional
Max >1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
1300
Tax ReferenceOptional
Max >1
To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction
1400
F.O.B. Related InstructionsOptional
Max >1
To specify transportation instructions relating to shipment
1600
Carrier Details (Routing Sequence/Transit Time)Optional
Max >1
To specify the carrier and sequence of routing and provide transit time information
1650
Specification IdentifierOptional
Max >1
To provide a description of the included specification or technical data items
1700
Foreign and Industry BusinessOptional
Max >1
To specify amount or percentage of foreign and/or industry business by the trading partner
1710
Date/Time ReferenceOptional
Max 10
To specify pertinent dates and times
1720
MeasurementsOptional
Max >1
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
LCD Loop
Repeat >1
1730
Place/Location DescriptionMandatory
Max 1
To further define and describe a place or location
1750
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
1760
Equipment, Shipment, or Real Property LocationOptional
Max 1
To specify the location of a piece of equipment, a shipment, or real property in terms of city and state or longitude and latitude or postal code
The MS1 segment is used to pass the latitude and longitude of the place/location identified in the LCD loop.
1770
Demographic InformationOptional
Max >1
To supply demographic information
1780
MeasurementsOptional
Max >1
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
TPD Loop
Repeat >1
1800
Trading Partner DetailMandatory
Max 1
To describe attribute of a trading partner
1900
Extended Reference InformationOptional
Max >1
To transmit identifying information as specified by the Reference Identification Qualifier
2000
Product/Item DescriptionOptional
Max >1
To describe a product or process in coded or free-form format
2100
Date/Time ReferenceOptional
Max >1
To specify pertinent dates and times
2150
Loop HeaderOptional
Max 1
To indicate that the next segment begins a loop
TUD Loop
Repeat >1
2200
Trade Union DataMandatory
Max 1
To allow for the identification of trade union data related to a specific location or product line
2300
Date/Time ReferenceOptional
Max >1
To specify pertinent dates and times
2400
Party IdentificationOptional
Max 1
To identify a party by type of organization, name, and code
2600
Party LocationOptional
Max 2
To specify the location of the named party
2700
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
2800
Administrative Communications ContactOptional
Max >1
To identify a person or office to whom administrative communications should be directed
2850
Loop TrailerOptional
Max 1
To indicate that the loop immediately preceding this segment is complete
SPR Loop
Repeat >1
2900
Supplier RatingMandatory
Max 1
To convey a rating value or score of a trading partner
3000
Extended Reference InformationOptional
Max >1
To transmit identifying information as specified by the Reference Identification Qualifier
3100
Date/Time ReferenceOptional
Max >1
To specify pertinent dates and times
PAM Loop
Repeat >1
3200
Period AmountMandatory
Max 1
To indicate a quantity, and/or amount for an identified period
3300
Date/Time ReferenceOptional
Max >1
To specify pertinent dates and times
3400
Tax ReferenceOptional
Max >1
To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction
3500
CurrencyOptional
Max >1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
TXN Loop
Repeat >1
3600
Transaction CapabilitiesMandatory
Max 1
To indicate EDI transaction capabilities
3700
Extended Reference InformationOptional
Max >1
To transmit identifying information as specified by the Reference Identification Qualifier
3800
Date/Time ReferenceOptional
Max >1
To specify pertinent dates and times
LM Loop
Repeat >1
3810
Code Source InformationMandatory
Max 1
To transmit standard code list identification information
3820
Industry Code IdentificationMandatory
Max >1
To identify standard industry codes
ENE Loop
Repeat >1
3900
Electronic Systems EnvironmentMandatory
Max 1
To specify electronic systems environment
N1 Loop
Repeat >1
4000
Party IdentificationMandatory
Max 1
To identify a party by type of organization, name, and code
4200
Party LocationOptional
Max 2
To specify the location of the named party
4300
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
4400
Trading Partner DetailOptional
Max >1
To describe attribute of a trading partner
4500
Product/Item DescriptionOptional
Max >1
To describe a product or process in coded or free-form format
4600
Extended Reference InformationOptional
Max >1
To transmit identifying information as specified by the Reference Identification Qualifier
4700
Administrative Communications ContactOptional
Max >1
To identify a person or office to whom administrative communications should be directed
TXN Loop
Repeat >1
4800
Transaction CapabilitiesMandatory
Max 1
To indicate EDI transaction capabilities
4900
Extended Reference InformationOptional
Max >1
To transmit identifying information as specified by the Reference Identification Qualifier
5000
Date/Time ReferenceOptional
Max >1
To specify pertinent dates and times
5100
Entity RelationshipOptional
Max >1
To identify the explicit relationship between entities, i.e., parent, child, peer
5200
Monetary Amount InformationOptional
Max >1
To indicate the total monetary amount
5300
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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