EDI 836 Contract Award

Functional Group RQ

X12M Supply Chain Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Contract Award Transaction Set (836) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used by the buyer to notify the seller or other interested parties of the award of a contract which contains some indefinite features, such as delivery schedule, location, and/or quantities. This transaction set is intended to be the notification of the award of a requirements type of contract.

Heading

Position
Segment
Name
Max use
  1. To indicate the start of a transaction set and to assign a control number

  2. To indicate the beginning of the Contract Award Transaction Set and to transmit identifying numbers and dates.

  3. To specify terms of sale.

  4. To specify restrictions/conditions (such as shipping, ordering)

  5. To specify pricing information

  6. To specify transportation instructions relating to shipment

  7. N1 Loop Optional
    Repeat >1
    1. To identify a party by type of organization, name and code

    2. To specify additional names or those longer than 35 characters in length

    3. To specify the location of the named party

    4. To specify the geographic place of the named party

    5. To specify identifying numbers.

    6. To identify a person or office to whom administrative communications should be directed

    7. To specify transportation instructions relating to shipment

  8. PO1 Loop Mandatory
    Repeat >1
    1. To specify basic and most frequently used line item data

    2. To specify additional item related data involving variations in normal price/quantity structure.

    3. To specify pricing information

    4. To describe a product or process in coded or free-form format

    5. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001.)

    6. To identify the type and transmission of paperwork or supporting information

    7. To specify identifying numbers.

    8. To identify a person or office to whom administrative communications should be directed

    9. To specify terms of sale.

    10. To specify pertinent dates and times

    11. To specify restrictions/conditions (such as shipping, ordering)

    12. SLN Loop Optional
      Repeat >1
      1. To specify product subline detail item data

      2. To describe a product or process in coded or free-form format

    13. N1 Loop Optional
      Repeat >1
      1. To identify a party by type of organization, name and code

      2. To specify additional names or those longer than 35 characters in length

      3. To specify the location of the named party

      4. To specify the geographic place of the named party

      5. To specify identifying numbers.

      6. To identify a person or office to whom administrative communications should be directed

  9. To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).

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