811 Consolidated Service Invoice/Statement

Functional Group CI

X12F Finance Subcommittee

This X12 Transaction Set contains the format and establishes the data contents of the Consolidated Service Invoice/Statement Transaction Set (811) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set provides for the billing or reporting of complex and structured service invoice/statement detail. This standard can be used by organizations who are interested in sending or receiving either consolidated or standalone invoices for service arrangements which require processing other than that done for the typical product invoice. The Consolidated Service Invoice/Statement can be used as a credit/debit memo to differentiate between payable invoice items and information-only memo items. This transaction set should not be used as a standalone notification of a credit/debit adjustment.

Heading

Position
Segment
Name
Max use
  1. To indicate the start of a transaction set and to assign a control number

  2. To indicate the beginning of an invoice transaction set and transmit identifying numbers and dates

  3. To transmit information in a free-form format, if necessary, for comment or special instruction

  4. To specify the currency (dollars, pounds, francs, etc.) used in a transaction

  5. To specify identifying information

  6. To identify a person or office to whom administrative communications should be directed

  7. To specify terms of sale

  8. To specify pertinent dates and times

  9. To specify tax information

  10. N1 Loop Optional
    Repeat >1
    1. To identify a party by type of organization, name, and code

    2. To specify additional names

    3. To specify the location of the named party

    4. To specify the geographic place of the named party

    5. To specify identifying information

    6. To identify a person or office to whom administrative communications should be directed

    7. To supply demographic information

  11. FA1 Loop Optional
    Repeat >1
    1. To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation

    2. To specify the detailed accounting data

Detail

Position
Segment
Name
Max use
  1. HL Loop Mandatory
    Repeat >1
    1. To identify dependencies among and the content of hierarchically related groups of data segments

    2. LX Loop Optional
      Repeat >1
      1. To reference a line number in a transaction set

      2. To provide descriptions that identify a specific vehicle

      3. To specify service characteristic data

      4. To describe a product or process in coded or free-form format

      5. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

      6. To specify identifying information

      7. To indicate the total monetary amount

      8. To specify pertinent dates and times

      9. To specify tax information

      10. QTY Loop Optional
        Repeat 10
        1. To specify quantity information

        2. To specify service characteristic data

    3. NM1 Loop Optional
      Repeat 1
      1. To supply the full name of an individual or organizational entity

      2. To specify additional names

      3. To specify the location of the named party

      4. To specify the geographic place of the named party

      5. To specify identifying information

      6. To identify a person or office to whom administrative communications should be directed

      7. To specify tax information

      8. To supply demographic information

    4. ITA Loop Optional
      Repeat >1
      1. To specify allowances, charges, or services

      2. To specify pertinent dates and times

      3. To specify tax information

    5. IT1 Loop Optional
      Repeat 999999
      1. To specify the basic and most frequently used line item data for the invoice and related transactions

      2. To specify service characteristic data

      3. To describe a product or process in coded or free-form format

      4. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

      5. To specify installment billing arrangement

      6. To specify tax information

      7. To specify identifying information

      8. To specify pertinent dates and times

      9. To provide a free-form format that allows the transmission of text information

      10. To specify transportation details for the transaction

      11. To identify and answer yes and no questions, including the date, time, and comments further qualifying the condition

        The YNQ segment is used to indicate if passenger or renter is a no-show, or to indicate if insurance was purchased.
      12. Code to transmit standard industry codes

      13. To further define and describe a place or location

      14. AMT Loop Optional
        Repeat >1
        1. To indicate the total monetary amount

        2. To specify the currency (dollars, pounds, francs, etc.) used in a transaction

      15. QTY Loop Optional
        Repeat >1
        1. To specify quantity information

        2. To specify service characteristic data

      16. ITA Loop Optional
        Repeat >1
        1. To specify allowances, charges, or services

        2. To specify pertinent dates and times

        3. To specify tax information

      17. NM1 Loop Optional
        Repeat >1
        1. To supply the full name of an individual or organizational entity

        2. To specify additional names

        3. To specify the location of the named party

        4. To specify the geographic place of the named party

        5. To identify a person or office to whom administrative communications should be directed

        6. To define types and values of a geographic location

          The NX2 segment is used to convey parsed address information.
        7. To supply demographic information

