X12 832 Price/Sales Catalog

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Price/Sales Catalog Transaction Set (832) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to furnishing or requesting the price of goods or services in the form of a catalog.

Delimiters

• ~ Segment
• * Element
• > Component

ISA Interchange Control Header

Required · Max use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Authorization Information

• 00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required · String (AN) · Min 10 Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Security Information

• 00: No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required · String (AN) · Min 10 Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required · String (AN) · Min 15 Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required · String (AN) · Min 15 Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required · Date (DT) · YYMMDD format

Date of the interchange

ISA-10 · I09 · Interchange Time · Required · Time (TM) · HHMM format

Time of the interchange

ISA-11 · I10 · Interchange Control Standards Identifier · Required · Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

• U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12 · I11 · Interchange Control Version Number · Required · Identifier (ID)

This version number covers the interchange control segments

• 00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required · Identifier (ID) · Min 1 Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

• 0: No Acknowledgment Requested
• 1: Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required · Identifier (ID) · Min 1 Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

• I: Information
• P: Production Data
• T: Test Data

ISA-16 · I15 · Component Element Separator · Required · String (AN) · Min 1 Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

• >: Component Element Separator

GS Functional Group Header

Required · Max use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

Code identifying a group of application related transaction sets

• SC: Price/Sales Catalog (832)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

GS-05 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

• 004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010 Heading > ST

ST Transaction Set Header

Required · Max use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

Code uniquely identifying a Transaction Set

• The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).

• 832: Price/Sales Catalog

ST-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

020 Heading > BCT

BCT Beginning Segment for Price/Sales Catalog

Required · Max use 1

To indicate the beginning of the Price/Sales Catalog Transaction Set and specify catalog purpose and number information

BCT-01 · 683 · Catalog Purpose Code · Required · Identifier (ID)

Code indicating purpose of catalog

• PC: Price Catalog
• SC: Sales Catalog

BCT-02 · 684 · Catalog Number · Required · String (AN) · Min 1 Max 15

Identifying number for catalog or superseded catalog

BCT-09 · 352 · Description · Optional · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

BCT-10 · 353 · Transaction Set Purpose Code · Optional · Identifier (ID) · Min 2 Max 2

Code identifying purpose of transaction set

Usage notes

All valid standard codes are used.

050 Heading > REF

REF Reference Identification

Optional · Max use >1

To specify identifying information

REF-01 · 128 · Reference Identification Qualifier · Optional · Identifier (ID) · Min 2 Max 3

Code qualifying the Reference Identification

Usage notes

All valid standard codes are used.

REF-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

070 Heading > DTM

DTM Date/Time Reference

Required · Max use 10

To specify pertinent dates and times

DTM-01 · 374 · Date/Time Qualifier · Optional · Identifier (ID) · Min 3 Max 3

Code specifying type of date or time, or both date and time

Usage notes

All valid standard codes are used

DTM-02 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

090 Heading > CUR

CUR Currency

Optional · Max use 5

To specify the currency (dollars, pounds, francs, etc.) used in a transaction

CUR-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• SE: Selling Party

CUR-02 · 100 · Currency Code · Required · Identifier (ID)

Code (Standard ISO) for country in whose currency the charges are specified

• CAD: Canadian Dollar
• USD: US Dollar

N1 Loop Optional Max >1

150 Heading > N1 Loop > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name, and code

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID) · Min 2 Max 3

Code identifying an organizational entity, a physical location, property or an individual

Usage notes

All valid standard codes are used
Manufacturer Name must be sent either in the N102 or in the LIN with “MF” qualifier

N1-02 · 93 · Name · Required · String (AN) · Min 1 Max 60

Free-form name

N1-03 · 66 · Identification Code Qualifier · Optional · Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

• 1: D-U-N-S Number, Dun & Bradstreet
• 9: D-U-N-S+4, D-U-N-S Number with Four Character Suffix
• 91: Assigned by seller
• 92: assigned by buyer
• 93: assigned by buyer
• 94: Assigned by seller

