Burlington
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Non-Merchandise Invoice
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X12 810 Non-Merchandise Invoice

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the billing for goods and services provided.

Delimiters
  • ~ Segment
  • * Element
  • > Component
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    Overview
    ISA
    -
    Interchange Control Header
    Max use 1
    Required
    GS
    -
    Functional Group Header
    Max use 1
    Required
    heading
    ST
    010
    Transaction Set Header
    Max use 1
    Required
    BIG
    020
    Beginning Segment for Invoice
    Max use 1
    Required
    CUR
    040
    Currency
    Max use 1
    Optional
    REF
    050
    Reference Identification
    Max use 12
    Optional
    N1 Loop
    ITD
    130
    Terms of Sale/Deferred Terms of Sale
    Max use 1
    Optional
    DTM
    140
    Date/Time Reference
    Max use 10
    Optional
    GE
    -
    Functional Group Trailer
    Max use 1
    Required
    IEA
    -
    Interchange Control Trailer
    Max use 1
    Required
    ISA

    Interchange Control Header

    RequiredMax use 1

    To start and identify an interchange of zero or more functional groups and interchange-related control segments

    Example
    ISA-01
    I01
    Authorization Information Qualifier
    Required

    Code to identify the type of information in the Authorization Information

    00
    No Authorization Information Present (No Meaningful Information in I02)
    ISA-02
    I02
    Authorization Information
    Required
    Min 10Max 10

    Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

    ISA-03
    I03
    Security Information Qualifier
    Required

    Code to identify the type of information in the Security Information

    00
    No Security Information Present (No Meaningful Information in I04)
    ISA-04
    I04
    Security Information
    Required
    Min 10Max 10

    This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

    ISA-05
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-06
    I06
    Interchange Sender ID
    Required
    Min 15Max 15

    Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

    ISA-07
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-08
    I07
    Interchange Receiver ID
    Required
    Min 15Max 15

    Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

    ISA-09
    I08
    Interchange Date
    Required
    YYMMDD format

    Date of the interchange

    ISA-10
    I09
    Interchange Time
    Required
    HHMM format

    Time of the interchange

    ISA-11
    I10
    Interchange Control Standards Identifier
    Required

    Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

    U
    U.S. EDI Community of ASC X12, TDCC, and UCS
    ISA-12
    I11
    Interchange Control Version Number
    Required

    This version number covers the interchange control segments

    00401
    Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
    ISA-13
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    ISA-14
    I13
    Acknowledgment Requested
    Required
    Min 1Max 1

    Code sent by the sender to request an interchange acknowledgment (TA1)

    0
    No Acknowledgment Requested
    1
    Interchange Acknowledgment Requested
    ISA-15
    I14
    Usage Indicator
    Required
    Min 1Max 1

    Code to indicate whether data enclosed by this interchange envelope is test, production or information

    I
    Information
    P
    Production Data
    T
    Test Data
    ISA-16
    I15
    Component Element Separator
    Required
    Min 1Max 1

    Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

    >
    Component Element Separator

    Functional Group Header

    RequiredMax use 1

    To indicate the beginning of a functional group and to provide control information

    Example
    GS-01
    479
    Functional Identifier Code
    Required

    Code identifying a group of application related transaction sets

    IN
    Invoice Information (810,819)
    GS-02
    142
    Application Sender's Code
    Required
    Min 2Max 15

    Code identifying party sending transmission; codes agreed to by trading partners

    GS-03
    124
    Application Receiver's Code
    Required
    Min 2Max 15

    Code identifying party receiving transmission. Codes agreed to by trading partners

    GS-04
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    GS-05
    337
    Time
    Required
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    GS-06
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    GS-07
    455
    Responsible Agency Code
    Required
    Min 1Max 2

    Code used in conjunction with Data Element 480 to identify the issuer of the standard

    T
    Transportation Data Coordinating Committee (TDCC)
    X
    Accredited Standards Committee X12
    GS-08
    480
    Version / Release / Industry Identifier Code
    Required

    Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

    004010
    Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

    Heading

    ST
    010

    Transaction Set Header

    RequiredMax use 1

    To indicate the start of a transaction set and to assign a control number

    Example
    ST-01
    143
    Transaction Set Identifier Code
    Required

    Code uniquely identifying a Transaction Set

    • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
    810
    Invoice
    ST-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    BIG
    020