    6. SLN Loop Optional
      Repeat >1
      1. To specify product subline detail item data

      2. To specify service characteristic data

      3. To describe a product or process in coded or free-form format

      4. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

      5. To specify the currency (dollars, pounds, francs, etc.) used in a transaction

      6. To specify installment billing arrangement

      7. To specify allowances, charges, or services

      8. To specify tax information

      9. To specify identifying information

      10. To identify a person or office to whom administrative communications should be directed

      11. To specify pertinent dates and times

      12. To indicate the total monetary amount

      13. To provide a free-form format that allows the transmission of text information

      14. QTY Loop Optional
        Repeat >1
        1. To specify quantity information

        2. To specify service characteristic data

      15. NM1 Loop Optional
        Repeat >1
        1. To supply the full name of an individual or organizational entity

        2. To specify additional names

        3. To specify the location of the named party

        4. To specify the geographic place of the named party

        5. To specify identifying information

        6. To identify a person or office to whom administrative communications should be directed

        7. To supply demographic information

    7. TCD Loop Optional
      Repeat >1
      1. To specify detail information for itemized calls

      2. To specify service characteristic data

      3. To specify tax information

      4. To specify allowances, charges, or services

      5. QTY Loop Optional
        Repeat >1
        1. To specify quantity information

        2. To specify service characteristic data

    8. USD Loop Optional
      Repeat >1
      1. To specify usage-sensitive details which qualify for discounts or are subject to special rates

      2. To specify service characteristic data

      3. To specify allowances, charges, or services

      4. To specify rating information used to calculate usage-sensitive charges

      5. QTY Loop Optional
        Repeat >1
        1. To specify quantity information

        2. To specify service characteristic data

    9. III Loop Optional
      Repeat >1
      1. To report information

      2. To specify any or all of a date, a time, or a time period

      3. To indicate the total monetary amount

      4. To qualify percent amounts and supply percent amounts

      5. LQ Loop Optional
        Repeat >1
        1. Code to transmit standard industry codes

        2. To indicate the total monetary amount

        3. To qualify percent amounts and supply percent amounts

    10. FA1 Loop Optional
      Repeat >1
      1. To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation

      2. To specify the detailed accounting data

Summary

Position
Segment
Name
Max use
  1. To specify the total invoice discounts and amounts

  2. ITA Loop Optional
    Repeat >1
    1. To specify allowances, charges, or services

    2. To specify pertinent dates and times

    3. To specify identifying information

  3. BAL Loop Optional
    Repeat >1
    1. To identify the specific monetary balances associated with a particular account

    2. To specify pertinent dates and times

  4. N1 Loop Optional
    Repeat >1
    1. To identify a party by type of organization, name, and code

    2. BAL Loop Optional
      Repeat >1
      1. To identify the specific monetary balances associated with a particular account

      2. To specify pertinent dates and times

    3. ITA Loop Optional
      Repeat >1
      1. To specify allowances, charges, or services

      2. To specify pertinent dates and times

      3. To indicate the total monetary amount

      4. To specify service characteristic data

      5. To specify identifying information

      6. To specify the currency (dollars, pounds, francs, etc.) used in a transaction

    4. LX Loop Optional
      Repeat >1
      1. To reference a line number in a transaction set

      2. To specify identifying information

      3. AMT Loop Optional
        Repeat >1
        1. To indicate the total monetary amount

        2. To specify pertinent dates and times

      4. ITA Loop Optional
        Repeat >1
        1. To specify allowances, charges, or services

        2. To specify pertinent dates and times

  5. To transmit a hash total for a specific element in the transaction set

    The number of line items (CTT01) is the accumulation of the number of IT1 segments.
  6. To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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