N1-04 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

• This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

Usage notes

Either a static value assigned or SIC codes for gov/ed

160 Heading > N1 Loop > N2

N2 Additional Name Information

Optional · Max use 2

To specify additional names or those longer than 35 characters in length

N2-01 · 93 · Name · Optional · String (AN) · Min 1 Max 60

Free-form name

N2-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

Free-form name

170 Heading > N1 Loop > N3

N3 Address Information

Optional · Max use 2

To specify the location of the named party

N3-01 · 166 · Address Information · Optional · String (AN) · Min 1 Max 55

Address information

N3-02 · 166 · Address Information · Optional · String (AN) · Min 1 Max 55

Address information

180 Heading > N1 Loop > N4

N4 Geographic Location

Optional · Max use >1

To specify the geographic place of the named party

N4-01 · 19 · City Name · Optional · String (AN) · Min 2 Max 30

Free-form text for city name

• A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

N4-02 · 156 · State or Province Code · Optional · Identifier (ID) · Min 2 Max 2

Code (Standard State/Province) as defined by appropriate government agency

• N402 is required only if city name (N401) is in the U.S. or Canada.

N4-03 · 116 · Postal Code · Optional · Identifier (ID) · Min 3 Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04 · 26 · Country Code · Optional · Identifier (ID) · Min 2 Max 3

Code identifying the country

Detail

LIN Loop Optional Max >1

010 Detail > LIN Loop > LIN

LIN Item Identification

Required · Max use 1

To specify basic item identification data

Usage notes

CDW Part Number, Vendor Part Number and Manufacturer Part Number are required. When Manufacturer Part
Number is sent, Manufacturer Name is required.

If either Product/Service ID Qualifier (LIN-06) or Product/Service ID (LIN-07) is present, then the other is required

If either Product/Service ID Qualifier (LIN-08) or Product/Service ID (LIN-09) is present, then the other is required

If either Product/Service ID Qualifier (LIN-12) or Product/Service ID (LIN-13) is present, then the other is required

If either Product/Service ID Qualifier (LIN-14) or Product/Service ID (LIN-15) is present, then the other is required

If either Product/Service ID Qualifier (LIN-16) or Product/Service ID (LIN-17) is present, then the other is required

LIN-01 · 350 · Assigned Identification · Optional · String (AN) · Min 1 Max 20

Alphanumeric characters assigned for differentiation within a transaction set

• LIN01 is the line item identification

LIN-02 · 235 · Product/Service ID Qualifier · Required · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.

• VN: Vendor’s Part Number

LIN-03 · 234 · Product/Service ID · Required · String (AN) · Min 1 Max 48

Identifying number for a product or service

LIN-04 · 235 · Product/Service ID Qualifier · Required · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• MG: Manufacturer's Part Number

LIN-05 · 234 · Product/Service ID · Required · String (AN) · Min 1 Max 48

Identifying number for a product or service

LIN-06 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• BP: CDW's Part Number

LIN-07 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

LIN-08 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• OE: OEM Part Number

LIN-09 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

LIN-10 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• UP: U.P.C. Consumer Package Code

LIN-11 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

LIN-12 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• UR: UCC/EAN-128 Coupon Extended Code

LIN-13 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

LIN-14 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• MF: Manufacturer’s Name

LIN-15 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

LIN-16 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• AC: Aggregation Code (Used to Consolidate Part Families)

LIN-17 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

030 Detail > LIN Loop > DTM

DTM Date/Time Reference

Required · Max use 10

To specify pertinent dates and times

DTM-01 · 374 · Date/Time Qualifier · Optional · Identifier (ID)

Code specifying type of date or time, or both date and time

• 001: Cancel After
• 007: Effective
• 128: Replacement Effective

DTM-02 · 373 · Date · Optional · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

040 Detail > LIN Loop > REF

REF Reference Identification

Optional · Max use >1

To specify identifying information

REF-01 · 128 · Reference Identification Qualifier · Optional · Identifier (ID) · Min 2 Max 3

Code qualifying the Reference Identification

Usage notes

All valid standard codes are used.

REF-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

045 Detail > LIN Loop > YNQ

YNQ Yes/No Question

Optional · Max use 10

To identify and answer yes and no questions, including the date, time, and comments further qualifying the condition

YNQ-02 · 1073 · Yes/No Condition or Response Code · Required · Identifier (ID) · Min 1 Max 1

Code indicating a Yes or No condition or response

• YNQ02 confirms or denies the statement made in YNQ01, YNQ09 or YNQ10. A "Y" indicates the statement is confirmed; an "N" indicates the statement is denied.

