811 Consolidated Service Invoice/Statement

Functional Group CI

X12F Finance Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Consolidated Service Invoice/Statement Transaction Set (811) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set provides for the billing or reporting of complex and structured service invoice/statement detail. This standard can be used by organizations who are interested in sending or receiving either consolidated or standalone invoices for service arrangements which require processing other than that done for the typical product invoice. The Consolidated Service Invoice/Statement can be used as a credit/debit memo to differentiate between payable invoice items and information-only memo items. This transaction set should not be used as a standalone notification of a credit/debit adjustment.

Heading

Position
Segment
Name
Max use
0100
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
0200
Beginning Segment for InvoiceMandatory
Max 1
To indicate the beginning of an invoice transaction set and transmit identifying numbers and dates
0300
Note/Special InstructionOptional
Max 100
To transmit information in a free-form format, if necessary, for comment or special instruction
0400
CurrencyOptional
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
0500
Reference IdentificationOptional
Max >1
To specify identifying information
0600
Administrative Communications ContactOptional
Max 3
To identify a person or office to whom administrative communications should be directed
0800
Date/Time ReferenceOptional
Max 10
To specify pertinent dates and times
0900
Tax InformationOptional
Max >1
To specify tax information
N1 Loop
Repeat >1
1000
NameMandatory
Max 1
To identify a party by type of organization, name, and code
1200
Address InformationOptional
Max 2
To specify the location of the named party
1300
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
1400
Reference IdentificationOptional
Max 12
To specify identifying information
1500
Administrative Communications ContactOptional
Max 3
To identify a person or office to whom administrative communications should be directed
1550
Demographic InformationOptional
Max 1
To supply demographic information
FA1 Loop
Repeat >1
1700
Type of Financial Accounting DataMandatory
Max 1
To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation
1800
Accounting DataMandatory
Max >1
To specify the detailed accounting data

