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Purchase Order Change Request - Buyer Initiated
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X12 860 Purchase Order Change Request - Buyer Initiated

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Change Request - Buyer Initiated Transaction Set (860) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide the information required for the customary and established business and industry practice relative to a purchase order change. This transaction can be used: (1) by a buyer to request a change to a previously submitted purchase order or (2) by a buyer to confirm acceptance of a purchase order change initiated by the seller or by mutual agreement of the two parties.

Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI samples
  • None included
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
010
Transaction Set Header
Max use 1
Required
BCH
020
Beginning Segment for Purchase Order Change
Max use 1
Required
PER
060
Administrative Communications Contact
Max use 3
Optional
TAX
070
Tax Reference
Max use 1
Optional
FOB
080
F.O.B. Related Instructions
Max use 1
Optional
ITD
130
Discount Not Applicable or Basic Discount Offered
Max use 5
Optional
ITD
130
Mixed
Max use 1
Optional
Purchase Order Number
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Authorization Information

00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Security Information

00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format

Date of the interchange

ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format

Time of the interchange

ISA-11
I10
Interchange Control Standards Identifier
Required
Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)

This version number covers the interchange control segments

00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

>
Component Element Separator

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)

Code identifying a group of application related transaction sets

PC
Purchase Order Change Request - Buyer Initiated (860)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04
373
Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

GS-05
337
Time
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

004010
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)

Code uniquely identifying a Transaction Set

  • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
860
Purchase Order Change Request - Buyer Initiated
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

BCH
020
Heading > BCH

Beginning Segment for Purchase Order Change

RequiredMax use 1

To indicate the beginning of the Purchase Order Change Transaction Set and transmit identifying numbers and dates

Example
BCH-01
353
Transaction Set Purpose Code
Required
Identifier (ID)

Code identifying purpose of transaction set

Usage notes

Duplicates will occur when buyers generate a resend of a POC.

04
Change
07
Duplicate
BCH-02
92
Purchase Order Type Code
Required
Identifier (ID)

Code specifying the type of Purchase Order

CP
Change to Purchase Order
BCH-03
324
Purchase Order Number
Required
String (AN)
Min 1Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

Usage notes

Composite Purchase Order Number Format: AA-NNNNNN-XXXXX,
A = Alpha characters (PO Prefix)
N = Numeric characters (PO Number)
X = Alpha-numeric characters (Material Class-Byr Id-Receiving Area Code)

BCH-05
327
Change Order Sequence Number
Optional
String (AN)
Min 1Max 8

Number assigned by the orderer identifying a specific change or revision to a previously transmitted transaction set

Usage notes

Purchase Order Change - Revision Number.

BCH-06
373
Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

  • BCH06 is the date assigned by the purchaser to purchase order.
Usage notes

PO Setup Date.

BCH-08
367
Contract Number
Optional
String (AN)
Min 1Max 30

Contract number

Usage notes

Contract Number will be equal to:
"Commercial" OR
"None" OR
actual contract number (up to 18 characters)

BCH-11
373
Date
Optional
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

  • BCH11 is the date of the purchase order change request.
Usage notes

Date of PO Change.

PER
060
Heading > PER

Administrative Communications Contact

OptionalMax use 3

To identify a person or office to whom administrative communications should be directed

Usage notes

Boeing Buyer Information.

Example
If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required
PER-01
366
Contact Function Code
Required
Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

BD
Buyer Name or Department
PER-02
93
Name
Optional
String (AN)
Min 1Max 60

Free-form name

Usage notes

Buyer Name or Department.

PER-03
365
Communication Number Qualifier
Optional
Identifier (ID)

Code identifying the type of communication number

TE
Telephone
PER-04
364
Communication Number
Optional
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

Usage notes

Buyer or Department Phone Number.

PER-05
365
Communication Number Qualifier
Optional
Identifier (ID)

Code identifying the type of communication number

FX
Facsimile
PER-06
364
Communication Number
Optional
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

Usage notes

Buyer's Facsimile Number.

TAX
070
Heading > TAX

Tax Reference

OptionalMax use >1

To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction

Usage notes

To indicate applicable tax information
If TAX01 exists then TAX02 and TAX03 will be blank.
If TAX01 is blank, then TAX02 and TAX03 will exist.

Example
At least one of Tax Identification Number (TAX-01) or Location Identifier (TAX-03) is required
If either Location Qualifier (TAX-02) or Location Identifier (TAX-03) is present, then the other is required
TAX-01
325
Tax Identification Number
Optional
String (AN)
Min 1Max 20

Number assigned to a purchaser (buyer, orderer) by a taxing jurisdiction (state, county, etc.); often called a tax exemption number or certificate number

  • TAX01 is required if tax exemption is being claimed.
Usage notes

C-178-005-030 or blank.

TAX-02
309
Location Qualifier
Optional
Identifier (ID)

Code identifying type of location

SP
State/Province
TAX-03
310
Location Identifier
Optional
String (AN)
Min 1Max 30

Code which identifies a specific location

Usage notes

"WA", or FOB City, or FOB State.

TAX-12
441
Tax Exempt Code
Optional
Identifier (ID)

Code identifying exemption status from sales and use tax

2
No (Not Tax Exempt)
3
Exempt (For Resale)
FOB
080
Heading > FOB

F.O.B. Related Instructions

OptionalMax use >1

To specify transportation instructions relating to shipment

Example
If Description (FOB-03) is present, then Location Qualifier (FOB-02) is required
FOB-01
146
Shipment Method of Payment
Required
Identifier (ID)

Code identifying payment terms for transportation charges

  • FOB01 indicates which party will pay the carrier.
CC
Collect
DF
Defined by Buyer and Seller
PP
Prepaid (by Seller)
FOB-02
309
Location Qualifier
Optional
Identifier (ID)

Code identifying type of location

  • FOB02 is the code specifying transportation responsibility location.
AC
City and State
DE
Destination (Shipping)
PL
Plant
ZZ
Mutually Defined
FOB-03
352
Description
Optional
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

Usage notes

City OR “Not Applicable”, state and zip code, OR "Not Specified”.