    Beginning Segment for Invoice

    RequiredMax use 1

    To indicate the beginning of an invoice transaction set and transmit identifying numbers and dates

    Example
    BIG-01
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    • BIG01 is the invoice issue date.
    Usage notes

    Burlington Stores uses the 'BIG01' segment for the Invoice Issue Date;
    expressed as CCYYMMDD; also known as the 'invoice date.' this is a critical piece of information in the invoicing process

    BIG-02
    76
    Invoice Number
    Required
    Min 1Max 15

    Identifying number assigned by issuer

    Usage notes

    Burlington Stores requires the invoice number in the BIG01, as of the time of this specification the invoice number MUST be numeric; all other values are removed prior to entry into the Burlington Stores 3-way match system. In other words, all prefixes, suffixes and non-numeric characters such as #, _, and -- are stripped out during translation into the Burlington Stores 3-way match system. For example, If the invoice is transmitted as 'ABC-123456-XYZ', the invoice number recorded in the Burlington Stores 3-way match system will be just '123456'

    The maximum field length for Invoice in the Burlington Stores 3-way match system is 15 characters.

    BIG-03
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD

    • BIG03 is the date assigned by the purchaser to purchase order.
    Usage notes

    Burlington Stores uses the 'BIG03' segment for the Purchase Order Date expressed as CCYYMMDD. This date can be sourced from the 'BEG05' Date field in thePurchase Order (850).

    BIG-04
    324
    Purchase Order Number
    Required
    Min 1Max 22

    Identifying number for Purchase Order assigned by the orderer/purchaser

    BIG-05
    328
    Release Number
    Optional
    Min 1Max 30

    Number identifying a release against a Purchase Order previously placed by the parties involved in the transaction

    BIG-08
    353
    Transaction Set Purpose Code
    Optional

    Code identifying purpose of transaction set

    00
    Original
    05
    Replace

    Burlington Stores requires the vendor to contact AP to cancel any existing Invoices prior to using '05' in the BIG08 Transaction Set Purpose Code.

    CUR
    040

    Currency

    OptionalMax use 1

    To specify the currency (dollars, pounds, francs, etc.) used in a transaction

    Example
    CUR-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    Usage notes

    Burlington Stores only supports USD at this time.

    BY
    Buying Party (Purchaser)
    CUR-02
    100
    Currency Code
    Required

    Code (Standard ISO) for country in whose currency the charges are specified

    Usage notes

    Burlington Stores only supports USD at this time, ISO 4217 Alphabetic Code for US Dollar = USD.

    USD
    US Dollar
    REF
    050

    Reference Identification

    OptionalMax use 12

    To specify identifying information

    Example
    REF-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    DP
    Department Number
    P4
    Project Code

    Burlington Stores uses the 'P4' qualifier to identify a project code when available so that this information is available to the seller to return on the invoice so that invoice processing is unimpeded.

    RQ
    Purchase Requisition Number

    Burlington Stores uses the 'RQ' qualifier in the REF01 segment in the 850 to identify the 'requisition number' from the web order when the product is ordered through Bunzl. Burlington Stores uses the Bunzl requisition number from the web site as an external key to tie the Burlington Stores Purchase order number to the source of the purchase request (or requisition). Returning this value serves as an additional reference for the invoice in the event a systemic match to the order is not automatic. This reference value should be considered for use by any vendor accepting orders from Burlington Stores that originated in the Bunzl system.

    Burlington Stores returns both the requisition number and the purchase order number in the purchase order document (850) in the REF02 segment. The 'requisition number' can be found in the Purchase Order Acknowledgement (855) in the BAK06 Request Reference Number field

    VR
    Vendor ID Number

    Burlington Stores requires the 'VR' qualifier to identify the vendor on the invoice so that this information is available to the matching process and so that invoice processing continues unimpeded.

    REF-02
    127
    Reference Identification
    Optional
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    Usage notes

    Burlington Stores requires the Purchase Order Line Item Identifier described by the REF02 segment with the 'BV' qualifier in the REF01. Burlington Stores sends the 'BV' qualifier in the REF01 segment in the purchase order to describe the Purchase Order Line Item Identifier found in the REF02 segment. The Burlington Stores procurement system issues the Purchase Order Line Item Identifier, which must be sent on subsequent documents such as the invoice to ensure accurate receipts and timely payments to our vendors.