Detail

Position
Segment
Name
Max use
HL Loop
Repeat >1
0100
Hierarchical LevelMandatory
Max 1
To identify dependencies among and the content of hierarchically related groups of data segments
LX Loop
Repeat >1
0200
Assigned NumberMandatory
Max 1
To reference a line number in a transaction set
0250
Vehicle InformationOptional
Max 1
To provide descriptions that identify a specific vehicle
0300
Service Characteristic IdentificationOptional
Max 8
To specify service characteristic data
0400
Product/Item DescriptionOptional
Max 200
To describe a product or process in coded or free-form format
0450
MeasurementsOptional
Max 20
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
0500
Reference IdentificationOptional
Max >1
To specify identifying information
0600
Monetary AmountOptional
Max >1
To indicate the total monetary amount
0700
Date/Time ReferenceOptional
Max 8
To specify pertinent dates and times
0800
Tax InformationOptional
Max >1
To specify tax information
QTY Loop
Repeat 10
0900
QuantityMandatory
Max 1
To specify quantity information
1000
Service Characteristic IdentificationOptional
Max 1
To specify service characteristic data
NM1 Loop
Repeat 1
1100
Individual or Organizational NameMandatory
Max 1
To supply the full name of an individual or organizational entity
1300
Address InformationOptional
Max 2
To specify the location of the named party
1400
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
1500
Reference IdentificationOptional
Max >1
To specify identifying information
1600
Administrative Communications ContactOptional
Max >1
To identify a person or office to whom administrative communications should be directed
1700
Tax InformationOptional
Max >1
To specify tax information
1750
Demographic InformationOptional
Max 1
To supply demographic information
ITA Loop
Repeat >1
1800
Allowance, Charge or ServiceMandatory
Max 1
To specify allowances, charges, or services
1900
Date/Time ReferenceOptional
Max 1
To specify pertinent dates and times
2000
Tax InformationOptional
Max >1
To specify tax information
IT1 Loop
Repeat 999999
2100
Baseline Item Data (Invoice)Mandatory
Max 1
To specify the basic and most frequently used line item data for the invoice and related transactions
2200
Service Characteristic IdentificationOptional
Max 2
To specify service characteristic data
2300
Product/Item DescriptionOptional
Max 200
To describe a product or process in coded or free-form format
2350
MeasurementsOptional
Max 20
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
2400
Installment InformationOptional
Max 1
To specify installment billing arrangement
2500
Tax InformationOptional
Max >1
To specify tax information
2600
Reference IdentificationOptional
Max 8
To specify identifying information
2700
Date/Time ReferenceOptional
Max 10
To specify pertinent dates and times
2800
Message TextOptional
Max >1
To provide a free-form format that allows the transmission of text information
AMT Loop
Repeat >1
2850
Monetary AmountMandatory
Max 1
To indicate the total monetary amount
2870
CurrencyOptional
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
QTY Loop
Repeat >1
2900
QuantityMandatory
Max 1
To specify quantity information
3000
Service Characteristic IdentificationOptional
Max 1
To specify service characteristic data
ITA Loop
Repeat 10
3100
Allowance, Charge or ServiceMandatory
Max 1
To specify allowances, charges, or services
3200
Date/Time ReferenceOptional
Max 1
To specify pertinent dates and times
3300
Tax InformationOptional
Max >1
To specify tax information
NM1 Loop
Repeat >1
3400
Individual or Organizational NameMandatory
Max 1
To supply the full name of an individual or organizational entity
3600
Address InformationOptional
Max 2
To specify the location of the named party
3700
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
3800
Administrative Communications ContactOptional
Max 3
To identify a person or office to whom administrative communications should be directed
3850
Location ID ComponentOptional
Max >1
To define types and values of a geographic location
The NX2 segment is used to convey parsed address information.
3870
Demographic InformationOptional
Max 1
To supply demographic information
SLN Loop
Repeat >1
3900
Subline Item DetailMandatory
Max 1
To specify product subline detail item data
4000
Service Characteristic IdentificationOptional
Max 2
To specify service characteristic data
4100
Product/Item DescriptionOptional
Max 200
To describe a product or process in coded or free-form format
4150
MeasurementsOptional
Max 20
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
4200
CurrencyOptional
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
4300
Installment InformationOptional
Max 1
To specify installment billing arrangement
4400
Allowance, Charge or ServiceOptional
Max 10
To specify allowances, charges, or services
4500
Tax InformationOptional
Max >1
To specify tax information
4600
Reference IdentificationOptional
Max >1
To specify identifying information
4700
Administrative Communications ContactOptional
Max 3
To identify a person or office to whom administrative communications should be directed
4800
Date/Time ReferenceOptional
Max 10
To specify pertinent dates and times
4900
Monetary AmountOptional
Max 15
To indicate the total monetary amount
5000
Message TextOptional
Max >1
To provide a free-form format that allows the transmission of text information
QTY Loop
Repeat >1
5100
QuantityMandatory
Max 1
To specify quantity information
5200
Service Characteristic IdentificationOptional
Max 1
To specify service characteristic data
NM1 Loop
Repeat >1
5300
Individual or Organizational NameMandatory
Max 1
To supply the full name of an individual or organizational entity
5500
Address InformationOptional
Max 2
To specify the location of the named party
5600
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
5700
Reference IdentificationOptional
Max 8
To specify identifying information
5800
Administrative Communications ContactOptional
Max 3
To identify a person or office to whom administrative communications should be directed
5850
Demographic InformationOptional
Max 1
To supply demographic information
TCD Loop
Repeat >1
5900
Itemized Call DetailMandatory
Max 1
To specify detail information for itemized calls
6000
Service Characteristic IdentificationOptional
Max 2
To specify service characteristic data
6100
Tax InformationOptional
Max >1
To specify tax information
6150
Allowance, Charge or ServiceOptional
Max >1
To specify allowances, charges, or services
QTY Loop
Repeat >1
6170
QuantityMandatory
Max 1
To specify quantity information
6180
Service Characteristic IdentificationOptional
Max 1
To specify service characteristic data
USD Loop
Repeat >1
6200
Usage-Sensitive DetailMandatory
Max 1
To specify usage-sensitive details which qualify for discounts or are subject to special rates
6250
Service Characteristic IdentificationOptional
Max 2
To specify service characteristic data
6300
Allowance, Charge or ServiceOptional
Max 2
To specify allowances, charges, or services
6400
Rating FactorsOptional
Max 18
To specify rating information used to calculate usage-sensitive charges
QTY Loop
Repeat >1
6500
QuantityMandatory
Max 1
To specify quantity information
6600
Service Characteristic IdentificationOptional
Max 1
To specify service characteristic data
III Loop
Repeat >1
6800
Date or Time or PeriodOptional
Max 5
To specify any or all of a date, a time, or a time period
6900
Monetary AmountOptional
Max 5
To indicate the total monetary amount
7000
Percent AmountsOptional
Max 5
To qualify percent amounts and supply percent amounts
LQ Loop
Repeat >1
7100
Industry CodeMandatory
Max 1
Code to transmit standard industry codes
7200
Monetary AmountOptional
Max 5
To indicate the total monetary amount
7300
Percent AmountsOptional
Max 5
To qualify percent amounts and supply percent amounts
FA1 Loop
Repeat >1
7400
Type of Financial Accounting DataMandatory
Max 1
To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation
7500
Accounting DataMandatory
Max >1
To specify the detailed accounting data