ITD
130
Heading > ITD

Discount Not Applicable or Basic Discount Offered

OptionalMax use 5

To specify terms of sale

Usage notes

Payment Terms.

Example
Variants (all may be used)
ITDMixed
ITD-01
336
Terms Type Code
Required
Identifier (ID)

Code identifying type of payment terms

  • If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.
05
Discount Not Applicable
08
Basic Discount Offered
ITD-02
333
Terms Basis Date Code
Optional
Identifier (ID)

Code identifying the beginning of the terms period

5
Invoice Receipt Date
ITD-03
338
Terms Discount Percent
Optional
Decimal number (R)
Min 1Max 6

Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date

Usage notes

Terms Discount Percentage OR blank.

ITD-05
351
Terms Discount Days Due
Optional
Numeric (N0)
Min 1Max 3

Number of days in the terms discount period by which payment is due if terms discount is earned

Usage notes

Terms Discount Days Due OR blank.

ITD-07
386
Terms Net Days
Optional
Numeric (N0)
Min 1Max 3

Number of days until total invoice amount is due (discount not applicable)

Usage notes

Terms net days OR blank.

ITD-13
765
Day of Month
Optional
Numeric (N0)
Min 1Max 2

The numeric value of the day of the month between 1 and the maximum day of the month being referenced

Usage notes

Discount Day of Month, OR Net Day of Month, OR blank.

ITD
130
Heading > ITD

Mixed

OptionalMax use 1

To specify terms of sale

Usage notes

Payment Terms - When Discount Day of Month and Net Day of Month exist.

Example
ITD-01
336
Terms Type Code
Required
Identifier (ID)

Code identifying type of payment terms

  • If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.
Usage notes

Discount Day of Month and Net Day of Month exist.

06
Mixed
ITD-02
333
Terms Basis Date Code
Optional
Identifier (ID)

Code identifying the beginning of the terms period

5
Invoice Receipt Date
ITD-03
338
Terms Discount Percent
Optional
Decimal number (R)
Min 1Max 6

Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date

Usage notes

Terms Discount Percentage OR blank.

ITD-05
351
Terms Discount Days Due
Optional
Numeric (N0)
Min 1Max 3

Number of days in the terms discount period by which payment is due if terms discount is earned

Usage notes

Terms Discount Days Due OR blank.

ITD-07
386
Terms Net Days
Optional
Numeric (N0)
Min 1Max 3

Number of days until total invoice amount is due (discount not applicable)

Usage notes

Terms Net Days OR blank.

ITD-13
765
Day of Month
Optional
Numeric (N0)
Min 1Max 2

The numeric value of the day of the month between 1 and the maximum day of the month being referenced

Usage notes

Day of Month OR blank.

N9 Purchase Order Number
OptionalMax 1
N9
285
Heading > Purchase Order Number > N9

Reference Identification

RequiredMax use 1

To transmit identifying information as specified by the Reference Identification Qualifier

Usage notes

Mask Purchase Order Number.

Example
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

PO
Purchase Order Number
N9-03
369
Free-form Description
Optional
String (AN)
Min 1Max 45

Free-form descriptive text

Usage notes

“Mask P O Number”

MSG
290
Heading > Purchase Order Number > MSG

Message Text

OptionalMax use 1000

To provide a free-form format that allows the transmission of text information

Example
MSG-01
933
Free-Form Message Text
Required
String (AN)
Min 1Max 264

Free-form message text

Usage notes

The seven character Mask PO number.

N9 Purchase Order Number end
N9 Description of Change Code
OptionalMax 1
N9
285
Heading > Description of Change Code > N9

Reference Identification

RequiredMax use 1

To transmit identifying information as specified by the Reference Identification Qualifier

Usage notes

To identify internal codes regarding changes to the purchase order.

Example
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

T8
Description of Change Code
N9-03
369
Free-form Description
Optional
String (AN)

Free-form descriptive text

Change Affects Codes
MSG
290
Heading > Description of Change Code > MSG

Message Text

OptionalMax use 1000

To provide a free-form format that allows the transmission of text information

Example
MSG-01
933
Free-Form Message Text
Required
String (AN)
Min 1Max 264

Free-form message text

Usage notes

Change Affects Codes:
A = Part Number changes
B = Quantity/UOM changes
C = Work Order changes
D = PO Prefix, Receiving Area Code Changes
E = Schedule changes
F = Item description and/or Special Charge Code changes
G = Pricing changes
H = Contract Number changes
J = Routing changes
K = Added Item changes
L = Supplier Code changes
M = Miscellaneous changes (for example: FOB info, Shipping tolerance info, Term Expiration Date changes)
N = PO Note changes (additions or deletions of PO note code, or revision to PO note narrative)
O = Tax Code changes
P = Payment Terms changes

N9 Description of Change Code end
N9 Letters or Notes
OptionalMax >1
N9
285
Heading > Letters or Notes > N9

Reference Identification

RequiredMax use 1

To transmit identifying information as specified by the Reference Identification Qualifier

Usage notes

Mask Purchase Order Note

or

Routing Type and Description

or

Routing Instructions

or

To start the loop for Purchase Order Notes

or

This is a disclaimer stating that all purchase order changes are not always identifiable

Example
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

L1
Letters or Notes
N9-03
369
Free-form Description
Optional
String (AN)

Free-form descriptive text

Comparison Message
This is a disclaimer stating that all purchase order changes are not always identifiable
Mask PO Note
Mask Purchase Order Note
PO Note Txt
To start the loop for Purchase Order Notes
Routing Instr
Routing Instructions
Routing Type & Desc
Routing Type and Description
MSG
290
Heading > Letters or Notes > MSG

Message Text

OptionalMax use 1000

To provide a free-form format that allows the transmission of text information

Example
MSG-01
933
Free-Form Message Text
Required
String (AN)
Min 1Max 264

Free-form message text

Usage notes

When N9-02 = "Mask PO Note"
“Note: See Mask PO Number NNNNNN for terms and conditions” NNNNNN represents the six character mask PO number.

