EDI 869 Order Status Inquiry

Functional Group RS

X12M Supply Chain Subcommittee

This X12 Transaction Set contains the format and establishes the data contents of the Order Status Inquiry Transaction Set (869) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to request all pertinent information relative to an entire purchase order, selected line items on a purchase order, or selected products/services on a purchase order. Inquiry can also be made for all or a selected portion of the customer's ordered items, all or a selected portion of the customer's unshipped items, or all or a selected portion of the customer's shipped items.


Max use
  1. To indicate the start of a transaction set and to assign a control number

  2. To indicate the beginning of an order status inquiry and provide the type of customer status inquiry

  3. To transmit information in a free-form format, if necessary, for comment or special instruction


Max use
  1. HL Loop Mandatory
    Repeat >1
    1. To identify dependencies among and the content of hierarchically related groups of data segments

    2. To provide reference to a specific purchase order

    3. To specify pertinent dates and times

    4. To specify basic item identification data

    5. To describe a product or process in coded or free-form format

    6. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

    7. To specify quantity information

    8. To describe the type of demand and the intended use of material

    9. To specify information related to furnished material, equipment, property, information, and services

    10. REF Loop Optional
      Repeat >1
      1. To specify identifying information

      2. To specify pertinent dates and times

    11. N1 Loop Optional
      Repeat >1
      1. To identify a party by type of organization, name, and code

      2. To specify additional names

      3. To specify the location of the named party

      4. To specify the geographic place of the named party

      5. To specify identifying information

      6. To identify a person or office to whom administrative communications should be directed

    12. LM Loop Optional
      Repeat >1
      1. To transmit standard code list identification information

      2. To identify standard industry codes

    13. FA1 Loop Optional
      Repeat >1
      1. To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation

      2. To specify the detailed accounting data


Max use
  1. To transmit a hash total for a specific element in the transaction set

    CTT01 is the number of HL segments. CTT02 is not used.
  2. To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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