X12 832 Price/Sales Catalog
This Draft Standard for Trial Use contains the format and establishes the data contents of the Price/Sales Catalog Transaction Set (832) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to furnishing or requesting the price of goods or services in the form of a catalog.
- ~ Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- SC
- Price/Sales Catalog (832)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 832
- Price/Sales Catalog
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Price/Sales Catalog
To indicate the beginning of the Price/Sales Catalog Transaction Set and specify catalog purpose and number information
Code indicating purpose of catalog
- PC
- Price Catalog
- SC
- Sales Catalog
A free-form description to clarify the related data elements and their content
Code identifying purpose of transaction set
All valid standard codes are used.
Code qualifying the Reference Identification
All valid standard codes are used.
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Currency
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
All valid standard codes are used
Manufacturer Name must be sent either in the N102 or in the LIN with “MF” qualifier
Code designating the system/method of code structure used for Identification Code (67)
- 1
- D-U-N-S Number, Dun & Bradstreet
- 9
- D-U-N-S+4, D-U-N-S Number with Four Character Suffix
- 91
- Assigned by seller
- 92
- assigned by buyer
- 93
- assigned by buyer
- 94
- Assigned by seller
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Either a static value assigned or SIC codes for gov/ed
Additional Name Information
To specify additional names or those longer than 35 characters in length
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Detail
Item Identification
To specify basic item identification data
CDW Part Number, Vendor Part Number and Manufacturer Part Number are required. When Manufacturer Part
Number is sent, Manufacturer Name is required.
Alphanumeric characters assigned for differentiation within a transaction set
- LIN01 is the line item identification
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- VN
- Vendor’s Part Number
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- MG
- Manufacturer's Part Number
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- BP
- CDW's Part Number
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- OE
- OEM Part Number
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- UP
- U.P.C. Consumer Package Code
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- UR
- UCC/EAN-128 Coupon Extended Code
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- MF
- Manufacturer’s Name
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- AC
- Aggregation Code (Used to Consolidate Part Families)
Code qualifying the Reference Identification
All valid standard codes are used.
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Yes/No Question
To identify and answer yes and no questions, including the date, time, and comments further qualifying the condition
Code indicating a Yes or No condition or response
- YNQ02 confirms or denies the statement made in YNQ01, YNQ09 or YNQ10. A "Y" indicates the statement is confirmed; an "N" indicates the statement is denied.
All valid standard codes are used.
Restrictions/Conditions
To specify restrictions/conditions (such as shipping, ordering)
Code identifying the type of restriction/condition
Code specifying type of date or time, or both date and time
All valid codes used.
A free-form description to clarify the related data elements and their content
Code specifying the type of quantity
CDW requires partner to use Code 57 for any and all items subject to supplier minimum order quantity requirements.
Code to qualify amount
All valid codes used.
Product/Item Description
To describe a product or process in coded or free-form format
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- F
- Free-form
A free-form description to clarify the related data elements and their content
Marking, Packaging, Loading
To describe marking, packaging, loading, and unloading requirements
Code specifying the marking, packaging, loading and related characteristics being described
Used to identify EU-saleable package, i.e. single vs multipack quantities
Item Physical Details
To specify the physical qualities, packaging, weights, and dimensions relating to the item
The number of inner containers, or number of eaches if there are no inner containers, per outer container
The number of eaches per outer container (“Master Pack” case quantity).
Note: Use for first outer pack over EU-saleable units. Use 0 value for Ready-Ship items
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- PO403 - The "Unit or Basis for Measure Code" in this segment position is for purposes of defining the pack (PO401) /size (PO402) measure which indicates the quantity in the inner pack unit. For example: If the carton contains 24 12-Ounce packages, it would be described as follows: Data element 356 = "24"; Data element 357 = "12"; Data element 355 = "OZ".
Unit or Basis of measurement code.
- EA
- Eaches
Code identifying the type of packaging; Part 1: Packaging Form, Part 2: Packaging Material; if the Data Element is used, then Part 1 is always required
Code identifying type of packaging
All valid codes, at minimum CAS (Manufacturer Master Pack) required
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- LB
- Pound
Largest horizontal dimension of an object measured when the object is in the upright position
Shorter measurement of the two horizontal dimensions measured with the object in the upright position
Vertical dimension of an object measured when the object is in the upright position
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- PO413 defines the unit of measure for PO410, PO411, and PO412.
Unit or Basis of measurement code
- IN
- Inch
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
An 'A' will indicate a reduction in the invoice amount. A 'C' will indicate
a charge, or an increase in the invoice amount.
- A
- Allowance
- C
- Charge
Code identifying the service, promotion, allowance, or charge
Monetary amount
- SAC05 is the total amount for the service, promotion, allowance, or charge.
- If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
Code indicating method of handling for an allowance or charge
Code identifying pricing specification
- C01
- Contract (CDW – Supplier) – replaces CON
- DAP
- Dealer Adjusted Price
- GOV
- Federal Government (Non-GSA)
- GSA
- Federal GSA(-only) Price
- MSR
- Mfg Suggested Price
- N02
- Higher Education
- N03
- K-12
- N04
- State Government
- N05
- Education Other
- PRP
- Promotional price
Price per unit of product, service, commodity, etc.
- See Figures Appendix for an example detailing the use of CTP03 and CTP04.
- See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.
Lead Time
To specify lead time for availability of products and services
Code indicating the time range
- AE
- From date of PO receipt to shipment
- AF
- From date of PO receipt to delivery
Numeric value of quantity
- LDT02 is the quantity of unit of time periods.
Code indicating the time period or interval
- DA
- Calendar Days
- DW
- Work Days
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- MF
- Manufacturer Name
Code designating the system/method of code structure used for Identification Code (67)
- 1
- D-U-N-S Number, Dun & Bradstreet
- 9
- D-U-N-S+4, D-U-N-S Number with Four Character Suffix
- 91
- assigned by seller
- 92
- assigned by buyer
- 93
- assigned by buyer
- 94
- assigned by seller
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Subline Item Detail
To specify product subline detail item data
Alphanumeric characters assigned for differentiation within a transaction set
- SLN01 is the identifying number for the subline item.
- SLN01 is related to (but not necessarily equivalent to) the baseline item number. Example: 1.1 or 1A might be used as a subline number to relate to baseline number 1.
Alphanumeric characters assigned for differentiation within a transaction set
- SLN02 is the identifying number for the subline level. The subline level is analogous to the level code used in a bill of materials.
Code indicating the relationship between entities
- SLN03 is the configuration code indicating the relationship of the subline item to the baseline item.
- O
- Information Only
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Code identifying the type of unit price for an item
Code indicating the relationship between entities
- SLN08 is a code indicating the relationship of the price or amount to the associated segment.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- SLN09 through SLN28 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- DV
- Location Code
Summary
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- Number of line items (CTT01) is the accumulation of the number of LIN segments.
Hash total (CTT02) is not used in this transaction.
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
CDW Price/Sales Catalog
BCT*PC*20000508********04
REF*CT*12ABC
DTM*007*20000508
CUR*SE*USD
N1*MF*ABC COMPANY*1*123456789
LIN**VN*12345*MG*67890
DTM*128*20000508
CTB*SR*PRODUCT IS CONSTRAINED
PID*F****XYZ Product
PO4*****U*4*LB
CTP**DAP*90*1*EA
LDT*AE*8*DW
SLN*4**O*10*EA*484.6*DR*O*DV*10Z
CTT*1
SE*14*0001
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