---

When N9-02 = "Routing Type & Desc"
1st iteration of MSG: Routing Type:
• Premium routing, OR
• Standard routing, OR
• Buyer routing

2nd iteration of MSG: Routing Payment Description:
• Via carrier: "carrier supplier name" & "carrier supplier code", OR
• Supplier pays difference between premium and surface, OR
• Supplier pays all freight costs, OR
• Boeing pays per Boeing premium instructions OR
• Boeing pays difference between premium and surface OR
• "instructions for standard routing"

---

When N9-02 = "Routing Instr"
The actual routing instructions

---

When N9-02 = "PO Note Txt"
The free form text associated with the Purchase Order Note(s).

---

When N9-02 = "Comparison Message"
Precise change information unavailable to set POC02

N9 Letters or Notes end
N9 Supplier
OptionalMax 1
N9
285
Heading > Supplier > N9

Reference Identification

RequiredMax use 1

To transmit identifying information as specified by the Reference Identification Qualifier

Usage notes

To Identify the Supplier Contact.

Example
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

ZA
Supplier
N9-03
369
Free-form Description
Optional
String (AN)
Min 1Max 45

Free-form descriptive text

Usage notes

Attn: Supplier Contact Name.

N9 Supplier end
N9
285
Heading > Term > N9

Reference Identification

RequiredMax use 1

To transmit identifying information as specified by the Reference Identification Qualifier

Usage notes

To Define Term Expiration Date Information.

Example
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

U2
Term
N9-03
369
Free-form Description
Optional
String (AN)

Free-form descriptive text

Term Expir Date
Term Expir Date
MSG
290
Heading > Term > MSG

Message Text

OptionalMax use 1000

To provide a free-form format that allows the transmission of text information

Example
MSG-01
933
Free-Form Message Text
Required
String (AN)
Min 1Max 264

Free-form message text

Usage notes

Term Expiration Date in MM/DD/CCYY Format.

N9 Term end
N1 Ship To
OptionalMax 1
Variants (all may be used)
Supplier/Manufacturer
N1
300
Heading > Ship To > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Usage notes

Ship-To Information.

Example
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

ST
Ship To
N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Usage notes

Ship-To Code. Please refer to the “TBL: PO Notes and Ship-To Text” Implementation Guide.

N1 Ship To end
N1 Supplier/Manufacturer
OptionalMax 1
Variants (all may be used)
Ship To
N1
300
Heading > Supplier/Manufacturer > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Usage notes

Supplier Information.

Example
At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

SU
Supplier/Manufacturer
N1-02
93
Name
Optional
String (AN)
Min 1Max 60

Free-form name

Usage notes

Purchase Contract Supplier Name.

N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Usage notes

Purchase Contract Supplier Code.

N1 Supplier/Manufacturer end
Heading end

Detail

POC Loop
OptionalMax >1
POC
010
Detail > POC Loop > POC

Line Item Change

RequiredMax use 1

To specify changes to a line item

Example
If Quantity Ordered (POC-03) is present, then Quantity Left to Receive (POC-04) and Composite Unit of Measure (POC-05) are required
If Basis of Unit Price Code (POC-07) is present, then Unit Price (POC-06) is required
If either Product/Service ID Qualifier (POC-08) or Product/Service ID (POC-09) is present, then the other is required
If either Product/Service ID Qualifier (POC-10) or Product/Service ID (POC-11) is present, then the other is required
If either Product/Service ID Qualifier (POC-12) or Product/Service ID (POC-13) is present, then the other is required
POC-01
350
Assigned Identification
Optional
String (AN)
Min 1Max 20

Alphanumeric characters assigned for differentiation within a transaction set

  • POC01 is the purchase order line item identification.
Usage notes

PO Item Number.

POC-02
670
Change or Response Type Code
Required
Identifier (ID)

Code specifying the type of change to the line item

AI
Add Additional Item(s)
DI
Delete Item(s)
MU
(Multiple) For Unit Price Quantity Reschedule Change
NC
Concurrent Item (No Change)
PQ
Unit Price/Quantity Change
PR
Unit Price/Reschedule Change
RE
Replacement Item
RQ
Reschedule/Quantity Change
RS
Reschedule
POC-03
330
Quantity Ordered
Optional
Decimal number (R)
Min 1Max 15

Quantity ordered

POC-04
671
Quantity Left to Receive
Optional
Decimal number (R)
Min 1Max 9

Quantity left to receive as qualified by the unit of measure

Usage notes

Open Ordered Quantity.

POC-05
C001
Composite Unit of Measure
Optional
To identify a composite unit of measure (See Figures Appendix for examples of use)
C001-01
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Usage notes

Ordered Quantity Unit of Measure.