Usage notes

All valid standard codes are used.

YNQ-05 · 933 · Free-Form Message Text · Required · String (AN) · Min 1 Max 264

Free-form message text

060 Detail > LIN Loop > CTB

CTB Restrictions/Conditions

Optional · Max use 25

To specify restrictions/conditions (such as shipping, ordering)

If either Quantity Qualifier (CTB-03) or Quantity (CTB-04) is present, then the other is required

At least one of Description (CTB-02), Quantity (CTB-04) or Amount (CTB-06) is required

If either Amount Qualifier Code (CTB-05) or Amount (CTB-06) is present, then the other is required

CTB-01 · 688 · Restrictions/Conditions Qualifier · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the type of restriction/condition

Usage notes

Code specifying type of date or time, or both date and time
All valid codes used.

CTB-02 · 352 · Description · Optional · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

CTB-03 · 673 · Quantity Qualifier · Optional · Identifier (ID) · Min 2 Max 2

Code specifying the type of quantity

Usage notes

CDW requires partner to use Code 57 for any and all items subject to supplier minimum order quantity requirements.

CTB-04 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

CTB-05 · 522 · Amount Qualifier Code · Optional · Identifier (ID) · Min 1 Max 3

Code to qualify amount

Usage notes

All valid codes used.

CTB-06 · 610 · Amount · Optional · Numeric (N2) · Min 1 Max 15

Monetary amount

070 Detail > LIN Loop > PID

PID Product/Item Description

Optional · Max use 200

To describe a product or process in coded or free-form format

PID-01 · 349 · Item Description Type · Optional · Identifier (ID)

Code indicating the format of a description

• If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.

• F: Free-form

PID-05 · 352 · Description · Optional · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

090 Detail > LIN Loop > PKG

PKG Marking, Packaging, Loading

Optional · Max use 25

To describe marking, packaging, loading, and unloading requirements

PKG-02 · 753 · Packaging Characteristic Code · Optional · Identifier (ID) · Min 1 Max 5

Code specifying the marking, packaging, loading and related characteristics being described

Usage notes

Used to identify EU-saleable package, i.e. single vs multipack quantities

100 Detail > LIN Loop > PO4

PO4 Item Physical Details

Optional · Max use 1

To specify the physical qualities, packaging, weights, and dimensions relating to the item

If either Size (PO4-02) or Unit or Basis for Measurement Code (PO4-03) is present, then the other is required

If Weight Qualifier (PO4-05) is present, then Gross Weight per Pack (PO4-06) is required

If either Gross Weight per Pack (PO4-06) or Unit or Basis for Measurement Code (PO4-07) is present, then the other is required

If Length (PO4-10) is present, then Unit or Basis for Measurement Code (PO4-13) is required

If Width (PO4-11) is present, then Unit or Basis for Measurement Code (PO4-13) is required

If Height (PO4-12) is present, then Unit or Basis for Measurement Code (PO4-13) is required

If Unit or Basis for Measurement Code (PO4-13) is present, then at least one of Length (PO4-10), Width (PO4-11) or Height (PO4-12) is required

PO4-01 · 356 · Pack · Optional · Numeric (N0) · Min 1 Max 6

The number of inner containers, or number of eaches if there are no inner containers, per outer container

Usage notes

The number of eaches per outer container (“Master Pack” case quantity).
Note: Use for first outer pack over EU-saleable units. Use 0 value for Ready-Ship items

PO4-02 · 357 · Size · Optional · Decimal number (R) · Min 1 Max 8

Size of supplier units in pack

PO4-03 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

• PO403 - The "Unit or Basis for Measure Code" in this segment position is for purposes of defining the pack (PO401) /size (PO402) measure which indicates the quantity in the inner pack unit. For example: If the carton contains 24 12-Ounce packages, it would be described as follows: Data element 356 = "24"; Data element 357 = "12"; Data element 355 = "OZ".

Usage notes

Unit or Basis of measurement code.