    N1 Loop
    OptionalMax >1
    N1
    070

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Example
    At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    RI
    Remit To

    Burlington Stores always requires 'Remit to' information. The N106 is used to indicate the remit-to party when the remit-to party is a factor. N106 can be used only when N101 contains code “RI”. If N101 equal to “RI” the identification code qualifier in N103 must be equal '1.'

    Remit to address is transmitted to provide Burlington Stores with remittance address information or to override the vendor’s default pay site code in the event of a factor or other participating entity.

    ST
    Ship To

    Burlington Stores requires the Ship To address with “ST” qualifier. When N101 = 'ST' and N103 = '92' then N104 = the Burlington Stores Store or DC#

    *For a complete list of stores check
    http://vendor.burlingtoncoatfactory.com/lists/allStores.bcf

    VN
    Vendor
    Z7
    Mark-for Party
    N1-02
    93
    Name
    Optional
    Min 1Max 32

    Free-form name

    Usage notes

    Burlington Stores accepts a maximum field length of 32 in this field for example:
    BT = Burlington Stores Warehouse, Inc.

    N1-03
    66
    Identification Code Qualifier
    Optional

    Code designating the system/method of code structure used for Identification Code (67)

    1
    D-U-N-S Number, Dun & Bradstreet
    9
    D-U-N-S+4, D-U-N-S Number with Four Character Suffix
    92
    Assigned by Buyer or Buyer's Agent
    94
    Code assigned by the organization that is the ultimate destination of the transaction set
    UL
    UCC/EAN Location Code

    The UCC/EAN Location Code is now known as the Global Location Number (GLN). The GLN is a globally unique 13 digit code for the identification of a legal, functional or physical location within the GS1 numbering system, formerly the Uniform Code Council (UCC) and International Article Number Association (EAN) numbering system. See more here:
    http://www.gs1.org/docs/idkeys/GS1_Global_Location_Numbers.pdf

    N1-04
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    Usage notes

    When N101 = “ST” and N103 = “92” then N104 = Store or DC#

    For a complete list of stores check http://vendor.burlingtoncoatfactory.com/lists/allStores.bcf

    If N101 = “RI”, the identification code qualifier in N103 must = '1' and N104 must = D-U-N-S Number

    N1-06
    98
    Entity Identifier Code
    Optional

    Code identifying an organizational entity, a physical location, property or an individual

    O4
    Factor
    N2
    080

    Additional Name Information

    OptionalMax use 2

    To specify additional names or those longer than 35 characters in length

    Example
    N2-01
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    N2-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    N3
    090

    Address Information

    OptionalMax use 2

    To specify the location of the named party

    Example
    N3-01
    166
    Address Information
    Required
    Min 1Max 55

    Address information

    N3-02
    166
    Address Information
    Optional
    Min 1Max 55

    Address information

    N4
    100

    Geographic Location

    OptionalMax use 1

    To specify the geographic place of the named party

    Example
    N4-01
    19
    City Name
    Optional
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Optional
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Optional
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    N4-04
    26
    Country Code
    Optional
    Min 2Max 3

    Code identifying the country

    Usage notes

    Burlington Stores assumes 'US' is the Country Code unless otherwise noted; Vendors should use country code when the address listed lies outside of the US

    ITD
    130

    Terms of Sale/Deferred Terms of Sale

    OptionalMax use >1

    To specify terms of sale

    Usage notes

    Burlington Stores uses the 'ITD' segment on the Purchase orders to indicate the terms of sale agreement between the buyer and the seller.

    Burlington Stores uses an invoice matching system that compares the PO terms and discounts stored in the order entry system and compares them to what is contained by the ITD segment. This processing scenario always uses the 'better deal' scenario in regards to the payment of invoices.

    The ITD segment is Optional in the invoice and can be left out to avoid invoicing issues with regards to the PO terms and discounts, in other words; invoicing at the PO price without incorporating discounts will not have an adverse effect.

    If you are planning on using the ITD segment in the invoice, please make sure that your ITD segment matches the PO precisely inclusive of all the PO terms and discounts.