03
Seconds
BD
Bundle
BF
Board Feet
BG
Bag
BM
Bolt
BO
Bottle
BR
Barrel
CA
Case
CF
Cubic Feet
CG
Card
CI
Cubic Inches
CL
Cylinder
CM
Centimeter
CN
Can
CT
Carton
CX
Coil
CY
Cubic Yard
DA
Days
DF
Dram
DH
Miles
DR
Drum
DZ
Dozen
EA
Each
FT
Foot
GA
Gallon
GR
Gram
GS
Gross
HA
Hank
HR
Hours
HU
Hundred
HV
Hundred Weight (Short)
IN
Inch
JA
Job
JR
Jar
KG
Kilogram
KT
Kit
LB
Pound
LF
Linear Foot
LN
Length
LO
Lot
LT
Liter
LY
Linear Yard
MJ
Minutes
ML
Milliliter
MM
Millimeter
OZ
Ounce - Av
PA
Pail
PC
Piece
PD
Pad
PK
Package
PR
Pair
PT
Pint
QT
Quart
RL
Roll
RM
Ream
SC
Square Centimeter
SF
Square Foot
SH
Sheet
SI
Square Inch
SJ
Sack
SM
Square Meter
SO
Spool
SQ
Square
ST
Set
SY
Square Yard
TB
Tube
TG
Gross Ton
TH
Thousand
TO
Troy Ounce
TQ
Thousand Feet
UN
Unit
VI
Vial
ZP
Page
ZZ
Mutually Defined
POC-06
212
Unit Price
Optional
Decimal number (R)
Min 1Max 15

Price per unit of product, service, commodity, etc.

Usage notes

Item Unit Price (numeric).

POC-07
639
Basis of Unit Price Code
Optional
Identifier (ID)

Code identifying the type of unit price for an item

CT
Contract
NC
No Charge
POC-08
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

BP
Buyer's Part Number
POC-09
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

Part Number.

POC-10
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

MF
Manufacturer
POC-11
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

Manufacturing Supplier Code.

POC-12
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

PQ
Product ID Attribute Code
POC-13
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

Material Class and Code.

CTP
040
Detail > POC Loop > CTP

Pricing Information

OptionalMax use >1

To specify pricing information

Usage notes

Pricing information not found in POC segment will be displayed here, specifically when:

  1. pricing codes exist (see CTP02)
  2. multiple prices exist for one line item
  3. multiple units of measure exist for one line item
Example
CTP-02
236
Price Identifier Code
Optional
Identifier (ID)

Code identifying pricing specification

CON
Contract Price
INV
Invoice Billing Price
MAX
Maximum Order Quantity Price
N31
No Charge
CTP-03
212
Unit Price
Optional
Decimal number (R)
Min 1Max 15

Price per unit of product, service, commodity, etc.

  • See Figures Appendix for an example detailing the use of CTP03 and CTP04.
  • See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.
Usage notes

Item Unit Price.

CTP-04
380
Quantity
Optional
Decimal number (R)
Min 1Max 15

Numeric value of quantity

CTP-05
C001
Composite Unit of Measure
Optional
To identify a composite unit of measure (See Figures Appendix for examples of use)
C001-01
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Usage notes

Pricing Quantity Unit of Measure.

03
Seconds
BD
Bundle
BF
Board Feet
BG
Bag
BM
Bolt
BO
Bottle
BR
Barrel
CA
Case
CF
Cubic Feet
CG
Card
CI
Cubic Inches
CL
Cylinder
CM
Centimeter
CN
Can
CT
Carton
CX
Coil
CY
Cubic Yard
DA
Days
DF
Dram
DH
Miles
DR
Drum
DZ
Dozen
EA
Each
FT
Foot
GA
Gallon
GR
Gram
GS
Gross
HA
Hank
HR
Hours
HU
Hundred
HV
Hundred Weight (Short)
IN
Inch
JA
Job
JR
Jar
KG
Kilogram
KT
Kit
LB
Pound
LF
Linear Foot
LN
Length
LO
Lot
LT
Liter
LY
Linear Yard
MJ
Minutes
ML
Milliliter
MM
Millimeter
OZ
Ounce - Av
PA
Pail
PC
Piece
PD
Pad
PK
Package
PR
Pair
PT
Pint
QT
Quart
RL
Roll
RM
Ream
SC
Square Centimeter
SF
Square Foot
SH
Sheet
SI
Square Inch
SJ
Sack
SM
Square Meter
SO
Spool
SQ
Square
ST
Set
SY
Square Yard
TB
Tube
TG
Gross Ton
TH
Thousand
TO
Troy Ounce
TQ
Thousand Feet
UN
Unit
VI
Vial
ZP
Page
ZZ
Mutually Defined
MEA
049
Detail > POC Loop > MEA

Measurements

OptionalMax use 40

To specify physical measurements or counts, including dimensions, tolerances, variances, and weights

(See Figures Appendix for example of use of C001)

Usage notes

Shipping Tolerance Information.

Example
If Range Minimum (MEA-05) is present, then Composite Unit of Measure (MEA-04) is required
If Range Maximum (MEA-06) is present, then Composite Unit of Measure (MEA-04) is required
MEA-01
737
Measurement Reference ID Code
Optional
Identifier (ID)

Code identifying the broad category to which a measurement applies

SH
Shipping Tolerance
MEA-02
738
Measurement Qualifier
Optional
Identifier (ID)

Code identifying a specific product or process characteristic to which a measurement applies

PO
Percent of Order (-, +)
XP
Specified
MEA-04
C001
Composite Unit of Measure
Optional
To identify a composite unit of measure (See Figures Appendix for examples of use)
C001-01
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

P1
Percent
PC
Piece
MEA-05
740
Range Minimum
Optional
Decimal number (R)
Min 1Max 15

The value specifying the minimum of the measurement range

  • When citing dimensional tolerances, any measurement requiring a sign (+ or -), or any measurement where a positive (+) value cannot be assumed, use MEA05 as the negative (-) value and MEA06 as the positive (+) value.
Usage notes

Tolerance Under.

MEA-06
741
Range Maximum
Optional
Decimal number (R)
Min 1Max 15

The value specifying the maximum of the measurement range

Usage notes

Tolerance Over.