Summary

Position
Segment
Name
Max use
0100
Total Monetary Value SummaryMandatory
Max 1
To specify the total invoice discounts and amounts
ITA Loop
Repeat >1
0200
Allowance, Charge or ServiceMandatory
Max 1
To specify allowances, charges, or services
0300
Date/Time ReferenceOptional
Max 1
To specify pertinent dates and times
0350
Reference IdentificationOptional
Max 5
To specify identifying information
BAL Loop
Repeat >1
0400
Balance DetailMandatory
Max 1
To identify the specific monetary balances associated with a particular account
0500
Date/Time ReferenceOptional
Max 1
To specify pertinent dates and times
N1 Loop
Repeat >1
0600
NameMandatory
Max 1
To identify a party by type of organization, name, and code
BAL Loop
Repeat >1
0700
Balance DetailMandatory
Max 1
To identify the specific monetary balances associated with a particular account
0800
Date/Time ReferenceOptional
Max 1
To specify pertinent dates and times
ITA Loop
Repeat >1
0900
Allowance, Charge or ServiceMandatory
Max 1
To specify allowances, charges, or services
1000
Date/Time ReferenceOptional
Max 2
To specify pertinent dates and times
1020
Monetary AmountOptional
Max 1
To indicate the total monetary amount
1030
Service Characteristic IdentificationOptional
Max 2
To specify service characteristic data
1050
Reference IdentificationOptional
Max 5
To specify identifying information
1060
CurrencyOptional
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
LX Loop
Repeat >1
1070
Assigned NumberMandatory
Max 1
To reference a line number in a transaction set
1080
Reference IdentificationOptional
Max 1
To specify identifying information
AMT Loop
Repeat >1
1090
Monetary AmountMandatory
Max 1
To indicate the total monetary amount
1100
Date/Time ReferenceOptional
Max 1
To specify pertinent dates and times
ITA Loop
Repeat >1
1110
Allowance, Charge or ServiceMandatory
Max 1
To specify allowances, charges, or services
1120
Date/Time ReferenceOptional
Max 1
To specify pertinent dates and times
1150
Transaction TotalsOptional
Max 1
To transmit a hash total for a specific element in the transaction set
The number of line items (CTT01) is the accumulation of the number of IT1 segments.
1200
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference and Mapping Guides are provided for marketing purposes and are free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.