• EA: Eaches

PO4-04 · 103 · Packaging Code · Optional · String (AN) · Min 3 Max 5

Code identifying the type of packaging; Part 1: Packaging Form, Part 2: Packaging Material; if the Data Element is used, then Part 1 is always required

Usage notes

Code identifying type of packaging
All valid codes, at minimum CAS (Manufacturer Master Pack) required

PO4-05 · 187 · Weight Qualifier · Optional · Identifier (ID)

Code defining the type of weight

• U: Weight Per Unit

PO4-06 · 384 · Gross Weight per Pack · Optional · Decimal number (R) · Min 1 Max 9

Numeric value of gross weight per pack

PO4-07 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

• LB: Pound

PO4-10 · 82 · Length · Optional · Decimal number (R) · Min 1 Max 8

Largest horizontal dimension of an object measured when the object is in the upright position

PO4-11 · 189 · Width · Optional · Decimal number (R) · Min 1 Max 8

Shorter measurement of the two horizontal dimensions measured with the object in the upright position

PO4-12 · 65 · Height · Optional · Decimal number (R) · Min 1 Max 8

Vertical dimension of an object measured when the object is in the upright position

PO4-13 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

• PO413 defines the unit of measure for PO410, PO411, and PO412.

Usage notes

Unit or Basis of measurement code

• IN: Inch

150 Detail > LIN Loop > SAC

SAC Service, Promotion, Allowance, or Charge Information

Optional · Max use >1

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

SAC-01 · 248 · Allowance or Charge Indicator · Optional · Identifier (ID)

Code which indicates an allowance or charge for the service specified

• If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.

Usage notes

An 'A' will indicate a reduction in the invoice amount. A 'C' will indicate
a charge, or an increase in the invoice amount.

• A: Allowance
• C: Charge

SAC-02 · 1300 · Service, Promotion, Allowance, or Charge Code · Optional · Identifier (ID) · Min 4 Max 4

Code identifying the service, promotion, allowance, or charge

SAC-05 · 610 · Amount · Optional · Numeric (N2) · Min 1 Max 15

Monetary amount

• SAC05 is the total amount for the service, promotion, allowance, or charge.
• If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.

SAC-12 · 331 · Allowance or Charge Method of Handling Code · Optional · Identifier (ID) · Min 2 Max 2

Code indicating method of handling for an allowance or charge

CTP Loop Optional Max 100

170 Detail > LIN Loop > CTP Loop > CTP

CTP Pricing Information

Required · Max use 1

To specify pricing information

CTP-01 · 687 · Class of Trade Code · Optional · Identifier (ID) · Min 2 Max 2

Code indicating class of trade

CTP-02 · 236 · Price Identifier Code · Required · Identifier (ID)

Code identifying pricing specification

• C01: Contract (CDW – Supplier) – replaces CON
• DAP: Dealer Adjusted Price
• GOV: Federal Government (Non-GSA)
• GSA: Federal GSA(-only) Price
• MSR: Mfg Suggested Price
• N02: Higher Education
• N03: K-12
• N04: State Government
• N05: Education Other
• PRP: Promotional price

CTP-03 · 212 · Unit Price · Required · Decimal number (R) · Min 1 Max 15

Price per unit of product, service, commodity, etc.

• See Figures Appendix for an example detailing the use of CTP03 and CTP04.
• See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.

CTP-04 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

CTP-05 · C001 · Composite Unit of Measure · Optional Max use 1 · To identify a composite unit of measure (See Figures Appendix for examples of use)

C001-01 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID) · Min 2 Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

190 Detail > LIN Loop > CTP Loop > LDT

LDT Lead Time

Optional · Max use 1

To specify lead time for availability of products and services

LDT-01 · 345 · Lead Time Code · Optional · Identifier (ID)

Code indicating the time range

• AE: From date of PO receipt to shipment
• AF: From date of PO receipt to delivery

LDT-02 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

• LDT02 is the quantity of unit of time periods.