PID Loop
OptionalMax >1
PID
050
Detail > POC Loop > PID Loop > PID

Product/Item Description

RequiredMax use 1

To describe a product or process in coded or free-form format

Usage notes

Line Item Description

or

Line Item - Additional Description

Example
PID-01
349
Item Description Type
Required
Identifier (ID)

Code indicating the format of a description

  • If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
F
Free-form
PID-05
352
Description
Optional
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

Usage notes

1st iteration: Line Item Description:
Line Item Description (first 80 characters).

2nd iteration: Line Item - Additional Description:
Additional description for the line item.

PID Loop end
SAC Charge
OptionalMax 1
Variants (all may be used)
No Allowance or Charge
SAC
130
Detail > POC Loop > Charge > SAC

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

Usage notes

Special Charge Information.

Example
If either Unit or Basis for Measurement Code (SAC-09) or Quantity (SAC-10) is present, then the other is required
SAC-01
248
Allowance or Charge Indicator
Required
Identifier (ID)

Code which indicates an allowance or charge for the service specified

  • If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
C
Charge
SAC-02
1300
Service, Promotion, Allowance, or Charge Code
Optional
Identifier (ID)

Code identifying the service, promotion, allowance, or charge

Usage notes

Special Charge Code.

B110
Chemical Milling Charge
B670
Contract Escalation
B940
Cutting Charge
C090
Deposit Charges
C230
Die Service Charge
C690
Escalation
C870
Expediting Fee
C880
Expediting Premium
C930
Export Shipping Charge
D580
Heat Treat Charge
D900
Installation
E290
Layout/Design
E960
One-Time-Only Charge
F050
Other (See related description)
F150
Packaging Service
F650
Preparation
G400
Repair
G470
Restocking Charge
G510
Returnable Container
G660
Scrap Allowance
G760
Set-up
H000
Special Allowance
H980
Test/Qualification Charge
I110
Tooling
ZZZZ
Mutually Defined
SAC-08
118
Rate
Optional
Decimal number (R)
Min 1Max 9

Rate expressed in the standard monetary denomination for the currency specified

  • SAC08 is the allowance or charge rate per unit.
Usage notes

Special Charge Unit Price.

SAC-09
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Usage notes

Special Charge Unit of Measure.

03
Seconds
BD
Bundle
BF
Board Feet
BG
Bag
BM
Bolt
BO
Bottle
BR
Barrel
CA
Case
CF
Cubic Feet
CG
Card
CI
Cubic Inches
CL
Cylinder
CM
Centimeter
CN
Can
CT
Carton
CX
Coil
CY
Cubic Yard
DA
Days
DF
Dram
DH
Miles
DR
Drum
DZ
Dozen
EA
Each
FT
Foot
GA
Gallon
GR
Gram
GS
Gross
HA
Hank
HR
Hours
HU
Hundred
HV
Hundred Weight (Short)
IN
Inch
JA
Job
JR
Jar
KG
Kilogram
KT
Kit
LB
Pound
LF
Linear Foot
LN
Length
LO
Lot
LT
Liter
LY
Linear Yard
MJ
Minutes
ML
Milliliter
MM
Millimeter
OZ
Ounce - Av
PA
Pail
PC
Piece
PD
Pad
PK
Package
PR
Pair
PT
Pint
QT
Quart
RL
Roll
RM
Ream
SC
Square Centimeter
SF
Square Foot
SH
Sheet
SI
Square Inch
SJ
Sack
SM
Square Meter
SO
Spool
SQ
Square
ST
Set
SY
Square Yard
TB
Tube
TG
Gross Ton
TH
Thousand
TO
Troy Ounce
TQ
Thousand Feet
UN
Unit
VI
Vial
ZP
Page
ZZ
Mutually Defined
SAC-10
380
Quantity
Optional
Decimal number (R)
Min 1Max 15

Numeric value of quantity

  • SAC10 and SAC11 is the quantity basis when the allowance or charge quantity is different from the purchase order or invoice quantity.
  • SAC10 and SAC11 used together indicate a quantity range, which could be a dollar amount, that is applicable to service, promotion, allowance, or charge.
  • In some business applications, it is necessary to advise the trading partner of the actual dollar amount that a particular allowance, charge, or promotion was based on to reduce ambiguity. This amount is commonly referred to as "Dollar Basis Amount". It is represented in the SAC segment in SAC10 using the qualifier "DO" - Dollars in SAC09.
Usage notes

Special Charge Quantity.

SAC-12
331
Allowance or Charge Method of Handling Code
Optional
Identifier (ID)

Code indicating method of handling for an allowance or charge

06
Charge to be Paid by Customer
SAC-15
352
Description
Optional
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

Usage notes

Special Charge Description.

SAC Charge end
SAC No Allowance or Charge
OptionalMax 1
Variants (all may be used)
Charge
SAC
130
Detail > POC Loop > No Allowance or Charge > SAC

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

Usage notes

Canceled Special Charge Information.

Example
If either Unit or Basis for Measurement Code (SAC-09) or Quantity (SAC-10) is present, then the other is required
SAC-01
248
Allowance or Charge Indicator
Required
Identifier (ID)

Code which indicates an allowance or charge for the service specified

  • If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
N
No Allowance or Charge
SAC-02
1300
Service, Promotion, Allowance, or Charge Code
Optional
Identifier (ID)

Code identifying the service, promotion, allowance, or charge

Usage notes

Special Charge Code.