    Example
    ITD-01
    336
    Terms Type Code
    Optional

    Code identifying type of payment terms

    • If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.
    Usage notes

    Need more details on Non merch Invoicing

    01
    Basic
    36
    Contract Basis
    ITD-02
    333
    Terms Basis Date Code
    Optional

    Code identifying the beginning of the terms period

    1
    Ship Date
    2
    Delivery Date
    3
    Invoice Date
    4
    Specified Date
    7
    Effective Date
    8
    Invoice Transmission Date
    15
    Receipt of Goods

    Burlington Stores uses the '15' qualifier to indicate that the extension days on the invoice is qualified using the 'receipt of goods' methodology.

    Burlington Stores uses a valuated goods receipt method for processing invoices; the system posts a debit to the asset or goods and a credit to the ‘Goods receipt/invoice receipt’ clearing account in order to process the invoice. Invoices should be sent with periods dated from the 'receipt of goods' date

    ITD-03
    338
    Terms Discount Percent
    Required
    Min 1Max 6

    Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date

    Usage notes

    The ITD03 or Terms Discount Percentage is expressed as a percent and is available to the purchaser if an invoice is paid on or before the terms Discount Due Date. The percent is sent with a decimal point only when needed, e.g., 10.5% is sent as “10.5”, and 2% is sent as “2”.

    ITD-04
    370
    Terms Discount Due Date
    Optional
    CCYYMMDD format

    Date payment is due if discount is to be earned expressed in format CCYYMMDD

    ITD-05
    351
    Terms Discount Days Due
    Required
    Min 1Max 3

    Number of days in the terms discount period by which payment is due if terms discount is earned

    ITD-06
    446
    Terms Net Due Date
    Optional
    CCYYMMDD format

    Date when total invoice amount becomes due expressed in format CCYYMMDD

    ITD-07
    386
    Terms Net Days
    Required
    Min 1Max 3

    Number of days until total invoice amount is due (discount not applicable)

    ITD-12
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    DTM
    140

    Date/Time Reference

    OptionalMax use 10

    To specify pertinent dates and times

    Example
    DTM-01
    374
    Date/Time Qualifier
    Required

    Code specifying type of date or time, or both date and time

    011
    Shipped
    DTM-02
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD

    Detail

    IT1 Loop
    OptionalMax >1
    IT1
    010

    Baseline Item Data (Invoice)

    RequiredMax use 1

    To specify the basic and most frequently used line item data for the invoice and related transactions

    Example
    If either Product/Service ID Qualifier (IT1-06) or Product/Service ID (IT1-07) is present, then the other is required
    If either Product/Service ID Qualifier (IT1-08) or Product/Service ID (IT1-09) is present, then the other is required
    IT1-01
    350
    Assigned Identification
    Required
    Min 1Max 20

    Alphanumeric characters assigned for differentiation within a transaction set

    • IT101 is the purchase order line item identification.
    Usage notes

    Burlington Stores uses the IT101 to identify the Burlington Stores Purchase Order Line Number, this value must be numeric, the numeric character set consists of the numbers 0 to 9, for example: 1, 120, and 999 are all numeric values. Leading zeros are not used.

    IT1-02
    358
    Quantity Invoiced
    Required
    Min 1Max 10

    Number of units invoiced (supplier units)

    Usage notes

    Burlington Stores requires the use of the IT102 segment on invoices to indicate the Quantity of the items being invoiced.

    IT1-03
    355
    Unit or Basis for Measurement Code
    Required

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    Usage notes

    Burlington Stores requires the use of the IT103 segment on invoices to indicate the Unit or Basis for Measurement Code for the item(s) being invoiced.

    BD
    Bundle
    BO
    Bottle
    BX
    Box
    CA
    Case
    CS
    Cassette
    DZ
    Dozen

    Burlington Stores uses the 'DZ' qualifier to describe items sold in dozens such as pens and pencils in the Burlington Stores Procurement System

    EA
    Each
    GS
    Gross

    Burlington Stores uses the 'GS' qualifier to describe items sold in Gross quantities such as shoe clips and peds in the Burlington Stores Procurement System

    KT
    Kit
    LO
    Lot

    Burlington Stores uses the 'LO' qualifier to describe items sold in Lots as would be the case for print jobs in the Burlington Stores Procurement System

    PH
    Pack (PAK)
    PK
    Package
    PL
    Pallet/Unit Load

    Burlington Stores uses the 'PL' qualifier to describe pallet loads of items sold as such in the Burlington Stores Procurement System

    PR
    Pair

    Burlington Stores uses the 'PR' qualifier to describe pairs of items sold in pairs only such as gloves in the Burlington Stores Procurement System

    RL
    Roll

    Burlington Stores uses the 'RL' qualifier to describe sets of items sold by the roll such as garment film and shrink wrap in the Burlington Stores Procurement System

    RM
    Ream

    Burlington Stores uses the 'RM' qualifier to describe reams of colored paper in the Burlington Stores Procurement System; Note: Standard 'Copy' paper uses the 'CS' qualifier.