LDT-03 · 344 · Unit of Time Period or Interval · Optional · Identifier (ID)

Code indicating the time period or interval

• DA: Calendar Days
• DW: Work Days

N1 Loop Optional Max >1

230 Detail > LIN Loop > N1 Loop > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name, and code

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• MF: Manufacturer Name

N1-02 · 93 · Name · Required · String (AN) · Min 1 Max 60

Free-form name

N1-03 · 66 · Identification Code Qualifier · Optional · Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

• 1: D-U-N-S Number, Dun & Bradstreet
• 9: D-U-N-S+4, D-U-N-S Number with Four Character Suffix
• 91: assigned by seller
• 92: assigned by buyer
• 93: assigned by buyer
• 94: assigned by seller

N1-04 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

• This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

SLN Loop Optional Max >1

350 Detail > LIN Loop > SLN Loop > SLN

SLN Subline Item Detail

Required · Max use 1

To specify product subline detail item data

If Basis of Unit Price Code (SLN-07) is present, then Unit Price (SLN-06) is required

If Relationship Code (SLN-08) is present, then Unit Price (SLN-06) is required

SLN-01 · 350 · Assigned Identification · Required · String (AN) · Min 1 Max 20

Alphanumeric characters assigned for differentiation within a transaction set

• SLN01 is the identifying number for the subline item.
• SLN01 is related to (but not necessarily equivalent to) the baseline item number. Example: 1.1 or 1A might be used as a subline number to relate to baseline number 1.

SLN-02 · 350 · Assigned Identification · Optional · String (AN) · Min 1 Max 20

Alphanumeric characters assigned for differentiation within a transaction set

• SLN02 is the identifying number for the subline level. The subline level is analogous to the level code used in a bill of materials.

SLN-03 · 662 · Relationship Code · Required · Identifier (ID)

Code indicating the relationship between entities

• SLN03 is the configuration code indicating the relationship of the subline item to the baseline item.

• O: Information Only

SLN-04 · 380 · Quantity · Required · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

SLN-05 · C001 · Composite Unit of Measure · Required Max use 1 · To identify a composite unit of measure (See Figures Appendix for examples of use)

C001-01 · 355 · Unit or Basis for Measurement Code · Required · Identifier (ID) · Min 2 Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

SLN-06 · 212 · Unit Price · Optional · Decimal number (R) · Min 1 Max 15

Price per unit of product, service, commodity, etc.

SLN-07 · 639 · Basis of Unit Price Code · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the type of unit price for an item

SLN-08 · 662 · Relationship Code · Optional · Identifier (ID) · Min 1 Max 1

Code indicating the relationship between entities

• SLN08 is a code indicating the relationship of the price or amount to the associated segment.

SLN-09 · 235 · Product/Service ID Qualifier · Required · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• SLN09 through SLN28 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.

• DV: Location Code

SLN-10 · 234 · Product/Service ID · Required · String (AN) · Min 1 Max 48

Identifying number for a product or service

Summary

010 Summary > CTT

CTT Transaction Totals

Required · Max use 1

To transmit a hash total for a specific element in the transaction set

• Number of line items (CTT01) is the accumulation of the number of LIN segments.
  Hash total (CTT02) is not used in this transaction.

CTT-01 · 354 · Number of Line Items · Required · Numeric (N0) · Min 1 Max 6

Total number of line items in the transaction set

020 Summary > SE

SE Transaction Set Trailer

Required · Max use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE Functional Group Trailer

Required · Max use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

IEA Interchange Control Trailer

Required · Max use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required · Numeric (N0) · Min 1 Max 5

A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

EDI Samples

CDW Price/Sales Catalog

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *231101*0139*U*00401*000000001*0*T*>
GS*SC*SENDERGS*RECEIVERGS*20231101*013918*000000001*X*004010
ST*832*0001
BCT*PC*20000508********04
REF*CT*12ABC
DTM*007*20000508
CUR*SE*USD
N1*MF*ABC COMPANY*1*123456789
LIN**VN*12345*MG*67890
DTM*128*20000508
CTB*SR*PRODUCT IS CONSTRAINED
PID*F****XYZ Product
PO4*****U*4*LB
CTP**DAP*90*1*EA
LDT*AE*8*DW
SLN*4**O*10*EA*484.6*DR*O*DV*10Z
CTT*1
SE*16*0001
GE*1*000000001
IEA*1*000000001