B110
Chemical Milling Charge
B670
Contract Escalation
B940
Cutting Charge
C090
Deposit Charges
C230
Die Service Charge
C690
Escalation
C870
Expediting Fee
C880
Expediting Premium
C930
Export Shipping Charge
D580
Heat Treat Charge
D900
Installation
E290
Layout/Design
E960
One-Time-Only Charge
F050
Other (See related description)
F150
Packaging Service
F650
Preparation
G400
Repair
G470
Restocking Charge
G510
Returnable Container
G660
Scrap Allowance
G760
Set-up
H000
Special Allowance
H980
Test/Qualification Charge
I110
Tooling
ZZZZ
Mutually Defined
SAC-08
118
Rate
Optional
Decimal number (R)
Min 1Max 9

Rate expressed in the standard monetary denomination for the currency specified

  • SAC08 is the allowance or charge rate per unit.
Usage notes

Special Charge rate is equal to zero for canceled items.

SAC-09
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Usage notes

Special Charge Unit of Measure.

03
Seconds
BD
Bundle
BF
Board Feet
BG
Bag
BM
Bolt
BO
Bottle
BR
Barrel
CA
Case
CF
Cubic Feet
CG
Card
CI
Cubic Inches
CL
Cylinder
CM
Centimeter
CN
Can
CT
Carton
CX
Coil
CY
Cubic Yard
DA
Days
DF
Dram
DH
Miles
DR
Drum
DZ
Dozen
EA
Each
FT
Foot
GA
Gallon
GR
Gram
GS
Gross
HA
Hank
HR
Hours
HU
Hundred
HV
Hundred Weight (Short)
IN
Inch
JA
Job
JR
Jar
KG
Kilogram
KT
Kit
LB
Pound
LF
Linear Foot
LN
Length
LO
Lot
LT
Liter
LY
Linear Yard
MJ
Minutes
ML
Milliliter
MM
Millimeter
OZ
Ounce - Av
PA
Pail
PC
Piece
PD
Pad
PK
Package
PR
Pair
PT
Pint
QT
Quart
RL
Roll
RM
Ream
SC
Square Centimeter
SF
Square Foot
SH
Sheet
SI
Square Inch
SJ
Sack
SM
Square Meter
SO
Spool
SQ
Square
ST
Set
SY
Square Yard
TB
Tube
TG
Gross Ton
TH
Thousand
TO
Troy Ounce
TQ
Thousand Feet
UN
Unit
VI
Vial
ZP
Page
ZZ
Mutually Defined
SAC-10
380
Quantity
Optional
Decimal number (R)
Min 1Max 15

Numeric value of quantity

  • SAC10 and SAC11 is the quantity basis when the allowance or charge quantity is different from the purchase order or invoice quantity.
  • SAC10 and SAC11 used together indicate a quantity range, which could be a dollar amount, that is applicable to service, promotion, allowance, or charge.
  • In some business applications, it is necessary to advise the trading partner of the actual dollar amount that a particular allowance, charge, or promotion was based on to reduce ambiguity. This amount is commonly referred to as "Dollar Basis Amount". It is represented in the SAC segment in SAC10 using the qualifier "DO" - Dollars in SAC09.
Usage notes

Special Charge Quantity.

SAC-12
331
Allowance or Charge Method of Handling Code
Optional
Identifier (ID)

Code indicating method of handling for an allowance or charge

ZZ
Mutually Defined
SAC-15
352
Description
Optional
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

Usage notes

Special Charge Description.

SAC No Allowance or Charge end
SDQ
190
Detail > POC Loop > SDQ

End Item

OptionalMax use 500

To specify destination and quantity detail

Usage notes

Supplier Banked Material Information - End Item. Also see the N9/MSG segments in Detail section pos. 285 and 290, for additional SBM-End Item Information.

Example
Variants (all may be used)
SDQShip-To
SDQ-01
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

ZZ
Mutually Defined

This code used for syntax purposes only. Unit of measure is not used for SBM End Item information.

SDQ-02
66
Identification Code Qualifier
Required
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

  • SDQ02 is used only if different than previously defined in the transaction set.
54
Warehouse
SDQ-03
67
Identification Code
Required
String (AN)
Min 2Max 80

Code identifying a party or other code

  • SDQ03 is the store number.
Usage notes

Purchase Contract Supplier Code.

SDQ-04
380
Quantity
Required
Decimal number (R)
Min 1Max 15

Numeric value of quantity

Usage notes

SBM Quantity.

SDQ
190
Detail > POC Loop > SDQ

Ship-To

OptionalMax use 500

To specify destination and quantity detail

Usage notes

Supplier Banked Material Information - Ship-To. There can be MULTIPLE occurrences of this SDQ segment for a given PO1 loop. Also see N1 loop, position 290, in Detail section for additional SBM Ship-To information.

Example
Variants (all may be used)
SDQ End Item
SDQ-01
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

ZZ
Mutually Defined

This code used for syntax purposes only. Unit of measure is not used for SBM Ship-To information.

SDQ-02
66
Identification Code Qualifier
Required
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

  • SDQ02 is used only if different than previously defined in the transaction set.
92
Assigned by Buyer or Buyer's Agent
SDQ-03
67
Identification Code
Required
String (AN)
Min 2Max 80

Code identifying a party or other code

  • SDQ03 is the store number.
Usage notes

SBM Destination Supplier Name.

SDQ-04
380
Quantity
Required
Decimal number (R)
Min 1Max 15

Numeric value of quantity

Usage notes

SBM Quantity.

SCH Loop
OptionalMax >1
SCH
295
Detail > POC Loop > SCH Loop > SCH

Line Item Schedule

RequiredMax use 1

To specify the data for scheduling a specific line-item

Usage notes

There might be two types of SCH - Committed Schedule Information (SCH-04 = "Committed") and Required Schedule Information (SCH-04 = "Required")

Committed Schedule Information – this segment is optional on a purchase order.
Required Schedule Information - this segment will always be present.

Example
SCH-01
380
Quantity
Required
Decimal number (R)
Min 1Max 15

Numeric value of quantity

Usage notes

Committed Schedule Information:
Committed Schedule Quantity.