    ST
    Set

    Burlington Stores uses the 'ST' qualifier to describe sets of items such as size dividers in the Burlington Stores Procurement System

    UN
    Unit

    Burlington Stores uses the 'UN' qualifier to describe units that are undefined by other means in the Burlington Stores procurement system

    IT1-04
    212
    Unit Price
    Required
    Min 1Max 15

    Price per unit of product, service, commodity, etc.

    Usage notes

    Burlington Stores requires the use of the IT104 segment on invoices to indicate the Unit Price for the item(s) being invoiced.

    IT1-05
    639
    Basis of Unit Price Code
    Optional

    Code identifying the type of unit price for an item

    NT
    Net
    IT1-06
    235
    Product/Service ID Qualifier
    Required

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    • IT106 through IT125 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
    Usage notes

    Burlington Stores requires the presence of the 'IN' qualifier or the 'UP'
    qualifier in the IT106 Burlington Stores also requires the presence of the 'IT' qualifier or the 'VA' qualifier in the IT106

    IN
    Buyer's Item Number
    IT
    Buyer's Style Number
    UP
    U.P.C. Consumer Package Code (1-5-5-1)
    VA
    Vendor's Style Number
    IT1-07
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    IT1-08
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    VN
    Vendor's (Seller's) Item Number
    IT1-09
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    IT1-10
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    PL
    Purchaser's Order Line Number
    IT1-11
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    IT1-12
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    UP
    U.P.C. Consumer Package Code (1-5-5-1)

    Burlington Stores requires the vendor to send 'UP' in the IT112 segment when available.

    IT1-13
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    Usage notes

    Burlington Stores requires the vendor to send 'UPC Code' in the IT113 segment whenever available.

    TXI
    040

    State and Local Sales Tax

    OptionalMax use 10

    To specify tax information

    Usage notes

    Burlington Stores uses the 'VA' Tax Type Code to identify the Puerto Rico VAT Tax in the TXI01 field with the tax
    Monetary Amount specified for the line item in the TXI02 field and Percent specified in the TXI03 field.

    Example
    Variants (all may be used)
    TXIValue Added Tax
    TXI-01
    963
    Tax Type Code
    Required

    Code specifying the type of tax

    LS
    State and Local Sales Tax
    TXI-02
    782
    Monetary Amount
    Required
    Min 1Max 15

    Monetary amount

    • TXI02 is the monetary amount of the tax.
    TXI-03
    954
    Percent
    Optional
    Min 1Max 10

    Percentage expressed as a decimal

    • TXI03 is the tax percent expressed as a decimal.
    TXI
    040

    Value Added Tax

    OptionalMax use 10

    To specify tax information

    Usage notes

    Burlington Stores uses the 'VA' Tax Type Code to identify the Puerto Rico VAT Tax in the TXI01 field with the tax
    Monetary Amount specified for the line item in the TXI02 field and Percent specified in the TXI03 field.

    Example
    Variants (all may be used)
    TXIState and Local Sales Tax
    TXI-01
    963
    Tax Type Code
    Required

    Code specifying the type of tax

    VA
    Value Added Tax
    TXI-02
    782
    Monetary Amount
    Required
    Min 1Max 15

    Monetary amount

    • TXI02 is the monetary amount of the tax.
    TXI-03
    954
    Percent
    Optional
    Min 1Max 10

    Percentage expressed as a decimal

    • TXI03 is the tax percent expressed as a decimal.
    PID Loop
    OptionalMax >1
    PID
    060

    Product/Item Description

    RequiredMax use 1

    To describe a product or process in coded or free-form format

    Example
    At least one of Product Description Code (PID-04) or Description (PID-05) is required
    PID-01
    349
    Item Description Type
    Required

