869 Order Status Inquiry

Functional Group RS

X12M Supply Chain Subcommittee

This X12 Transaction Set contains the format and establishes the data contents of the Order Status Inquiry Transaction Set (869) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to request all pertinent information relative to an entire purchase order, selected line items on a purchase order, or selected products/services on a purchase order. Inquiry can also be made for all or a selected portion of the customer's ordered items, all or a selected portion of the customer's unshipped items, or all or a selected portion of the customer's shipped items.

Heading

Position
Segment
Name
Max use
0100
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
0200
Beginning Segment for Order Status InquiryMandatory
Max 1
To indicate the beginning of an order status inquiry and provide the type of customer status inquiry
0300
Note/Special InstructionOptional
Max 100
To transmit information in a free-form format, if necessary, for comment or special instruction

Detail

Position
Segment
Name
Max use
HL Loop
Repeat >1
0100
Hierarchical LevelMandatory
Max 1
To identify dependencies among and the content of hierarchically related groups of data segments
0200
Purchase Order ReferenceOptional
Max 1
To provide reference to a specific purchase order
0300
Date/Time ReferenceOptional
Max 10
To specify pertinent dates and times
0500
Item IdentificationOptional
Max >1
To specify basic item identification data
0600
Product/Item DescriptionOptional
Max 1000
To describe a product or process in coded or free-form format
0700
MeasurementsOptional
Max 40
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
0800
Quantity InformationOptional
Max 1
To specify quantity information
0900
Demand DetailOptional
Max >1
To describe the type of demand and the intended use of material
1000
Furnished Goods and ServicesOptional
Max 1
To specify information related to furnished material, equipment, property, information, and services
REF Loop
Repeat >1
1050
Reference InformationMandatory
Max 1
To specify identifying information
1080
Date/Time ReferenceOptional
Max >1
To specify pertinent dates and times
N1 Loop
Repeat >1
1100
Party IdentificationMandatory
Max 1
To identify a party by type of organization, name, and code
1300
Party LocationOptional
Max 2
To specify the location of the named party
1400
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
1500
Reference InformationOptional
Max 12
To specify identifying information
1600
Administrative Communications ContactOptional
Max 3
To identify a person or office to whom administrative communications should be directed
LM Loop
Repeat >1
1700
Code Source InformationMandatory
Max 1
To transmit standard code list identification information
1800
Industry Code IdentificationMandatory
Max >1
To identify standard industry codes
FA1 Loop
Repeat >1
1900
Type of Financial Accounting DataMandatory
Max 1
To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation
2000
Accounting DataMandatory
Max >1
To specify the detailed accounting data

Summary

Position
Segment
Name
Max use
0100
Transaction TotalsOptional
Max 1
To transmit a hash total for a specific element in the transaction set
CTT01 is the number of HL segments. CTT02 is not used.
0200
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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