Required Schedule Information:
Required Schedule Quantity.

SCH-02
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Usage notes

Ordered Quantity - Unit of Measure.

03
Seconds
BD
Bundle
BF
Board Feet
BG
Bag
BM
Bolt
BO
Bottle
BR
Barrel
CA
Case
CF
Cubic Feet
CG
Card
CI
Cubic Inches
CL
Cylinder
CM
Centimeter
CN
Can
CT
Carton
CX
Coil
CY
Cubic Yard
DA
Days
DF
Dram
DH
Miles
DR
Drum
DZ
Dozen
EA
Each
FT
Foot
GA
Gallon
GR
Gram
GS
Gross
HA
Hank
HR
Hours
HU
Hundred
HV
Hundred Weight (Short)
IN
Inch
JA
Job
JR
Jar
KG
Kilogram
KT
Kit
LB
Pound
LF
Linear Foot
LN
Length
LO
Lot
LT
Liter
LY
Linear Yard
MJ
Minutes
ML
Milliliter
MM
Millimeter
OZ
Ounce - Av
PA
Pail
PC
Piece
PD
Pad
PK
Package
PR
Pair
PT
Pint
QT
Quart
RL
Roll
RM
Ream
SC
Square Centimeter
SF
Square Foot
SH
Sheet
SI
Square Inch
SJ
Sack
SM
Square Meter
SO
Spool
SQ
Square
ST
Set
SY
Square Yard
TB
Tube
TG
Gross Ton
TH
Thousand
TO
Troy Ounce
TQ
Thousand Feet
UN
Unit
VI
Vial
ZP
Page
ZZ
Mutually Defined
SCH-04
93
Name
Optional
String (AN)
Min 1Max 60

Free-form name

Usage notes

Committed Schedule Information: “Committed”

Required Schedule Information: “Required”

SCH-05
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

  • SCH05 specifies the interpretation to be used for SCH06 and SCH07.
038
Ship No Later
SCH-06
373
Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

Usage notes

Will Ship Date.

SCH Loop end
N9 Mutually Defined
OptionalMax >1
N9
320
Detail > POC Loop > Mutually Defined > N9

Reference Identification

RequiredMax use 1

To transmit identifying information as specified by the Reference Identification Qualifier

Usage notes

Schedule Reference Information (when SCH segment dates are not numeric).

Example
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

ZZ
Mutually Defined
N9-03
369
Free-form Description
Optional
String (AN)

Free-form descriptive text

Sch Ref Cd
Sch Ref Cd
MSG
330
Detail > POC Loop > Mutually Defined > MSG

Message Text

OptionalMax use 1000

To provide a free-form format that allows the transmission of text information

Example
MSG-01
933
Free-Form Message Text
Required
String (AN)
Min 1Max 264

Free-form message text

Usage notes

Pricing Conditions:
• See Note Below, OR
• TBD (To Be Determined), OR
• Per Matrix - See Note Below, OR
• Per Firing Order - See Note Code B53, OR
• Not Applicable
• KMB – Kan Ban

N9 Mutually Defined end
N9 Part Number
OptionalMax 1
N9
320
Detail > POC Loop > Part Number > N9

Reference Identification

RequiredMax use 1

To transmit identifying information as specified by the Reference Identification Qualifier

Usage notes

Supplier Banked Material (SBM) - End Item Information. This also ties to SDQ segment (Detail Section, pos. 190).

Example
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

PM
Part Number
N9-03
369
Free-form Description
Optional
String (AN)

Free-form descriptive text

SBM PN
SBM PN
MSG
330
Detail > POC Loop > Part Number > MSG

Message Text

OptionalMax use 1000

To provide a free-form format that allows the transmission of text information

Example
MSG-01
933
Free-Form Message Text
Required
String (AN)
Min 1Max 264

Free-form message text

Usage notes

SBM End-Item Part Number.

N9 Part Number end
N9 Purchase Order Number
OptionalMax 1
N9
320
Detail > POC Loop > Purchase Order Number > N9

Reference Identification

RequiredMax use 1

To transmit identifying information as specified by the Reference Identification Qualifier

Usage notes

Supplier Banked Material (SBM) - End Item Information. This also ties to SDQ segment (Detail Section, pos. 190).

Example
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

PO
Purchase Order Number
N9-03
369
Free-form Description
Optional
String (AN)

Free-form descriptive text

SBM PO
SBM PO
MSG
330
Detail > POC Loop > Purchase Order Number > MSG

Message Text

OptionalMax use 1000

To provide a free-form format that allows the transmission of text information

Example
MSG-01
933
Free-Form Message Text
Required
String (AN)
Min 1Max 264

Free-form message text

Usage notes

SBM End Item PO number.

N9 Purchase Order Number end
N9 Sales Responsibility
OptionalMax 1
N9
320
Detail > POC Loop > Sales Responsibility > N9

Reference Identification

RequiredMax use 1

To transmit identifying information as specified by the Reference Identification Qualifier

Usage notes

Pricing Code Information.

Example
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

SR
Sales Responsibility
N9-03
369
Free-form Description
Optional
String (AN)

Free-form descriptive text

Price Code
Price Code
MSG
330
Detail > POC Loop > Sales Responsibility > MSG

Message Text

OptionalMax use 1000

To provide a free-form format that allows the transmission of text information

Example
MSG-01
933
Free-Form Message Text
Required
String (AN)

Free-form message text

Usage notes

Unique Pricing Codes / Conditions:
• TBD = Price To Be Determined
• TBN = Price To Be Negotiated
• SNB = See Note Below

SNB
See Note Below
TBD
Price To Be Determined
TBN
Price To Be Negotiated
N9 Sales Responsibility end
N1 Loop
OptionalMax >1
N1
340
Detail > POC Loop > N1 Loop > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Usage notes

Supplier Banked Material (SBM) - Ship-To Information
• This ties to the second SDQ segment (Detail section, position 190)

Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

ST
Ship To
N1-02
93
Name
Optional
String (AN)
Min 1Max 60

Free-form name

Usage notes

SBM (Supplier Banked Material) Ship-To Supplier Name.