    Code indicating the format of a description

    • If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
    F
    Free-form
    PID-03
    559
    Agency Qualifier Code
    Required

    Code identifying the agency assigning the code values

    • Use PID03 to indicate the organization that publishes the code list being referred to.
    AS
    Assigned by Seller
    PID-04
    751
    Product Description Code
    Required
    Min 1Max 12

    A code from an industry code list which provides specific data about a product characteristic

    • PID04 should be used for industry-specific product description codes.
    Usage notes

    Burlington Stores sends the PID04 to communicate the Burlington Stores 'shipment ID' from the Procurement system in the PO sent to the vendor. the procurement system 'shipment ID' is a precise line reference used during the PO to Payment process at Burlington Stores. This reference must be returned to on the Invoice in the PID04 field.

    PID-05
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    Summary

    TDS
    010

    Total Monetary Value Summary

    RequiredMax use 1

    To specify the total invoice discounts and amounts

    Example
    TDS-01
    610
    Amount
    Required
    Min 1Max 15

    Monetary amount

    • TDS01 is the total amount of invoice (including charges, less allowances) before terms discount (if discount is applicable).
    CAD
    030

    Carrier Detail

    OptionalMax use 1

    To specify transportation details for the transaction

    Example
    If Reference Identification Qualifier (CAD-07) is present, then Reference Identification (CAD-08) is required
    CAD-01
    91
    Transportation Method/Type Code
    Optional

    Code specifying the method or type of transportation for the shipment

    A
    Air
    AE
    Air Express
    BU
    Bus
    C
    Consolidation
    CE
    Customer Pickup / Customer's Expense
    D
    Parcel Post
    E
    Expedited Truck
    H
    Customer Pickup
    L
    Contract Carrier
    LT
    Less Than Trailer Load (LTL)
    M
    Motor (Common Carrier)
    O
    Containerized Ocean
    P
    Private Carrier
    R
    Rail
    S
    Ocean
    SR
    Supplier Truck
    T
    Best Way (Shippers Option)
    U
    Private Parcel Service
    CAD-02
    206
    Equipment Initial
    Optional
    Min 1Max 4

    Prefix or alphabetic part of an equipment unit's identifying number

    CAD-03
    207
    Equipment Number
    Optional
    Min 1Max 10

    Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)

    CAD-04
    140
    Standard Carrier Alpha Code
    Optional
    Min 2Max 4

    Standard Carrier Alpha Code

    CAD-07
    128
    Reference Identification Qualifier
    Optional

    Code qualifying the Reference Identification

    BM
    Bill of Lading Number
    CN
    Carrier's Reference Number (PRO/Invoice)
    SI
    Shipper's Identifying Number for Shipment (SID)
    CAD-08
    127
    Reference Identification
    Optional
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    SAC Loop
    OptionalMax >1
    Usage notes

    Burlington Stores uses an invoice matching system that compares the PO terms and discounts stored in the order entry system and compares them to what is contained by the SAC segment. This processing scenario always uses the 'better deal' scenario in regards to the payment of invoices.

    The SAC segment is Optional and can be left out to avoid invoicing issues with regards to the PO terms and discounts, in other words; invoicing at the PO price without incorporating allowances or charges will not have an adverse effect.

    SAC
    040

    Service, Promotion, Allowance, or Charge Information

    RequiredMax use 1

    To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

    Example
    SAC-01
    248
    Allowance or Charge Indicator
    Required

    Code which indicates an allowance or charge for the service specified

    • If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
    C
    Charge
    SAC-02
    1300
    Service, Promotion, Allowance, or Charge Code
    Optional

    Code identifying the service, promotion, allowance, or charge

    C030
    Delivery Surcharge

    Burlington Stores is looking in the 'SAC02' where the 'SAC02' = C030 for delivery charges

    D230
    Freight Surcharge
    D240
    Freight
    D270
    Fuel Surcharge
    D500
    Handling

    Burlington Stores is looking in the 'SAC02' where the 'SAC02' = D500 for any applicable handling charges

    F050
    Other (See related description)
    F340
    Pick/Up
    G970
    Small Order Charge
    SAC-05
    610
    Amount
    Optional
    Min 1Max 15

    Monetary amount

    • SAC05 is the total amount for the service, promotion, allowance, or charge.
    • If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
    SAC-15
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    TXI
    050

