852 Product Activity Data

Functional Group PD

X12M Supply Chain Subcommittee

This standard provides the format and establishes the data contents of the Product Activity Data Transaction Set within the context of an Electronic Data Interchange (EDI) environment. This transaction set allows a distributor, warehouse, or retailer to advise a trading partner of inventory, sales, and other product activity information. Product activity data enables a trading partner to plan and ship, or propose inventory replenishment quantities, for distribution centers, warehouses or retail outlets. The receiver of the transaction set will maintain some type of inventory/product movement records for its trading partners to enable replenishment calculations based on data provided by the distributor, warehouse or retailer.

What is an EDI 852?

An EDI 852 Product Activity Data communicates sales-related information from a buyer to a supplier. It contains information about the reporting date (XQ segment), related purchase orders (XPO segment) and sell-through details (ZA segment).

How is an EDI 852 used?

For example, Retailer A will send Vendor B a daily EDI 852 Product Activity Data feed during the Q4 holiday season. This helps Vendor B know to manufacture a higher replenishment quantity for best-selling SKUs that would otherwise go out of stock.

Heading

Position
Segment
Name
Max use
  1. To indicate the start of a transaction set and to assign a control number

  2. To specify reporting date and action to be taken

  3. To transmit preassigned purchase order numbers

  4. To transmit identifying numbers and descriptive information as specified by the reference number qualifier

  5. To identify a person or office to whom administrative communications should be directed

  6. N1 Loop Optional
    Repeat 200
    1. To identify a party by type of organization, name and code

      The reporting location is required. The reporting location is specified explicitly in the N1 segment using the code RL in N101, or implicitly using the SDQ segment (Table 2) with the location data elements. They are mutually exclusive (the SDQ and the N1 with N101 containing RL).
    2. To specify additional names or those longer than 35 characters in length

    3. To specify the location of the named party

    4. To specify the geographic place of the named party

    5. To specify transportation instructions relating to shipment

    6. To specify the carrier, sequence of routing and to provide transit time information

    7. To specify pertinent dates and times

    8. To transmit identifying numbers and descriptive information as specified by the reference number qualifier

    9. To identify a person or office to whom administrative communications should be directed

Detail

Position
Segment
Name
Max use
  1. LIN Loop Mandatory
    Repeat >1
    1. To specify basic item identification data.

    2. To specify pricing information

    3. To specify the physical qualities, packaging, weights and dimensions relating to the item.

    4. ZA Loop Mandatory
      Repeat 99
      1. To provide activity details concerning product being reported

        The quantity for the item identified in the LIN segment is required. Quantity is specified either in the ZA segment (ZA02) or in the SDQ segment, but not in both.
      2. To specify pricing information

      3. To specify destination and quantity detail.

Summary

Position
Segment
Name
Max use
  1. To transmit a hash total for a specific element in the transaction set

    The number of line items (CTT01) is the accumulation of the number of LIN segments. Hash total (CTT02) is not used in this transaction set.
  2. To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).

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