N3
360
Detail > POC Loop > N1 Loop > N3

Address Information

OptionalMax use 2

To specify the location of the named party

Usage notes

SBM (Ship-To) Supplier Street Address.

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

Usage notes

SBM Ship-To Address Line.

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55

Address information

Usage notes

SBM Ship-To Address Line.

N4
370
Detail > POC Loop > N1 Loop > N4

Geographic Location

OptionalMax use 1

To specify the geographic place of the named party

Usage notes

SBM (Ship-To) Supplier City, State, Zip and Nation.

Example
N4-01
19
City Name
Optional
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Usage notes

SBM Ship-To City.

N4-02
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
Usage notes

SBM Ship-To State.

N4-03
116
Postal Code
Optional
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

Usage notes

SBM Ship-To Zip Code.

N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3

Code identifying the country

Usage notes

SBM Ship-To Country.

N1 Loop end
SLN Loop
OptionalMax >1
SLN
460
Detail > POC Loop > SLN Loop > SLN

Subline Item Detail

RequiredMax use 1

To specify product subline detail item data

Usage notes

Line Item Work Order Information.

Example
If either Product/Service ID Qualifier (SLN-09) or Product/Service ID (SLN-10) is present, then the other is required
If either Product/Service ID Qualifier (SLN-11) or Product/Service ID (SLN-12) is present, then the other is required
If either Product/Service ID Qualifier (SLN-13) or Product/Service ID (SLN-14) is present, then the other is required
SLN-01
350
Assigned Identification
Required
String (AN)
Min 1Max 20

Alphanumeric characters assigned for differentiation within a transaction set

  • SLN01 is the identifying number for the subline item.
  • SLN01 is related to (but not necessarily equivalent to) the baseline item number. Example: 1.1 or 1A might be used as a subline number to relate to baseline number 1.
Usage notes

Identifying number for the subline item.

SLN-03
662
Relationship Code
Required
Identifier (ID)

Code indicating the relationship between entities

  • SLN03 is the configuration code indicating the relationship of the subline item to the baseline item.
A
Add
SLN-04
380
Quantity
Optional
Decimal number (R)
Min 1Max 15

Numeric value of quantity

Usage notes

Work Order Quantity.

SLN-05
C001
Composite Unit of Measure
Optional
To identify a composite unit of measure (See Figures Appendix for examples of use)
C001-01
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Usage notes

Work Order Quantity Unit of Measure.

03
Seconds
BD
Bundle
BF
Board Feet
BG
Bag
BM
Bolt
BO
Bottle
BR
Barrel
CA
Case
CF
Cubic Feet
CG
Card
CI
Cubic Inches
CL
Cylinder
CM
Centimeter
CN
Can
CT
Carton
CX
Coil
CY
Cubic Yard
DA
Days
DF
Dram
DH
Miles
DR
Drum
DZ
Dozen
EA
Each
FT
Foot
GA
Gallon
GR
Gram
GS
Gross
HA
Hank
HR
Hours
HU
Hundred
HV
Hundred Weight (Short)
IN
Inch
JA
Job
JR
Jar
KG
Kilogram
KT
Kit
LB
Pound
LF
Linear Foot
LN
Length
LO
Lot
LT
Liter
LY
Linear Yard
MJ
Minutes
ML
Milliliter
MM
Millimeter
OZ
Ounce - Av
PA
Pail
PC
Piece
PD
Pad
PK
Package
PR
Pair
PT
Pint
QT
Quart
RL
Roll
RM
Ream
SC
Square Centimeter
SF
Square Foot
SH
Sheet
SI
Square Inch
SJ
Sack
SM
Square Meter
SO
Spool
SQ
Square
ST
Set
SY
Square Yard
TB
Tube
TG
Gross Ton
TH
Thousand
TO
Troy Ounce
TQ
Thousand Feet
UN
Unit
VI
Vial
ZP
Page
ZZ
Mutually Defined
SLN-09
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

  • SLN09 through SLN28 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
ZZ
Mutually Defined
SLN-10
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

Work Order Number.

SLN-11
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

F4
Series Identifier
SLN-12
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

Work Order Sub Number OR blank.

SLN-13
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

SN
Serial Number
SLN-14
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

Work Order Serial Number OR blank.

SLN Loop end
POC Loop end
Detail end

Summary

CTT Loop
OptionalMax >1
CTT
010
Summary > CTT Loop > CTT

Transaction Totals

RequiredMax use 1

To transmit a hash total for a specific element in the transaction set

  • Number of line items (CTT01) is the accumulation of the number of POC segments.
    If used, hash total (CTT02) is the sum of the value of quantities ordered (POC03) for each POC segment.
Example
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6

Total number of line items in the transaction set

Usage notes

Line Item Count.

CTT-02
347
Hash Total
Optional
Decimal number (R)
Min 1Max 10

Sum of values of the specified data element. All values in the data element will be summed without regard to decimal points (explicit or implicit) or signs. Truncation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element.

## Example:
-.0018 First occurrence of value being hashed.
.18 Second occurrence of value being hashed.
1.8 Third occurrence of value being hashed.
18.01 Fourth occurrence of value being hashed.

1855 Hash total prior to truncation.
855 Hash total after truncation to three-digit field.

Usage notes

Hash Total.

CTT Loop end
SE
030
Summary > SE

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Summary end

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5

A count of the number of functional groups included in an interchange

IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

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