    Tax Information

    OptionalMax use 10

    To specify tax information

    Usage notes

    Burlington Stores uses this segment to describe any taxes levied on the preceding SAC segment as they would relate to Service, Promotion, Allowance, or Charge Information

    Example
    TXI-01
    963
    Tax Type Code
    Required

    Code specifying the type of tax

    ET
    Energy Tax
    LO
    Local Tax (Not Sales Tax)
    LS
    State and Local Sales Tax
    PS
    State or Provincial Tax on Services
    SA
    State or Provincial Fuel Tax
    TXI-02
    782
    Monetary Amount
    Required
    Min 1Max 15

    Monetary amount

    • TXI02 is the monetary amount of the tax.
    TXI-03
    954
    Percent
    Optional
    Min 1Max 10

    Percentage expressed as a decimal

    • TXI03 is the tax percent expressed as a decimal.
    CTT
    070

    Transaction Totals

    OptionalMax use 1

    To transmit a hash total for a specific element in the transaction set

    • Number of line items (CTT01) is the accumulation of the number of IT1 segments.
      If used, hash total (CTT02) is the sum of the value of quantities invoiced (IT102) for each IT1 segment.
    Example
    CTT-01
    354
    Number of Line Items
    Required
    Min 1Max 6

    Total number of line items in the transaction set

    CTT-02
    347
    Hash Total
    Optional
    Min 1Max 10

    Sum of values of the specified data element. All values in the data element will be summed without regard to decimal points (explicit or implicit) or signs. Truncation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element.

    ## Example:
    -.0018 First occurrence of value being hashed.
    .18 Second occurrence of value being hashed.
    1.8 Third occurrence of value being hashed.
    18.01 Fourth occurrence of value being hashed.

    1855 Hash total prior to truncation.
    855 Hash total after truncation to three-digit field.

    SE
    080

    Transaction Set Trailer

    RequiredMax use 1

    To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

    Example
    SE-01
    96
    Number of Included Segments
    Required
    Min 1Max 10

    Total number of segments included in a transaction set including ST and SE segments

    SE-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    Functional Group Trailer

    RequiredMax use 1

    To indicate the end of a functional group and to provide control information

    Example
    GE-01
    97
    Number of Transaction Sets Included
    Required
    Min 1Max 6

    Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

    GE-02
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    Interchange Control Trailer

    RequiredMax use 1

    To define the end of an interchange of zero or more functional groups and interchange-related control segments

    Example
    IEA-01
    I16
    Number of Included Functional Groups
    Required
    Min 1Max 5

    A count of the number of functional groups included in an interchange

    IEA-02
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    EDI Samples

    Invoice Sample: 840104

    ST|810|000010287
    BIG|20130718|29642585|20130711|840104||||00
    REF|RQ|2421457
    REF|VR|648121
    N1|RI|SUPPLIER SALES COMPANY, LLC|1|0596518692900
    N3|SUPPLIER AR DEPT.|100 COLLECTIONS CENTER DRIVE
    N4|CHICAGO|IL|60693
    N1|ST|BURLINGTON COAT FACTORY #568 G3|9|568
    N3|320 WEST AVENUE P
    N4|PALMDALE|CA|93551
    DTM|011|20130718
    IT1|18|1|BX|12.86||IN|01032.0015|VN|B4662060
    PID|F||AS|1|SELF RETRACTING UTILITY KNIFE
    IT1|4|1|PK|7.59||IN|00615.0040|VN|B83907065
    PID|F||AS|1|HANG TAB 1.25X1-5/8
    IT1|5|1|PK|6.23||IN|00615.0046|VN|B85310395
    PID|F||AS|1|SOCK HANGER #32 BLACK
    IT1|1|1|BX|15.17||IN|00018.0176|VN|F64600315
    PID|F||AS|1|BURLINGTON COAT FACTORY
    IT1|6|1|CS|18.1||IN|00620.0022|VN|14500164
    PID|F||AS|1|URINAL SCREEN W/NONPARA BLOCK
    IT1|27|2|EA|5||IN|01044.0003|VN|15409507
    PID|F||AS|1|09507 JRT JR ESCORT T/T DISPR
    IT1|19|1|PK|5.58||IN|01038.0032|VN|34764289
    PID|F||AS|1|A/1526200 ALCOHOL WIPES 200
    IT1|17|5|PK|2.76||IN|01025.0038|VN|423601025
    PID|F||AS|1|AMRAM TAGGING NEEDLE STD #AAN
    TDS|8933
    CTT|8
    SE|30|000010287

    Invoice Sample: 840132

    ST|810|000010288
    BIG|20130718|29642586|20130711|840132||||00
    REF|RQ|2421982
    REF|VR|648121
    N1|RI|SUPPLIER SALES COMPANY, LLC|1|0596518692900
    N3|SUPPLIER AR DEPT.|100 COLLECTIONS CENTER DRIVE
    N4|CHICAGO|IL|60693
    N1|ST|BURLINGTON COAT FACTORY# 588 G3|9|588
    N3|5243 AIRPORT ROAD
    N4|TOLEDO|OH|43615
    DTM|011|20130718
    IT1|13|1|BX|22.93||IN|01032.0016|VN|B4662118
    PID|F||AS|1|ROUNDED TIP REPLACEMENT BLADES
    IT1|2|1|PK|7.59||IN|00615.0040|VN|B83907065
    PID|F||AS|1|HANG TAB 1.25X1-5/8
    IT1|1|1|BX|15.17||IN|00018.0176|VN|F64600315
    PID|F||AS|1|BURLINGTON COAT FACTORY
    IT1|11|1|BX|37.27||IN|01004.0091|VN|F65010185
    PID|F||AS|1|01004.0091 PRICE REDUCTION TAG
    IT1|12|1|RL|5.21||IN|01004.0092|VN|F65010191
    PID|F||AS|1|01004.0092 PRICE REDUCTION
    IT1|17|2|RL|5.84||IN|01056.0081|VN|F65010401
    PID|F||AS|1|01056.0081 DISPLAY SHOE
    IT1|3|1|CS|18.1||IN|00620.0022|VN|14500164
    PID|F||AS|1|URINAL SCREEN W/NONPARA BLOCK
    IT1|8|1|CS|6.6||IN|00670.0003|VN|778400075
    PID|F||AS|1|ALV9 9VOLT ALKALINE BATTERY
    TDS|12455
    CTT|8
    SE|30|000010288

    Invoice Sample: 842201

    ST|810|000010071
    BIG|20130803|53121532|20130801|842201||||00
    REF|RQ|2520959
    REF|VR|648121
    N1|RI|SUPPLIER SALES COMPANY |1|0596518695300
    N3|REMIT PAYMENTS ONLY|PO BOX 8
    N4|DALLAS|TX|752847348
    N1|ST|BURLINGTON #559 G1|9|559
    N3|6537 N.E. LOOP 820
    N4|NORTH RICHLAND HILLS|TX|761806010
    DTM|011|20130803
    IT1|1|3|CS|61.64||IN|00034.0105|VN|76270850
    TXI|LS|15.26
    PID|F||AS|1|10004997 BURLINGTON COAT
    TDS|20018
    CTT|1
    SE|17|000010071

    Invoice Sample: 843281

    ST|810|000010072
    BIG|20130803|53121644|20130801|843281||||00
    REF|RQ|2561040
    REF|VR|648121
    N1|RI| SUPPLIER SALES COMPANY|1|0596518695300
    N3|REMIT PAYMENTS ONLY|PO BOX 847348
    N4|DALLAS|TX|752847348
    N1|ST|BURLINGTON #481 G1|9|481
    N3|1200 S. ABELINE SREET
    N4|AURORA|CO|800124629
    DTM|011|20130803
    IT1|4|10|CS|21.82||IN|01042.0004|VN|13800360
    TXI|LS|17.46
    PID|F||AS|1|HDN3660H 36X60 CANLINER H/D
    IT1|2|8|CS|32.43||IN|01040.0064|VN|18309089
    PID|F||AS|1|1019089 BRAG BAG 13-MIC
    IT1|3|14|CS|30.16||IN|01040.0065|VN|18309090
    PID|F||AS|1|1019090 BRAG BAG 15-MIC
    IT1|1|2|CS|60.5||IN|01001.0007|VN|49055788
    TXI|LS|9.68
    PID|F||AS|1|9090-5788 BURLINGTON COAT
    TDS|129100
    SAC|C|D240|||24298||||||||||FREIGHT CHARGE (NO TAX)
    CTT|4
    SE|25|000010072

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